RICHMOND POLICE DEPARTMENT

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HOMELAND SECURITY/
CRIMINAL INTELLIGENCE UNIT
OPERATING MANUAL

2121/2010

Chief of Police or Designee

Table of Contents

Mission......................................................................................
n. Organization................................................................................

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111. Required Reports....... ...•........•.... ... ... ..• ... ... ..•.•• ... ... .....••...•..•..•..•..

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IV. Cooperation.................................................................................
V. Unit Responsibilities.......................................................................

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VI. Personnel and
Equipment........

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I.

.......•...••............... ...•...

VlI. Specialized Tactical Equipment..................................

•••
.•.

VIII. Information
Guidelines..•.................•..••.•••.........•...........•.......•.................•......

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IX. Disselninating Information...•...•...........•...............•.........•............•....

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X. Case File Management ..... t ••• •••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••

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XI. l'raining.....................•....................••..........••...........••................

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XII. .Joint Terrorism Task Force................•.........••........................••.......

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XIJI. Alert Threat Levels & Equipment..•.............................•.....................

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XIV. Richmond Threat Designation Response Levels........•.............•..............

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MISSION
The primary mission of the Homeland Security ICriminal Intelligence Unit is to develop strategic
and tactical intelligence designed to describe major crime problems, identify those individuals
engaged in criminal activities, and to provide other operational components with the necessary
data to investigate criminal activity.

ORGANIZATION
The Unit will consist of a predetermined number of investigators under the supervision of the
Unit Lieutenant. It will he the responsibility of the lieutenant to assign and monitor casework,
review reports, and approve disseminations prior 10 their submission.

REOUIRED REPORTS
In order to evaluate the quantity and quality of the work performed by the Homeland
Security/Criminal Intelligence Unit and to ensure that information is disseminated in a manner
that is useful to all concerned parties, several reports are required based on the nature of the
information.
I. Intelligence Submission - Intelligence gathered by the Unit will be properly recorded on the
Department's PD·54 form for submission to the Crime Intel program as outlined in
Executive Order #21 (Crime Intel Program).
2. Dissemination Report - When it becomes necessary to disseminate information outside of the
unit, it will be the responsibility of the assigned detective to compile a "Dissemination
Report" for review by the Lieutenant or his!her designee. This report will then be distributed
through channels as necessary.
3. Threat AssessmeJ1l - Periodically the Homeland Security! Criminal Intelligence Unit will be
called to invesligate threats 10 police personnel or other public officials. Upon complelion of
the investigation, it will be the responsibility of the assigned detective to compile a ''Threat
Assessment" for review by the Lieutenant or his designee. This report will then be
distributed through channels as necessary.

COOPERATION
Each member of the Homeland Security! Criminal Intelligence Unit shall be expected to
cooperate fully with every member of the police department. Members of the Unit shall respond
in a positive and professional manner to requests for assistance that fall within the unit's mission.
These requests shall be complied with as long as the efforts fall within federal, state and local
laws as well as departmelll policies.

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Such cooperation shall extend beyond the boundaries of the department to include other agencies
within the city of Richmond and surrounding jurisdictions. All cooperative efforts with other
agencies or jurisdictions will be subjccllo review by the Unit Lieutenant

UNIT RF..sPONSIBILITIES
The Homeland Securityl Criminal Intelligence Unit collects. analyzes, and disseminates
information on criminal aClivities conducted within the city of Richmond and surrounding
jurisdictions. lis scope of interest may also include other agencies and jurisdictions throughout
the U.S. as long as the information has a direct impact on the city of Richmond.
In addition to the above-mentioned taliks, the Homeland Securityl Criminal Intelligence Unit also
provides protection to visiting dignitaries and their families when the need arises. The Unit will
be the Department's liaison with the United Slales Secret Service, U.S. Departmenl of
Diplomatic Security, Virginia State Police Executive Protection Unit. and other recognized law
enforcement agencies in need of assistance.
The procedures for handling the above mentioned tasks are as follows:
I. Intelligence Process
A. Establish and maintain a working relationship with governmental agencies at aJ11evels to
ensure a meaningful and continuous exchange of information on criminal matters.
B, Initiate inquiries and conduct investigations to obtain intelligence information related to
organized criminal activity.

C. Develop and maintain a system for reviewing. storing. referencing, collating, and
retrieving information to support active law enforcement operations and the development
of strategic intelligence.
D. Develop analytical capabilities to provide useful intelligence reports.
E. Maintain the integrity and security of all information entrusted to the Unit.
F. Adhere to ethical police procedures in obtaining and disseminating information.
G. Where approprii\te, participate in progmms to assist federal. state. and local Jaw
enforcement f.lgencies in detecting and gmhering information on. ill1d combating.
organized crime.
2. Collection of Information
A. Information collected by the Unit is limited to criminal conduct as defined by the
Virginia Criminal Code.
B. The Chief of police or designee will advise the Unit Lieutenant on the priority of criminal
activity to be collected and disseminated by this nit and the types of investigations and I
or activities to be conducted.
3, Information Handling

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A. All information collected, maintained, and disseminated by the Homeland Securityl
Intelligence Unit shall be subject to all applicable provisions of the Jaw.
B. The Homeland Security/Intelligence Unit is authorized to collect only information which
will further the objectives outlined in section I (Intelligence Process).

C. All activities performed by the Homeland Securityl Intelligence Unit; including the
collection, analysis and dissemination of data as well as the initiation of any
investigations or surveillance shall be done so only with the approval of the Unit
Lieutenant.
4. Information Analysis - Information collected by the Homeland Securityl Intelligence Unit
will be analyzed in order to evaluate:
A. Type of violation

B. Dependability and reliability of the source
C. Priority of assignment
D. Manner of dissemination
E. Storage of data
5. Dissemination of lnformation
A. Information collected and analyzed by this Unit will be distributed only to criminal
justice agencies on a need to know basis. The "need to know" criteria will be determined
by the Unit Lieutenant.
B. All information disseminated to any source will be approved prior to distribution (oral or
written) by the Unit Lieutenant.
C. Information to be disseminated by the Homeland Security! Intelligence Unit will be sent
to the appropriate Unit, Section. or agency that can use its resources to investigate the
specified criminal activity.
6. Dignitary Protection
A. All assignments will be handled under the direction of the Unit Lieutenant or his
designee. He or she will also be responsible for acting as the liaison between the
requesting agency and the Police Department.

B. The Unit Lieutenant or his designee will be responsible for coordinating any extra
resources (Personnel. equipment, etc.) necessary for the successful completion of the
assignment.
7. Annual Review
The Unit will annually review its current procedures and processes by way of its assigned
divisional Goals and Objectives.

INFQRMATION GUlDELI ES
While the Homeland Security! Criminal Intelligence Unit welcomes the assistance of all

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Department members and outside agencies. the integrity of the information collection process is
paramount. All information shall be scnllinized to determine its legality and applicability to the
criminal intelligence process.
Information comes into the Homeland Securityl Criminal Intelligence Unit in a number of ways

including, but not limited to, the following:
I. Incident Reports
2. Crime Intel Reports
3. Criminal debriefs

4. IBR Information

5. Surveillance
6. Interviews and interrogations
7. Noteworthy and Unusual Event reports
8. Personnel Contacts
9. Anonymous lips (Crime Stoppers)
10. Rumors

11. Disseminating Information throughout the Department.
STORAGE - Intelligence information may be slored in olle of two formats, either by electronic
means (computer) or by manual filing.
I. Electronic Storage - Crime Intel is the primary software package used for automated storage
and rctricval of intelligence information. The Crime Analysis Unit however. handles the
database and its administration.
2. Manual Filing - Information obtained prior to the implementation of Crime Intel or
formatted in such a manner that precludes its enlry into lhe application will be maintained in
hard copy fonnat. Crime Intel submission forms will also be slored in this format after entry.
SECURITY - Due to the sensitive nature of the information collected .md analyzed by the
Homeland Security! Criminal Intelligence Unit, the following security measures have been put in
place:
1. All automated information is password protected.

2. All infonnation filed manually is contained in controlled access areas which remain locked
and protected by alarm in the absence of Unit personnel.
PURGING - Each document contained in cach file of the Homeland Security! Criminal
Intelligence Unit will be reviewed every two years to determine what information may be
eligible for purging. It is important to note however. that the purging of records, data entry

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forms, or other information related to the Crime Intel system are the sole responsibility of the

Crime Analysis Unit as they are the owners and administrators of the application.
Information falling into one of tbe following categories will be subject to a purge review:
I. Outdated

2. Inaccurate
3. Stagnant
4. No longer fits mission or file criteria
DISSEMINATING INFORMATION
The Homeland Security Unit is responsible for disseminating Terrorism threats and information
throughout the Department via "All Personnel" memos, or sending the information (0 the
affected PrecinclS and Units where the information may have an impact

CASE FILE MANAGEMENT .
It will be the responsibility of each detective assigned to the Homeland Security! Criminal
Intelligence Unit to maintain a case file on each investigation in which he/she is involved. This
file should contain infonnation relevant to the case and should be updated accordingly. In
addition, the file should be available for review at any time by the Unit Lieutenant or hislher
designee.
Storage and retention of information within the file should coincide with Ihe appropriate sections
of this manual.

PERSONNEL AND EOUIPMENT

PERSONNEL - Homeland Security/Intelligence Unit investigators are responsible for the
following:
I. To aClively seek information on criminal aClJvlty occurring in. or around, Ihe city of
Richmond or in Olher areas where Ihe consequences of such activities mighl impaclthe city.
Techniques for acquiring such infonnation include. but are nOI limited 10:
A. Interviews
B. Inlerrogations

C. Repons and records enlered in Department databases
D. Public records
E. Infonnants
F. Sources within the federal. state and local criminal justice system.

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G. Sources within the business community or community as a whole.

2. To ensure that all information collected and stored by the Unit is continuously updated where
appropriate and secure at all limes.
3. To maintain channels of communication with other law enforcement agencies.

4. To provide detailed reports on all intelligence-gathering activities.
5. To ensure that the Unit Lieutenant is updated on all investigations or related activities.

EQUIPMENT.VEHICLES
A vehicle will be assigned to each detective upon transfer

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the unit by the lieutenant with the

following caveats:
1. The vehicle will remain with the assigned detective.
2. Vehicle maintenance will be the responsibility of the assigned detective.
3. The detective is responsible fQr the vehicle and its conlents at all times, unless loaned to
another detective with the lieutenant's approval.
4. The assigned detective will complete monthly vehicle inspection sheet.

EQUIPMENT-GENERAL
All detectives will be issued equipment for use while assigned to the unit. This equipment will
include:
I. Office keys
2. Unit radios
3. Binoculars
4. Tape recorder
5. ASP (short version)
6. Homeland Security! Criminal Intelligence Unit SOP manual
NOTE: In addition to the equipment assigned to each detective. there arc .a small number of
items available to the unit as a whole. These items (video camera. digital cameras, etc.) will be
located in a central area accessible to all personnel for checkout as needed.

SPECIALIZED TACTICAL EQUIPME T
The Homeland Security Lieutenant is responsible for overseeing and assisting with all tactical
Crowd Management (CMT), Bomb Squad and SWAT Team equipment purchases. This

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equipment will be stored and maintained by each specialized team. The equipment will be stored

at the Homeland Security Storage Room. located at Police Headquarters, within their specialty
vehicles.

INVENTORY TRACKING
I. Unit personnel will be responsible for maintaining a current and accurate listing of their
individual equipment. This listing should be available for supervisory review upon request.
2. It shall be the responsibility of each detective to maintain his or her equipment.
3. Lost or damaged equipment will be reported immediately upon discovery to the unit
lieutenant.
4. No exchange of equipment will be performed without prior approval of the unit lieutenant.
5. Abused. neglected, and/or intentionally damaged equipment may result in replacement at the
assigned detective's personal expense.

EQUIPMENT-SPECIALIZED'
Specialized equipment unless otherwise assigned shall be controlled, operatcd, and maintained
by the Technical Support Unit.
All specialized equipment nceded for a particular operation, which is not normally assigned,
shall be requested from the Technical Support Unit by contacting the TSU supervisor or his
designee.
A Technical Support Detective shall be consulted regarding the operation or installation or
specialized equipment. Types of equipment may include, but are not limited to:
I. Tracking devices (bird dog)
2. Body transmitters
3. Stationary or Vehicle wires
4. Video recorders
5. Dialed Number Recorders (DNR)

TRAINING
Homeland Security Detectives and supervision attends all Department maintained training. The
unit also attends all available outside training pertaining to Homeland Security and Terrorism.
The Homeland Security unit also provides training for the Department with Terrorism, NTMS,
and CERT, for recruit and in-service training. The unit also provides instruction for the
community with CERT (Community Emergency Response Team) and terrorism training when
requested to do so.

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JOINT TERRORISM TASK FORCE (.JTTF):
The policy of the United Slates with regard to the domestic and international terrorism is to
deter, defeat and respond vigorously to all terrorist auacks on US territory and against citizens or
facilities. Within the US. the Department of Justice, acting through the FB It is the lead agency
domestically for the counterterrorism effort. The Joint Terrorism Task Force was created to
ensure Lhat there is a robust capability (0 deler, defeat and respond vigorously to terrorism in the
US or againsl any US interest, the FBI recognizes the need for infonnation sharing and resource
collaboration amongst local agencies.
The Homeland Security Unit has one Detective assigned to the JTTF. who reports to the
Homeland Security Lieutenant. The JTIF serves as a vehicle to facilitatc information sharing
and multijurisdictional preemption of terrorist acts or events. As a result, a free now of terrorist
or miscellaneous threats that may have an impact on the City of Richmond, or surrounding areas
is maintained.
The Richmond Police Department is under contract with the FBI to provide assistance through
staffing, intelligence and equipment. The terms of the contract are indefinite; evaluation of the
results of the partnership and the need for continued operations is left to the legal representation
of both parties.

ALERT THREAT LEVELS AND EQUIPMENT:
The Homeland Security Unit is responsible for monitoring the Nations, and Department Threat
Alen Levels. These Alert Levels include Chemical, Biological, Radiological, and Nuclear
incidents. The Homeland Security Unit Maintains the Department's (CBRN) and hazardous
material equipment, which is located in the Homeland Security Storage room at Police
Headquarters.

ALERT LEVELS
Emergency Response Plan Matrix: When an emergency situation is anticip.ued or eruplS, The
Richmond Police Department will employ the Emergency Response Phm Mmrix. The Matrix
contains general actions that may be taken when each Response Levcl is implemented. It is
modeled after the U.S. Department of Homeland Security thre<l( m<ltrix. The Mmrix serves as a
guideline for expected action. but does not limit <ldditional actions deemed necessary by the
Richmond Police Department. Conversely, not every <lction listed within a Response Level may
necessarily be utilized. The Chief of Police or his designee may choose the action(s) to be
implemented based on the totality of the circumstances, current intelligence, and the real or
perceived threat to public safety.

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•

These response levels. adapted from the U.S. Department of Homeland Security. are divided into

five phases as follows:

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RICHMOND THREAT DESIGNATION RESPONSE LEVELS

ELEVATED
A SIGI\JIFICANT POSSIBILITY OF A MAJOR THREAT TO PUBLIC
SAFETY

GUARDED.
A GENERAL RISK TO PUBLIC SAFETY WITH NO CREDIBLE
THREATS TO SPECIFIC TARGETS

LOW
NO CRsalBLE RiSK OF A THREAT TO PUBI.IC SAFETY, ROUTINIi ~
SECtJRITY IS IMPLEMENTED, NORMAL DEPARTMENTAL ACTIVITI~S
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