ICE Detention Standards Compliance Audit - Pasadena Jail, Pasadena, CA, ICE, 2005
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OffIce ofDetelll/on alld Removal OperoJlons U.S. Department ofHomt'land &curiry 80 I I Street NW Washington, DC 20531 u.s. Immigration and Customs Enforcement MEMORANDUM FOR: Norma Bonales Field Office Director Los Angeles Field FROM: SUBJECT : ( John P. Torres ~~ Acting Director 1 O:ffi~C I V I Pasadena County Jail Plan of Action The Pasadena County Jail Plan of Action dated August 3, 2005, has been received. The Plan was developed in response to a Review conducted by the Los Angeles Field Office on June 17, 2005. The Review Authority (RA) has evaluated the document and concurs with the Plan of Action. as written, and this review is closed. The Field Office must now initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt oftrus memorandum . Notification shall include a copy oftrus memorandum. 2) The Field Office Director is responsible for ensuring that the facility complies with its proposed Plan of Action. A certified Detention Reviewer shall be assigned to followup on the deficiencies identified in the G324A, Detention Facility Review Form and the Reviewer-In-Charge (RIC) Summary Memorandum within 90 days. 3) The Field Office shall schedule the next annual review before June 17,2006. Should you or your staff have any questions regarding this matter, please conta b6, b7c Deputy Assistant Director, Detention Management Division at (202) 73 cc: b2 high, b6, b7c www.ice.gov b6, b7c b2 high . O{l'ce o( n e leillio fl (ll1d {(" "IfIl',)1 OPf'rOliili1S I '.s. O~I):lI'tmcnl of Illlmdaml SeclII'iry cl25 I ~ l r~( L N\V Washington, DC 205 ,;(; U. S. Immigration and Customs Enforcement MEMORANDUM FOR: FROM: SUBJECT: Gloria Kee Field Office Director Los Angeles Fi Id 0 fiee Joh "~"""""'.i AUG 24 2005 -; ti-/ Jail Annual Detention Review The Annual Review of the Pasadena County JaiL conducted June 17.2005, in Pasadena. California. has been received. A final rating of Acceptable has been assigned, The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting documentation. The Field Office Director must remedy the deficiencies in the RIC Memorandum, and initiate the following actions in accordance with the Detention Management Control Program (DMCP): I) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies of the Form G-324B, Detention Facility Reviel1>' Form, the G-324B Worksheet, RIC Summary Memorandum, and a copy of this memorandum. 2) The Field Office Director is responsible for ensuring that the facility responds to all findings and that a Plan of Action (POA) is submitted to the Review Authority (RA) within 30 days. 3) The RA will advise the Field Office Director once the Plan of Action is approved. 4) Once a Plan of Action is approved, the Field Office Director shall schedule and follow-up on the above noted deficiencies within 90 days. The RIC is responsible for assisting the Intergovernmental Service Agreement ({GSA) facility to respond to the Immigration and Customs Enforcement findings when assistance is requested. Notification to the facility shall include infonnation that this assistance is available. Subject: Pasadena County Jail Annual Detention Review Page 2 Should you or your staff have any questions regarding this matter, please Deputy Assistant Director, Detention Management Division at (202) 305 ct b2 high b6, b7c , • C.S. De.ent of lIomelantl Securi.y Washington. DC 20536 U.S. Immigration and Customs Enforcement June 17,2005 MEMORANDUM FOR: Wesley J. Lee Director (Acting) al b6, b7c FROM: b6, b7c Detention Operations Supervisor Los Angeles Field Office SUBJECT: Pasadena Jail Annual Detention Review The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the b6, b7c Pasadena City Jail on June 17,2005. This review was conducted by . This facility is used for detainees requiring housing less than 72 hours. Type of Review: This review is a scheduled Operational Review to determine general compliance with established Immigration and Customs Enforcement (ICE) National Detention Standards. Review Summary: Pasadena City Jail is a Jacility that only houses detainee for less than 48 hours. During their intake screening there is no medical staff on duty. If the detainee is taking medication or seems to be sick he is rejected and is taken to the hospital or to the custody of the Los Angeles County Sheriff. During the intake if a detainee gives them any problem they are rejected from the facility. This is also true for their Law Enforcement Staff. There is no food service staff that is present at this facility. The detainees that are housed under the pay to stay program assist the jail staff to complete the meals. The jail doesn't have a logbook for detainee visitors this is kept on the main floor in the record area. This is the area in which all visitors are screened before entering the jail. Review Findings: The following infonnation summarizes those standards!!!!!. in compliance. Each standard is identified and a short summary provided regarding standards or procedures not currently in compliance. Compliant Deficient At-Risk 15 1 o Subject: [ENTER Page 2 SUBJEC~ORMATION FROM PAGE ONE] Non-Applicable - • 7 Standards Summary Findings: There are no medical staff on duty for any emergecnies. All though they have direct contact with the Fire Department, in which they would send a Paramedic unti to evaluate the situation. There are no poulation counts. The explanation that we received was a follows. "During our meals we account for the detainees that are housed in the facility."This area was found as being deficient, being that there is a lack of accountability. RIC Observations: ~ The overall jail is an acceptable facility. There are some areas that need to have improvements. The lack of accountability of supplies and no MSDS sheets available to staff and janitor staff. The inspection of the foodservice area is done by the Health Department once a year and there is no weekly inspection that is conducted by staff. They complete those meals and clean the area but there is no documentation that an inspection ofthe machines was completed and any recommendations. Pasadena jail has a program that they utilize that is called pay to stay. These detainees are people that have committed low offenses and as part of their sentence have to pay to stay on jail. RIC Issues and Concerns There was a concern on the amount of significant incidents in the facility. It was explained that Pasadena Jail doesn't allow anyone person that may cause problems or seem to cause a problem to enter there facility. When asked about the events for the Rose Parade and Rose Bowl game, it was explained that the Los Angeles County Sheriff stag in there parking lot and process those that have caused problems. At no time are any of these brought into the Pasadena Jail but are taken to the Men's Central Jail for processing. Recommended Rating and Justification: It is the Reviewer in Charge recommendation that the facility receive a rating of "Acceptable". RIC Assurance Statement: All fmdings of this review have been documented on Form G-324B and are supported by the written documentation contained in the review file. • Detention Facility Inspection Form Facilities Used Under 72 hours Department Of Homeland Security Immigration and Customs Enforcement G. Accreditation Certificates List all State or National Accreditation[s] received: Title IS. Borad of Corrections ~ Check box if facility has no accreditation[ s1 e of Facility Reviewed ICE Intergovernmental Service Agreement ICE Staging Facility (12 to 72 bours) B. Current Facility Review Type of Facility Review ~. Field Office 0 HQ Review Date[s] of Facility H. Problems / Com laints Co ies must be attacbed The Facility is under Court Order or Class Action Finding Court Order Class Action Order 6/17/0S C. PreviouslMost Receot Facili Date[s] of Last Facility Review Review 1. Facility History Date Built 1991 Date Last Remodeled or Upgraded nla Date ).l"ew Construction / Bedspace Added N/A Future Construction Planned DYes fX] No Date: Current Bedspace Future Bedspace (# New Beds only) 104 Number: Date: At-Risk D. Name and Location of Facility :-lame Pasadena Jail Address (Street and Name) 207 N. Garfield City. StIlte and Zip Code Pasadena. Calif. 91101 County Los ADj~eles County :'IIame and Title of Chief Exocutive Officer (WardenlOICiSuperintendent) I b6, b7c Telepho nclude Area Code) J. Tota) Facili Po ulation Total Facility Intake for previous 12 months 626-744 b6, b7c I Field Office I Sub-Office (List Office with oversight rt-Sponsibllities) Los Angeles Distllnce rrom Field Office 22 I Total ICE Mandays for Previous 12 months K. E ICE Information :]\;arne of Reviewer In Charge (Last , Title and Duty Station) / SlEA I Los A..ngeles b6, b7c Name of Team Member / Title / Duty Location b6, b7c I DO I Los Angeles Name of Team Member / Title I Duty Location I / Name of Team Member I Title / Duty Location / / F. CDFIIGSA Information Onlv Contract Number Date of Contract or IGSA 4/1/91 __ WRO-J-09S Basic Rates per Man-Day 7S.00 Other Charges: (UNone, Indicate N /A) I , , Classification Level (ICE SPCs and CDFs Only) L-l L-2 L-3 I AdultMale I Adult Female L. Facility Ca ~acity Rated Adult Male 104 Adult Female Emergency 104 o FacilitY holds Juveniles Offenders 16 and older as Adults M • Average Daily Population ICE I AdultMale 20 I Adult Female 6 USMS Other N. Facility Staffing Level , Estimated Man-days Per Year Ooerational 104 b2 high Support: POLlCE DEPARTMENT Form G-324B (Rev. 3/17/05) "No Prior Version May Be Used After 10/1/04 • Significant Incident Summarv Worksheet For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review dates. The information on this fonn should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE detention standards in assessing your detention operations. This fonn should be filled out by the facility prior to the stan of any inspection. Failure to complete this section will result in a delay in processing this report. Assault: Offenders on Offenders' Assault: Detainee on Staff c) :I Times FourlFive Point Restraints applied/used Offender I Detainee Medical Referrals as a result of injuries sustained. Escapes Grievances: o o (] a # Psychiatric Cases referred for Outside Care Any attempted physical contact or physical contact that involves twO or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered "forced" Any incident that involves four or more detaineeS/offenders, includes gang fights . organized multiple hunger strikes. work stoppages, hostage situations, major fires, or other large scale incidt:Tlts. Form G-324B (Rev. 3/17(05) No Prior Version May Be Used After 1211/04 • • DHSIICE Detention Standards Review Summary Report 11. Acceptable 2. Deficient 3. At - Risk 4. Repeat Finding 15.NotApplicablej 1. Le2al Access Standards Dtaba .. e ee.... $erii . cesc Admission and Release Classification System Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Religious Practices H~selviCes r>< r>< 15< 3. I I S~ 4. '~ .. ' 1;.:>" 1 .;,.... :j r >< 0 0 > .':: .' X i ,•. ;· ' ; :. [J >";.: :... .. '.' ' " ' .. /. Contraband Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Foree Staff I Detainee Communication . '. ..•........ 01 [ C8J 01 0 '..'., I I '/ : ~ . J I ~ ;.; Medical Care Suicide Prevention and Intervention seciU11Yand Control 2. ~ ~ Visitation Telephone Access -~ ~ t>: ':1 "., ] ,"-:c : . . f\ . :·, [8: [8: fIll [g I"):' .. )< '>< ....... [?S ~ ~ ~ 0 0 ;.. : :x :x .. ' 18: [] • D 0 [8J Form G-324B (Rev. 3117/05) No Prior Version May Be Used After 1211104 RIC Review Assurance Statement By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded., except for the deficiencies noted in the report. Reviewer-In-Charge: (Print Name) b6, b7c b6, b7c b6, b7c Title & Duty Location 6/17/2005 SIEAf Los An eles IT~m Men:ibers Print Name, Title, & Duty Location Print Name. Title, & Duty Location G b6, b7c DO, Los Angeles Print Name, Title, & Duty Location Print Name. Title, & Duty Location RIC Rating Recommendation: 1ZI Acceptable D Deficient OAt-Risk Comments: Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04 EADQUARTERS EXECUTIVE REVIEW I ReviewAutborlty The signature below constitutes review of this report and acceptance by the Review Authority. OIClCEO will have 30 days from receipt of this report to respond to all findings and recommendations. HQDRO EXECUTrVE REVIEW : (Please i>rint Name) o Superior o Good rgj Acceptable o Deficient , ". ' J OAt-Risk Comments: The Review Authority (RA) concurs with the Reviewer-ln-Charge (RIC) recommended rating of "Acceptable" based on the information in the RIC Summary Memorandum and in the G-324B Worksheets. A Plan of Action shall be prepared for the deficiency identilied with the "Population Count" standard. Form G-324A (Rev. 8/ 1101) No Prior Version May Be Used After 12/31 /01 • • Department of Homeland Security Immigration and Customs Enforcement Office of Detention and Removal Condition of Confinement Review Worksheet (This document must be attached to each G-324a Inspection Form) This Form to be used for Inspections of all/GSA Facilities Used Under 72 Hours Field Office Detention Review Worksheet ~ 0 Local Jail- IGSA State Facility - IGSA Name Pasadena City Jail Address (Street and Name) 207 N. Garfield City, State and Zip Code Pasadena, Calif. 91101 County Los Ange/es I Name and Title of Chief Executive Officer (Warden/OIC/Superintendent) b6, b7c (b)(6), (b)(7)c June 17 2005 Type of Review Headquarters cf Reviewer-In-Charge S/EA D Operational DSpecial Assessment o Other 1 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 • • ADMISSION AND RELEASE Policy: All detainees will be admitted and released in a manner that ensures tI1eir health. safety. and welfare. The admissions procedure will, among other things include: medical screening; a file-based assessment and classification process; a body search; and a search of personal belongings, which will be inventoried, documented. and safeguarded as necessary. Components In processing includes orientation information. Yes No NA 0 0 IZl Remarks Medical screenings are performed by a medical staff 2! persons who have received specialized training for the purpose of conducting an initial health screening. All new arrivals are searched in accordance with the UDetainee Search" standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. The "Contraband" standard govems all personal property searches. IGSAs use or have a similar contraband standard. Staff prepare a complete inventory of each detainee's possessions. The detainee receives a copy. Staff completes Form 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim. IGSA facilities forward all 1-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. All releases are coordinated with the ICE office of jurisdiction. ICE Staff enter all information on detainees admitted, released, or transferred into the Deportable Alien Control System (DACS). II t8J Acceptable D Deficient 0 0 rzI D 0 ~ 0 0 [gJ 0 0 ~ &gI D D D 0 [81 0 0 &gI Screened only bythe Jailer, there is no medical staff that is assigned to this facility. If there are any problems the detainee is not accepted and taken to Los Angeles County Central Jail. Any detainee that takes medication is not accepted at this faCility. Detainee only receive beding and they remain in there own clothing. D Repeat Finding OAt-Risk CLASSIFICATION SYSTEM Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The claSSification system will ensure that each detainee is placed in the appropriate category, physically separated from detainees in other categories Components Yes/ No The facility has a system for separating criminal and non-criminal ICE detainees. V~=ffenders are sella rated from non-violent offe er. d 0 NA ~ b6, b7c Reviewer Signature: Remarks Date: ~ '/h() G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 2 CLASSIFICATION SYSTEM Policy: All facilities will develop and implement a system according to which ICE detainees are dassified. The , dassification system will ensure that each detainee is placed in the appropriate category, physically separated from detainees in other categories I Yes I No Components o Deficient Acceptable I Remarks I _[ J J DI(8}1 Housing assignments are based on threat level. 10 INA o Repeat Finding OAt-Risk DETAINEE HANDBOOK Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the detention policies, rules, and procedures in effect at the faCility. The handbook will also describe the services, programs, and opportunities available through various sources, including the facility, ICE, private organizations, etc. Every detainee will receive a copy of this handbook upon admission to the facility. Components Yes The detainee handbook is written in English and translated into Spanish or into the next most-prevalent Language(s). No NA (gJ 0 0 (gJ 0 0 18I 0 0 18I 0 0 The detainee handbook states in clear language basic detainee responsibilities. The handbook identifies: • Initial issue of clothing and bedding and personal hygiene items. • when a medical examination will be conducted. • the telephone policy, debit card procedures, direct and frees calls; Locations of telephones; Policy when telephone demand is high; Policy and procedures for emergency phone calls, and the Detainee Message System. • facility search procedures and contraband policy. • facility visiting hours and schedule and visiting rules and regulations The handbook describes the detainee disciplinary policy and procedures: Including: • Prohibited acts and severity scale sanctions. • Time limits in the Disciplinary Process. • Summary of Disciplinary Process. • The detainee handbook describes the sick call procedures for general population and segregation. • The handbook specifies the rights and responsibilities of all detainees. b6, b7c Reviewer Signature: Date: Remarks Most detainees are at this facility under 48 hours and a video presentation is shown in English and Spanish. There is no handbook what they have done is palced this in a video that is shown daily and is translated in spanish Ch~r G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 3 o Deficient 181 Acceptable o Repeat Finding OAt-Risk FOOD SERVICE Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in accordance with the highest sanitary standards . Components Yes Trained staff supervises the food service program. Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the key that locks the device. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitor the condition of knives and dininQ utensils Detainees are served at least three meals daily. No more than 14 hours elapse between the last meal served and the first meal of the following day. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. No NA 0 ~ 0 0 0 I8'J 0 0 I8'J [8] 0 0 t8J 0 0 0 0 0 t8I 0 0 t8I 0 0 [8] 0 0 0 0 Remarks All food that is served is Microwaved. No Knifes in this facility A Los Angles County registed dietitian reviews the meals. There are no medical detainees that are housde at Pasadena. The food service program addresses medical diets. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s} after two hours. (140 degrees for hot - 40 degrees for cold) All meals provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. t8I The LA County health deparment review and inspects that facility 1 a year and there a periodic review from the Health deparment There is no documentation the there are inspections that are done daily. 0 t8J 0 0 [gI 0 I8J D 0 0 [] [] Equipment is inspected daily. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Storage areas are locked. o Acceptable o Deficient 0 At-Risk D Repeat Deficiency b6, b7c Reviewer Signature: Date: G-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 10118/04 4 • FUNDS AND PERSONAL PROPERTY Policy: All facilities will implement procedures to control and safeguard detainees' personal property. Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all funds, valuables, and other property. D Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by the ICE Field Office or Sub-Office in eontrol of the detainee case. Components Detainee funds and valuables are properly separated and stored away. Detainee funds and valuables are accessible to designated supervisor(s) only. Detainees' large valuables are secured in a location accessible to designated supervisor(s) or processing staff only. Staff forwards an arriving detainee's medicine to the medical staff. Staff searches arriving detainees and their personal property for contraband. There is a written policy for returning forgotten property to detainees and staff follows procedures. Property discrepancies are immediately reported to the CDEO or Chief of Security. CDFIIGSAfacility procedures for handling detainee property claims are similar with the ICE standard. [8J Acceptable D Deficient Yes No NA [gI 0 0 0 0 [gI 0 0 [gI [gI 0 0 [gJ 0 0 D D [gI I8J 0 0 Remarks All large valuables are secured in LADO. o Repeat Finding OAt-Risk ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels . to every ICE detainee upon arrival. Further. facilities shall provide ICE detainees with regular exchanges of . clothing. linens, and towels for as long as they remain in detention. Components All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing. New detainees are issued clean bedding, linens and towel. II 181 Acceptable o Deficient Yes No NA Remarks 0 0 [gI Clothing is not issued to the detainee, they rem ian in there personal clothing. (g] 0 0 OAt-Risk o Repeat Finding RELIGIOUS PRACTICES Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to participate in the practices of their faith, limited only by the constraints of safety, security, the orderly operations of the facility and budgetary considerations. b6, b7c Reviewer Signature: "" _ _ __ b6, b7c G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 10118/04 5 I ! • RELIGIOUS PRACTICES Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to participate in the practices of their faith. limited only by the constraints of safety. security, the orderly operations of the facility and budgetary considerations. Components Detainee are allowd to engage in religious service while they are housed on the weekends. Detainees are allowed to engage in religious services. The facility allows detainees to observe the major "holy days" of their religious faith. Each detainee is allowed religious items in his/her immediate possession. I o Deficient t8J Acceptable [gI 0 0 [gI 0 0 [gI 0 0 o At·Risk o Repeat Finding DET~NEETELEPHONEACCESS Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to telephones. Yes No NA 181 0 0 Upon admittance, detainees are made aware of the facility's telephone access policy. Detainees are afforded a reasonable degree of privacy for legal phone calls. Emergency phone call messages are immediately given to detainees. 18l 0 0 I8l 0 0 [gI 0 0 Detainees are allowed to return emergency phone calls as soon as possible. Detainees are allowed phone calls to consular/embassy offICials. Detainees in disciplinary segregation aHowed phone calls for family emergencies. Detainees in administrative segregation and protective custody afforded the same telephoning privileges as those in general population. . When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. 18l 0 0 181 0 0 Components Detainees allowed access to telephones during established facility waking hours. I I8J Acceptable o Deficient o Remarks On video This facility doesn't have a Admin. Seg . 0 0 At·Risk 0 0 r8I There is capability to monitor phone calls, but this is not used being that the facility only hold the detainee for less that 48 hours. I8l o Repeat Finding b6, b7c Reviewer Signature: Date: ~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 6 VISITATION Policy: ICE shall permit detainees to visit with family, mends, legal representatives, special interest groups and the news media. Components There is a written visitation schedule and hours for general visitation. Hours for both General and Legal Visitation are noted. The visitation schedule and rules are available to the public. Yes No NA Remarks ~ 0 0 1pm - 3pm, non-contact 7 days a week. ~ 0 0 The jail area doesn't have a log. This is kept by the records department in the lobby area of the main jail. A general visitation log is maintained. Visitors are searched and identified according to standard requirements. [gJ Acceptable o Deficient ~ 0 0 ~ 0 0 o Repeat Finding OAt-Risk ACCESS TO MEDICAL CARE Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the general well being of ICE detainees. Components Yes No NA Remarks This facility is called a well facility. They don't accept any detainees that is taking medication. If a detainee is taking medication they are taken to the LA County hospital were they are admitted. The Facility operates a health care facility in compliance with State and Local laws and guidelines. The facility's in-processing procedures of arriving detainees include medical and mental health screening. All detainees have access to and receive medical care. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (T8) test. Detainees in the Special Management Unit have access to health care services. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required . Detention staff is trained to respond to health-related emergencies within a 4-minute response time. If staff is used to distribute medication, a health care Jl!oviderproperly trains these officers. The medical unit keeps written records of medication that is distributed. Detainees are required to 0 0 t8I 0 0 t8I 15< )< )< 0 0 ~ 0 0 ~ 0 D ~ 0 0 ~ 0 D 0 .~. b6, b7c Reviewer Signature: Date: I &I!:for G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 7 • ACCESS TO MEDICAL CARE Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the general well being of ICE detainees. I when medical treatment is refused . I o Acceptable D Deficient I I I o Repeat Finding OAt-Risk II SUICIDE PREVENTION AND INTERVENTION I Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff ! will handle potentially suicidal individuals with sensitMty, supervision, and referrals . A dinically suicidal detainee I will receive preventive supervision and treatment. . Components Yes No NA Remarks They take a yearly 24 hours course, which goes over this area as well as other areas. All new officer go to a 180 hours course which this is covered . Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation program. Training prepares staff to: • Recogn ize potentially suicidal behavior; • Refer potentially suicidal detainees, following facility procedures; • Understand and apply suicide-prevention techniques . I8'J Acceptable o Deficient [8J 0 0 [8J 0 0 o Repeat Finding OAt-Risk CONTRABAND Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of contraband destruction is required. Components Yes The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for action/possible seizure. Upon admittance, detainees receive notice of items they can and cannot possess. I I8'J Acceptable o Deficient No NA Remarks Any contraband that is found in the possesion is given to the Police officer that arrested the detainee. This is taken into custody by the officar and is booked into evidence. IZl 0 0 !8l 0 0 OAt-Risk o Repeat Finding b6, b7c Reviewer Signature: Date: wk G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 8 • • DISCIPLINARY POLICY Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is not in compliance with facility rules and reQulations. No Remarks Components Yes NA There is no Discipinlary Police at this facilty. If a detainee gives them a problem that detainee is removed . The facility has a written disciplinary system using progressive levels of reviews and appeals. The facility rules state that disciplinary action shall not be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing. The following conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions • If so, where posted When minor rule violations or prohibited acts occur, informal resolutions are encouraged. o Acceptable I L o Deficient 0 0 t8I 0 0 t8I 0 0 ~ 0 0 ~ 0 0 fZI 0 0 fZI Any detainee that is brought into this facility and appears to given the officer any type of problems is immediately removed a taken to LA County or they call LADO to pick-up the detainee. o Repeat Finding OAt-Risk -- EMERGENCY (CONTINGENCy) PLANS I Policy AU facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in times of emeroencv. No NA Remarks Components Yes No Detainee or detainee groups exercise control or authOrity over other detainees. [gl 0 0 Detainees are protected from: • Personal abuse I Corporal punishment • Personal injury • Disease I8J 0 0 b6, b7c Reviewer Signature: Date: &y~ tfr G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 9 • • EMERGENCY (CONTINGENCy) PLANS Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in times of emergency. Components Yes No NA Remarks • • Property damage Harassment from other detainees The facility has written emergency plans that cover: Work/Food Strike • Disturbances Escapes • Bomb Threats Adverse Weather • Facility Evacuation • Internal Hostages All emergency plans are on computer and are accessable to all officer to review. • • [gI 0 0 • II [8J Acceptable o Deficient D Repeat Finding OAt-Risk II ENVIRONMENTAL HEALTH AND SAFETY I Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials I program. The program will include, among other things, the identification and labeling of hazardous materials I in accordance with applicable standards (e.g., National Fire Protection Association [NFPA)); identification of incompatible materials, and safe-handling procedures Yes Components The facility has a system for storing, issuing, and maintaining inventories of hazardous materials . Constant inventories are maintained for all flammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer's Material Safety Data Sheet (MSDS) file is up-ta-date for every hazardous substance used. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • designated official. The MSDS are readily accessible to staff and detainees in the work areas. Hazardous materials are always issued under proper supervision. • quantities are limited. • Staff always supervises detainees using these substances. Staff directly supervises a prod~ith No NA 0 ~ 0 0 ~ 0 0 !8J 0 0 0 [8J 0 [8J D 0 0 [8J 0 [J I2?J b6, b7c Reviewer Signature: Date: Remarks All supplies were in a Jocked room outside of the secured area. There was no inventory of these items. No inventories Need to have MSDS sheets available. NO MSDS Sheets Janitor service is avalable 24 hours day to do any cleaning. ~ '/'Z G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 10 dd • ENVIRONMENTAL HEALTH AND SAFETY Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials program. The program will include, among other things, the identification and labeling of hazardous materials in accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of incompatible materials, and safe-handling procedures Components Yes No NA Remarks 0 [81 0 This is conducted by the Fire department once a year. [81 0 0 methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable Quantities. The facility conducts the fire and safety inspections. The facility has an approved fire prevention, control, and evacuation plan . The plan requires: • Monthly fire inspections. • Fire protection equipment strategically located throughout the facility. • Public posting of emergency plan with accessible building/room floor plans. • Exit signs and directional arrows. • An area-specific exit diagram conspicuously posted in the diagrammed area. Written procedures regulate the handling and disposal of used needles and other sharpobjects. Standard cleaning practices include: Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and followup inspections. A Iicensed/CertifiedlTrained pest-control professional inspects for rodents, insects, and vermin. • At least monthly. • The pest-contrOl program includes preventive spraying for indigenous insects. • I o Deficient I2SI Acceptable There is no record of monthly fire inspections. D t8I 0 0 [81 0 [8l 0 0 0 0 0 There are no Sharp containers in the facility. D Repeat Finding OAt-Risk HOLD ROOMS IN DETENTION FACILITIES Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR hearings, medical treatment, intra-facility movement, or other processing into or out of the facility. Components Yes No NA The hold room is situated in a location within the secure perimeter. The hold rooms well-ventilated, well lighted and all activating switches located outside the room. The hold rooms contain sufficient seating for the r8l 0 0 [8l 0 l8J [J 0 0 b6, b7c Reviewer Signature: Remarks Date:~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 11 • HOLD ROOMS IN DETENTION FACILITIES Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal . transfer. EOIR hearings, medical treatment, intra-facHity movement, or other processing into or out of the facility. Components number of detainees held. The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper resistant. Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other at all times. Detainees under the age of 18 are not held with adult detainees . In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. • Yes No NA I8l 0 0 t81 0 D t8l 0 D 0 D rzJ !81 0 0 t81 0 0 t8I 0 0 All detainees are given a patdown search for weapons or contraband before being placed in the room. Officers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring.). [8] Acceptable o Deficient o Remarks No Juv allowed into facilty. Staff conduct a hourly check of all detainee in there cells. This is accompluished by each officer using this card which identifies the time and the unit in whixh they entered. o Repeat Finding At·Risk .---------------_.-----KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) I Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and I maintenance of all keys and locks NA Components Yes No Remarks Facility policies and procedures address the issue of compromised keys and locks. Padlocks and/or chains are not used on cell doors. The entrance/exit door locks to detainee living quarters. or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101. Emergency keys are available for all areas of the facility. The facilities use a key accountability system. 0 !81 0 l8l 0 0 I8l 0 0 l8l t81 D 0 0 0 b6, b7c Reviewer Signature: Date: No padloack are used in the facility. They are kept in the supervisors office. ~-- G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 12 I • KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and maintenance of aU keys and locks. Remarks Yes NA Components No Individual gun lockers are provided. They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. • Issued keys are retumed immediately in the event an employee inadvertently carries a key ring home. • Detainees are not permitted to handle keys assigned to staff. • I I2S1 Acceptable o Deficient [8J 0 0 [g] 0 0 OAt-Risk o Repeat Finding POPULATION COUNTS - Rating Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that they conduct at least one formal count of the detainee population per shift, with additional formal and informal , coun ts con ductd e as necessary. I No Components Yes NA Remarks ! There is no formal Staff conducts a formal count at least once each shift. counts. The expalination that was given that during [8J 0 0 the meals they account for the detainees but there is no offiCial counts. Activities cease or are strictly controlled while a formal [8J 0 0 count is being conducted. [8J [J [J Formal counts in all units take Qlace Simultaneously. [] [J [J Officers do not allow detainee particiJ)ation in the count. Officers positively identify each detainee before ICE detainee don't have counting him/her as present. wrist bands when they are addmittedto this 0 18I 0 facility. Only those that are booked in by the PD have a wrist band. Written procedures cover informal and emergency 0 1ZI 0 counts. The control officer (or other designated position) maintains an out -count record of all detainees 0 0 18I temporarily leaving the facility. I o Acceptable [8'J Deficient OAt-Risk o Repeat Finding b6, b7c G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 13 I • • SECURITY INSPECTIONS Polley: Post assignments in the facility's nigh-risk areas. where special security procedures must be followed . will be restricted to experienced personnel with a thorough grounding in facility 0 )erations. Components Yes No NA Remarks The facility has a comprehensive security inspection procedures I program. Every officer is required to conduct a security check of his/her assigned area. Results are documented. The front-entrance officer checks the 10 of everyone entering or exiting the facility. 0 181 0 ~ 0 0 D 0 [8J The Control Center is staffed around the clock. Every Control Center officer receives training. PoliCY restricts staff access to the Control Center. Detainees do not have access to the Control Center. Officers monitor all vehicular traffic entering and leaving the facility. ~ 0 0 ~ ~ [] [] [J [J ~ 0 0 0 I8l 0 0 I8l 0 0 0 [8J The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Officers thoroughly search each vehicle entering and leaving the facility. Every search of the SMU and other housing units documented. o Deficient [8] Acceptable This is accomplished in the lobby are of the main floor before anyone enter that jail area. Being that the sallyport is used by the Pasadena Police department See above o Repeat Finding o At·Risk SPECIAL MANAGEMENT UNIT (SMU) Administrative Segregation Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation. houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see the "Special Management Unit [Disciplinary Segregation]" standard). Components The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. • Detainees are placed in the SMU (administrative) in accordance with written criteria. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved . • A copy of the order given to the detainee within 24 hours. Administratively segregated detainees enjoy the same general privileges as detainees in the general population. Yes No NA 0 0 rgj 0 0 I8l [gI b6, b7c Reviewer Signature: Remarks Date: ?h0~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 14 • SPECIAL MANAGEMENT UNIT (SMU) Administrative Segregation Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see the "Special Management Unit [Disciplinary Segregation]" standard). Components The SMU is well ventilated . • Adequately lighted . • Appropriately heated . • Maintained in a sanitary condition. All cells are equipped with beds. The number of detainees in any cell does not exceed the occupancy limit. Detainees receive three nutritious meals per day. Each detainee maintains a normal level of personal hygiene in the SMU . A health care professional visits every detainee at least three times a week. The SMU maintains a permanent log. • Detainee-related activity, e.g., meals served, recreation, visitors etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc. o Deficient D Acceptable Yes No NA 0 0 t8J [1 [J [?SI 0 [J 0 r8l XI ~ 0 0 IZI D 0 t8J 0 0 t8J 0 0 f8J Remarks o Repeat Findings OAt-Risk -----.- ---SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general population . The Spadal Management Unit will have two sections, one for detainees in Administrative Segregation; the other for detainees being segregated for disciplinary reasons. Components Yes No NA Officers placing detainees in disciplinary segregation follow written procedures. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. The conditions of confinement in the SMU are proportional to the amount of control necessary to protect detainees and staff. All cells are equipped with beds. When a detainee is segregated without clothing, mattress, blanket, or pillow, a justification is made and the decision is reviewed eac 0 0 IZI 0 0 181 0 0 [g] 0 0 IZI l] [] [g! 0 0 [gJ b6, b7c Reviewer Signature: Remarks Date~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 15 II SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general population. The Special Management Unit will have two sections, one for detainees in Administrative Segregation; the other for detainees being segregated for disciplinary reasons. Components as soon as it is safe. Detainees in the SMU receive three nutritious meals/days. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three timeslweek . A health care professional visits every detainee in disciplinary segregation every day, M - F. All detainee-related activities are documented, e.g., meals served, recreation activities, visitors. etc. At a minimum staff record whether the detainee ate. showered. exercised and took any medication during every shift and records all pertinent information . e.g .• a medical condition, suicidal/assaultive behavior. etc. D Acceptable D Deficient D Yes No NA 0 0 [gI 0 0 [gI 0 0 [gI 0 0 [gI 0 0 [gI Remarks D Repeat Finding At-Risk TOOL CONTROL Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of tools and equipment and the location in which tools are stored. These inventories shall be current. filed and readily available for tool inventory and accountability during an audit. Components Yes The facility has a tool classification system . Tools are classified according to: • Restricted (dangerous/hazardous) • NA 0 0 [gI 0 0 t8J Remarks ' Maintence is done by the City of Pasadena. All worker that enter are under the supervision of an officer. Non Restricted (non-hazardous) . Each facility has procedures for the issuance of tools to staff and detainees. I No o Acceptable o Deficient D o Repeat Finding At-Risk USEOF FORCE Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last altemative after all other reasonable efforts to resolve a situation have failed . Only that amount of force necessary to gain control of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property damage and to ensure institution security and good order may be used. Physical restraints necessary to gain control of a detainee who appea~ to be dangerous may be employed when the detainee: b6, b7c Reviewer Signature: _ ---- Date: ,~ G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 10/ 18/04 16 ~ i Components Yes No NA There is a use of force policy outlining immediate and calculated use of force , and confrontation avoidance. Staff members are trained in the performance of the Use-of-Force Team Technique. All use-of-force incidents are documented and reviewed. Staff: • Does not use force as punishment. • Attempts to gain the detainee's voluntary cooperation before resorting to force Uses only as much force as necessary to control the detainee. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. In immediate-use-of-force situations, staff contacts medical staff once the detainee is under control. Special precautions are taken when restraining pregnant detainees and medical personnel are consulted The officers are thoroughly trained in the use of soft and hard restraints . For incidents involving calculated use of force. a videotape is made and retained for review. [gJ 0 0 [gJ 0 0 fZI [J [J 0 ~ 0 0 0 l8J 0 0 181 0 0 181 0 0 18I 0 0 181 Remarks • r2J Acceptable Reviewer Signature: ---- o Deficient o Repeat Deficiency b6, b7c __ OAt-Risk Dale: ~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 17