•

DHS
PEACE OFFICER
GUIDE

Rules and Regulations
Department of Homeless Services
Police Operations

OHS PEACE OFFICER GUIDE

'INDEX
Date Issued

01-01-02

Date effective
.

OT-01-02
. ,. -

..

..

Revision Number

....

.

Index

Introduction
Mission Statement & Values
Role of DHS Peace:Officers
Public Relations / Conununity2olicing
Law Enforce'ment COde of Ethics .

Duties:

Order of Rai& -Courtesies
Patrol Duties: & Responsibilities — Peace Officer
Patrol Duties& ReSpOnsibilities — RMP Operator
Patrol Duties 4: Rd.voilsibilities —Serge:ant
Patrol Dutie-&212t-spopsibilities — ExicutiVe.-Officer
Patrol Duties& ReSpOhss ihilities-i:Coilimaiiiierrs

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100-01
100-02
121
102
103
''104

10;
General Regu%tiOns — Performance citi Duty '
106-01
General Regulations Rules of Conduct
General Regulations.—.Personnel Regulations
T07
198
General Regulations --Activity Logs
1'09
General Regulations !'-41tadios
110-01
Genefal Regulations;...—jUnifoxins
11 0-02
General Regulations-:, Optional Uniform Items
GeneralRegulations — Emblems, Insignia &SteaSi Bars 110-03
General Regulations — Protective ;Veits / Body Armor
110-04
Policies:

Zero Tolerance — Substance Use / Possession
Law2of AfreSts by Pee Officers
-.Arrest General' Seatillt Guidelines
Rights of Persons Taken Into Custody
Release of Prisoners,
Use of Force
Reporting Corrapition slid Serious Misconduct
Drug Screening for Cb4se
Drug Screening for PrOrnotion
Access Control Policy,

'126,01
111,220
2.0:-00024.
0
12045
120.708
:126,49
1262,19
120,-11
120-12

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DHS PEACE OFFICER GUIDE

PROCEDURE No.

INDEX

INDEX
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Procedures: Polaroid Cameras
130-01
Lost / Stolen Shield or ID Card
130-02
Arrest of DHS Peace Officer
130-03
Use of Agency Computers
130-05
Semi- Annual Uniform / Locker Inspections
130-06
Agency Recognition
130-07
Request for Transfer / RDO / Shift Change
130-08
Mechanics of Access Control — Screening
130-10
Mechanics of Access Control — Magnetometers
130-11
Mechanics of Access Control — X-Ray Machines
130-12
Mechanics of Access Control — Hand-held Scanners
130-13
Mechanics of Access Control — Physical Searches
130-14
Mechanics of Access Control — Physical Inspection / Items 130-15
Roll Call Formations
130-20
Crime Scenes
130-21
Portable Radio Transceivers
130-22
130-23
Agency Lockers
130-24
Obtaining and Returning Summonses
130-25
Issuing / Processing Summonses
Aided Cases — General
130-26
Mentally Ill or Emotionally Disturbed Persons
130-27
Loss or Theft of Department Property
130-28
Separation from Service
130-29

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DHS PEACE OFFICER GUIDE

PROCEDURE No.

INDEX

INDEX
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

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3 of 3

Addendum:

I.

DHS Code of Conduct (Rev. 04/01)

IL

DHS Absence Control Program — Policies & Procedures (Rev. 01/01)

III.

DHS Non-Managerial Performance Evaluation — Policy & Procedure (Rev.02/01)

IV.

NYC Regulations for City Vehicle Drivers (Rev. 01/97)

DHS PEACE OFFICER GUIDE

PROCEDURE No.
INTRODUCTION

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01-01-02

01-01-02

INTRODUCTION:

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The purpose of the Peace Officer Guide for the New York City Department of
Homeless Services (DHS) Police Operations:
The DHS Peace Officer Guide provides rules and regulations for DHS Police
Operations, promulgated relative to the work assignments and duties, job
functions and rules of conduct for peace officers of all ranks.
The provisions contained herein are intended to insure uniformity of methods
and procedures, provide basis for guidance and discipline and to enhance the
efficient performance of duty. They are designed to guide officers in carrying
out the duties and responsibilities imposed by law and DHS.
However no manual or guide can be all-inclusive. Officers are expected to
exercise sound judgement using the fundamental principles contained in the
mission statement of DHS and the values of peace officers when specific topics
are not contained herein.
The material in this guide is classified in major categories and is arranged in
loose-leaf form to facilitate the addition and removal of pages when regulations
are amended. As new directives are issued or existing procedures changed,
officers will be issued revision updates to be inserted in this guide.
This guide, containing the rules and regulations of the DHS Police, is an integral
part of the administrative process and represents the exercise of a lawfully
delegated function. Any violation can be made the subject of disciplinary
action.
Each peace officer is an employee of DHS. The exercise of his / her functions
and duties shall be limited to the hours, premises, locations and business of
DHS.
Each peace officer is responsible to maintain an updated DHS Peace Officer
Guide and to present it upon demand by any ranking officer for inspection.
Familiarization and compliance herewith by each member of the DHS Police
will not only provide a proper foundation for sound administration and effective,
efficient police service, but will enable each officer to fulfill his / her
professional responsibilities to the people of the City of New York.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

MISSION STATEMENTS & VALUES

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MISSION STATEMENT OF THE DEPARTMENT OF HOMELESS SERVICES:
Our mission, in partnership with the public and private agencies, is to provide temporary emergency shelter
for eligible homeless people in a safe, supportive environment In an atmosphere of cooperation and
respect, we deliver services through a continuum of care, where the client assumes responsibility for
achieving the goal of independent living.

VALUES OF THE DHS PEACE OFFICERS:
In partnership and with the cooperation of the providers we serve, we pledge to:
•
•
•
•
•
•
•
•
•
•
•

Protect life and safeguard persons on the premises
Preserve the public peace
Prevent crime
Detect, warn and if necessary, arrest offenders
Guard and protect DHS property
Enforce laws, ordinances and pertinent regulations
Demonstrate sound judgement at all times
Use moderation whenever possible
Use the minimum amount of physical contact necessary to accomplish the mission
Maintain a higher standard of integrity than is generally expected of others because much is expected
of us
Value human life, respect each individual and render our services with courtesy, pride and civility.

MISSION STATEMENT OF THE D.H.S. OFFICE OF SECURITY.•
Our mission, in cooperation and partnership with the providers we serve, is to support the delivery of vital
social services by creating the safest environment possible for our clients, staff and the community. We
pledge to maintain the public peace, value human life, respect each individual and render our services with
courtesy, pride and civility while maintaining the highest standard of integrity.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

ROLE OF THE DHS PEACE OFFICERS
Date Issued
01-01-02

Date effective
01-01-02

I.

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MISSION STATEMENT

Our mission, in cooperation and partnership with the providers we serve, is to support the delivery of
vita! social services by creating the safest environment possible for our clients, staff and the community.
We pledge to maintain the public peace, value human lift, respect each individual and render our
services with courtesy, pride and civility while maintaining the highest standard of integrity.

II.

ACCESS CONTROL

The primary function of the DHS Police at most shelter facilities is access control. By controlling access to
the facility, safety can be enhanced by ensuring only authorized persons enter; reducing the possibility of
weapons and contraband entering the shelter and keeping other items which are prohibited or dangerous
from entering.
All persons entering a DHS facility must be properly identified and documented, if necessary. DHS Police,
contracted private security guards, shelter program staff, or any combination thereof may perform this
function.
The screening of persons and their possessions (using metal detectors, x-ray machines and physical
searches / pat-downs) is used to reduce the possibility of weapons and contraband entering the facility.
This is clearly the most important duty of DHS officers. Proper screening is the single most effective way
of improving safety and security within the shelters. Officers who become lazy or complacent in
performing their screening duties put themselves, clients, shelter staff and visitors in serious danger. The
importance of effective screening cannot be emphasized enough.

III. MAINTAINING ORDER
The secondary function of the DHS Police is order maintenance. In order for the vital social services of
this agency to be delivered effectively to clients, order and peace at the facilities must be maintained.
Thousands of persons seek shelter and services from the DHS each year. Processing, qualifying and
placing these persons in appropriate facilities is, at times, a complex and frustrating procedure for clients.
This added stress, coupled with common pre-existing conditions such as mental illness, substance or
alcohol dependency and ethnic or cultural differences, often exposes. DHS officers to a chaotic, seemingly
unending array of crisis and situations.
Keeping the peace and maintaining order in such a complex, diverse environment is a challenging, yet
rewarding task. Understanding the role of the DHS Police in the social service model is essential.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

ROLE OF THE DHS PEACE OFFICERS
Date Issued

Date effective
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01-01-02

IV.

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LAW ENFORCEMENT & SOCIAL SERVICES

Unlike most other police agencies, the DHS Police operate within a social service model. We do not serve
a strictly a law enforcement function, but rather a function to ensure the safe, secure delivery of vital social
services. Our goal is not to arrest all violators of the law, but rather use the law, when appropriate, to
maintain safety and security of our facilities so these services can be delivered.
There are times when an arrest, though authorized by law, may not me made by a DHS officer. This option
is called discretion, and discretion is much more widely used in the social service model than general law
enforcement.
Officers must understand that this agency may opt to use administrative sanctions in combination with or in
place of criminal prosecution, in certain situations.
A DHS Police supervisor verifies all arrests made by officers. The supervisor responds to the scene,
evaluates the situation and the options available and applies the appropriate law enforcement or social
service solution to the incident. If necessary, the supervisor confers with shelter program staff or other
administrators to determine the appropriate action to take.
Using this system, the delicate balance between law enforcement and social service is effectively
maintained.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

PUBLIC RELATIONS / COMMUNITY POLICING

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Public relations and Community Policing, as they relate to DHS Police operations is the sum total of the
attitudes, impressions and opinions of the clients, staff and general public and their relationship with the
peace officers employed by DHS.
The success of the DHS Police in the performance of their duties will most often be measured not by mere
crime statistics, but rather by the perception of the safe environment the officers foster and by the degree of
support and cooperation they receive by the people at the locations where they serve. It is of paramount
importance, therefore, for DHS officers to secure the confidence, respect and approval of the public they
serve.
The most important factor in gaining good will and confidence of the public is an attitude of courtesy
professionalism and respect. Courtesy, patience and tact are the characteristics of the experienced,
competent officer when dealing with clients, staff and the general public.
DHS officers are expected to demonstrate the lmowledge, expertise, technique and capacity to provide a
wide range of services necessary in a modem social service environment.
Each member of the service must be imbued with a spirit of strong motivation and be prepared by study
training and self-discipline to meet the responsibilities of police service. Self confidence is so essential for
accomplishment and comes from the experience gained through the diligent performance of duty.
DHS Police personnel must exemplify an attitude of professionalism at all times to garner public approval
and praise. The courage an officer displays in moments of danger, or a calm, objective approach at the
scene of chaos or disorder, can instantly reassure a traumatized victim. Sympathetic caring when dealing
with children or rendering aid to the injured, elderly or infirm begets sincere admiration. Firmness and
good judgement in carrying out one's duty will merit public respect.
The people we serve are generally peaceful. While the enforcement of numerous regulations is necessary
to ensure the safety, health and comfort of all persons seeking and providing services, an officer who
follows the model of using courtesy, professionalism and respect will ultimately be able to enforce such
regulations while gaining the understanding, support and admiration of the majority of the persons the
officer comes in contact with.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

LAW ENFORCEMENT CODE OF ETHICS

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01-01-02

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LAW ENFORCEMENT
CODE OF ETHICS

As a Law Enforcement Officer, my fundamental duty is to serve
humankind: to safeguard lives and property; to protect the innocent against
deception, the weak against oppression or intimidation, and the peaceful
against violence or disorder; and to respect the Constitutional rights of all
men to liberty, equality and justice.
I wilI keep my private life unsullied as an example to all; maintain
courageous calm in the face of danger, scorn, or ridicule; develop selfrestraint; and be constantly mindful of the welfare of others. Honest in
thought and deed in both my personal and official life, I will be exemplary
in obeying the laws of the land and the regulations of my department.
Whatever I see or hear of a confidential nature or is confided to me in my
official capacity, will be kept ever secret unless revelation is necessary in
the performance of my duty.
I will never act officiously or permit personal feelings, prejudices,
animosities, or friendships to influence my decisions. With no
compromise for crime and with relentless prosecution of criminals, I will
enforce the law courteously and appropriately without fear or favor,
malice or ill will, never employing unnecessary force or violence and
never accepting gratuities.
I recognize the badge of my office as a symbol of public faith, and I accept
it as a public trust, to be held so long as I am true to the ethics of police
service. I will constantly strive to achieve these objectives and ideals,
dedicating myself before God to my chosen profession...Law
Enforcement.

DHS PEACE

OFFICER GUIDE

PROCEDURE No.

100-01

ORDER OF RANK - COURTESIES
COMPLIANCE WITH ORDERS
Date Issued

Date effective

01-01-02

01-01-02

ORDER
OF RANK

1.

2.
3.
4.

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The order of rank in the DHS Police service is:
a.
Commissioner
b.
Deputy Commissioner
Assistant Commissioner
c.
d.
Director
e.
Captain
Lieutenant
f.
Sergeant
g.
h.
Peace Officer
Seniority in rank among members of the same rank is determined by date of hire
in that rank or title,
At an incident, the senior uniformed member will direct and coordinate police
operations pending the arrival of a supervisor.
Site Commanders, Borough Captains and Duty Captains will respond to serious
incidents. They will assume command of the incident and keep the Director and
Assistant Commissioner informed of all facts.

COURTESIES
1.
2.

3.
4.
5.

6.
7.

Tender and return hand salute as prescribed by military regulations.
Salute:
a.
Commissioner, Deputy Commissioners, Assistant Commissioners and
Directors in civilian clothes.
b.
Supervisory Officers in uniform
United States Flag as it passes
c.
d.
Police desk when entering command
Salute flag when national anthem is played. If flag is not visible, face band, etc.
and salute.
Supervisory officers return hand salute promptly.
Salute is not required at large assemblies except when addressed by or
addressing a supervisory officer. Salute is not required if it interferes with
police duty.
Remove hat and stand at attention in the office of Commissioner, Deputy or
Assistant Commissioner, Director or Captain.
Order "Attention" when Commissioner, Deputy or Assistant Commissioner or
Director enters room unless otherwise directed.

COMPLIANCE
WITH ORDERS
1.
2.
3.
4.
5.
6.
7.

Be familiar with contents of DHS Officer's Guide and revise as directed.
Obey lawful orders and instructions of supervisory officers.
Be punctual when reporting for duty.
Be governed by orders affecting another rank when temporarily assigned to
perform the duties of that rank, except as otherwise indicated.
Keep agency locker neat, clean and secured with approved combination lock.
Affix rank, name and shield number to outside of locker.
Always request appointment with Commissioner, Deputy or Assistant
Commissioners or Director prior to appearing at office.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

100-02

PATROL
DUTIES AND RESPONSIBILITIES
Date Issued

Date effective

01-01-02

01-01-02

PEACE
OFFICER

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1.
2.
3.
4.

Perform duty in uniform as directed by competent authority.
Proceed to post, vehicle or assignment as directed by supervising officer.
Comply with meal and post relieving points as directed by supervising officer.
Report to desk officer when entering or leaving police operations during tour of duty
indicating reason for presence therein.
5. Be aware of, and inspect, post or assignment for conditions requiring attention.
6. Report immediately to desk or supervising officer any unusual crime, occurrence or
condition, dangerous conditions, anything likely to cause public inconvenience,
interruption of service or anything of an irregular or offensive nature.
7. Render all necessary police service in his/her assigned area and as otherwise
directed.
8. Guard DHS personnel and property as assigned.
9. Familiarize self with the everyday routine of people residing, doing business, or
frequenting the post.
10. Investigate suspicious conditions and circumstances on the post.
11. Give attention to hazardous conditions.
12. Call the desk, or supervising officer when detained at court or elsewhere.
13. Maintain an activity log.
14. Preserve completed activity logs and produces them as required by competent
authority.
15. Maintain records and submit written reports as directed; report to appropriate
headquarters by phone or other system as directed.
16. Monitor portable radio and respond as directed,
17. Do not leave post until you have been relieved or otherwise directed.
18. Patrol posts, which may include institutional ground and DHS property, buildings,
location or DHS business only.
19. Take necessary action to maintain order, prevent theft, and destruction of property,
and guard against acts of vandalism, nuisances and violations of DHS regulations.
20. Make arrests on DHS premises only under the following circumstances:
1) He / She has reasonable cause to believe that a person has committed an
offense in his presence while he / she is on duty and the offense has occurred on
DHS premises,-locations and business of DHS
2) He / She has reasonable cause .to believe that a person has committed a crime
on DHS premises, locations, and business of DHS.
21. The exercise of a Special Officer's functions and duties shall be limited to the hours,
preniises, locations and business of DHS.
The Department ofHomeless Services will not indemnify, extend leave credits or
overtime compensation to its employees for any offiduty activity. Furthermore, this
Agency will not accept liability for any act by a Special Officer not expressly
permitted by this manual or which does not take place during the hours of
employment or in the place of employment,

DHS PEACE OFFICER GUIDE

PROCEDURE No.

101

PATROL
DUTIES AND RESPONSIBILITIES
Date Issued

Date effective

01-01-02

01-01-02

Radio
Motor
Patrol
Opera tor

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1. Operate vehicle assigned at a slow safe rate of speed.
2. Operate vehicle with headlights on at all times
3. Report to police operations by radio each hour or as directed by commanding officer.
4. Do not use vehicle to pursue motor vehicles.
5. Check road conditions of entire post and make log entry immediately after arrival at
each location in patrol area.
6. Inspect vehicle to insure it is in serviceable condition and enter in activity log
findings, speedometer reading and amount of gasoline in the tank.
7. Operate vehicle only when assigned, properly licensed and designated as an agency
Motor Patrol Operator.
8. Monitor portable radio and respond when summoned.
9. Obey traffic control devices.
10. Use extreme caution when approaching intersection or making turns.
11. Do not respond to radio runs unless specifically directed by operations.
12. Operate the vehicle for the entire tour or as designated by supervisor. Wear seat belts
at all times.
13. Proceed to an emergency scene with due caution. Do not use the lights unnecessarily.
14, Take vehicle out of assigned area only when: directed by competent authority, or
engaged in DHS official business, or servicing, repairing or cleaning is required,
with permission of supervising officer.
15. Constantly patrol assigned area.
16. Do not unnecessarily leave the vehicle unattended; Remove the keys and lock the
vehicle when engaged on authorized duties. Do not leave portable radio in the
vehicle.
17. Sign out vehicle at the beginning of tour and in at the end of tour.
18. Notify supervising officer when vehicle requires repairs or is in need of replacement
parts or accessories including tires and lights.
19. Operate vehicle in a•manner to avoid injury to person or damage to property.
20. Take care of vehicle and accessories, equipment and tools assigned.
21. Cooperate with other operators of same vehicle to which assigned in care,
maintenance and fueling, particularly cleaning, washing and keeping the vehicle in
proper operating condition.
22. Make minor repairs when possible.
23. Deliver the vehicle for regular preventive maintenance inspection as scheduled.
24. Do not tow, or boost another vehicle without specific guidance from supervisor.
Perform these duties in addition to duties for Peace Officers

DHS PEACE OFFICER GUIDE

.

102

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

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01-01-02

SERGEANT

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1. Supervise all police operations within the facility during tour of duty.
2. Immediately respond to and direct activities at incidents involving any arrests,
summons, weapons ( firearms, knives, etc.), serious crimes and emergencies. Make
appropriate Activity Log entries.
3. Inspect uniforms and equipment of uniformed members of outgoing tour and instruct
officers relative to the facility conditions.
4. Confer with site commander, executive officer, and other supervisors concerning
trends observed and other matters of mutual interest and importance.
5. Conduct investigation and submit reports on injuries to members of the service or
damage to Department property.
6. Visit various post locations at different times during tours to ascertain that uniformed
members of the service are performing duty at all times and indicate activity log
7. Conduct investigations and submit reports as required.
8. Maintain activity log and make entries listing times, names and assignment of
officers visited.
9. Be cognizant of crimes and other conditions within command and instruct peace
officers concerning activities that affect their posts.
10. Patrol facility in uniform and equipped with a portable radio and Nextel.
11. Account for all vehicles assigned to command each tour and document in command
log.
12. Insure that radio messages directed to member assigned to vehicle or post are
acknowledged.
13. Perform desk duty, or assign a competent officer to desk duty when desk officer is
unavailable due to vacation, sick report, etc.
14. Direct vehicle units to resume patrol when services are no longer required.
15. Report dereliction of duty to the site commander.
16. Keep desk officer notified of current matters of importance.
17. Notify desk officer of location where meal will be taken and relieve desk officer for
meal when designated.
18. Reassign uniformed members assigned to vehicle duty when weather or road
conditions make operation dangerous.
19. Review Activity reports of officers, make required entries and deliver a copy of the
log daily to the commanding officer.
20, Supervise officer's performance of duty, test officer's knowledge of facility
conditions and closely evaluate his activity and submit performance evaluations of
the officer's.
21. Submit to commanding officer in writing, recommendations for special assignment,
or change in assignment or member under his supervision.
22. Monitor and maintain attendance and punctuality records,
23. Prepare and maintain bulletin boards and assure that notifications are current and
authorized.
24, Distribute Officer Guide Revision notices and other Department directives as
required.

DHS PEACE OFFICER GUIDE

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PROCEDURE No.

102

PATROL
DUTIES AND RESPONSIBILITIES

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01-01-02

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25. Schedule adequate coverage of positions under his / her supervision.
26. Perform other assignments as directed by the site commander and /or the operations
coordinator.
27. Supervise the preparation and submission of reports using standardized forms, review for
accuracy and completeness
28, Make evaluation of reported acts of outstanding and meritorious performance by subordinate
officers and submit reports for agency recognition.
29. Directly responsible for the discipline and efficiency of patrol staff in enforcing laws and
agency rules and regulations.
30. Maintain location logbooks.
31. Immediately inform Supervisor of unusual or serious incidents, arrests, warrant sweeps and
request help if necessary.
32. Supervise the fire guard inspections: ....a.] Have inspecting member of the service make all
appropriate entries.....b.] Make command log entry indicating that the fire guard inspections
were performed.
33, May make an arrest on DHS property only under the following circumstances:
34, He /She has reasonable cause to believe that a person has committed an offense in his/her
presence while he/she is on duty and the offense has occurred on DHS premises.
35. He/she has reasonable cause to believe that a person has committed a crime on DHA
premises.
36. The exercise of a Sergeant's functions and duties should be limited to the hours, premises,
locations and business of DHS.
The Department of Homeless Services will not indemnify, extend leave credits or overtime
compensation to its employees for any off-duty activity. Furthermore, this Agency will not
accept liability for any act by a Sergeant not expressly permitted by their manual or which
does not take place during the hour of employment or in the place of employment or
locations and business of DHS.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 103

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

Revision Number

06-01-04

06-01-04

04-01

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ACTING
1. Assume command and perform all functions of the site commander during his/her
SITE
absence. (During absence of 24 hours or more sign all routine communications and
COMMANDER /
reports ).
SERGEANT
2. Make entry in command log in own handwriting, when reporting on or off duty,
when leaving and returning to site for any reason. Indicate reason and manner of
travel.
3.
Supervise performance of administrative functions in the command.
4.
Be designated "in command" in the absence of the site commander.
5.
Study deployment of resources of the command and recommend more effective
deployment to the captain, where appropriate.
6.
Evaluate training, planning and personnel functions and needs of the command and
make recommendations to the captain.
7.
Inspect uniforms, equipment, and general• appearance of members of the command
frequently.
8.
Inspect and sign activity logs of patrol sergeants regularly.
9.
Supervise the investigation of communications and preparation and forwarding of
written reports while "in-command".
10. Temporarily adjust scheduled tour, unless providing coverage as platoon sergeant.
11. Do not perform the same duty as the captain if both working the same tour. (One
will perform patrol duty and conduct field inspections, etc).
12. Conduct investigations as directed by captain or other competent authority.
13. Perform duty in uniform, equipped with portable radio and Nextel.
14. Inspect and sign patrol log once each day.
15. Review and supervise the maintenance of records and files of command.
16. May make an arrest on DHS property only under the following circumstances: 1]
He /She has reasonable cause to believe that a person has committed an offense in
his/her presence while he/she is on duty and the offense has occurred on DHS
premises.... 2] He / She has reasonable cause to believe that a person has
committed a crime on DHA premises.
17. The exercise of a Sergeant's functions and duties should be limited to the hours,
premises, locations and business of DHS.

The Department of Homeless Services will not indemnify, extend leave credits or
overtime compensation to its employees for any off-duty activity. Furthermore, this
Agency will not accept liability for any act by a Lieutenant not expressly permitted by
their manual or which does not take place during the hour of employment or in the
place of employment or locations and business of DHS.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

104

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

Revision Number

06-01-04

06-01-04

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SHE
1. Command and be responsible for all police operations at a facility or similar unit,
COMMANDER/
including but not limited to:
LIEUTENANT
a. Proper performance of functions designated for command.
b. Efficiency and discipline of personnel under his command.
c. Informing members of command of current directives and orders.
d. Serviceability, proper care and use of equipment assigned to his/her command.
2. Make entry in command log, in own handwriting, when reporting on or off duty,
when leaving and returning to site for any reason. Indicate reason and manner of
travel.
3. Upon assignment to command review all personnel records and assignments of
officers and supervisors within command.
4. Instruct and frequently test the knowledge of members of command, re; their duties
and responsibilities.
5. Investigate and report on conditions and activities of command.
6. Examine and maintain all books and records of the command. Forward copies of
reports, records and documents as directed.
7. Make frequent personal inspections of the uniforms, equipment and general
appearance of members of the command at outgoing tour changes and on patrol.
8. DO NOT delegate administrative tasks normally reserved specifically for site
commanders.
9. Inspect police operations facility periodically to insure cleanliness, orderly condition
and that assigned equipment is accounted for and in good condition.
10. Designate manner in which members of command proceed to assignments, e.g. radio
motor patrol vehicle, in personal vehicle or on foot.
11. Review activity of members of command each month.
12. Investigate a report of neglect of duty by subordinates.
13. Assign officers proportionately to tours and days off according to the needs of the
command. Members having special qualifications are to be assigned to permit the
greatest use of abilities.
14. Assign personnel to specific patrol and staff functions, as needed.
15. Design and provide a formal orientation program for newly assigned sergeants, and
peace officers including interviews, introductions, and various facility and post
conditions, problems, policies, boundaries, crime; local police jurisdiction facilities,
area hospitals, etc.
16. Consult with immediate supervisor(s) of member before recommending or granting
change of post, tour assignment and promotion.
17. Be thoroughly familiar with confidential performance profile (folder) of subordinate
members.
18. Have confidential performance profile (folder) forwarded to member's new
commanding officer, in an envelope marked "confidential" when member is
transferred.
19. Prepare and forward weekly payroll documents as needed. Insure that subordinates
are submitting payroll documents in a timely manner.

DHS PEACE OFFICER GUIDE

104

PROCEDURE No.

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

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2 of 3

Pages

.

20. Maintain patrol coverage by supervising officers, insuring a supervisor is assigned each tour.
21. Make entry in command log when reporting on or off duty, when leaving or returning from site for
any reason. Indicate reason and manner of travel.
22. Perform duty in uniform, equipped with portable radio and Nextel.
23. Utilize resources of command to cope efficiently with existent problems and accomplish the mission
of the command and the agency. Authorize overtime only when necessary and monitor and distribute
overtime fairly among members of the command.
24. Cooperate with other units to accomplish the mission of DHS.
25. Confer regularly with the DHS facility director regarding conditions, strategies, policy and other
issues relative to police services and site security.
26. Monitor the evaluation process. Review performance evaluations submitted by subordinates carefully
and have subordinates justify the rating given to officers assigned to their tours.
27. Prepare written instructions for sergeants and peace officers to be read at roll call.
28. Supervise the maintenance of the police operations library.
29. Apportion communications equally among sergeants for investigation.
30. Keep sergeants informed of facility conditions and other pertinent matters.
31. Check property log books, property on hand and the disposal of same. Insure property on hand is
secured and access is limited to supervisor on duty.
32. Inspect and review sergeant's activity logs.
33. Develop and review facility security plan. Maintain liaison with NYPD personnel assigned to local
precinct.
34. May make an arrest on DHS property only under the following circumstances: 1] He /She has
reasonable cause to believe that a person has committed an offense in his/her presence while he/she
is on duty and the offense has occurred on DHS premises.... 2) He / She has reasonable cause to
believe that a person has committed a crime on DHS premises.
35. The exercise of a Lieutenant's functions and duties should be limited to the hours, premises, locations
and business of DHS.
The Department of Homeless Services will not indemnify, extend leave credits or overtime
compensation to its employees for any off-duty activity. Furthermore, this Agency will not accept
liability for any act by a Captain not expressly permitted by their manual or which does not take
place during the hour of employment or'in the place of employment or locations and business of
DHS.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

104

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

Revision Number

06-01-04

06-01-04

04-01

Page

of

Pages

3 of 3

CAPTAIN /
1. Utilize resources to administer, assign, control, coordinate, discipline, evaluate,
BOROUGH
guide, motivate; supervise and train all personnel assigned to borough commands
COMMANDER
to efficiently deliver police / security services and to ensure the mission of the
Command is achieved,
a. Develop plans, establish liaisons and implement strategies in the furtherance
of achieving the mission of the command.
2. Develop plans and strategies for policing special events and details.
3. Supervise performance, assignments and excusals of site commanders to ensure
adequate coverage is maintained.
4. Submit report each Tuesday morning to the Director concerned showing proposed
work schedule for Sunday through Saturday of the following week.
5. Provide formal training indoctrination program for newly assigned site commanders
within the borough.
6. Conduct investigations and perform other duties as assigned by Director.
7. Prepare, review and sign reports as required.
8. Oversee all disciplinary matters of commands within borough.
9. Monitor, review and analyze overtime with the goal of maximum utilization of
limited resources.
10. Review evaluation process for sergeants and prepare evaluations for lieutenants.
11. Oversee field operations and administrative operations of all sites within command.
12. Study deployment of personnel and recommend redeployment when indicated.
13. Perform duty in uniform, equipped with portable radio and Nextel.
14. Make entry in command log, in own handwriting, when reporting on or off duty,
when leaving or returning to site for any reason. Indicate reason and manner of
travel.

DUTY
CAPTAIN

I. Perform duty in uniform, equipped with portable radio and Nextel, and patrol in
agency vehicle.
2. Make entry in command log, in own handwriting, when reporting on or off duty,
when leaving or returning to site for any reason. Indicate reason and manner of
travel.
3. Supervise all personnel performing duty.
4. Respond to major incidents or unusual occurrences.
5. Visit all facilities when performing patrol duty.
6. Inspect and sign command log of all sites visited.
7. Submit report to Director at end of tour, including visits to facilities, observations
and corrective action taken, major incidents or unusual occurrences and
recommendations to improve security / police services.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

105

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

PERFORMANCE
ON DUTY

Revision Number

Page of Pages

1 of 2

1. Shall without delays, proceed to locker area, prepare for tour of duty by
changing into prescribed uniform of the day.
2. Punch time card (Peace Officer shall be fully uniformed and ready to attend
roll call and/or perform duties prior to punching time card).
3. Report and receive instructions from DHS Patrol Operations, Site
Commander, supervising officers or other competent authority. (The officer
shall familiarize him/herself with location conditions by examination of
bulletin board and current orders prepared during his/her absence or since
his/her previous tour of duty.
4. Promptly obey all lawful orders and perform such duties as directed by the
Site Commander, supervising officer or other competent authority.
5. Proceed directly to post.
6. Inspect post and all accessible areas.
7. Immediately report to his/her supervisor anything of an irregular or
offensive nature, anything likely to cause public inconvenience, disruption
of service or any dangerous conditions.
8. Patrol all areas of his/her assigned post.
9. Remain on post until properly relieved, unless otherwise ordered.
10. Take meal period in area designated, when remaining in DHS facility.
11. Make accurate, concise entries in Department records in chronological
order, without delay using black ink. Do not skip lines or pages.
12. Sign Department records or forms with full first name middle initial and
surname.
13. Make corrections on Department records by drawing an ink line through
incorrect matter. Enter con-ection immediately below and initial change.
14. Use numerals when entering dates on department forms, e.g., 12-01-99.
15. Answer telephone promptly stating in a courteous manner: DHS Police,
command, rank or title and surname.
16. Be responsible for humane treatment and safekeeping of prisoners in
custody or detained in department facility over which member has control.
17. Maintain Department property issued or assigned for use in serviceable
condition.
18. Deliver recovered property, property removed from a prisoner, an
emotionally disturbed person, intoxicated or incapacitated person to the
desk officer of police operations where obtained unless otherwise directed.
19. Announce presence before entering a locker room, dormitory, lavatory,
utilized by members of the opposite sex, except in an emergency. In
addition, be accompanied by member of said opposite sex, if practicable.
20. Operate department vehicles only when assigned and designated an agency
Motor Vehicle Operator.
21. Be constantly alert, noting everything that occurs within sight or hearing.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

105

GENERAL REGULATIONS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

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22. Familiarize him/herself with the location of fire alarm boxes, telephones
(public and facility), fire extinguishers, first aid kits and other emergency
controls On post.
23. &come acquainted by sight with all persons employed or conducting
business in the post area.
24. Perform independent patrol unless otherwise directed, or assigned a fixed
post
25. Inspect entire post without unnecessary delay, noting any conditions
requiring his/her attention or other patrol action.
26. Not permit any unauthorized person who has in his possession a dangerous
weapon, as defined in the Penal Code, to remain on the premises of the
location.
27. Not remain in DHS facility past expiration of his/her tour.
28. Not hold lengthy conversations with officers assigned to adjoining posts.
29. Not permit person to loiter in toilets, stairways, hallways or entrances of the
facility.
30. Not permit unauthorized persons to have access to Department's premises
not open to the public.
31. A DHS Officer shall not be excused for meal for a period over 30 minutes
during his/her tour.
32. The meal periods assigned for each post shall be rotated daily.
33. A DHS Officer attending court, appearing before a Grand Jury, District
Attorney, etc., shall take his meal period during the time the court or the
other body recesses for that purpose if at that time his case is not on or
scheduled.
34, A DHS Officer, who takes his meal period and remains on DHS premises,
shall not consider himself relieved from his/her obligations during this meal
period.
35. When an officer is relieved by another officer at the end of tour, meal
period or other relief, he/she shall, upon being relieved, transmit to the
relieving officer all information pertaining to the post or assignment, and
record the rank, name and shield, time and date.
36. A DHS officer shall obtain a complete, operational portable radio at the
beginning of his/her tour from the sergeant or the patrol officer of the
previous tour if the radios were in use.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

106-01

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

RULES
OF
CONDUCT

Revision Number

es
Page of Pages

1 of 4

A. Attendance and Punctuality
1. Be fit for and subject to duty at all times except when on sick leave or
compensation leave.
2. Perform tours of duty with regular days off as prescribed by the Site
Commander. Any notices to report shall have the force and effect of orders.
3. Be punctual in reporting for duty, reporting to assignments and other scheduled
appearances.
4. Be fully uniformed and ready to perform duties prior to commencement of tour
of duty.
5. Notify a supervisor by telephone at least one hour prior to commencement of
tour when calling out due to sickness or other emergency.
6. Request leave or other non-regular days off in writing 5 days prior to absence.
B.

Shields / Identification
1. Carry his DHS employee identification card at all times.
2. Have on his person at all times when on duty the shield issued by the DHS
Police. When in uniform, shield shall be worn above the left breast on the
outermost garment.
3. The loss of the shield or identification card shall be reported immediately to
police agency of the jurisdiction in the area where the card or shield was
believed to be lost or stolen, and to a DHS Police supervisor at the officer's
command.
4. Disciplinary action may be initiated for the loss of a shield or ID card.

C.

Care of DHS Property and Equipment
1. Be responsible for the good care, proper maintenance, and serviceable
condition of DHS property issued for or assigned to his/her use.
2. Promptly report to the operation's desk the loss of, damage to, or unserviceable
condition of any DHS property issued for or assigned to his use.
3. DHS property shall be issued only for official purposes and used for the
purposes for which it was designated. Only the officer to whom it has been
assigned, unless otherwise directed by a supervisor or higher authority, shall
use it. Except when necessary in an emergency, standard equipment furnished
by DHS shall not be changed and nothing shall be added thereto or therefrom.
4. The squad sergeant shall be accountable for the property issued for or assigned
to use of the members of his/her squad and shall be responsible for the proper
care, economical use, and serviceability thereof,

DHS PEACE OFFICER GUIDE

PROCEDURE No.

106-01

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02
D.

E.

Revision Number

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General Deportment
1. Obey all lawful orders of superior officers.
Failure to comply with the rules and regulations, other DHS procedures, or
lawful orders of a superior officer shall constitute grounds for immediate
disciplinary action.
2. Address all persons in a courteous, respectful manner at all times.
3. Do not neglect his/her duty or interfere with others in the performance of
their duties, nor engage in other acts or omissions prejudicial to the
efficiency or discipline of the agency.
4. Immediately report to his/her supervisor any of the following which he/she
observes or of which he/she has knowledge: dereliction of duty,
delinquency, violation of the rules and regulations or orders of conduct.
5. While in uniform be neat, clean and presentable at all times.
6. Be responsible for submitting written or oral reports that are accurate as to
facts. He/she shall not give opinions nor submit false statements nor
statements which are intended to mislead.
7. Promptly notify DHS, in writing, of any change in his or her name, address,
telephone number or any other information on his/her personnel record.
Notification shall be in writing to the Assistant Commissioner.
Prohibited Conduct
1. Consuming intoxicants ( i.e. alcoholic beverages, etc. ), in uniform
whether on or off duty.
2. Consuming unlawful / controlled substances at any time, on or off duty.
3. Bringing or permitting an intoxicant or any unlawful / controlled
substance to be brought into an agency building, facility, booth, vehicle or
grounds.
4. Entering premises serving intoxicants while in uniform, on or off duty.
5. When a :DHS officer is found to be apparently intoxicated or disabled, a
superior officer shall: a) Not allow the officer to perform duty, b) Relieve
the officer immediately from duty, C) Notify Site Commander, Director
and Assistant Commissioner immediately.
6. Carrying a package, umbrella, cane, etc. while in uniform except in the
performance of duty.
7 Consenting to payment by anyone to regain lost or stolen property or
advising such payment, except towing fees as provided by law recovered
stolen vehicles.
8. Riding in any vehicle, other than .a department vehicle to which assigned,
while in uniform, except when authorized or in an emergency.
9. Using DHS Police logo unless authorized by the Assistant Commissioner.
10. Making a false official statement.
I 1. Engaging in card games or other games of chance in a DHS facility.
12. Engaging in illegal gambling anywhere.
13. Having any person make a request, or recommendation that affects the
duties of any DHS officer, except as provided by DHS procedures.
14. Smoking while on post or in public, when in uniform.
15. Littering while in uniform or in any agency facility.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

106-01

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

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Pages

3 of 4

16. Using agency telephones for other than official business.
17. Interfering with or attempting to influence the lawful business of any person
on the agency's premises.
18. Sleeping, lounging or loafing while on duty.
19. Indulging in idle conversation with anyone, while on duty.
20. Advising clients/applicants about social services procedures. The officer
may however give general information or directions unrelated to social
services procedures.
21. Using discourteous or disrespectful remarks regarding another person's
ethnicity, race, religion, gender or sexual orientation.
22. Knowingly associate with any person or organization: a) Advocating
hatred or oppression of, or prejudice toward, any racial or religious
group.....b) Disseminating defamatory material
c) Reasonably believed
to be engaged in, likely to engage in, or to have engaged in criminal
activities.....d) Preventing or interfering with the performance of duty.
23. Divulging or discussing official DHS business, except as authorized.
24. Engaging in conduct prejudicial to good order, efficiency or discipline of
the Department.
25. Making recommendation for or concerning any person or premises to any
government agency in connection with issuance, revocation or suspension
of any license perthits.
26. Having an interest in or association with premises engaged in illegal
gambling operations, after hour's clubs or similar illegal activities.
27. Patronizing unlicensed premises (social clubs, after hour's clubs, etc.)
where there is illegal sale of alcoholic beverages and/or use of
unlawful/controlled substances.
28. Using personal card describing peace officer, or police operation business,
address, telephone number or title except as authorized by the Assistant
Commissioner.
29. Rendering any service for private interest, which interferes with
performance of duty.
E.

Firearms, Knives and other Weapons
1. A DHS officer shall not under any circumstance: a) Carry a firearm,
knife or any other weapon during on duty or off duty hours while on DHS
b) Carry any weapon, or instrument that might cause harm to
premises
order (such as brass knuckles, blackjacks, chains, slappers, etc.) during on
or off duty hours while on DHS premises, except the short weapons that the
officer has been duly trained, authorized and certified by the agency
c) Possess either on his/her person or in his/her locker a
firearm, knife, or any other weapon or instrument that might cause harm to
others.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

107

GENERAL REGULATIONS
Date Issued

Date effective

01-01-02

01-01-02

PERSONNEL
REGULATIONS

Revision Number

Page

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Pages

1 of 2

A. Detail and Assignments
1. A DHS Peace Officer shall be detailed or assigned only as directed or
authorized by supervisors.
2. A DHS Peace Officer desiring a change of site assignment, RDOs or
shift shall complete the appropriate REQUEST and submit to the
Director through channels.
3. DHS Peace Officers are subject to reassignment of their shifts, days
off and site assignments by the Agency or supervising authority at any
given time.
B.

Separation from Employment
I. A DHS Peace Officer shall submit his resignation on the prescribed
forms. The forms shall be submitted to the Assistant Commissioner or
appropriate authority during normal working hours.
2. All shields and identification cards, copy of DHS Peace Officer
Guide, as well as departmental equipment issued for use by such
member, shall be delivered by the resigning officer to headquarters or
appropriate authority immediately after his last tour of duty. Any
other equipment such as locker keys, patrol room keys or any other
similar item of Agency equipment shall be surrendered prior to his
appearing at DHS.
3. The Site Commander, or his/her designee, accepting the resignation
will verify the surrender of equipment and indicate same on the index
card of the officer concerned, prior to the issuance of final paycheck.

C.

Job Related Injuries
I. An officer shall not presume to judge the seriousness of an injury to
him/herself, however slight. If he/she is injured while on duty, he/she
shall :
a) Notify the Sergeant, without delay, of all circumstances,
including the names and addresses of witnesses
b] Report to
his/her doctor and obtain a note or hospital report. Secure witnesses'
statements, Sergeants report, Site Commander's report and report to
DHS with this information
c] A member of the service who is
injured and is not taking leave because of the extent of his injury
shall report to operations and fill out the following forms; (1.)
WCD26....(2.) WCD....(3.) C-2....(4.) M-563.
d] A. member of
the service who is injured while effecting an arrest or while taking
any patrol action shall within twenty-four (24) hours of occurrence,
comply with b. above and submit a complete written report of the
incident to a supervisor and fill out the following forms:.....
(1.)W-344....(2.) C-11....(3,) WCD26....(4.) WCD23....(5.)DP
—2002....(6.) C-2....(7,) M-563

DHS PEACE OFFICER GUIDE

PROCEDURE No. 107

GENERAL REGULATIONS

Dale Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

2 of 2

2,

If a DHS Peace Officer is unable to submit the reports as stated above
he/she shall notify or cause the sergeant to be notified without delay.
The Sergeant or competent authority will in turn notify the Site
Commander. The Site Commander will in turn assign a supervisor to
investigate and report findings.
3. Whenever an officer on duty requires immediate medical attention
due to injury or serious illness and an ambulance is summoned, a
sergeant will assign an escort officer to accompany the aided officer
to the hospital. If the aided officer is hospitalized, the escort officer
shall obtain his/her service equipment. Equipment shall be returned to
a supervisor for safe keeping until the officer's return to full active
duty with no restrictions.
4. Any officer on extended medical or other leave must surrender for
safe keeping his/her shield and all other equipment issued to him/her
by the Agency for the performance of duty. The shield and equipment
will be safeguarded until the officers return to full active duty with no
restrictions.
5. When a DHS Peace Officer is hospitalized or dies while on duty, the
sergeant shall cause prompt notification to be made to the following:
a. Assistant Commissioner
b. Director
c. Site Commander
d. Any action on notification of family will be made by Site
Commander and is not to be made by location unless
otherwise directed.
D. Residency
1. DHS Peace Officers will abide by the residency requirementas
established by the City of New York and the agency.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

108

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

ACTIVITY
LOGS

Revision Number

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Pages

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1. The following members of the force are required to maintain an activity log:
a. Serge-grits
b. Peace Officers
2. Lieutenants have the option of maintaining an activity log.
3. DHS Peace Officers shall be responsible for the proper care and use of the
memo book. Each member is issued an activity log consisting of 50 sheets
numbered consecutively for making reports, notes, log entries. This log
should be inserted in a leather memo book binder. Sheets shall not be
removed or torn from the log, nor shall any sheets be added.
4. Before commencing a tour of duty, an officer shall enter in his/her activity
log the date, tour, assignment, name, shield number, tour supervisor, radio
number, assigned meal period and weather conditions.
5. During the tour an officer shall enter a full and accurate record of duty
performed, post changes, state your assigned post, the officer you relieved,
the condition of your post. If you clear your post state the reason with
departure and return times, and ail other patrol business. An entry shall be
made to indicate an absence from duty, such as a regular day off, sick day,
etc.
6. Entries shall be made in black ink only and shall be written in a clear legible
manner.
7. Document fully any incident that occurs, Who — What- When — Where How and Why.
8. Entries are to be made on the ruled pages in chronological order, without
unnecessary delay, and must be completed before an officer ends his tour of
duty.
9. No ruled lines shall be left blank between entries, and no entry shall be
made below the last ruled line of any page.
10. Errors are to be corrected by drawing a single line through the error,
initialing the error and writing in the correction.
11. In the event of any delinquency or dereliction of duty on the part of a
subordinate is observed, the observing supervisor will make the appropriate
entry in the activity log of the officer concerned, as well as in his/her own
activity log.
12. An Officer's activity log shall be placed in his locker at the completion of
his tour of duty and shall be presented for inspection to a supervisor or site
commander upon requested.
13. In addition to the entries made in the activity log, the officer, in all
cases of incidents shall make out a Police Service Request
(form 197C), and enter the next sequential index number on the form.
14. The loss of a activity Iog shall be reported to the sergeant,
in writing, who will immediately replace it.
15. An officer shall be responsible for the safekeeping of his completed activity
logs. Upon request of the site commander or appropriate authority, such
books shall be made available when needed for legal and official
department matters.

DHS PEACE OFFICER GUIDE

PROCEDURE Na.

109

GENERAL REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

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RADIOS
1.

A DHS officer shall obtain an operational portable radio at the beginning of his tour
from the Sergeant or patrol officer of the previous tour if radios were in use.
2. Upon securing a portable radio, sign the radio out on the appropriate cards or log
provided. Name, rank, shield number, tour, radio unit number and battery control
number as well as the time and date should be indicated.
3. Insure that a fully charged battery is inserted in radio.
4. Insert discharged. or partially discharged batteries in the appropriate charger.
S. Turn on the radio, adjust squelch control, check that the radio is on the appropriate
channel, and check reception.
6. Use radio in provided radio case.
7. At the completion of tour sign in radio on the provided log or card.
8. Carry portable radio during entire tour of duty, and monitor transmissions for any
calls concerning his /her post or assignment.
9. A DHS officer shall answer all calls directed to him /her during tour of duty.
Partaking of a meal, performing clerical duties or being away from post for personal
needs shall not relieve an officer from the responsibility of monitoring and promptly
answering calls.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 110-01

GENERAL UNIFORM REGULATIONS

r Date Issued
01-01-02

Date effective

01-01-02

Revision Number

Page

of

Pages

1 of 3

UNIFORMS
A.

Regulation Uniform and Equipment
1. Each DHS Peace Officer shall maintain at own expense such articles of uniform
and equipment prescribed for his/her rank, position and duties to which he/she
may be assigned.
2. DHS, as per agreement between the City and bargaining agent, may grant an
annual allowance to assist in the maintenance and replacement of such articles.
3. Wear uniform only after inspected by supervisor or competent authority.
4. Do not modify prescribed uniform in any manner except when specifically
authorized by higher authority.
5. Do not wear distinguishable items of uniform with civilian clothing.
6. Do not wear uniform, shield, or display identification cards while participating
in a rally, demonstration or other public assemblage except as authorized by the
Agency.
7. Wear unifonn of the day including a department issued protective vest or other
uniform specified by Site Commander.
8. Wear department issued protective gloves when conducting searches.
9. Wear protective vest at all times when in uniform.
W. While performing duty in public (indoors or outdoors) in uniform, wear
regulation seasonal hat, shirt, trousers and all required equipment.
11. Wear the prescribed uniform when appearing in court, the trial room or at the
office of a captain, director or assistant commissioner, except if off duty, on
sick report, or if excused by competent authority.
12. Purchase regulation uniforms, hats, holsters, raingear, jackets, insignia, belts
and all other items of uniform which are sewn or attached to the uniform, only
as authorized.
13. Wear shield and nameplate at all times while in uniform on outermost garment.
14. Wear nameplate inch below and centered under shield on outermost garment.

DUTY UNIFORM
WINTER
1. Shirt - Regulation, military type, dark blue, long sleeve shirt with shoulder
patches affixed to both sleeves and appropriate collar insignia.
2. Trousers - Regulation navy blue trousers with /2 inch braid attached and black
regulation leather belt with gunmetal buckle.
3. Tie - Black tie with regulation clasp.
4. V-Neck sweater -Navy blue, military style, waist length with gold buttons on
pointed epaulets and shoulder patches affixed to both sleeves,
5. Winter coat - Navy blue regulation with shoulder patches affixed to both
sleeves and appropriate collar insignia..
6. Shoes - Black, plain, smooth leather shoes with flat soles and raised heals.
Shoes with visible lettering are not authorized, Only black laces and black
socks are authorized.
7. Cap — Navy blue, black strap and chrome cap device bearing shield number.
8. Vest - Department issued protective vest.
9. Gloves - Department issued black gloves.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 110-01

GENERAL UNIFORM REGULATIONS

Date Issued

Date effective

Revision Number

06-01-04'

06-01-04

04-01

DUTY UNIFORM
SUMMER

1

2.
3.

4.
5.
6.

Page

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Pages

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Shirt - Regulation, military type, dark blue, short sleeve shirt
with shoulder patches affixed to both sleeves and appropriate collar
insignia.
Trousers - Regulation navy blue trousers with 'A inch braid attached
and black regulation leather belt with gunmetal buckle.
Shoes - Black, plain, smooth leather shoes with flat soles and raised
heals. Shoes with visible lettering are not authorized. Only black laces
and black socks are authorized.
Cap — Navy blue, black strap and chrome cap device bearing shield
number.
Vest - Department issued protective vest.
Gloves - Department issued black gloves.

EQUIPMENT
Handcuffs, key and case.
Baton and holder.
Radio holder
Equipment belt
Memo book.
Serviceable Flashlight-all tours, not to exceed ten (10) inches in length,
tubular design, powered by a maximum of two (2) "D" batteries and a
minimum of two (2) "AA" batteries.
7. Serviceable wristwatch or timepiece-properly set.

1.
2.
3.
4.
5.
6.

RAN-ICING
OFFICERS

SERGEANT
Uniform is the same as required for officer, except:
1.
Shirt - Regulation, military type, dark blue shirt with shoulder patches
and chevrons affixed to both sleeves and collar insignia.
2.
Trousers - 1 1/4 inch braid attached.
3.
Cap — Gilt gold cap device (without shield number) and gilt gold chin
strap.
4.
Insignia of rank — Three (3) pointed chevrons worn on sleeves of all
outermost garments.
LIEUTENANT
Uniform is the same as required for sergeant, except:
1,
Shirt - Regulation, military type, white shirt with shoulder patches
affixed to both sleeves and rank collar insignia
Insignia of rank — Gilt gold bar worn on: a. the shoulders of multi
2.
seasonal jacket and winter coat and/or collar of regulation white shirt
CAPTAIN
Uniform is the same as required for lieutenant, except:
1.
Insignia of rank — Two (2) gilt gold bars, worn in the same manner as
lieutenant's insignia.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 110-01

GENERAL UNIFORM REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

3 of 3

A. USE AND CARE OF UNIFORM
1. DHS Peace Officers are responsible for the proper care and authorized use of
his/her uniform.
2. The uniform shall not be altered in any way except to assure proper fit.
3. Uniforms shall be kept cleaned and pressed and in good serviceable condition,
with the leather and metal portions suitably cleaned and polished.
4. While performing office duty, a member of the force shall wear regulation
uniform with tie, unless otherwise authorized by competent authority.
5. DHS Peace Officers shall wear the prescribed uniform, including insignia and
emblems, and carrying the prescribed equipment while on duty except when
assigned to special units or when otherwise excused by competent authority.
6. No distinguishable part of the uniform shall be worn in public with civilian
clothing.
B. INSPECTION OF UNIFORM AND EQUIPMENT
1. Annual inspections will be conducted in the command to which the officer is
assigned, prior to June 30th of each year.
2. Special orders of inspection regarding initial purchase of uniform by
probationary officers will be issued as required.
3. A member directed to replace or repair equipment or uniform shall submit the
items for re-inspection within a two week period.
4. All other equipment and uniforms will be inspected regularly at roll call.
5. In addition, it is the responsibility of the superior officer to spot check
equipment to insure that these items are in good condition. Superior officers
will also inspect equipment of officers assigned to special units.
C. PERSONAL APPEARANCE
1. Officers shall be neat and clean.
2. Officers shall keep the uniform clean, well pressed and in good condition.
3. Officers shall keep the uniform securely buttoned.
4. Officers shall have hair of the head tapered to the general shape of the head, not
extending beyond the top of the ears nor the collar. Extreme coloration of a nonnatural shade is prohibited.
5. Hair holding ornaments, if used, must be unadorned and plain and be
transparent or similar to the color of the hair, and will be inconspicuously
placed. Beads or other similar ornaments are not permitted.
6. An officer shall keep sideburns closely trimmed and not extending below the
bottom of the lobe of the ear.
7. An officer shall have mustaches neatly trimmed and not extending beyond the
corner of the mouth nor drooping below the corner of the mouth.
8. Officers must be clean-shaven. Beards, goatees and clefs are not permitted.
9. An officer shall wear the full compliment of the uniform in public including the
hat.
10. In the interest of safety, no jewelry, earrings or other persona] adornments will
be worn while on duty.
11. Fingernails must be neatly trimmed as not to interfere with the performance of
duty.
12. Non-uniform items must not show above the uniform collar or below the sleeve.

DNS PEACE OFFICER GUIDE

PROCEDURE No.

110-02

OPTIONAL UNIFOR ITEMS
Date issued

Date effective

Revision Number

06-01-04

06-01-04

04-01

Page

of

Pages

1 of 1

OPTIONAL UNIFORM ITEMS MAY BE WORN AT THE DISCRETION OF
UNIFORMED OFFICERS, WHEN AUTHORIZED

WHITE SHIRT

Sergeants performing duty as acting site commander may wear regulation,
military type, white shirt with shoulder patches affixed to both sleeves and rank
insignia on collar.

TACTICAL
PATROL
TROUSERS

Regulation full length navy blue with equipment pockets and tactical cut.

INCLEMENT
WEATHER
GEAR

Regulation police black raincoat with appropriate patches affixed. Shield will
be fastened on the raincoat over the left breast and cap devise on the cap cover.

EAR MUFFS

Black, headband type

TURTLE NECK
SHIRT

Navy blue pullover turtle neck shirt, DHS Police emblem embroidered on the
left side of chest, letters DHS embroidered in white on the collar.
Note: Turtle neck shirt will not be used as outermost garment but may be
worn under the duty jacket. Duty jacket must be worn at all times when
turtle neck shirt is used.

WINTER
HAT

Black soft vinyl with black mouton trimming and cap devise affixed. Only
authorized for outdoor posts when temperature is expected to fall below 32
degrees Fahrenheit.

Note:

Nylon windbreaker jackets and golf style shirts are not permitted .
Officers and Sergeants assigned to Task Forces may wear optional uniform
items authorized by the Director.

DHS PEACE OFFICER GUIDE

PROCEDURE No,

110-03

EMBLEMS, INSIGNIA AND BREAST BARS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

I of 4

GRAPHIC OF UNIFORMS SHOWING LOCATION OF PATCHES, EMBLEMS, ETC.

Officer's
Uniform Shirt

Sergeant's
Uniform Blouse
-

--v

-

% Inch

Lieutennnt
Captain

Officer's
Uniform Blouse

DNS PEACE OFFICER GUIDE

PROCEDURE No.

110-03

EMBLEMS, INSIGNIA AND BREAST BARS
Date issued

01-01-02

Date effective

Revision Number

Page of Pages

01.01-02
I

2 of 4

GRAPHIC OF UNIFORMS SHOWING LOCATION COLLAR BRASS, RANK INSIGNIA ETC.

Uniform Shirt - Center command designation
on collar points one (I) inch from forward
edge of collar and affix parallel to neckline.
Summer Blouse - Affix command designation
one and one-quarter (I 1/4 ) inch up and in from
collar as shown.

For Lieutenants and above, insignia designating rank shall
be centered on collar points one (1) inch from the forward
edge.

Sergeants and Police Officers will wear appropriate
command designation (numerals, letter, or insignia) on both
sides of collar on the outermost garment except raincoat.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

110-03

EMBLEMS, INSIGNIA AND BREAST BARS
Date issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

3 of 4

GRAPHIC OF UNIFORMS SHOWING SHORT SLEEVE SHIRT AND EMBLEMS ETC.
Right Sleeve

Left Sleeve

SHOULDER STRAP (Lieutenants and Above)

31

'A Inch

% inch

OHS PEACE OFFICER GUIDE

PROCEDURE No.

110-03

EMBLEMS, INSIGNIA AND BREAST BARS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

4 of 4

DHS POLICE I.
EMBLEM

The OHS Police Emblem patch will be worn on both left and right sleeves of all
regulation uniform garments except turtle neck shirt.

COLLAR
INSIGNIA

I.

Sergeants and officers will wear "DHS" collar insignia on left collar, command
location collar insignia on right collar of both inner and outer garments, except
raingear.

SERVICE
1,
STRIPES/
2.
HASH MARKS
3.

Each stripe represents five (5) years of service
Service stripes / hash marks are affixed to the left sleeve of all garments except
short sleeve shirts, turtle neck shirts and rain gear.
Service stripes / hash marks may be worn six (6) months prior to the five year
period represented, if the wearer desires.

BREAST BARS/
MEDALS
Medal For Valor
(Dark Blue)
Commendation
(Dark Blue, White & Orange with green star)
Meritorious Duty
(Dark Blue, White & Orange with silver star)

-4t

1
0 ,31..i y; I Tali

7 VZICANIMI

Excellent Duty
(Dark Blue, White & Orange)

Unit Citation
(Light Blue w/ 2 digit year)
Service Bar
(White w/ roman numeral)
A Breast Bar / Medal is worn horizontally centered 'A inch above the center of the shield,
when authorized. Additional bars, when authorized are worn with /4 inch space between
each award. Fraternal Order of Police members may wear official FOP breast bar directly
above shield.
An American Flag Pin, 1 inch x I inch, may be worn centered above all other insignia
above shield. American flag breast bars and insignias of other nations / ethnicities are not
permitted.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

110-04

PROTECTIVE VESTS / BODY ARMOR
Date issued

Date effective

01-01-02

01-01-02

PROTECTIVE
VEST

1.
2.
3.
4.
5.

6.
7,
8.
9.

CLEANING
INSTRUCTIONS

I.
2.

RESERVE
SUPPLY

1.
2.

3.

Revision Number

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Pages

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All uniformed officers must wear department issued protective
vest / body armor at all times while on duty in uniform.
All protective panels must be properly inserted.
Protective vest / body armor must be maintained at the expense of the
officer.
Protective vest / body armor must be presented for inspection when
requested by a ranking officer.
Lost or stolen protective vests / body armor must be immediately
reported to a supervisor and the local police jurisdiction. A copy of the
local police report will be requested and delivered to the supervisor at
the time of report. The protective vest / body armor must be
immediately replaced at the expense of the officer.
Worn or damaged protective vests must be immediately replaced by the
officer concerned at the expense of the officer.
Protective vests /body armor will not be replaced by this agency due to
changes in the size of the officer.
Wear appropriate undergarments under the protective vest to prevent
vest from absorbing perspiration /body oils.
Do not wear protective vest when soaking wet, as it's ability to protect
the wearer is compromised while wet.

Officers must follow the manufacturer's instructions when cleaning
/laundering protective vests.
Failure to follow the manufacturer's instructions may compromise the
vest's ability to protect the wearer.

The Director of Peace Officer maintains a reserve supply of protective
vests / body armor for loan to officers whose vest is not serviceable.
Officers requesting loan of a protective vest from the reserve supply
should contact the Director of Peace Officers with the correct size and
type of vest. An appointment to pick-up the loaner vest will be
scheduled if a reserve supply vest of the proper size is available.
Officers are required to properly launder the loaner protective vest prior
to returning it to the reserve supply at the officer's expense.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-01

ZERO TOLERANCE — SUBSTANCE USE I POSSESSION
Date Issued

Date effective

01-01-02

01-01-02

ZERO
TOLERANCE
POLICY

Revision Number

Page

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Paecs

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As New York State Certified Peace Officers, members of the DHS Police are
law enforcement officers, charged with the sworn duty of enforcing applicable
laws including those involving the use, abuse, sale and possession of illegal
substances. As such, DHS Peace Officers are held to the same high standard as
other law enforcement professionals: zero tolerance of substance use, abuse,
possession or sale.
This zero tolerance policy includes conduct on or off duty, in or out of the
workplace. This policy is necessary to ensure the integrity of the DHS Police,
who are not only expected to confiscate and safeguard evidence and arrest
violators of drug laws, but also be fit for duty at all times, capable of ensuring
the safety and well being of DHS personnel and clients and operating motor
vehicles in a safe manner.
The unauthorized use or ingestion of commercially available products or
substances including foods, cosmetics and alleged health care products that
contain or may contain illegal drugs (including marijuana) or their derivatives or
active,ingredients by any peace officer is prohibited. The unauthorized use or
ingestion of these products would not be a valid defense for positive results on a
drug test and would constitute sufficient cause for disciplinary action.
Officers found to be in violation of this policy will be subjected to immediate
disciplinary action. The Director of Peace Officers and Assistant
Commissioner, Office of Security, will, in all cases, seek immediate termination
of peace officers in violation of this policy.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-02

LAW OF ARREST BY PEACE OFFICERS
Date Issued

Date effective

01-01-01

01-01-01

Revision Number

Page

of

1 of 1

Arrest without a warrant; by peace officer.
I. A peace officer, acting pursuant to his special duties, may arrest a
person for:
(a) Any offense when he has reasonable cause to believe that such
person has committed such offense in his presence; and
(b) A crime when he has reasonable cause to believe that such person •
has committed such crime, whether in his presence or otherwise.
2. A peace officer acts "pursuant to his special duties" in making an
arrest only when the arrest is for:
(a) An offense defined by a statute which such peace officer, by
reason of the specialized nature of his particular employment or by
express provision of law, is required or authorized to enforce; or
(b) An offense committed or reasonably believed by him to have been
committed in such manner or place as to render arrest of the offender by
such peace officer under the particular circumstances an integral part of
his specialized duties.
3. A peace officer, whether or not he is acting pursuant to his special
duties, may arrest a person for an offense committed or believed by him to
have been committed within the geographical area of such peace officer's
employment, as follows:
(a) He may arrest such person for any offense when such person has in
fact committed such offense in his presence; and
(b) He may arrest such person for a felony when he has reasonable
cause to believe that such person has committed such felony, whether in
his presence or otherwise.
4. A peace officer, when outside the geographical area of his employment,
may, anywhere in the state, arrest a person for a felony when he has
reasonable cause to believe that such person has there committed such
felony in his presence, provided that such arrest is made during or
immediately after the allegedly criminal conduct. or during the alleged
perpetrator's immediate flight therefrom.
5. For the purposes of this section, the "geographical area of
employment" of a peace officer is as follows:
(a) The "geographical area of employment" of any peace officer
employed as such by any agency of the state consists of the entire state;
(b) The "geographical area of employment" of any peace officer
employed as such by an agency of a county, city, town or village consists
of (i) such county, city, town or village, as the case may be, and (ii)
any other place where he is, at a particular time, acting in the course of
his particular duties or employment;
(c) The "geographical area of employment" of any peace officer
employed as such by any private organization consists of any place in the
state where he is, at a particular time, acting in the course of his
particular duties or employment.

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-03

ARREST— GENERAL SEARCH GUIDELINES
Date Issued

Date effective

01-01-02

01-01-02

SEARCH OF
ARRE STED
PERSONS

FRISK / FIELD
SEARCH

Revision Number

Page

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Pages

1 of 1

To maximize security and minimize potential hA7ards to officers, the arrested
person and others, the following guidelines are established:

A frisk, performed primarily to ensure the personal safety of the arresting
officer, is a methodical external body examination of an arrested person
conducted immediately after apprehension to find weapons, evidence or
contraband. The frisk should be conducted before or immediately after the
subject is rear handcuffed, depending upon particular circumstances,
temperament of the subject and escape potential. A thorough body exam is
made by sliding the hand over the subject's body, feeling for weapons or other
objects, with special attention to the waistband, armpit, collar and groin areas. If
an unusual object is detected, the officer will reach into or under the clothing to
remove it.

SEARCH AT
POLICE FACILITY
1.

2.

STRIP SEARCHES

Upon arrival at police office or precinct, the arresting officer or a
designated member of the same sex as the prisoner, will conduct a
thorough search of the subject's person and clothing to ensure the
safety of all persons within the facility and to remove weapons,
contraband and evidence not discovered by the frisk. Other items
lawfully carried but that are dangerous to life, may facilitate escape or
may be used to damage department property will also be removed from
the subject.
A search at a police facility includes the removal of outer garments
such as overcoats, jackets, sweaters, vests, hats, wigs, ties, belts, shoes
and socks, handbags and wallets. All pockets are to be emptied and all
clothing not removed will be examined by grabbing, crushing and
squeezing the garments and by sliding the hands across the body to
detect article that may be underneath or sewn into the clothing.

Strip searches by DHS Peace Officers will not be conducted at DHS facilities
are NOT AUTHORIZED, except when directed by an NYPD sergeant or above
supervising the arrest processing of a subject at a police precinct or facility.
In the event a strip search is ordered by the NYPD sergeant or above supervising
the arrest processing, the DHS Peace Officer will request specific instructions
and directions from the NYPD supervisor on methods of conducting the strip
search according to NYPD policy.

DHS PEACE OFFICER GUIDE

PROCEDURE No,

120-04

RIGHTS OF PERSONS TAKEN INTO CUSTODY
Date Issued

Date effective

01-01-01

01-01-01

Revision Number

Page

of

Pages

1 of 1

MIRANDA
WARNINGS
Prior to questioning a person taken into custody:
1.

2.

3.
4.

NOTE:

Inform such person of the following constitutional rights:
a.
You have the right to remain silent and refuse to answer any questions.
Do you understand?
b.
Anything you say may be used against you in a court of law. Do you
understand?
You have the right to consult with an attorney before speaking to the
c.
police and have an attorney present during any questioning now or in
the future. Do you understand?
d.
If you cannot afford an attorney, one will be provided for you without
cost. Do you understand?
e.
If you do not have an attorney available, you have the right to remain
silent until you have the opportunity to consult one. Do you
understand.
f.
Now that I have advised you of your rights, are you willing to answer
questions?
Explain any portion of the rights that the person in custody does not understand.
a.
lithe person in custody does not understand English, or requires the
assistance of a sign language interpreter, request an interpreter from the
NYPD,
Cease questioning if the subject wants an attorney or wishes to remain silent.
Contact attorney for person in custody during arrest processing at NYPD
facility.

When questioning juveniles, both the juvenile and parent/guardian must be given the
Miranda Warnings. The juvenile may be questioned if he/she waives these rights in the
presence of parent/guardian. The parent/guardian does not have to waive the rights,
they need only to be advised of such rights. If, however the parent or guardian objects to
the questioning or requests an attorney for the juvenile, no questioning should occur even
if the juvenile is willing to answer questions.

DRS PEACE OFFICER GUIDE

PROCEDURE No.

120-05

RELEASE OF PRISONERS
Date issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

When an arrest is made by a DHS Peace Officer and further investigation reveals there is
reasonable cause to believe that the person did not commit the offense or any related
offense or it is determined that no offense occurred:
ARRESTING
OFFICER
1.

Confer with supervisor (sergeant, lieutenant or captain) and obtain consent for
release.
a.
If prisoner has been removed from DHS facility to NYPD precinct or
court, confer with NYPD supervisor at that facility.

2.
3.

Authorize release if in agreement with arresting officer.
Verify that all property removed from the person is returned.

4.
5.

Make ACTIVITY LOG entry of facts.
Prepare OLBS ARREST WORKSHEET immediately and deliver to supervisor.

6.
7.

Examine and initial arresting officer's ACTIVITY LOG entry.
Review OLDS ARREST WORKSHEET and enter "VOIDED ARREST' across
top of worksheet.
Indicate under "Details" the reason the arrest was voided and include:
Statement indicating property was returned, if applicable.
a.
Names of witnesses, if any.
b.
Supervisor who authorized release.
c.
d.
Time of release.
Deliver completed OLBS ARREST WORKSHEET to precinct of arrest.
Make Command Log entry of facts.
Notify Site Commander.

SUPERVISOR

ARRESTING
OFFICER

SUPERVISOR

8.

9.
10.
11.

DI-IS PEACE OFFICER GUIDE

PROCEDURE No.

120-08

USE OF FORCE
Date Issued

Date effective

01-01-02

01-01-02

USE OF
FORCE

Revision Number

Page

of

Pages

1 of 2

All DHS Peace Officers are responsible and accountable for the proper use of force under
appropriate circumstances. Officers and Supervisors are reminded that the application of
force must be consistent with existing law and common law enforcement values to value
human life and respect the dignity of each individual. Depending upon the
circumstances, both federal and state laws provide for criminal sanctions and civil
liability against officers, when force is deemed excessive, wrongful or improperly
applied. Additionally, administrative sanctions are also available in instances of abuse of
authority or improper use of force.
The primary duty of all DHS Peace Officers is to preserve human life. Only that amount
of force necessary to overcome resistance will be used to effect an arrest or take a
dangerous mentally ill or emotionally disturbed person into custody.
At the scene of an incident, many officers may be present and some may not be directly
involved in taking enforcement action. However, this does not relieve any officer of the
obligation to ensure that the requirements of law and agency regulations are complied
with. DHS Peace Officers are required to maintain control or intervene if the use of force
against a subject becomes excessive. Failure to do so may result in administrative,
criminal or civil penalties. EXCESSIVE FORCE AND UNLAWFUL RESTRAINT OF
INDIVIDUALS WILL NOT BE TOLERATED.
All DHS Peace Officers at the scene of an incident must use minimum necessary force.
DHS officers will NOT use chokehoIds or apply any pressure to an individuals throat or
windpipe, which may prevent or hinder breathing or reduce the intake of air. Officers
shall avoid tactics such as sitting or standing on a subject's chest, which may result in
chest compression, thereby reducing the subject's ability to breathe.
Whenever it becomes necessary to take a subject into custody, a DHS Police supervisor
will be notified and respond to the scene. Responding officers will utilize appropriate
tactics in a coordinated effort to overcome resistance. The DHS Police supervisor should
direct and control all activity.
Persons taken into custody shall be rear cuffed at the earliest opportunity to reduce the
potential for resistance, which may cause injuries. Only handcuffs or other restraining
devises authorized by the agency will be used.
After an individual has been controlled and placed under custodial restraint using
handcuffs or other authorized methods, the person should be positioned so as to promote
free breathing. The subject should not be maintained or transported in a face down
position.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-08

USE OF FORCE
Date Issued

Date effective

01-01-02

01-01-02

USE OF
FORCE
(Continued)

Revision Number

Page of Pages

2 of 2

The officer assuming custody of the individual in custody should closely
observe him / her for any apparent injuries. If the subject appears to be having
difficulty breathing or is demonstrating other serious symptoms or injuries,
medical assistance will be requested immediately. The DHS Police supervisor
may direct that alternate means to maintain custody be utilized, if appropriate.
The use of restraints to "hog-tie" subjects (restraining person by connecting or
tying rear cuffed hands to cuffed or shackled ankles or legs) and the
transportation of subjects in a face down position within any vehicle are
prohibited.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-09

REPORTING CORRUPTION AND SERIOUS MISCONDUCT
Date issued

Date effective

01-01-02

01-01-02

SCOPE

Revision Number

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All DHS Peace Officers must be incorruptible. Honest officers must not tolerate officers
who engage in corruption or serious misconduct. All officers have an absolute duty to
report any corruption or serious misconduct of which they become aware

DEFINITION Corruption / Serious Misconduct: Criminal activity or serious misconduct of any kind
including unnecessary use of force, unlawful restraint or perjury that is committed by a
DHS Peace Officer whether on or off duty.
Upon observing, or becoming aware of corruption or serious misconduct or upon
receiving an allegation of corruption or serious misconduct involving another officer, a
DHS Peace Officer will notify a supervisor or site commander immediately. If the
member's supervisor or site commander is the subject of the allegation, or if the
allegation is extremely serious or sensitive in nature, the officer concerned can notify the
Director of Peace Officers or Assistant Commissioner of Security directly.
All DHS Officers having or receiving information relative to corruption or serious
misconduct has the responsibility to report such information to a supervisor or site
commander. Failure to report corruption or serious misconduct is, in itself, an offence of
serious misconduct and will be charged as such when uncovered during an investigation.
Conduct designed to cover up acts of corruption, prevent or discourage its report, or
intimidate those who would report it will be charged as well.
A DHS Peace Officer receiving an allegation against oneself will immediately request a
supervisor to respond to the scene. The supervisor will interview the complainant and
follow the procedure listed above for reporting the allegation.
Supervisors or site commanders receiving the report of corruption or serious misconduct
will immediately prepare a detailed written report and forward to the Director of Peace
Officers or Assistant Commissioner of Security. Additionally, a telephone notification of
the initial facts will also be made to the Director and Assistant Commissioner.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

120-10

DRUG SCREENING FOR CAUSE
Date Issued

Date effective

01-01-02

01-01-02

POLICY

Revision Number

Page

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Pales

1 of 1

DHS peace officers are held to the same high standard as other law enforcement
professionals: zero tolerance of substance use, abuse, possession or sale.
The administration of drug-screening tests are procedures utilized by this
Department to detect the presence of drugs in the urine or hair of peace officers
suspected of illegal drug use.
To balance the public interest in having a drug-free peace officer against the
individual employee's right to privacy, drug screening tests will be administered
when there is a reasonable suspicion to believe that an individual is illegally
using drugs.
Reasonable Suspicion — Exists when evidence or information, which appears
reliable, is known and is of such weight and persuasiveness to make a person
reasonably suspect that a particular individual is illegally using drugs. A
reasonable suspicion that a peace officer is illegally using drugs must be
supported by specific articulable facts from which rational inferences may be
drawn.
When reasonable suspicion does exist, the peace officer suspected of using
drugs MUST provide the drug screening samples when directed; refusal will
result in immediate disciplinary action, including termination, if warranted.
Approval of agency council from the DHS.Legal Bureau must be obtained prior
to administration of drug screening tests for cause.
Drug screening tests for cause will be conducted by personnel from privately
contracted medical labs. Privacy and dignity will be protected. Urine specimens
will be given in maximum feasible privacy. Hair will be taken from the least
invasive part of the body available.
Positive test results, which indicate illegal or illicit drug use or abuse, will result
in immediate disciplinary action, including suspension and termination, if
warranted.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

120-11

DRUG SCREENING FOR PROMOTION
Date Issued

Date effective

01-01-02

01-01-02

POLICY

Revision Number

Page

of

Pages

1 of 1

DHS has a substantial interest in ensuring that peace officers being considered for
promotion maintain a high standard of integrity and comply with the zero tolerance:
substance use, abuse possession and sale policy to ensure a safe and drug free
environment.
Peace officers who are candidates for promotion must understand that drug screening is
part of the candidate process for promotion. The tests will be ariministered not more than
ninety (90) days prior to the promotion or no more than ninety (90) days after the
promotion.
PRE-PROMOTION-Peace officers may withdraw as candidates for promotion with no
penalty at any time prior to receiving notification to report for drug screening.
POST PROMOTION- Peace officers may request restoration to previous title with no
penalty after being promoted but prior to receiving notification to report for drug
screening.
Refusal to submit to drug screening for promotion after being notified to report for drug
screening will result in disciplinary action. All candidates for promotion will be tested.
Drug screening tests for cause will be conducted by personnel from privately contracted
medical labs. Privacy and dignity will be protected. Urine specimens will be given in
maximum feasible privacy. Hair will be taken from the least invasive part of the body
available.
Positive test results, which indicate illegal or illicit drug use or abuse, will result in
immediate disciplinary action, including suspension and termination, if warranted.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

120-12

ACCESS CONTROL POLICY
Date Issued

Date effective

01-01-02

01-01-02

ACCESS
CONTROL

Revision Number

Page

of

Pages

1 of 2

The term Access Control refers to the orderly process of properly identifying,
documenting and screening persons entering DHS facilities.
All persons entering DEIS facilities must be properly identified, and generally fall within
three (3) basic categories; Staff Visitors or Clients.
Staff consist of agency employees, and are identified by DHS photo identification cards.
All DHS staff members are required to present their agency photo ID card upon entering
the facility and display it on their outermost garment when inside the facility. Staff
members are not required to sign in at the access control point, nor are they subject to
personal or possession screening.
Clients are persons seeking services at the DHS facility or residents thereof. Client's
identity should be verified at the access control point as well as their authority to enter the
specific facility. Clients may or may not be required to sign in, but all clients must
voluntarily consent to the full screening process in order to be admitted to the facility.
Visitors are persons having official business within the facility. Visitors should be
properly identified at the access control point and are required to sign in the visitor's log
prior to entry. Visitors are required to voluntarily consent to the full screening process in
order to be admitted into the facility, except in the case of emergency personnel.

SCREENING
POLICY

In order to improve safety and security within the shelter system, DHS requires that all
visitors and clients entering agency facilities voluntarily submit to the full screening
process.
Screening is a physical and mechanical search process to identify weapons, dangerous
instruments, contraband and other items that are prohibited in DHS facilities. It
integrates the use of walk-through metal detectors, x-ray machines, hand-held metal
detectors and, if necessary, the physical searching of persons and possessions,
Signs describing this policy, as well as listing prohibited items are to be conspicuously
posted at the entrances and screening points to allow potential clients and visitors to
become aware of the policy prior to entering the facility.
Clients and visitors have the right to refuse to voluntarily consent to the screening
process, elect not to submit personal items for inspection, or withdraw consent during the
screening process, prior to an alarm sounding. They will not, however be permitted to
enter the facility if they choose to do so.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

120-12

ACCESS CONTROL POLICY
Date Issued

Date effective

01-01-02

01-01.02

SCREENING

POLICY
Continued

Revision Number

Page

of

Pages

2 of 2

Clients and visitors who decline to volunteer to submit to the screening process will not
be admitted into the facility.
Clients and visitors who fail to be completely cleared by the screening process, for
whatever reason, will not be permitted to enter the facility until such time as they have
been properly cleared.
Persons found in possession of unlawful items are subject to arrest and prosecution.
The goal of the screening process is to prevent these items from entering the facility.

SCREENING
PROCESS
The screening process consists of two basic areas; the screening of the physical body of
an individual and the screening of items, bags, packages in his /her possession.
The screening of the physical body of an individual involves the use of walk-through
metal detectors, hand-held metal detectors and, if necessary, the physical search / pat
down of the person.
The screening of items involves the use of x-ray machines and, if necessary, the physical
search of the items in a person's possession.
TACT, COURTESY and CAUTION are three very important fundamentals of the
screening process. Most clients and visitors generally do not object to being screened, if
it is done in a professional, courteous and reasonable manner. In fact, the majority of
complaints concern security screening personnel who are discourteous, complacent or not
paying attention to what they are doing.
There are very few exceptions to the screening process. Any questions regarding
possible exceptions should be directed to a security supervisor.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-01

POLAROID CAMERAS
Dale Issued
01-01-02

USE OF
POLAROID
CAMERA

Dale effective

01-01-02

1.
2.

3.

4.

5.

6.
7.
8.
9.
10.

Revision Number

Page

of

1 of

Pages
1

All DHS Police commands will be a issued and maintain a Polaroid Instant
camera and a supply of film for official use only.
The camera and film will be secured in a cool, dry Location in the police
operations office at each site, available twenty-four hours a day to the shift
supervisor.
Each tour, the supervisor will account for the presence and serviceability of the
camera and film in the command log along with the required entry for other
agency equipment and property.
The camera is to be used for official DHS Police business only. The
photographing of clients and prisoners under any circumstances is strictly
prohibited.
The camera is authorized to be used to record images of evidence, crime scenes,
damage to agency property, documentation of injuries to officers and victims of
assaults and other police related matters, as warranted.
Caution must be exercised to ensure that no clients or prisoners appear in the
background of photographs taken for these purposes.
Site Commanders will be held accountable for the proper use, care and
serviceability of this equipment.
Regular inspections of the camera and film supply will be conducted by the Site
Commander to ensure compliance with this directive.
Rotate film stock, using oldest film first.
Request for additional supply of film should be made to the Office of Security.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-02

LOST / STOLEN SHIELD OR ID CARD
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pam

1 of 1

LOST SHIELD/
ID CARD
Whenever a police shield or agency identification card is lost/ stolen, a DHS Peace
Officer will:
1.

2.

3.
4.

5.

6.
7.

Immediately report the loss/ theft to the local police jurisdiction, request a report
be prepared and an alarm be transmitted for the lost/stolen item(s), and obtain a
copy of the police report including report number and alarm number and
transmission date.
Report loss/theft to Site Commander, including all information available, at first
opportunity, in person or by telephone, and deliver copy of police report to Site
Commander at earliest opportunity.
Site Commander will make a command log entry of facts and notify Borough
Captain.
Borough Captain will conduct a thorough investigation, including personally
interviewing the officer reporting the loss/theft, reviewing the police report and
ensuring an alarm has been properly transmitted. The purpose of the
investigation is to verify the circumstances of the loss/theft and determine the
level of responsibility/culpability of the officer involved in the loss/theft.
Borough Captain will prepare a comprehensive written report of facts to the
Director of Peace Officers, including a copy of the police report and a completed
SUPERVISOR'S COMPLAINT REPORT (DHSP 100-001), indicating
"Failure to safeguard shield (or ID)" as the violation.
Officer reporting loss/theft of shield shall report to the Director of Peace
Officers at Central Office to be issued a replacement shield/ID card.
Disciplinary action, including formal charges, will be initiated, if warranted, in
instances of lost/stolen police shields/ID cards.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-03

ARREST OF DIJS PEACE OFFICER
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

Whenever a DHS peace officer is arrested for any reason:
PEACE OFFICER
ARRESTED
1.
2.
3.

.

Immediately notify arresting authority of position as New York State Peace
Officer employed by New York City Department of Homeless Services.
Surrender shield / ID card in possession to arresting authority for safekeeping if
requested.
Notify supervisor, site commander, Director or Assistant Commissioner of all
facts at earliest opportunity.

SUPERVISOR/
SITE COMMANDER
4.
5.
6.

PEACE OFFICER
ARRESTED
7.
8.

Notify Director and Assistant Commissioner immediately of facts.
Contact arresting authority and snake arrangements to recover surrendered shield
/ ID card of member arrested.
Deliver recovered shield / ID card to the Borough Captain.

Keep Director and Assistant Commissioner informed of status of case regularly.
Submit a copy of "Certificate of Disposition" from the appropriate jurisdiction
to Director of Peace Officers upon disposition of case.

MS PEACE OFFICER GUIDE

PROCEDURE No.

130-05

USE OF AGENCY COMPUTERS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

AGENCY
COMPUTERS
1.
2.

3,
4.
5.
6.

7.
8.
9.
10.

Agency computers are to be used only for authorized agency business.
Due to the sensitive nature of some of the information contained thereon, only
DHS police personnel are permitted to operate agency computers assigned to
DHS police facilities.
Computers utilized for warrant checks require additional security measures.
Specific administrative and criminal penalties exist for dissemination of
sensitive information or unauthorized access to warrant information.
Only officers assigned to conduct warrant checks for that tour should be used to
access NYPD warrant databases.
No warrant checks can be made except those authorized by DHS policy or
requested for official business by DHS peace officers.
DHS officers and supervisors are not permitted to install unauthorized software
on agency computers. Unauthorized software can alter operating system files,
reduce available hardware and software resources and contain viruses, which
can damage the system.
Any officer or supervisor found introducing unauthorized software to agency
computers will become the subject of disciplinary action.
Site Commanders and sergeants are responsible for the proper operation and
maintenance of agency computers assigned to DHS police facilities.
Frequent inspections of computer equipment for improper use or unauthorized
software shall be made each tour by supervisors.
Periodic inspections by Site Commanders to insure compliance with these
directives will be made and documented in the command log.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

130-06

SEMI-ANNUAL UNIFORM / LOCKER INSPECTIONS
Date Issued

Date effective

01-01-02

01-01-02

1.
2.

3.
4.
5.
6.
7.
8.
9.
10.

Revision Number

Page

of

Pages

1 of 1

Supervisors will perform uniform and locker inspections of the peace officers
under their supervision semi-annually using the appropriate form.
Supervisors will physically inspect each item listed on the form and record as
"serviceable" or "unserviceable" as appropriate. Peace officers will be given a
reasonable period of time to replace items found "unserviceable."
Items found to be "unserviceable" will be replaced at the officer's expense.
At the time of inspection, the supervisor will personally inspect the officer's
locker, ensuring that only authorized items are stored therein.
The inspection will include a test of the security of the locker and a physical
inspection of the combination lock for serial numbers or master key hole.
Any locks that are found to have serial numbers or master key capability will be
replaced immediately.
Supervisors will also insure that each locker is clearly marked with the officer's
name, shield number and shift.
Completed forms will be reviewed by the Site Commander for appropriate
disciplinary action, when warranted,
Original reviewed forms will then be placed in a uniform inspection folder and a
copy will be placed in each officer's personal folder.
Inspections will be conducted and completed by January 31 and July 31 of each
year.

DHS PEACE OFFICER GUIDE

PROCEDURE N❑ ,

130-07

AGENCY RECOGNITION
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

1 of 2

AGENCY
RECOGNITION
1.

2.
3.

4.
5.
6.

7.

Whenevera supervisor of the DHS Police becomes aware of an act of exemplary
service or bravery performed by a subordinate, and is recommended by the
supervisor or another, that supervisor shall complete a REQUEST FOR
AGENCY RECOGNITION (DHSP 200-001) form.
Prepare a separate REQUEST FOR AGENCY RECOGNITION for each officer
involved in an incident who performs an exemplary act.
All captions are to be printed in black ink or typed. The descriptive REMARKS
section should be concise and devoid of embellishment, and include the rank
and name of the individual recommending the recognition.
Supervisors preparing the REQUEST will attach copies of all pertinent
documentation, including arrest reports, complaint reports, incident reports,
command log entries and memo book entries.
Completed REQUEST packages will be presented to the Site Commander
(Lieutenant or Captain).
The Site Commander will review the REQUEST for worthiness, accuracy and
completeness; investigate the facts surrounding the incident by checking agency
records, interviewing officers and supervisors involved, interviewing witnesses;
and sign and forward the package to the Director of Peace Officers.
The Director of Peace Officers will assign an agency serial number for each
REQUEST FOR AGENCY RECOGNITION. If more than one officer is being
recommended in the same incident, the same agency serial number will be used.
Each REQUEST of a multiple request incident will be numbered in consecutive
order in the caption marked No.
of

Agency Recognition will be awarded in the following grades:
Excellent Duty:
Awarded for:
a. An intelligent act materially contributing to a valuable accomplishment, OR
b. Submission of a device or method adopted to increase efficiency in an
administrative or tactical procedure, OR
c. An act of valuable service demonstrating special faithfulness or perseverance, OR
d. Highly credible acts of service over time.
Meritorious Duty:
Awarded for:
a. Personal danger in the intelligent performance of duty, OR
b. A highly credible unusual accomplishment
Commendation:
Awarded for an act of bravery intelligently performed involving personal risk to life.

DNS PEACE OFFICER GUIDE

PROCEDURE No.

130-07

AGENCY RECOGNITION
_ Date Issued

01-01-02

Date effective

01-01-02

Revision Number

i Page

of

Pages

2 of 2

AGENCY
RECOGNITION
(Continued)
Medal for Valor:
Awarded for an act of extraordinary bral?ery intelligently performed in the line of duty at
imminent and personal danger to life with knowledge of the risk, under circumstances
envincing a disregard of personal consequences.
Unit Citation:
Awarded directly by the Assistant Commissioner to recognize the outstanding
performance by an entire unit or site for implementing goals and objectives or other
highly credible accomplishments over a period of time (calendar year).
Letter of Recognition:
Issued for acts which do not meet the minimum requirements for presentation of an
Agency Recognition Award. The formal Letter of Recognition is permanently placed in
the officer's personnel folder.
REQUESTS FOR AGENCY RECOGNITION will be reviewed and awarded by an
Honor Committee composed of the Site Commanders, Director of Peace Officers,
Director of Police Operations - Camp LaGuardia, and the Assistant Commissioner.
Awards for Agency Recognition will be presented annually at the Offices of the
Department of Homeless Services and be published in Personnel Memos immediately
upon approval.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-08

REQUEST FOR TRANSFER / SHIFT / RDO CHANGE
Date Issued
01-01-02

Date effective

01-01-02

Revision Number

_

Page

of

Pages

1 of 1

Whenever a member of the DHS Police requesting transfer between work sites, changes
in permanent working tours or changes in regular days off :
REQUEST FOR
TRANSFER
1.
2.

3.

4.
5.

Complete the REQUEST FOR TRANSFER form, including all applicable
captions and listing the reason for the request.
Submit the form to the member's immediate supervisor, who shall review the
form for accuracy, completeness and recommend APPROVAL or
DISAPPROVAL. The supervisor shall indicate a reason for any
recommendation to disapprove.
The REQUEST will then be reviewed by the Site Commander, who will review
the requesting officer's personnel file, including evaluations, disciplinary record
and attendance / lateness record and if necessary, interview the requesting
member.
The Site Commander will recommend APPROVAL or DISAPPROVAL,
indicating a reason for any recommendation to disapprove.
Bourough Captains will give a recommendation on all requested transfers..

Final determination of transfers lies with the Director of Peace Officers, Director of
Police Operations Camp LaGuardia and Assistant Commissioner.

REQUEST FOR
SHIFT / RDO
CHANGE

2.

3.

Complete the REQUEST FOR SHIFT CHANGE / RDO CHANGE form,
including all applicable captions and listing the reason for the request.
Submit the form to the member's immediate supervisor, who shall review the
form for accuracy, completeness and recommend APPROVAL or
DISAPPROVAL. The supervisor shall indicate a reason for any
recommendation to disapprove.
The REQUEST will then be reviewed by the Site Commander, who will review
the requesting officer's personnel file, including evaluations, disciplinary record
and attendance / lateness record and if necessary, interview the requesting
member.

Final determination of shift changes or RDO changes lies with the Site Commander, after
consultation with the Borough captain, Director of Peace Officers, Director of Police
Operations Camp LaGuardia or Assistant Commissioner.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-10

MECHANICS OF ACCESS CONTROL - SCREENING
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

1 of 2

SCREENING PEOPLE FLOW CHART

ClientNisitor (CN)
is identified and
asked to remove
jacket and any
metal objects from
their person

Metal Items are
visually Inspected
jackal is x-rayed

items removed
and inspected
are returned
CN continues
to x-ray area

. NO ALARM
SOUNDS

Causes of
alarms are
identified
through visual
inspection or
pat-down

ALARM
SOUNDS

CN is directed to
slowly pass
through walkthrough metal
detector

ALARM
SOUNDS

CN is screened
using handheld
metal detector

ALARM
SOUNDS

NO
ALARM
SOUNDS

NO
ALARM
SOUNDS
Once jacket &
other Items clear
x-ray, CN is
permitted entry,

CN again
asked to
remove any
metal objects

CN is directed
to pass
through metal
detector a
second time

NO
ALARM
SOUNDS

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-10

MECHANICS OF ACCESS CONTROL - SCREENING
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

2 of 2

SCREENING ITEMS FLOW CHART

ClientNisitor (CN)
is identified and
asked to place
jacket and any
other Items (bags,
packages, etc.) on
x-ray belt

items are visually
( inspected for proper
positioning and
seperation on
,...\...........:-ray belt

-NO POSSIBLE
THREAT
Items removed
and are
returned to
C/V

Unauthorized
Items
\\72fiscated

Items are passed
through x-ray
machine and
examined by
operator one at a
time

Item is hand
Inspected
searched in
presence of CN

THREAT
CLEARED

Once all other
ilems dear x-ray,
11 CN is permitted

POSSIBLE
THREAT

POSSIBLE
THREAT
CONFIRMED

Item is
repositioned in
x-ray machine
for second look

THREAT
CLEARED

Items removed
and are
returned to
CN

Pages

C:vr-7Crall GL;;DE

1111-1S If

PROCEDiiit Pio.

136-1 I

MECHANICS OF ACCESS CONTROL
MAGNOTOMETERS
Dale Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

METAL
DETECTORS
1.
2.
3.

4.
5.
6.
7.
8.

9,

Magnetometers, commonly referred to as Mags or walk-through metal detectors,
are the primary detection device used in agency facilities.
Persons being screened should be asked to remove jackets and any metal objects
from their person prior to passing through detector.
Jackets should be x-rayed; removed items should be visually inspected and can
be x-rayed, if necessary. All should remain in the view of the person being
screened.
Persons should walk slowly through the detector without pausing, turning or
stopping.
Only one person at a time should pass through the detector.
Mags are calibrated to a specific sensitivity and SHOULD NOT be changed by
the operator.
In most cases, small metal objects such as belt buckles and jewelry should not
cause the alarm to sound.
Any unusual pattern of metal detector alarms or lack of alarms should be
immediately reported to the supervisor. This condition may be an indication
that the sensitivity of the detector needs to be adjusted.
If after two attempts to pass through the detector fails; a hand-held metal
detector should be used to identify the specific cause of the alarm.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 130-12

MECHANICS OF ACCESS CONTROL
X-RAY MACHINES
Date Issued
01-01-02

Date effective
01-01-02

Revision Number

Page

of

Pages

1 of 1

X-RAY
MACHINES
1.
2.
3.
4.
5.

6.
7.

8.
9.
10.
11.

X-ray machines are utilized to scan all items that do not pass through the walkthrough metal detectors, including jackets, bags, packages etc.
The operator of the x-ray machine should adjust the monitor so that the
brightness and contrast are set to provide the best possible image display.
Operators must check all items before passing them through the x-ray to ensure
that they are safe to be x-rayed.
Never allow any part of a person's body to enter the x-ray machine or get caught
in the conveyor belt.
It is very important that hand-carried items be placed on the conveyor belt in the
proper position and spaced correctly to ensure individual, accurate viewing of
items.
Only one item should be viewed at a time.
Operators must remain ever vigilant in closely monitoring the images displayed
by the x-ray machine in order to ensure adequate detection of possible threats.
No machine can replace the human element of keen observation and detection.
Concentrate and take the proper amount of time with each item. Remember—
your failure to identify a threat may result in a serious injury to someone.
Clients / Staff have the right to request that any item be physically inspected
rather than x-rayed. ANY ITEM NOT X-RAYED MUST BE PHYSICALLY
INSPECTED.
Operators must use the No Threat — Pass /Possible Threat — Physically Inspect
/ Obvious Threat — Call for Assistance system of classifying x-ray images.
Operators must maintain positive control of an item once a Possible Threat/
Obvious Threat is identified. Stopping the conveyor belt and leaving the item
inside the x-ray machine is one way of maintaining positive control until
additional assistance arrives.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-13

MECHANICS OF ACCESS CONTROL
SCANNING WITH HANDHELD SCANNERS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 2

SCANNING —
HAND-HELD
SCANNERS
1.
2.

3.
4.

5.

6.
7.
8.

9.
10.

In the event an individual alarms two (2) times after passing through a full body
metal detector, a scan is done with a hand-held metal detector.
Clients / visitors have the right to refuse to voluntarily consent to a scan using a
hand-held metal detector. Those that refuse will not be permitted to enter the
facility.
The hand-held metal detector works the same as the walk through detector, but
is designed to identify the precise location of metal objects.
Hand-held scanners should be held one to two inches away from the surface
being scanned. The scanner should never come in contact with any part of a
person's body.
The hand-held scan should be conducted in the vicinity of the x-ray machine in
order to allow the person to maintain visual contact with his/her other property
being screened.
The hand-held metal detector should be tested prior to each scan. A discharged
battery is the most common reason for test failure.
A malfunctioning hand-held metal detector should be immediately reported to
the security supervisor.
When a hand-held metal detector alarm sounds, the operator should request that
the client /visitor carefully produce the metal object, then RE-INSPECT the
same area to verify that the item produced caused the alarm.
In the event that the cause of an alarm cannot be identified, consent search / patdown should be conducted.
The source of all alarms MUST be positively identified before the client / visitor
is permitted to proceed. The entire scan must be completed even if an initial
source of alarm is identified. DO NOT STOP THE SCAN UNTIL THE
ENTIRE BODY IS COMPLETED AND CLEARED. Remember your failure
to identify a threat may result in a serious injury to someone.

DHS PEACE OFFICER GUIDE

PROCEDURE No, 130-13

MECHANICS OF ACCESS CONTROL
SCANNING WITH HAND-HELD METAL DETECTORS-GRAPHIC
Date issued
01-01-02

Date effective
01-01.02

Revision Number

MECHANICS OF ACCESS CONTROL
SCANNING WITH HAND-HELD METAL DETECTORS
Begin at the top of the head, moving down and around the person's body in
a clockwise direction until the individual's body has been completely
outlined.
Then scan the front side of the body and the rear side, giving special
_attention to the waist, underarm & ankle areas.

Page

of
2 of 2

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No.

13044

MECHANICS OF ACCESS CONTROL
,PHYSICAL SEARCHES / PAT-DOWN
Date Issued

Date effective

01-01-02

01-01-02

1 Revision Number

Page

or

Pages

1 of 6

PHYSICAL
SEARCHES
1.

2.
3.
4.

5.

Clients / visitors have the right to refuse to voluntarily consent to a physical
search / pat-down, prior to an alarm sounding. Those that refuse will not be
permitted to enter the facility.
The consent search / pat-down must be conducted by an officer of the same sex
unless the client /visitor agrees to waive this right
In the event a same-sex officer is not available, a security guard or staff member
of the same sex may be utilized to conduct the search.
The consent search / pat-down may be conducted in a private room if the nature
of the search requires privacy. However, the individual should not be separated
from his /her other belongings.
The consent search / pat-down is only utilized to identify the source of metal
detector alarms or obvious suspicious conditions.

GRAPHIC

CONDUCTING A PAT-DOWN SEARCH
There are 2 types of pat-down searches, a WHOLE BODY PAT-DOWN
SEARCH and a PAT-DOWN SEARCH LIMITED TO THE AREA OF AN
ALARM, In both situations, wherever possible the screener should use the
back of his or her hands to conduct the search. In conducting a pat-down
search a 'common sense' approach must be applied to accommodate the
persons health, safety and dignity.•

SCREEN AROUND THE CLOCK

A PAT-DOWN search path should
be "clockwise" around, then lop
to bottom on the pers'on 's body.
Pat-down searches must be performed using the same procedure
every time to ensure that nothing
is missed.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-14

MECHANICS OF ACCESS CONTROL
PHYSICAL SEARCHES / PAT-DOWN
Date Issued

Dale effective

01.01-02

01-01-02

Revision Number

Page

of

2 of 6

Screeners conducting pat-down inspections should use the following
procedures:

HAIR AND NECK
• Pe-rsons with short hair only require visual inspection.
• persons with long hair or hair-styles in which a weapon
could be hidden, must have his or her hair and neck patted-down.
• p ors a n 5

wearing a turban, bandanna or other head covering,
.must remove it so the hair can be patted-down.

SHOLJLDERS AND ARMS
• the sdreener should ask the p e v-son to raise his or her arms to the
side. If the p crson is wearing short sleeves, it is not necessary to
check further than the end.of the sleeve.
• p erson S wearing long sleeves should be patted-down by encircling
nearest arm with the hands and fingers, moving from
the pers on
the shoulder downward to the bottom of the arm in one motion. Repeat
the action on the other arm.

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No,

130-14

MECHANICS OF ACCESS CONTROL
PHYSICAL SEARCHES / PAT-DOWN
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

3 of 6

CHEST, UNDERARMS, AND BACK
- with the pc v.son 's arms still raised, use the backs of the hands. Start at
the top of the shoulder and move the hands downward to the waist in
overlapping paths, until the entire torso has been searched. When
screening female passengers, the pat-down must be conducted efficiently
but very tactfully in the breast area.
_• the area of the back, near the waist, caused by the curvature of the spine
and the areas under the armpits, where weapons can be concealed should
receive special attention.

• if the per son is wearing a suit coat, sport jacket or other light overgarment, pat down the area of the garment that pulls away from the
passenger's body.

WAIST, THIGHS, AND LEGS
• place thumbs between the p arson• 's belt and waist, and circle the waist.
- if necessary, crouch or kneel and with the backs of the hands start at the
,
waist and move downward to the trouser cuffs or skirt bottom in
overlapping paths until the person 's entire lower body has been
searched, Repeat for the other leg.

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-14

MECHANICS OF ACCESS CONTROL
•., PHYSICAL SEARCHES / PAT-DOWN
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

4of 6

CROTCH
• with-the pc r's on 's permission, the crotch area should be checked with a
metal detector.

FEET & SHOES
• normally, persons should not be asked to remove their shoes.
Screeners should check shoe or boot bottoms and boot tops by hand. If
concealment is suspected, the item in question should be x-rayed.
Sandals do not need to be checked.

PAT-DOWN SEARCH LIMITED TO AREA OF SPECIFIC ALARM
When a hand-held metal detector search of a perlorl cannot resolve the source
of an alarm, a limited pal-down search is necessary. A limited pat-down search
requires the consent of the person . These searches should be limited to the
area of the person IS body where the alarm cannot be resolved.
• 11 the area of the search is not sensitive, with the p.erson Is permission,
the search may be conducted by a screener of the opposite sex .

IF THE SOURCE OF THE ALARM CANNOT BE RESOLVED BY A PAT-DOWN
.
SAJPeRV I Sa?e LLIED
INSPECTION, NOTIFY -rh

PROCEDURE No.

DHS PEACE OFFICER GUIDE

130-14

MECHANICS OF ACCESS CONTROL
.PHYSICAL SEARCHES / PAT-DOWN
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Sof 6

MALE

• UPPER TORSO
• INSIDE JACKET
SMALL OF SACK••—••••

WAIST
LOWER TORSO

Pat-down Search Key Points

Pages

•
PROCEDURE No.

DHS PEACE OFFICER GUIDE

130-14

MECHANICS OF ACCESS CONTROL
. PHYSICAL SEARCHES / PAT-DOWN
Date Issued

01-01-02

I Revision Number

1 Date effective

01-01-02

FEMALE
-- HAT
HAIR
SHOULDER PADS
.--- COLLAR
ARMS
BREASTS
• UNDER ARMS
•••••
•

UPPER TORSO
INSIDE JACKET
WAIST
SMALL OF BACK'''.
LOWER TORSO
—

LEGS

HEM OF

— ANKLES
BOOTS / SHOES

Pat-down Search Key Points

i Page

1

of

6of 6

Pages

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-15

MECHANICS OF ACCESS CONTROL
PHYSICAL INSPECTION OF ITEMS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page of Pages

1 of 1

PHYSICAL
INSPECTION
OF ITEMS
1.

2.
3.
4.
5.
6.

7.
8.
9.

The purpose of a physical inspection is to avoid x-raying an item or to resolve
the exact cause of an unidentifiable mass deemed Possible Threat/Obvious
Threat
ANY ITEM NOT X-RAYED MUST BE PHYSICALLY INSPECTED.
Exceptionally large items, (including carts, boxes etc.), food items and other
items that cannot be processed in the normal way must be physically inspected.
Caution should be taken and gloves should always be worn when physically
inspecting items.
Clients / visitors should be questioned regarding the possible presence of
dangerous items prior to initiating the search.
Items should be positioned for physical inspection so that the contents will not
be visible to others, that the inspection will be conducted in view of the client /
visitor and that access to the item will be restricted.
If illegal items, contraband or unauthorized items are identified during the
physical inspection, a supervisor should be notified, the items in question
confiscated.
Enforcement action, deemed necessary by the supervisor, will be taken.
Failure to identify a threat may result in a serious injury to someone.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-20

ROLL CALL FORMATIONS
Date Issued

Dale effective

01-01-02

01-01-02

Revision Number

Page

of

1 of 1

Pages

-

To inspect, instruct and conduct roll call of DHS Peace Officers prior to tour:

SUPERVISOR
1.
2.
3,
4.
5.

4.
5.
6.

Assemble platoon in area designated by site commander for roll call.
Command "Platoon, attention"
Command "Attention to roll call"
Conduct Roll Call and make assignments.
Inspect the platoon_
Allow officers concerned to reasonably demonstrate that a protective
a.
vest is being worn.
List members deficient in uniform, equipment, personal appearance or
b.
punctuality.
Reprimand and instruct deficient officers privately.
c.
Follow up to determine if corrections have been made; take disciplinary
d.
action if necessary.
Issue necessary instructions, training.
Make any required notifications.
Command "Platoon, takeyour posts"

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-21

CRIME SCENES
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

Upon arriving at the scene of a serious crime which may require safeguarding of the
scene to preserve evidence:
PEACE
OFFICER
1.
2.

3.

Request additional officers, if necessary and supervisor to respond to location.
Remove unauthorized persons from the area and secure the crime scene.
a.
Do not disturb evidence found at the scene.
When uncertainty exists to as to the extent of the crime scene, initially
b.
secure the larger area for investigation.
Secure area with POLICE LINE tape, if needed.
c.
Detain witnesses and persons with information pertinent to the crime scene.

4,

Record information in ACTIVITY LOG:
Observations
a.
Identity of subjects/witnesses with addresses and phone numbers and
b.
any relevant statements.

5.
6.
7.

Assess the crime scene.
Notify NYPD if circumstances warrant.
Notify site commander of details.

SUPERVISOR

Note:

NYPD personnel will determine the need for detectives and further crime scene
investigation.

DHS PEACE OFFICER GUIDE

130-22

PROCEDURE No.

PORTABLE RADIO TRANSCEIVERS
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Paees

1 of 1

To account for portable radios assigned to commands:
SITE
COMMANDER
1.
2.
3. "
4.
5.

NOTE:

Have platoon sergeant inspect and account for radios each tour.
Designate a secure area within the police operations office under the control of
the desk officer for storage of radios and related equipment not being used.
Maintain portable radio record using appropriate forms.
Have officers instructed periodically in the proper distribution, care, use and
safeguarding of radios.
Have damaged or inoperable radios or related equipment delivered to the Office
of the Director of Peace Officers for repair or maintenance.

Commands are not authorized to transfer radios to other commands or to deliver
defective radios or related equipment to the repair shop directly. All radio reassignments
and repairs must be approved by the Director of Peace Officers.

SERGEANT
6.
7.
8.
9.
10.
11.
12.

Replace batteries at the beginning of tour.
Keep used batteries in battery charger until indicator light turns green.
Deliver defective batteries to the Office of the Director of Peace Officers for
replacement or repair.
Issue radios to officers of the outgoing platoon on priority basis as established
by the Site Commander.
Make appropriate command log entry of inventory of radios each tour.
Account for and examine each radio, antenna, battery arid radio case returned at
the conclusion of the previous tour.
Prepare NYPD COMPLAINT REPORT (PD313-152) when radio is reported
lost or stolen and notify Site Commander.

SITE
COMMANDER
13.
14.

Conduct initial investigation of circumstances.
Forward report of findings and copy of COMPLAINT REPORT to Borough
Captain.

15.

Investigate circumstances of theft or loss of radio, including interviewing
officers involved.
Initiate disciplinary proceedings, if warranted.

BOROUGH
CAPTAIN
16.
17.

Have NYPD COMPLAINT REPORT FOLLOW-UP (PD313-081) prepared
if lost/stolen radio is recovered.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-23

AGENCY LOCKERS
Date Issued

Date effective
01-01-02

01-01-02

T Revision Number

Page of Pages

1 of 1

Lockers provided by DHS and used by peace officers for the storage of uniforms and
other items remain the property of DHS
PEACE
OFFICER •
1.
2.
3.
4.

5.

Maintain locker in a clean and serviceable condition.
Do not store perishable or unauthorized items in locker.
Mark door of locker with rank, name, shield number and shift assigned on paper
or sticker.
Secure locker with only approved combination lock. Approved combination
locks do not contain serial numbers or master key capabilities. Key locks of any
type are not permitted.
Permit ranking supervisor to inspect locker and contents on demand.

When a ranking supervisor is authorized to inspect a locker in connection with an official
investigation:
SUPERVISOR
6.
7.

8.
9.

Note:

Have member open locker. If member is not present, cut lock to gain access.
Inspect contents of locker:
a.
Member concerned will witness inspection.
b.
If member is not present, another supervisor or officer will witness
inspection.
c.
Remove and safeguard any items found in connection with the
investigation or any other unauthorized items/perishables.
Secure locker after inspection is complete.
Enter in Command Log:
a.
Number(s) of locker(s) inspected.
Member(s) to whom locker(s) are assigned.
b.
c.
Reason for inspection.
Results of inspection.
d.
e.
Member(s) present at inspection.

The Assistant Commissioner of Security and/or Director must approve all locker
inspections prior to the supervisor conducting the inspection.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-24

OBTAINING AND RETURNING SUMMONSES
Date Issued
01-01-02

Date effective

01-01-02

Revision Number

Page

of

Pages

1 of 1

To maintain records of summonses distributed to, issued and returned by DHS officers:
SITE
COMMANDER
1.
2.
3.
4.
5.

Request packets of summonses from the Office of the Director of Peace
Officers.
Maintain an adequate supply of summonses on hand at the command for use by
officers assigned.
Examine summonses upon delivery to ensure that packet contains twenty (20)
summonses, consecutively numbered.
Store summonses in a designated secure location, only accessible by DHS police
Supervisors.
Ensure that summons distribution procedure is being complied with by regularly
inspecting the active summons packet, reserve summons packets,
CERTIFICATION OF SUMMONSES SERVED cards and command log.

SUPERVISOR
6.
7.
8.
9.
10.
11.

Each tour, inspect the summonses and record the next available summons
number in the Command Log at the start of the tour.
Draw and issue summonses for the command from the active summons packet
in numerical order. Make Command Log entry of facts.
Make appropriate entries in the active CERTIFICATION OF SUMMONSES
SERVED card for each summons issued by a member of the command.
Retrieve yellow summons copy marked POLICE / AGENCY COPY from
issuing officer and attach to CERTIFICATION OF SUMMONSES SERVED
card.
When the last summons from the active packet has been issued, ensure that all
twenty yellow copies marked POLICE / AGENCY COPY are attached to the
certification card, complete the applicable captions and sign the certification.
Deliver completed certification card and summons copies to the Site
Commander for processing.

SITE
COMMANDER
12.

Return completed certification card and summons copies to the Director of
Peace Officers for filing.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-25

ISSUING / PROCESSING SUMMONSES
Date issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 4

To ensure that summons are properly issued and forwarded for adjudication, and that
proper records are maintained.
PEACE
OFFICER
1.
2.
3.
4.
5.
6.

Confer with supervisor prior to issuing summons and follow instructions of the
supervisor.
Properly identify subject being issued summons and conduct warrant check.
Request next available summons from the command's active summons packet.
Properly issue summons by completing and signing all applicable captions in
black ink.
Record only one violation per summons.
Obtain return date and time from appropriate calendar provided by adjudicating
court.

SUPERVISOR
7.

8.

Examine entries for accuracy, completeness and legibility prior to issuance.
a.
Verify proper return date is entered.
Verify affidavit is completed.
b.
c.
Verify summons and affidavit are both signed by officer.
Make Command Log entry of facts.

PEACE
OFFICER
9.
10.
11.
12.

Properly serve subject being summonsed with the appropriate copy of summons.
Deliver white COMPLAINT / INFORMATION copy, yellow POLICE /
AGENCY copy and remaining copy to supervisor.
Retain OFFICER copy of summons for officer's record.
Make ACTIVITY LOG entry of details.

SUPERVISOR
13.
14.
15.

Remove POLICE / AGENCY copy of summons and follow PROCEDURE 13024.
Complete UNIVERSAL SUMMONS TRANSMITTAL FORM and attach white
COMPLAINT / INFORMATION copy and remaining copy to transmittal form.
Forward Transmittal form and summons copies to Site Commander.

SITE
COMMANDER
l 6.

Deliver transmittal forms and summons copies to Director of Peace Officers for
processing.

DNS PEACE OFFICER GUIDE

PROCEDURE No.

130-25

ISSUING / PROCESSING SUMMONSES
Date Issued
01-01-02

Date effective

Revision Number

01-01-02

Page

of

Pages

2 of 4

CRIMINAL COURT SUMMONS - GRAPHIC
• AA-600 (7107)

0011PLAIST/INFORMATION

CRIMINAL COURT

• 4'00002503-0 5u1943.‘ chick" Fb
•

The People of TM Su* of New York VS.
Leant Hamm

laalorist Fahlaled Wimp 0 Yes No O.
Rat /Men

Stowe Address
Code
Dais i
of

ID Nonni:et

arm

wor
0 oa •
D. Dykes

Uc. Sum Ur-Claw of 10 Tips

rs3

AZDAM

411

•

OPERATOR .44C.OR OWNER OF Vas= DEARING tiotweE
• NY CT PR
RiAa. facons
Olnw

Pixy Na.

IN

to.Y

0Yre loim a

Mad NANO.%

GOA CT&

Yk Vre.Coor

OCT

SLAM

T•
COXi CLDI ritOrt Warr & Mar

I Mamas Mess

PEDESTRL4N OFFENSES
AND TRAFFIC
MISDEMEANORS' (except
unlicensed operator,
unregistered vehicle and no
insurance ID card).
SUMMONSABLE
OFFENSES NOT
RETURNABLE TO ANY
OTHER AGENCY.

TM

Slake

1 Enter date of birth and sex of
violator.
2 Do not use military time.

s.Uo xi F4t.t.Otif
'DI rPf.)4,00Tbf SCALA EP &DOT e 1o
Prionot
I County
oilwras
Ti—RA
0ram
l:Al
N.4
CI 0

3 Ensure that violation
described matches section of
law cited.

MAD. at CraPiiTiloca
BY

VIOLATION OF

U.111111.
1. FartAl

oee

Other

4 Enter address of borough

0

SA&
Sqc
GSA krioN) Court Lccsaon arklOsos
DRICepCbri VOillufl, fill Shoran Beare (V raUrnala
0EN:ceramics baker ad CCA.4121.STE, DATE, AND SIGN lii1=0111./ATIZIN CNFielaRSE SOE.)
•

CsaCRET TRAP CCINT lOst Unrepec. • I llonsg. [Unto.
OF•w.
Vats
Veh.
Prom 0
0 Skin
Utsoeup Corm So NEL Mat
Vail
Vols.
SOW "16.1
PAn GOAN/ •
The pasta XAXICIINd sheik Aunnmons.1 io wooer agaiLlerai.cod‘r
In 11P1i Zane

Located et
Date of

0

0

Appesrmrsoe

113:I sur‘

0

• la

dar n

1 personally °Marred Stmcomnission of the Offense clamed mbcrsra. FLU itilarnalis wee+ herein.
as poriaMba lie a Clew A Miradawortor faroa&orl lo Section 210.46 of the Pose tow. Aimed
ndes' penalty at pa-iury.
Fienir/Furi SignatWo or ComPla"" 0
Ccayrarsi Code

ComplikariM Full Nam* forbad)
AgordyfriCa

AX Rowers No.

ISCP46d
1 moknowledge reomipt of ass auoynons. 1 understand 11. 1m wt osaponatary to road aid comply
copy,
and
that n migratory Dulaw k# rote smIngarloo of gulL
with the Irrotructaono on my

Criminal Court.
5 Enter room number.
6 Eater return date as per }WEST
menage transtnfied daily.
7 Issuing officer must sign
summons. If a civilian is the
complainant and signs the
INFORMATION, substitute
the worct"Officer" for
"Complainant." In addition,
draw a line through the
words "I personally observed
the commission of the offense
charged above."
8 Violators signature is optional.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

13025

ISSUING / PROCESSING SUMMONSES

Date Issued

Date effective

01-01-02

01-01-02

Page

Revision Number

of

Pages

3 of 4

CRIMINAL COURT SUMMONS - GRAPHIC

'

trtimIHALf:OIIRT.IHFORNAllsftflt

i

The MORMATIONseatran swat he
weep red by a asantbsw artier werica Lemke
a AIMMIale neurnabk b Crindeal Court
A nuat000s, with a proparty filled out '
"INFORMATION* socks; wLU
aninata Ohs need far the lindat
officer to appear Ia court Oa the return
date la prepare a complaint and will
snabla the court to Lune a warrant far
a difesulattl who fails to appear.

in Yoe

elodinANT CHECK

El No

I ou.scw.sur moon= mg =Aswan+ co The OrFEN24 PHARSUE0 WALK .use won. •
saEtan MADE HEA.Eil Ale 1.1.*1414.144 S AMASS A WaiDdiCelal PUNIUMT19111.0171i /111.14.•
OF The POIN.1.44. WIRY= SAW PENALTY Pr ?Wan

DE ENDANTDESCRIPT10ft
• Nair Color

Eye Co4or
Ht.

WI.

'

Ethnkfty

Moe S '
• hiRitIUGtimeNT
'
,
0 Not WAY

Defendant pleads - C Guilty

Arsnugri:
• Dlaordariy Ceedoct Venal laws
&cam 240.24subd.5).4 nite
defoodant did sit In the roadway la
We middle of the Icaacsaailaa El 50th
Sawa and St1 Armada cawing a
Vehicular traffic Jam. When ached
I. terra, the dal:mama essfeasol.'
a Trespass (renal Law Seclina
140.05): "Tha defendant did retool
leave the przzolsea,
Broadway an unfenced vacant kg.
altar Mr. Jana, the owner of the
property nailed him, La my
presence, to leave the property err
Lace arrest for trespaaalag.*
la 'my Cal& La width a clettlan
tonaphsinaat ls Lai/aired, enter meta,
addswis and telephoner ounalser at
comPlainint along left margin.
The INFORMATION saint Induct&
riswitness (Reii-Itsarsay) altegatIons of
fact dcacriblaga.cu a111i dafericiaoL
A.12 INFORMATION heat legally
comd.at if the facts metely.repeat the
speak language at at LW.
Ilia INFORMATION tatut be signed by
the oalconued eleca.ber er thittan
ponap/aLna4 seed the date must be ecussed.
Is summons wilt not be lamed by
uniformed members for rlolarlout not
penoastly ohm-red.

11111,41114M1111

•If a MI= EMLANOS. commit:Lad Ln
the pramaos of a ualcarmad abacaLou-,
that member will sign ea
INFORMATION.. When NOT
committed la member's p rata cc, that
mv-,ebor Must sacirtaLo that a crime was
comenituld and request mnplainaot to
alga the INFORMATION. tt
complainant refine:, member may sign
hod belle,"
hued an
providing all details as related to
member by the complainant are
!orbit:led Ia the INFORMATION.

DNS PEACE OFFICER GUIDE

PROCEDURE No.

130-25

ISSUING / PROCESSING SUMMONSES
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

4 of 4

CRIMINAL COURT SUMMONS - GRAPHIC

Officer's Notes 0
NioicArrti

or noionsiora Errplayor

1 Uniformed members should
record the circumstances of
the incident on the rear of
the "Officer" copy of the
summons.

0

.14plasies of DolorKiwili Employw Ackfoos

CORDMONS OF VIOLATION
PAVEMENT

ACCIDENT

UGHT
CONDITIONS

DRY

TYPE

WET

DAYLIGHT
DARK
FOG

DAY Of WEEK

DUSK

.

NO. OF wigs

Ey* C440(
WEATHER
SNOW
CLEAR
Hair Color
SLEET
CLOUDY
141-Vil".
FOG
RAIN
PHOTO LICENSE
• Yes

AREA
aUSiNESRCOULL
1
SCHOOLfKAYGRD,
INDUSTRIAL
RESIDENTLU.
NGWY.

MOTORIST OR DEFENDANT
DESCRIPTION

DAWN

Ethnicity
Phan* Ho.

• No

0

MOTORISTS SPONTANEOUS STATEMENT

2 The defendant's employer
information is intended for
cases in which corporate

MUDDY
SNOW10E
SLUSH

TOUR OF DUTY

.

STREET
PKG. LOT
VIOLATOR
DRIVINIALONE
0 OF OCCUPANTS
mORETHAH
ONE VIOLATOR

1

substitution is possible.
3' Defendant's telephone

number is not required in
traffic offenses and should
not be requested. For
cases in which corporate
substitution is possible, the
telephone number of the
corporate entity should be
entered in this area.
4 Include the direction of
travel and the type of
street, as appropriate.

NOTES OR DIAGRAM:
0

DHS PEACE OFFICER GUIDE

PROCEDURE No. 130-26

AIDED CASES - GENERAL
Date Issued
01-01-02

I- Date effective
01-01-02

Revision Number

Page

of

Pages

1 of 1

AIDED CASE: Any occurrence coming to the attention of an officer which requires that
a person, OTHER THAN A PRISONER, receives medical aid or assistance because such
person is:
a.
Sick or injured
b.
Dead
c.
Lost person
Mentally ill
d.
e.
Abandoned, destitute, abused or neglected child
Runaway child
f.
g.
Adult requiring care due to arrest, hospitalization, death of parent / guardian /
person responsible for care.
Upon arrival at the scene of an aided case:
PEACE
OFFICER
1.
2.

3.
4.
5.
6.
7.
8.
9.

Render reasonable aid to sick or injured person.
Request response of medical personnel or ambulance.
a.
If aided is wearing a Medic Alert Emblem, notify medical personnel or
ambulance crew upon arrival. Do not remove emblem.
Have another officer or responsible person wait in view to direct ambulance or
medical personnel.
Notify shelter staff personnel of situation.
Make a second call if ambulance has not arrived in twenty minutes.
Make ACTIVITY LOG entry.
Obtain name, address and telephone number of relative or friend for notification.
If aided is unconscious or unidentified request response of local police agency.
Prepare AIDED REPORT WORKSHEET (PD304-152b) if within NYC..

SUPERVISOR
10.

Review AIDED REPORT WORKSHEET for accuracy and completeness and
deliver to local NYPD precinct.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-27

MENTALLY ILL OR EMOTIONALLY DISTURBED PERSONS
Date Issued

Date effective

01-01-02

01-01-02

I Revision Number

Page of Pages

1 of 2

SCOPE
The primary duty of all DHS Peace Officers is to protect and preserve human life. The
safety of ALL persons involved is paramount in cases involving emotionally disturbed
persons. If such person is dangerous to him/herself or others, necessary force may be
used to prevent serious physical injury or death. Physical force will only be used to the
extent necessary to restrain the subject until the arrival of NYPD and EMS. If the EDP is
armed or violent, no attempt will be made to take the edp into custody without the
specific direction of a supervisor, unless there is an immediate threat of physical harm to
the EDP or others present. If the EDP is not immediately dangerous, the person should
be isolated and contained until assistance arrives. If an EDP is unarmed, not violent and
willing to leave voluntarily, an officer may take such person into custody prior to the
arrival of the supervisor.
DEFINITIONS
EMOTIONALL DISTURBED PERSON (EDP) — A person who appears to be mentally
ill or temporarily deranged and is conducting his/herself in a manner which an officer
reasonably believes is likely to result in serious injury to him/herself or others.
ISOLATE AND CONTAIN Separate other persons from the area an EDP has access to
and prevent EDP from moving from one area to another.
ZONE OF SAFETY — The distance to be maintained between the EDP and responding
officers. The distance should be greater than the effective range of any weapon, and may
vary with each situation. An attempt will be made to maintain the "zone of safety" if the
EDP is unable to be contained.
PROCEDURE When a DHS Peace Officer reasonably believes that a person who is apparently mentally
ill or emotionally disturbed and must be taken into protective custody because the person
is conducting him/herself in a manner likely to result in a serious physical injury to
himself or others:
PEACE
OFFICER
1.
Asses the situation as to threat of immediate serious physical injury to EDP,
other persons present, or officers. Take cover and request additional assistance,
including a supervisor, NYPD and EMS if the officer reasonably believes such
threat exists.
a. Take EDP into custody if he/she is unarmed, not violent and willing to
leave voluntarily.
b. Attempt to isolate and contain the EDP while maintaining a "zone of
safety" until arrival of assistance.
c. Do not attempt to take EDP into custody without the specific direction of a
supervisor.
2.
Establish police lines. Remove person(s) other than officers from the area.
Verify that a supervisor, NYPD and EMS are responding.
3.

OHS PEACE OFFICER GUIDE

PROCEDURE No.

130-27

MENTALLY ILL OR EMOTIONALLY DISTURBED PERSONS
Date issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

2 of 2

SUPERVISOR
1.
2.
3.

4.
5.
6.

Command and control operations at scene, including directing officer's action in
dealing with the EDP.
If unable to isolate and contain EDP, and exigent circumstances exist, direct and
coordinate attempt to take unarmed EDP into custody.
If EDP is armed, do not attempt to take EDP into custody until arrival of NYPD,
unless no other reasonable alternative exists to preventing serious physical
injury.
Once NYPD arrives and takes charge, render all reasonable assistance to the
responding officers.
Have responsible person notify shelter staff supervisor of incident.
If necessary, and EDP is isolated and contained, request the assistance of:
a.
Interpreter, if language barrier exists
b.
Subject's family and friends
c.
Program staff

WHEN EDP HAS BEEN TAKEN INTO CUSTODY:
PEACE
OFFICER
ASSIGNED
7.
8.

Remove property that is dangerous to life or will aid escape.
Have EDP removed to hospital in ambulance.
a.
Restraining equipment, including handcuffs may be used if aided is
violent, resists, or upon direction of physician examiner.
When possible, a female patient should be accompanied by another
b.
female.
9.
Ride in body of ambulance with patient.
10.
Inform examining physician of facts, including restraints used.
11.Safeguard patient at hospital until examined by physician.
Enter details in ACTIVITY LOG and prepare AIDED REPORT WORKSHEET
12.
(PD304-152b), indicating name of hospital and physician.
13.
Deliver completed AIDED REPORT WORKSHEET to local NYPD precinct.
SUPERVISOR
14.

Make Command Log entry of facts.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-28

LOSS OR THEFT OF DEPARTMENT PROPERTY
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Pape

of

Pages

1 of 1

Upon discovering the loss or theft of Department property:
PEACE
OFFICER
1.

Report facts to supervisor.

2.

Notify Site Commander and. Borough Captain.

3.
4.
5.

Conduct preliminary investigation.
Make Command Log entry of facts.
Have NYPD COMPLAINT REPORT (PD313-152) or crime report from local
police jurisdiction prepared and delivered to local police facility for filing.
Request copy of COMPLAINT REPORT or crime report from local police
agency.
Report initial findings and delivery copy of police report to Borough Captain.

SUPERVISOR

SITE
COMMANDER

6.
7.
BOROUGH
CAPTAIN
8.
9.

10.
11.

Conduct follow-up investigation, including interviews of officers involved, if
necessary.
Prepare typed report, addressed to the Director, including results of the
investigation and any corrective action recommended. Attach copy of police
report to typed report.
Take other action as appropriate.
Confer with Director regarding recommended corrective action.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

130-29

SEPARATION FROM SERVICE
Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

1 of 1

DEFINITIONS:
SEPARATION FROM SERVICE: Any suspension or de-scheduling, authorized leave
for a period of time in excess of 15 working days, resignation or termination,
When an officer is to be separated from service:
OFFICER
1.
2.

Follow instructions / directions of supervisor leave desk, personnel staff
member, supervisor or other authorized person regarding terms of separation.
Surrender shield, ID card and all agency property including Peace Officer Guide
to ranking officer prior to commencement of separation from service.

SUPERVISOR
3.
4.
5.
6,

Complete SEPARATION FROM SERVICE - EQUIPMENT RECEIPT form
and safeguard surrendered property.
Inform separating officer of any items outstanding. Do not permit separating
officer to leave facility without first surrendering shield and ID card.
Remind separating officer that any and all pending pay checks will be held until
all agency property is returned.
Forward recovered property to the Office of the Director of Peace Officers with
a copy of EQUIPMENT RECEIPT FORM.

If officer is returning from separation:
RETURNING
OFFICER
7.
8.
9.
10.

11.
12.

Report to leave desk, personnel staff or legal staff as directed upon completion
of separation from service.
Submit required forms and documentation.
Request memo or return to work authorization, if applicable.
Report to the Office of the Director of Peace Officers as directed to submit
return to work authorization and retrieve Department property previously
surrendered.
Report to work location on next regularly scheduled day of work or as directed
by competent authority,
Notify supervisor prior to scheduled return to duty.

DHS PEACE OFFICER GUIDE

REVISION No.

04-01

REVISION NOTICE
Date Issued

Date effective

Revision Number

06-01-04

06-01-04

04-01

Number of Pages

6

The DHS PEACE OFFICER GUIDE is REVISED.
All officers and supervisors are required to be familiar with the contents of DHS Peace Officer Guide,
maintain their assigned copy and revise as directed.

Instructions:
1.

Remove old Procedure # 103 - two (2) pages and replace with revised
Procedure # 103 consisting of one (1) page.

2.

Remove old Procedure # 104 - three (3) pages and replace with revised
Procedure #.104 consisting of three (3) pages.

3.

Remove page 2 of old Procedure # 110-01 and replace with revised page 2 of
Procedure 110-01 consisting of one (1) page.

4.

Remove old Procedure # 110-02 — one (1) page and replace with revised
Procedure 110-02 consisting of one (1) page.

Supervisors are to insure that all subordinate officers under their supervision receive a copy of this revision
notice and complete the revision to the DHS Peace Officer Guide as directed. Sign and return the attached
receipt to the site commander immediately.
Revised Peace Officer Guides should be inspected as part of the semi-annual uniform inspection conducted.

BY DIRECTION OF THE ASSISTANT COMMISSIONER

DHS PEACE OFFICER GUIDE

PROCEDURE No.

103

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

01-01-02

01-01-02

EXECUTIVE 1.
OFFICER
LIEUTENANT /
SERGEANT 2.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.

Revision Number

I Page

of

Pages

1 of 2

Assume command and perform functions of the site commander during his/her
absence. ( During absence of 24 hours or more sign all routine communications and
reports ).
Make entry in command log when reporting on or off duty, when leaving and
returning to site for any reason. Indicate reason and manner of travel.
Supervise performance of administrative functions in the command.
Be designated " in command " in the absence of the site commander.
Study deployment of resources of the command and recommend more effective
deployment to the site commander, where appropriate.
Evaluate training, planning and personnel functions and needs of the command and
make recommendations to the site commander.
Inspect uniforms, equipment, and general appearance of members of the command
frequently.
Inspect and sign activity logs of patrol sergeants regularly.
Supervise the investigation of communications and preparation and forwarding of
written reports.
Do not overlap site commander's tour, unless providing coverage for patrol
sergeant.
Do not perform the same duty as the site commander if both working the same
tour. ( One will perform patrol duty and conduct field inspections, etc. ).
Conduct investigations as directed by site commander or other competent
authority.
Insure police operations office and locker rooms are clean, all equipment is
accounted for and in good condition, and personnel are performing necessary
police duty.
Perform duty in uniform, equipped with portable radio and Nextel.
Inspect and sign patrol log once each day.
Review and supervise the maintenance of records and files of command.
Prepare written instructions for sergeants and peace officers.
Supervise the maintenance of the police operations library.
Relay instructions of site commander to members of command.
Apportion communications equally among sergeants for investigation.
Keep sergeants informed of facility conditions.
Check and sign peace officers activity reports and logs.
Check property log books, property on hand and the disposal of same.
Make command log entry of weekly inspection of police operations office and
locker rooms for cleanliness, security, safety hazards and condition of equipment.
Supervise the fire guard inspections :....a.] Have inspecting member of the service
make all appropriate entries.....b.] Make command log entry indicating that the
fire guard inspections were performed.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

103

PATROL
DUTIES AND RESPONSIBILITIES
Date Issued
01-01-02

Date effective

01-01-02

26.

27.
28.

Revision Number

Page

of

Pages

2 of 2

May make an arrest on DHS property only under the following circumstances: 1]
He /She has reasonable cause to believe that a person has committed an offense in
his/her presence while he/she is on duty and the offense has occurred on DHS
premises.... 2] He / She has reasonable cause to believe that a person has
committed a crime on DHA premises,
The exercise of a Lieutenant's functions and duties should be limited to the hours,
premises, locations and business of DHS.
Perform duties of site commander when so assigned.

The Department of Homeless Services will not indemnify, extend leave credits or
overtime compensation to its employees for any off-duly activity. Furthermore, this
Agency will not accept liability for any act by a Lieutenant not expressly permitted by
their manual or which does not take place during the hour of employment or in the
place of employment or locations and business of DHS.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

104

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

01-01-02

01-01.02

Revision Number

Page

of

Pages

of 3

SITE
1. Command and be responsible for all police operations at a facility or similar unit,
COMMANDER
including but not limited to:
CAPTAIN /
a. Proper performance of functions designated for command.
LIEUTENANT
b. Efficiency and discipline of personnel under his command.
c. Informing members of command of current directives and orders.
d. Serviceability, proper care and use of equipment assigned to his/her command.
2. Upon assignment to command review all personnel records and assignments of
officers and supervisors within command.
3. Instruct and frequently test the lmowledge of members of command, re; their duties
and responsibilities.
4. Investigate and report on conditions and activities of command.
5. Examine all books and records of the command.
6. Make frequent personal inspections of the uniforms, equipment and general
appearance of members of the command at outgoing tour changes and on patrol.
7. Delegate administrative tasks as follows:
Assign ranking officers within
command to perform tasks normally reserved specifically for commanders, e.g., the
preparation, signing and forwarding of required reports, forms, and
communications...
b. Assign competent members of his/her command to read,
analyze and report on, either verbally or in writing, any voluminous communications
directed to the commanding officer
c. Assign ranking officer to inspect facility
police operations daily to ensure security, cleanliness and orderly condition.
8. Inspect police operations facility periodically to insure cleanliness, orderly condition
and that assigned equipment is accounted for and in good condition.
9. Designate manner in which members of command proceed to assignments, e.g. radio
motor patrol vehicle, in personal vehicle or on foot.
10. Review activity of members of command each month.
11. Investigate a report of neglect of duty by subordinates.
12. Assign officers proportionately to tours according to the needs of the command.
Members having special qualifications are to be assigned to permit the greatest use
of abilities.
13. Assign personnel to specific patrol and staff functions.
14. Design and provide a formal orientation program for newly assigned lieutenants,
sergeants, and peace officers including interviews, introductions, and various facility
and post conditions, problems, policies, boundaries, crime, local police jurisdiction
facilities, area hospitals, etc.
15. Consult with immediate supervisor of member before recommending or granting
change of post, tour assignment and promotion.
16. Be thoroughly familiar with confidential performance profile of subordinate
members.
17. Have confidential performance profile forwarded to member's new commanding
'officer, in an envelope marked " confidential " when member is transferred.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

104

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Page

of

Pages

2 of 3

18. Maintain patrol coverage by supervising officers, insuring a supervisor is assigned each tour.
19. Make entry in command log when reporting on or off duty, when leaving or returning from site for any
reason. Indicate reason and manner of travel.
20. Perform duty in uniform, equipped with portable radio and Nextel.
21. Utilize resources of command to cope efficiently with existent problems and accomplish the mission of
the command and the agency.
22, Cooperate with other units to accomplish the mission of DHS.
23. Confer regularly with the DHS site director regarding conditions, strategies, policy and other issues
relative to police services and site security.
24. Review performance evaluations submitted by subordinates carefully and have subordinates justify the
ratings given to officers assigned to their tours.
25. Inspect and review sergeant's activity logs.
26. Develop and review facility security plan.
27. May make an arrest on DHS property only under the following circumstances: 1] He /She has
reasonable cause to believe that a person has committed an offense in his/her presence while he/she is
on duty and the offense has occurred on DHS premises.... 2] He / She has reasonable cause to believe
that a person has committed a crime on DHS premises.
28. The exercise of a Captain / Lieutenant's functions and duties should be limited to the hours, premises,
locations and business of DES.
The Department of Homeless Services will not indemnify, extend leave credits or overtime
compensation to its employees for any off-duty activity. Furthermore, this Agency will not accept
liability for any act by a Captain not expressly permitted by their manual or which does not take
place during the hour of employment or in the place of employment or locations and business of
DHS.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

104

PATROL
DUTIES AND RESPONSIBILITIES

Date Issued

Date effective

01-01-02

01-01-02

Revision Number

Pape

of

Pages

3 of 3

CAPTAIN /
1. Utilize resources to administer, assign, control, coordinate, discipline, evaluate,
BOROUGH
guide, motivate, supervise and train all personnel assigned to borough commands
COMMANDER
to efficiently deliver police / security services and to ensure the mission of the
Command is achieved.
a. Develop plans, establish liaisons and implement strategies in the furtherance
of achieving the mission of the command.
2. Develop plans and strategies for policing special events and details.
3. Supervise performance, assignments and excusals of site commanders to ensure
adequate coverage is maintained.
4. Submit report each Friday morning to the Director concerned showing proposed
work schedule for Sunday through Saturday of the following week.
5. Provide formal training indoctrination program for newly assigned site commanders
within the borough.
6. Conduct investigations and perform other duties as assigned by Director.
7. Prepare, review and sign reports as required.
8. Oversee all disciplinary matters of commands within borough.
9. Monitor, review and analyze overtime with the goal of maximum utilization of
limited resources.
10. Review evaluation process for sergeants and prepare evaluations for lieutenants.
11. Oversee field operations and administrative operations of all sites within command.
12. Study deployment of personnel and recommend redeployment when indicated.
13. Perform duty in uniform, equipped with portable radio and Nextel.
DUTY
CAPTAIN

1. Perform duty in uniform, equipped with portable radio and Nextel, and patrol in
agency vehicle.
2. Supervise all personnel performing duty.
3. Respond to major incidents or unusual occurrences.
4. Visit all facilities when performing patrol duty.
5. Inspect and sign command log of all sites visited.
6. Submit report to Director at end of tour, including visits to facilities, observations
and corrective action taken, major incidents or unusual occurrences and
recommendations to improve security / police services.

DHS PEACE OFFICER GUIDE

PROCEDURE No. 110-01

GENERAL UNIFORM REGULATIONS

Date Issued

Date effective

01-01-02

01-01-02

DUTY UNIFORM
SUMMER

1.

2.
3.

4.
5.
6.

Revision Number

Page

of

Pages

2 of 3

Shirt - Regulation, military type, dark blue, short sleeve shirt
with shoulder patches affixed to both sleeves and appropriate collar
insignia.
Trousers - Regulation navy blue trousers with 'A inch braid attached
and black regulation leather belt with gunmetal buckle.
Shoes - Black, plain, smooth leather shoes with flat soles and raised
heals. Shoes with visible lettering are not authorized. Only black laces
and black socks are authorized.
Cap — Navy blue, black strap and chrome cap device bearing shield
number.
Vest - Department issued protective vest.
Gloves - Department issued black gloves.

EQUIPMENT
I.
2.
3.
4.
5.

Handcuffs, key and case.
Baton and holder.
Radio holder
Equipment belt.
Memo book.

RANKING
OFFICERS
SERGEANT
Uniform is the same as required for officer, except:
1.
Shirt - Regulation, military type, dark blue shirt with shoulder patches
and chevrons affixed to both sleeves and collar insignia.
2.
Trousers - I 'A inch braid attached.
3.
Cap — Gilt gold cap device (without shield number) and gilt gold chin
strap.
4.
Insignia of rank — Three (3) pointed chevrons worn on sleeves of all
outermost garments.
LIEUTENANT
Uniform is the same as required for sergeant, except:
1.
Shirt - Regulation, military type, dark white shirt with shoulder patches
affixed to both sleeves and rank collar insignia
2.
Insignia of rank — Gilt gold bar worn on: a. the shoulders of multi
seasonal jacket and winter coat and/or collar of regulation white shirt
CAPTAIN
1. Uniform is the same as required for lieutenant, except:
Insignia of rank — Two (2) gilt gold bars, worn in the same manner as
lieutenant's insignia.

DHS PEACE OFFICER GUIDE

PROCEDURE No.

110-02

OPTIONAL UNIFOR ITEMS
Date Issued
01-01-01

Date effective
01-01-01

Revision Number

Page

of
1 of 1

Pages

OPTIONAL UNIFORM ITEMS MAY BE WORN AT THE DISCRETION OF
UNIFORMED OFFICERS, WHEN AUTHORIZED

WHIT E SHIRT

Sergeants performing duty as desk officer may wear regulation, military type,
white shirt with shoulder patches affixed to both sleeves and rank insignia on
collar.

INCLEMENT
WEATHER
GEAR

Regulation police black raincoat with appropriate patches affixed. Shield will
be fastened on the raincoat over the left breast and cap devise on the cap cover.

EAR MUFFS

Black, headband type

TURTLE NECK
SHIRT

Navy blue pullover turtle neck shirt, DHS Police emblem embroidered on the
left side of chest, letters DHS, embroidered in white on the collar.
Note: Turtle neck shirt will not be used as outermost garment but may be
worn under the duty jacket. Duty jacket must be worn at all times when
turtle neck shirt is used.

WINTER
HAT

Black soft vinyl with black mouton trimming and cap devise affixed. Only
authorized for outdoor posts when temperature is expected to fall below 32
degrees Fahrenheit.

Note:

Nylon windbreaker jackets, golf style shirts and baseball caps are not
permitted .