ICE Detention Standards Compliance Audit - South Louisiana Correctional Center, Basile, LA, ICE, 2007

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ICE Detention Standards Compliance Audit - South Louisiana Correctional Center, Basile, LA, ICE, 2007

• June 2, 2016 • Locations: United States of America -> Louisiana • Topics: Corrections Audits, Immigration

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Department of Homeland

•

!Urily

Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours

Field Office Detention Review Worksheet
IZI
D

Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention FaL...
Name
South Louisiana Correctional Center
Address (Street and Name)
3843
Ave.
City, State and Zip Code
La 70515
L ..

Assessment

Other

•

Table of Contents

DETAINEE SERVICES STANDARDS

~cqi'lW'() L~q~I!2iib m~f~Ii§

(SECTION I)

•
............................................................. 3

... ···· ..... ···· ..... ·· .........................................................................................

ADMISSION AND RELEASE .....•.•....•••........•.....................................................................•.•..................•....•
CLASSIFICATION SySTEM ................•....................•.•.......•..................................•......................................
CORRESPONDENCE AND OrnER MAIL .•.•............•.....•...................................................•.................•........
DETAINEE HANDBOOK .•..........•.•..................................•.........................•.................................•.•.............
FOOD SERVICE ................•.........•.......•............•.....•.•.•.....•....................................................•....................
FUNDS AND PERSONAL PROPERTY .•.....•.•.•....................................................................•..........................
DETAINEE GRIEVANCE PROCEDURES .......•............................•................................•..........•..............•......

~1iQUP':_TAT!~'jJl6N !iiiA~;~~$ ........................................................................................... .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ...................................................... .
MARRIAGE REQUESTS ............................................................................................................................. .
NON-MEDICAL ESCORTED TRIPs .............................................................................................................
RECREATION ................................•........•.•.........................................•.........•........•................•.....•.............
RELIGIOUS PRACTICES ............................................................................................................................ .

1'9~l1l~l?HlOl\f~~""""""""""""""""""""""""""""""""""""""" .•.....••......•.•.•.....•..•...•.•......•.•
VOLUNTARY WORK PROGRAM ............................................................................................................... .

HEALTH SERVICES STANDARDS (SECTION II) ................................................................. 33
HUNGER STRIKES ........................................•................•..............•.........•...............•.......•.•................•.......
MEDICAL CARE ..•.........................................•.•.....•.•.......................•..................................•......................
SUICIDE PREVENTION AND INTERVENTION ........................•...............................•................•.•......•...........
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... .

SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 40
CONTRABAND .......................................................................................................................................... .
DETENTION FILES .................................................................................................................................... .
DISCIPLINARY POLICY ............................................................................................................................ .
EMERGENCY PLANS ................................................................................................................................ .
ENVIRONMENTAL HEALTH AND SAFETY ......................................•........•.................................................
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................ .
KEY AND LOCK CONTROL ....................................................................................................................... .
POPULATION COUNTS .............................................................................................................................. .
POST ORDERS .......................................................................................................................................... .
SECURITY INSPECTIONS .......................................................................................................................... .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ......................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .............................................................. ..
TOOL CONTROL ....................................................................................................................................... .
TRANSPORTATION (LAND) ..................................................................................................................... .
USE OF FORCE ......................................................................................................................................... .
STAFFIDETAINEE COMMUNICATIONS ..................................................................................................... .
DETAINEE TRANSFER STANDARD ........................................................................................................... .

2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

•

Section I
Detainee Services Standards

3
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

•
o

The facility provides a designated law library for
detainee use.
The law library contains all materials listed in the
"Access to Legal Materials" Standard, Attachment A.
The listing of materials is posted in the law library.

a sufficient num
of chairs, is well
isolated from n
areas.
lit and is
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use
the detainees.
In addition to the physical law library, ICE d
have
to
Lexus Nexus
here provided, the Lexus Nexus library is updated and
current.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
to inclusion.
reviewed
the ICE
There is a designated ICE or
lity employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis.
Detainees are offered a nimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
use of the law lib
a court deadline are
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
docum
consistent with
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to English-language law books after
their need for hel .
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 ho
of a written
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of

o
o

No ICE detainees as of
now, but materials are
being sent before
arrive.

in
Lexus Nexus
service at th
With ICE approval only,
once the ICE detainees
arrive.
There will be a
designated ICE
employee, once the ICE
detainees

IZI

4
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

•

•
o
rpnrl<::::lll<::

ief on any matter are not
or
alties.

r".t",I,<>t",n

IZI Acceptable

o Deficient

[8]

OAt-Risk

be implemented for
ICE detainee arrivals.

o Repeat Finding

observations, alternate source used for verification, etc.)

~'-Y'-()7

5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

•

•
In processing in
es an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions; How to contact
ICE; The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook
Medical screenings are performed by medical staff Q!
persons who have received specialized training for the
cond
itial health
Each new arrival is classified according to criminal
history and threat levels. Criminal history is provided
for each detainee by the ICE field office.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
ible.
Detainees are stripped searched only when cause has
been established and not as routine policy. Noncriminal detainees are not strip-searched but are patted
down
is established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's
ions. T
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. Facilities
forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and beddi for the climatic conditions.
The facility provides and replenishes personal hygiene
items as needed. Gender-specific items are available.
ICE Detainees are n
for
items.
All
are properly coordinated with ICE using a

o
o

o
o
o

All is provided, except
ICE related materials.
This will be provided prior
to the arrival of ICE
detainees.

There is a classification
system, but ICE is not
involved because of no
ICE detainees.

Lost Property Form is
used, but nothing is
to ICE.

No ICE detainees
present.
detainees

[gJ Acceptable

o Deficient

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

6
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

•
The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar is
The facility classification system includes:
• Classifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
• The first-line supervisor or designated
classification specialist reviewing every
classification decision.
AStaff use only information that is factual, and iable to
determine classification aSSignments. Opinions and
unsubstantiated! unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his!her
recreation opportunities. Detainees recreate with
s of s ilar
aSSignments are based upon
ations.
The classification process includes
reassessment/reclassification. At IGSA's, detainees
after arrival.
uest reassessment 60
Procedures exist for a detainee to appeal their
classification assignment. Only a designated
supervisor or classification specialist has the authority
to reduce a classification-level on
I.
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business
designations may be appealed to a
such as the Warden or uivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions
licable to
~ Acceptable

o Deficient

o
o

o
D

o
o

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)e

•

Detainees use a
Detainee Request Form.

7
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

o Repeat Finding

•

•
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
ee handbook.
detainee
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List
Incoming mail
and i
1 business d
OutgOing mail is delivered to the postal service within
one business day of its entering the internal mail system
udi weekends and hoi
Staff do not open and inspect incoming ge
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
reasons.
uivalent for
Staff does not read incoming general correspondence
without the Warden's prior written approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
without the detainee
of
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
inal
facil
Correspondence to a pOlitician or to the media is
processed as special correspondence and is not read or
e rejection of incoming mail
sender and the addressee.
sends w
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
a written record of every item removed
Staff
from
ail.
or
equivalent
monitors staff handling of
The
discovered contraband and its disposition. Records are
accurate and
to date.
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
to the

No ICE detainees
presently at facility.

Offender
contains

8
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

•
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE staff for
ment in A-files.
the detai
a copy of his/her identity
Staff
docu
disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
ils at no cost to ICE detainees.

IZl Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

9
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

NolC

D Repeat Finding

•

•
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).

the facility orientation
a handbook and training
The handbook is revised as necessary and there are
procedures in place for immediately communicating
ns to staff and detainees.
There an annual review of the hand
. nated committee or staff mem
g issues:
The detainee handbook address the
• Personal Items permitted to be retained by the
detainee.
• Initial issue of clothes, bedding and personal
states in clear language basic
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
ns the classification
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
iene
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes; the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
hone calls.
and rocedures

10
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees
presently at this facility.
Spanish versions will be
on site prior to the arrival
of ICE detainees.
A video is being produced
at this time.

Warden approves any
revisions.

Only meal times are not
posted for security
reasons, but times are
verbally announced.

Also stated in detail inside
the dorms.

•

The handbook describes the detainee disciplinary policy
and procedures:
Including:
• Prohibited acts and severity scale sanctions.
Time limits in the Disciplinary Process.
Process.
of
• Su
The grievance section of the handbook explains all
steps in the grievance process -Including:
• Informal (if used) and formal grievance
procedures;
• The appeals process;
• In CDF facilities: procedures for filing an
appeal of a grievance with ICE.
Staff/detainee
availability to help during the
•
grievance process.
• Guarantee against staff retaliation for
filing/pursuing a grievance.
• How to file a complaint about officer
misconduct with the Department of Homeland

•

Handbook has everything
except about ICE
detainees. No ICE
detainees are presently
being housed at this
facility.

call

[:gI Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(0)(6), (b)(7)0

Auditor's Signature / Date

11
G-324A Detention Inspection Fonn Worksheet for IGSAs • Rev: 01/04/05

D Repeat Finding

•

•
The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.

Foreman is on duty on days when the FSA is
vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.

•

include daily searches
work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service
During orientation and training session(s), the CS
explains and demonstrates:
•
Safe work practices and methods.
•
Safety features of individual products/ pieces of
equipment.
•
Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
ulations
rdin detainee

o
o

ob-Training.
Lt. Washington is not
professionally trained, but
has many years as a
Food Service
Administrator.

Dining Hal
conducts

No accidents within the
last 4 years.
~

12
G·324A Detention Inspection Form Worksheet for rGSAs - Rev: 01104/05

•

•
Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the followin

o
o

The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
accordi to
roved
The Cook Foreman has the authority to change menu
items if necessary.
•
If yes, documenting each substitution, along
with its justification
•
With
to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the
lain or FSA.
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
•
Changes to the planned common-fare menu
can be made at the facility level.
•
Hot entrees are offered three times a week.
•
The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
•
Staff routinely provides hot water for instant
beverages and foods.
o Common-fare meals are served with:
o Disposable plates and utensils.
o Reusable plates and utensils.
•
Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the ceremonial meals for the followin calendar
r.

o
No cafeteria style
operation.

o
o

13
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

Tyson Young conducts
analysis once a month.

•

•
The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
•
Muslims fasting during Ramadan receive their
meals after sundown.
•
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Lent.
ical diets.
The food service program addresses
satellite-feeding programs follow guidelines for proper
sanitation.

o
~.

Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served.
Food is not used to punish or reward detainees based
upon behavior.

Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and eqUipment.
• who conducts the
s?
Equipment is inspected for compliance with health and
safety codes and regulations.
•
When was the most recent inspection?
•
Wh
conducted the'
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and com
Standard procedure includes checking and
documenting temperatures of all dishwashing
meal.
machines after
Staff documents the results of every refrigeratorl
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.

o
o
o
o

All meals provided in nutritionally adequate portions.

The food service staff instructs detainee volunteers on:
•
Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
•
The sanitary operation, care, and maintenance
of
Everyone working in the food service department
complies with food safety and sanitation requirements.

o
o

Food Service
Administrator
Dietitian.

11/20106
State
of
Louisiana,
Department of Health

o
o

14
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

and

the

•

•
[8J Acceptable

D Deficient

At-Risk

D Repeat Deficiency

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c

~-.I'--CJ7
•

•

15
G-324A Detention Inspection Ponn Worksheet for IGSAs - Rev: 01/04/05

•
Detainee funds and valua
are prope
and stored away. Detainee funds and
su
accessible to des
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the ICE standard?
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff
arriving detainees and their personal
There is a written policy for returni
property
to detainees and staff follows
Property
immediately reported to the
CDEO
Staff follows written procedures when returning property
to detainees.
CDFfl
facility procedures for handling detainee
are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that hefshe left property in the facility.
•
By sending written notice to the detainee's last
known address;
• Via certified mail;
• The notice state that the detainee has 30 days
in which to claim the property, after which it will
be
idered
doned.
The facility d
of abandoned property in
accordance with written procedures.
•
If a CDFflGSA facility, written procedure
requires the prompt forwarding of abandoned
property to ICE.

[8J Acceptable

o Deficient

o
o

o
o
o
o

o
D

Policy # 1-09-1
Guideline Manual

o
o
o

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

-c?·-CJ7
Auditor's Signature f Date

16
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

Policy # 1-09-1
Guideline Manual
No ICE detainees, but
procedures will be
implemented prior to
arrivi ICE detainees.

o Repeat Finding

•

Field Office is
to requests by attorneys
accredited
for
ntations.
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
a ti
manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied perm iss ion to attend a presentation
and the
for th den
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.

presenters to distribute ICE-approved
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
ers.
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is su
nded from makin
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the
izations.

o
o

17
G-324A Detention mspection Fonn Worksheet for IGSAs - Rev: 01/04/05

A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
uest
~ Acceptable

Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

=====-- - F--CJ 7

Auditor's Signature I Date

18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

D Repeat Finding

•

Written procedures provide for the informal resolution
of oral grievances (Not mandatory).
• If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
n
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.

Detainee Handbook and
Policy # 111-015

There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
"Nuisance
complains" are identified in the
•
records.
• For quality control purposes, staff documents
received but not filed.
nuisance
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facility, to ICE.

IZI Acceptable

D Deficient

181

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

19
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

There are 2 choices on the
grievance form.
Emergency and Non-

It is fowarded, but not to
ICE. There are no ICE
detainees present at the
facility. Prior to the arrival
of ICE detainees, ICE will
be included in the chain.

D Repeat Finding

•

The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these items exceeds the
minimum
ired for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
•
One pair of socks.
•
One pair of underwear (Daily change).
•
One
of
footwear.
Additional clothing is
for
ng weather
conditions or is
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
•
One mattress
•
One blanket
• Two sheets
•
One pillowcase
•
One towel
• Additional blankets are issued based on local
co itions.
Detainees assigned to
are clothed in
accordance with the
b.
Detainees are provided clean clothing, linen and towels.
•
Socks and undergarments - exchanged daily.
•
Outer garments - twice weekly.
•
Sheets - weekly.
• Towels - weekly.
Pillowcases workers permitted to
to exchanges

~ Acceptable

o Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c

Auditor's Signature I Date

20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

Detainee Handbook and
Policy # IV-010

o Repeat Finding

•

The Field Office considers detainee marriage requests
on a case-by-case basis.

with a place and

[gI Acceptable

o Deficient

o At·Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

21
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees
presently located at this
facil
No ICE detainees
presently located at this
facil

o Repeat Finding

•

The Field Office Director considers and approves, on a
case-by-case basis, trips to immediate family member's:
•
Funeral
•
bed
The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate
The IGSA facility notifies ICE of all detainee requests for
non-medical escorts.
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
the
of su
uired.
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
of th
instructions for com
Escorting officers have the discretion to; Increase or
decrease minimum restraints in accordance with written
ures and
level of the detainee.
Escort officers do not accept nlTTC,nr",.,
detainee detainee's relative
Escort officers ensure that detainees:
• Conduct themselves in a manner that does not bring
discredit to the ICE.
•
Do not violate federal, state, or local laws.
•
Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
•
Make no unauthorized phone calls.
•
Know they are subject to search, urinalysis,
or
n return.
"T<,nn",rn procedure requires the im
iate return to the
detainee who violates
les.

o Acceptable

o Deficient

o
o

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

o Repeat Finding

•

recreational facilities and
co
specialist or trained equivalent
recreation workers.
su
The recreational specialist or trainee equivalent
oversees recreation programs for Special Management
detainees.
Unit and s
Dayrooms offer sedentary activities, e.g., board games,
cards television.

[gJ

IZI

[gJ

There is a set schedule.

0
Recreational Officer
conducts the searches.

The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
his/her recreation
Special programs or religious activities are available to
detai
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are
Visitors, relatives or friends are not allowed to serve as
volunteers.

If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
detainees.
of all
Case officers make written transfer recommendations
about eve six-month detainee to the OIC.
The OIC documents all detainee-transfer decisions,
or no.
whether
written decision for or against an offered
The
ented in his/her A-file.

[gJ

IZI

23
G·324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

representative of
a transfer.
the ICE District routin
all detainees after 60
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detainee's/OIC's decision.

IZI Acceptable

D Deficient

o o

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

24
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

D Repeat Finding

•

Space is available for detainees to conduct religious
services.
The facility allows detainees to observe the major "holy
days" of their religious faith.

•
The facility accommodates recognized holy-day
observances by:
• Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.
restrictions.
Allowi
is allowed religious items in his/her
ion.
are checked and verified before
ms.
detainee
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
of
facil
and
the

cgj Acceptable

Deficient

IZJ

At-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b )(7)c

Auditor's Signature / Date

25
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

made aware of the

1ZJ

Telephones are inspected regularly by facility staff to
ensure that they are in good working order.

1ZJ

The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.

1ZJ

The facility
Inistration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.

1ZJ

The facility has a system for taking and delivering
emergency detainee telephone messages.

1ZJ

Emergency phone call messages are immediately
given to detainees.

1ZJ

IZl

are afforded a reasonable degree of privacy
calls.
exists to assist a detainee who is having
a confidential call.
The facility provides the detainees with the ability to
make non-collect (special access) calls.
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
a detainee.
access within 24 hours of a
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
Services List".
"Free
on the a
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another F

to return emergency phone calls

Weekly
American Phon Systems
maintains the phones.

Conducted in the shift
commander's office.
Request Form

Will be verified.

26
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Will be verified.

•

Detainees in administrative segregation and protective
custody afforded the same telephoning privileges as
eral
lation.
those in
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access
are not monitored.

IZI Acceptable

o Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

27
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

The visitation hours tailored to the detainee population
and the demand for visitation.

The visitation schedule and rules are available to the
public.

The hours for all categories of visitation are posted in
the visitation waiting area.

A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.

visitation log is maintained.

The detainees are permitted to retain personal property
item specified in the standard.

D
Visitors are searched and identified according to
standard requirements.

The requirement on visitation by minors is complied
with.

At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.

On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
Private conSUltation rooms are available for attorney
meetings. There is a mechanism for the detainee and
his/her
to
documents.
There are written procedures governing detainee
searches.
When strip searches are required after every contact
visit with a legal representative, the facility provides an
for
visits with
ntatives.
Prior to each visit, legal service providers and
assistants are identified per the standard.
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.

lZJ

28
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

No ICE detainees
presently housed at the
facility.
No ICE detainees
presently housed at the

Will be posted prior to the
arrival of ICE detainees.

•

•
The decision to permit or deny a tour is not delegated
below the level of Field Office Director.

Provisions for NGO visitation as stated in the Detention
Standards are complied with.

Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.

No ICE detainees
presently housed at the
facility.

Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.

Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.

r8l Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

29
G-324A Detention Inspection Ponn Worksheet for IGSAs - Rev: 01104/05

D Repeat Finding

•

Does the facility have a voluntary work program?
• Do ICE detainees participate?

o
o o

Detainee housekeeping meets neatness and cleanliness
standards.
Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
eter.
procedures govern selection
detainees for the
Work Pram.
, physically and mentally challenged
detainees _..J.:_: __ in the
The facility complies with work-hour requirements for
detainees, not exceeding:
•
Ei ht hours a
and
hours a week.
Detainee volunteers generally work according to fixed
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
detention
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers before
n the work
The voluntary work program meets:
•
ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
•
Before the assignment begins
• As matter of written
re
Detainees receive safety equipment! training sufficient for
the assi nment
Proper procedure is followed when an ICE detainee is
injured on the job.

£_

o
o

[gI Acceptable

o Deficient

At-RisK

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Policy # IV-024 and the
Detainee Handbook

Detainee Handbook and
Individual Job Placement
ents

Proper procedures are in
place for current detainees
but not specifically for ICE
detainees.
Procedures
will include ICE prior to the
arrival of ICE

o Repeat Finding

•

31
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

Section II
Health Services
Standards

32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

•

When a detainee has refused food for 72 hours, it is
standard practice for staff to refer him/her to the medical
department.

CDFs and IGSAs immediately report a hunger strike to
the ICE.

The facility has established procedures to ensure staff
respond immediately to a hunger strike.

Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.

The OIC of the facility obtains a hunger striker's consent
before medical treatment.

A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.

During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.

Staff maintains the hunger striker's supply of drinking
water/other beverages.

During a hunger strike, staff removes a food items from
the hunger striker's living area.

Staff is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839 or similar IGSA form.

The medical staff has written procedures for treating
hunger strikers.

Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.

Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
in an observation room?
• If
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.

Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.
~ Acceptable

D Deficient

At-Risk

Remarks: (Record Significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

room under the
facility's
ion of
Detainees in the holding/waiting
fountain.
have access to a toilet and a dri
Medical records are kept apart from other files. They
are:
• Secured in a locked area within the medical
unit.
With
physical access restricted to authorized
•
medical staff.
• Procedurally, no copies made and placed in
detainee files.
Medical screening includes a Tuberculosis (TS) test.
• Every arriving detainee receives a TS test.
• During the admission process.
• Detainee's TS-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
from the
All detainees receive a mental-health screening upon
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing
medical attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the
Detainees in the Special Management Unit have access
to health care services.

IZI

34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

Currently not housing any
ICE detainees.

•

•
Staff provides
with health- services (sick call)
request slips daily, upon request.
•
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
fashion to the health care rovider.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
ired.
medical attention is
numbers for local

Spanish request slips will
be provided prior to the
arrival of ICE detainees.

In the Post Orders

care
The
medication
that
The 1-819 (or (GSA equivalent) is used to notify the
Warden/Facility of a detainee that has special medical
needs.
A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records to
sources.
Ith care provider is given
e facility
to the
transfer or removal
Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL".

[g] Acceptable

o Deficient

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6), (b )(7)c

Auditor's Signature / Date

35
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

All medication is
distributed
a nurse.

Repeat Finding

•

•
Every new
member receives suicide-prevention
training. Suicide-prevention training occurs during the
em
orientation .... r,..,."r<:>m
Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following
facility procedures;
•
Understand and apply suicide-prevention
techn ues.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
•
Screening does not occur later than one working
after the detai
arrival.
cover when and
to refer at-risk
I staff and
are followed.
detainees to m
The facility has a designated isolation room for
evaluation and treatment.
The designated isolation room does not contain any
structures or smaller items that could be used in a
suicide <:>tt,,,",,,,,t

D
Isolation room has a
camera.

~ Acceptable

Deficient

At-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)

Auditor's Signature I Date

36
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

•
or terminally
transferred to an a
ite medical
The facility or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
•
The detainee's location.
•
The limitations
on
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
The guid
the detainee the opportunity to
have a
the documents.
There is a policy addressing "Do Not Resuscitate
Orders·
Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of resuscitation?
The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
The facility
of
The facility has written procedures to notify ICE officials,
deceased family members and consulates, when a
detainee dies while in Service.
The
a policy and procedure to address the
d
while in trans
At all ICE locations the detainee's remains disposed of
in accordance with the provisions detailed in this
standard.
In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
•
If the detainee's is a U.S. military veteran is the
De
ent of Veterans Affairs notified.
An original or certified copy of a detainee's death
certificate is placed in the subject's a~file.

o
o

Currently no ICE
detainees housed at the
facility.

o
o
o

The policy is to
resuscitate until arrival at
the
ita I.
Currently no ICE
detainees housed at the
facility.

o
Currently no ICE
detainees housed at the

o
o
o

Facility does not transport
for ICE.
Currently no ICE
detainees housed at the
facil
Currently no ICE
detainees housed at the
facility.

Currently no ICE
detainees housed at the

37
G-324A Detention Inspection Fonn Worksheet for IGSAs • Rev: 01/04/05

•

•
The facility follows established policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
• Obtaining State approved death certificates.
•
Local
of the
ICE staff follow established procedures to properly close
the case of a deceased detainee.

I:8J Acceptable

o Deficient

IZI

OAt-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6). (b)(7)c

Auditor's Signature I Date

38
0-324A Detention Inspection Form Worksheet for rOSAs - Rev: 01104/05

Currently no ICE
detainees housed at the

o Repeat Finding

•

•
Section III

Security and Control

39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

•

•
follows a written procedure for handling
The
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
ble seizure.
Contraband that is government property is retained as
evidence for potential disciplinary action or criminal
ution.
Staff returns property not needed as evidence to the
proper authority. Written procedures cover the return of
such property.
Alte
and
Before confiscating religious items, the OIC or
designated investigator contacts a religious authority.
Staff follows written procedures when destroying hard
contraband that is illegal.
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.

[8] Acceptable

D Deficient

(gJ

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

40
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 01104/05

Detainee Handbook and
Policy # 111-013-5

D Repeat Finding

•

A detention file is created for every new arrival whose
will exceed 24
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions
The detainee's detention file also contains documents
generated during the detainee's custody.
•
Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
•
Grievances, complaints, and the disposition(s)
of same
The detention les are located and maintained in a
secured area. If not the cabinets are lockable and
is limited to
distribution ofthe
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing
makes a notation
that the file is co
be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible

~ Acceptable

o
D Repeat Finding

Deficient

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

41
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

•

or
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
exercise
of
•
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
and in writi
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
acts occur,
When minor rule violations or prohi
informal resolutions are enco
ofCha
Incident reports
forwarded
s
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
ns end.
uivalent does not convene before
disciplinary process is used to
infractions.
A disciplinary panel (or equivalent in IGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
Considers
written reports, statements, physical
•
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
• 1m

D
Policy # 111-005

42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

It is posted in English, but
not in Spanish because
there are no ICE
detainees housed at the
facility. It will be included
in the Spanish version of
the Detainee Handbook.

•

The duration of punishment set by the OIC, as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling of confidentialinformant information. Standards include criteria for
I evidence"
All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
as
uired.
~ Acceptable

D Deficient

IZI

Policy # 111-014

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

43
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

D Repeat Finding

•

No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
•
Personal abuse
•
Corporal punishment
•
Personal injury
•
Disease
•
Property damage
•
Harassment from other detainees
Staff are trained to identify signs of detainee unrest.
What
of traini
?
"'TT,~t'TI\I"'I\/disseminates information on
and moods to the Officer
here is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
entation of the
ns.
issues:
The plans address the
•
Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
•
Revisions
a comprehensive general section
Contingency plans
to most eme
situations.
with rocedures
The facility has cooperative contingency plans with
applicable:
•
Local law enforcement agencies
•
State agencies
•
Federal
r",,,',,,,,,,'" copies of Hostage Situation Management
ures.
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
Emergency plans
staff and detai
The food

44
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

yearly

Warden, Deputy Warden
or highest ranking officer
at the time.

Service has a 7 day

•

•
Written
•
•
•
•
•
•
•
•
•
•

procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances
~ Acceptable

Deficient

At-Risk

Remarks: (Record Significant facts, obseNations, other sources used, etc.)

45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

Repeat Finding

•

•
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data
(MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the
facil
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
official.
• d
The MSDSs are readily
to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
• Staff a!ways supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
mendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code
ents.
All toxic and caustic materials stored in their original
containers in a secure area.
and toxic liquids are
with MSDSs.

[gJ

IZI

[gJ

46
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

•

•
(or officer) maintains files of
. Includi
corrective actions taken.
The facility has an approved fire prevention, control, and
evacuation
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
med area.
in the

The barbershop has the facilities and equipment
to meet sanitation
uirements.
The sanitation standards are conspicuously posted in
the barbe
dling and disposal
Written procedures
of used needles a
All items representing potential safety or security risks
are inventoried and a designated individual checks this
week
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-

[8l

is no barbershop

[8l

0
handling/disposing of refuse meet
ents.
A Iicensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
for ind
insects.
s
Drinking water and wastewater is routinely tested
accordi to a fixed schedule.

[8l

Inspected once a month
by Guaranty Pest Control

[8l

47
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

City provides water and
wastewater services.

•

•
Emergency power generators is tested at least every
two weeks.
• Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
and
actions

IZI Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

48
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees housed
currently at the facility.
State of Louisiana only
requires once a month.

D Repeat Finding

•

•
~

Detention in hold rooms is limited to 12 hours.

Every effort is made to ensure that detained detainees
under the
of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
and
feminine
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
lar basis.
search for weapons or
All detainees are given a
the room.
contraband before bei
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
Unusual
behavior
•
When the last
ns
hold
it
There is a written evacuation plan that includes a
deSignated officer to remove detainees from holdrooms
evacuation.
in case of fire and/or build
An appropriate emergency service is called
immediately upon a determination that a medical
exist.

IZI Acceptable

Deficient

At-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature I Date

49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

State allows
up to 72
hours. No ICE detainees
housed currently at the
faci

Repeat Finding

•

•
The security officer[s], or equivalent
IGSAs,
attended an approved locksmith training program.

The security officer, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
to
locks etc.
The security
or equivalent in IGSAs, provides
train
to
in
control.
The security officer, or equivalent in IGSAs, maintains
inventories of all keys, locks and locking devices.
The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.
Facility
and procedures address the issue of
com
and locks.
The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.

The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
• Identifiable
• Numbers of keys on the ring are cited?
from issued

Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.

o
o

o
o
o
o

o
o
o

[8]

Central Control Officer

No combination locks
used.

[8]

Ivan Smith, Contractor, is
used by the facility.

50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

No staff are authorized to
carry firearms.

•

•
The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
• Detainees are not permitted to handle keys
to staff.
~ Acceptable

D Deficient

D
Initial training and post
orders training.

At-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature I Date

51
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

•
A face-to-photo count follows each unsuccessful
recount.
Officers positively identify
detainee before
counti
him/her as nr"',C::""~T
Written procedures cover informal and emergency
counts.
• They followed during informal counts.

I2Sl Acceptable

D Deficient

IZJ

At-Risk

Remarks: (Record Significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)o

;:?-t:1~ -- C/;7

~====~======~==========---

Auditor's Signature / Date

52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Located in the post
orders and guidelines
manual.

D Repeat Finding

•

•
the latest inserts (emergency
m
and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between reviews.
maintains a complete set (central file) of post

occurs

es.
Every armed-post officer qualifies with the post
weapon(s) before assuming post duty.

Armed-post post orders provide instructions for escape
attempts.

orders for housing units track the event
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the
book.

IZI Acceptable

o Deficient

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature I Date

53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

Warden and Deputy
Warden

No armed officers
currently authorized at
the
No armed officers
currently authorized at
the

o Repeat Finding

•

•
The facility has a comprehensive
policy. The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
•
Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing
nr"''''OI''''ent

IZI

in a visitor logbook or

The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
duri the
visit
hly search each vehicle entering and
Officers tho
the
The facility has a written policy and procedures to prevent
the introduction of contraband into the facility or any of its

54
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

•

•
, and exits, including exterior windows, are
once each shift.
Daily procedures include:
• Perimeter alarm system tests.
• Physical checks of the perimeter fence .
the results.
Docum

IZI Acceptable

Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

55
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

Major of Security
performs these checks
daily.

D Repeat Finding

•

•
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
The OIC (or equivalent) regularly reviews the status of
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
• Every week thereafter for the first month.
• Every 30 days after the first month.
• Does each review include an interview with the
detainee.
• Is a written record made of the decision and
the ustification.
The detainee is given a copy of the decision and
justification for each review.
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
fac
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
• Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
s Branch Chief for DRO.
Field 0
The OIC or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SM U.
• A written record is made of the decision and
the justification.
• The detainee receives a co of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive

No ICE detainees housed
at the facility. A similar
policy is conducted for
current detainees.
No ICE detainees housed
at the facility. A similar
policy is conducted for
current detainees.

56
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees housed
at the facility. A Similar
policy is conducted for
current detainees.
No ICE detainees housed
at the facility. A similar
policy is conducted for
current detainees.

No ICE detainees housed
at the facility. A similar
policy is conducted for
current detainees.

•

The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
M
in
cond
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
rocedures?
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the
Detainees receive three nutritious meals per day.
•
From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is food ever used as
Each detainee maintains a normal level of personal
hygiene in the SMU.
•
The detainees have the opportunity to shower
and shave at least three times a week.
•
If not
lain.
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
•
The same correspondence privileges as
detainees in the general population.
•
Telephone access similar to that of the general
population.
•
Personal
al material.
A health care professional visits every detainee at least
three times a week.
•
The shift supervisor visits each detainee daily.
Weekends and hoi
•
Procedures comply with the "Visitation" standard.
•
The detainee retains visiting privileges,
•
The visiting room available during normal
hours.

57
G·324A Detention Inspection Fonn Worksheet for IGSAs . Rev: 01104/05

•

•
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
al materials bro ht to them.
•
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
CDFs
and IGSA facilities use Form 1-888 (or
•
local
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc..
• The medical officer/health care professional
signs each individual's record during each visit
The
housing officer initials the record when all
•
detainee services are completed or at the end
ofth
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general
lation.

I25l

D
There is a log next to
each cell.

•

[8J Acceptable

I25l

Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

Repeat Finding

•

•
The sanctions for violations committed during one
incident do not exceed 60 days.

A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
of
decision and reasons for it.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
detainees and staff.

Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
•
If yes, does staff prepare written
documentation for this action.
•
Does the OIC
Every detainee in disci nary segreg
the
same humane treatm
ardless
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
• The beds securely fastened to the floor or wall of
the cell.
The number of detainees confined to each cell or room
do not exceed the number for which the space was
designate.
•
Does the OIC approve excess occupancy on a
basis.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are returned as soon as it is safe.
in the SMU have the same opportunities to
clothi
beddi
as other detainees.

No ICE detainees are
currently housed at the
facility. Currently 90 days
for current detainees.

[gI

59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

•

•
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
• Food is not used as unishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees.
I material.
• Personal
When phone access is limited by number or type of calls,
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
• Calls during family emergencies (as determined
the OIClWarde
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.

•

SMU detainees receive legal visits, as provided in the
"Visitation" standard.
•
Legal service providers notified of security
concerns
before a visit.
Visits from clergy are allowed.
•
The clergy member given the option of
visiting/not visiting the segregated detainee.
• Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
• Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
•
Legal material brought to individuals in the
SMU on a case-by-case basis.
•
Staff document every incident of denied
access to the law

60
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•

•
documented, e.g.,
vis ito etc.
Is the SPC's, the Special Management Housing Unit
Record (1-888or equivalent) is prepared as soon as the
detainee is placed in the SMU.
• All 1-8885 filled out by the end of each shift
• The CDFIIGSA facility use Form
•
1-888
uivalent local form .
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
•
Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
•
The health care official sign individual records
after each visit.
•
The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
• A new record is created weekly for each
detainee in the SMU.
•
The SMU retains these records until the
detainee leaves
SMU.
rt:>f"rt:>,;:,'r,nn ';:'f"TI\IITI~lC:

IZI Acceptable

D Deficient

No ICE detainees
currently housed at the
facility. Similar form is
currently being used.

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

D Repeat Finding

•

•
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure accou
Department heads are responsible for implementing this
standard in their departments.

Tool inventories are required for:
• Maintenance Department
• Medial Department
• Food Service Department
• Electronics Shop
• Recreation Department

The facility has a facility policy for the regular inventory
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.

•

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

Non Restricted (non-hazardous).

are responsible for implementing
res.
The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
Commonly
used tools (tools that can be
•
mounted) are stored in such a way that
tool are
Each facility has procedures for the issuance of tools to
staff and detainees.
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
• Procedures for detainee access.
• Necessary documentation/review for all
of lost tools.
out tools are surveyed and disposed of
and secure manner.
in an
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the faci

62
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

•
IZl Acceptable

•

o Deficient

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

63
G-324A Detention Inspection Fonn Worksheet for rGSAs - Rev: 01104/05

o Repeat Finding

•

•
0

•

Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceed
the 10-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
immediately prior to boarding
All detai
the bus or vehicle.
the vehi
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
level.
occu

•
•

64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

•

The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
res are in place addressing the use of
restraini
t on
rtation vehicles.
Officers ensure that no one contacts the detainees.
•
One officer remains in the vehicle at all times
when detainees are resent.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified
dieticians utilized
the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
•
Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
•
Cellular telephones.
•
Equipment boxes stocked in accordance with the
Use of Force Standard.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accom
ies the detainee.

o
o

65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

•

The following contingencies are included in the written
procedures for vehicle crews:
• Attack
Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors

•

o Acceptable

o Deficient

OAt-Risk

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c

;?-.?--?' 7

~========================~

Auditor's Signature I Date

66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

o Repeat Finding

•

Written policy authorizes
to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without
to force.
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
calculated use of force.
When a detainee must be forcibly moved and/or
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
Under staff s

!8J

IZJ

!8J

•

•
•

Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other nonconfrontational means, including verbal
have failed or are im
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
Use-of-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable
dis

67
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

Policy # 111-005

Cert-team used for
extractions.

Bi-Monthly Training

•

•
Standard procedures associated with using four-point
restraints include:
• Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blanket/sheet.
• Checking the detainee at least every 15
minutes.
• Logging each check.
• Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
• When qualified medical staff is not
immediately available, staff position the
detainee "face-u
The shift supervisor monitors the detainee's
position/condition every two hours.
• He/she allow the detainee to use the rest
room at these times under
rds.
In immediate-use-of-force situations,
control.
edical staff once the detainee is
When the OIG authorizes use of non-lethal weapons:
• Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
Medical
staff review the detainee's medical
•
file before use of a non-lethal weapon is
authorized.
Special precautions are taken when restraining pregnant
detainees.
nel are consulted
• Medical
use of force and/or non-routine
review any use of force and the
of restraints.
non-routi
All officers receive training in self-defense,
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
certified in all devices th use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In SPGs is the Use of Force form is used. In other
facilities (IGSAs I GDFs) this form or its equivalent is
used.

68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

No females housed at the
facility.

Initial training and Inservice training
conducted annually.

Initial training and Inservice training
conducted annual
Use of Force form and
log.

•
(gI Acceptable

•

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature I Date

69
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05

D Repeat Finding

•

The ICE Field Office Director ensures that weekly
announced and unannounced visits occur at the IGSA.

Detention and Deportation Staff conduct scheduled
weekly visits with detainees held in the IGSA.

Visiting staff observe and note current climate and
conditions of confinement at each IGSA.

ICE information request Forms are available at the
IGSA for use by ICE detainees.

The IGSA treats detainee correspondence to ICE staff
as Special Correspondence.

ICE staff respond to a detainee request from an IGSA
within 72 hours.

No ICE detainees
currently housed at the
facil
No ICE detainees
currently housed at the

Scheduled visits are posted in ICE detainee areas.

ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
their case or conditions of confinement.

IZI Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature I Date

70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees
currently housed at the

No ICE detainees
currently housed at the
faci
No ICE detainees
currently housed at the

D Repeat Finding

•

When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
The
detainee is not notified of the transfer until
•
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
eral
lation.
the
The detainee is provided with a completed Detainee
Transfer Notification Form.

•

Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.

For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
the detainee.
accom
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical
For medical transfers, transporting officers receive
instructions regarding medical issues.

No E detainees
currently housed at the
facility.

IZI

71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

No ICE detainees
currently housed at the

No ICE detainees
currently housed at the
facility.

No ICE detainees
currently housed at the
facill

•

Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.

IZI

Meals are provided when transfers occur during
normally schedule meal times.

IZI

An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.

IZI

A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.

[gJ Acceptable

D Deficient

At-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

;;?-cF-?'7

======~======~========~--

Auditor's Signature / Date

72
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

No ICE detainees
currently housed at the
faci
No ICE detainees
currently housed at the

No ICE detainees
currently housed at the
facil

D Repeat Finding

•

The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:

3
4
5
6

Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
ure are reviewed an
The facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted

[8]

[8]
[8]

D
D

[8]

~-...~

To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
the meal.
Staff are provided appropriate annual cultural diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
staff members' abil to communicate with detainees in an effective manner.

Deficient

R"'n"'l~t Deficien

At-Risk

"Remarks: (Record significant facts, observations, other sources used, etc.)

73
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05

Ojfice a/Detention and Removal Operations

U.S. Department of Homeland Security
4251 Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement
. ' 1 ()
MAR
~ "",

'1'""~"

MEMORANDUM FOR:

Trey Lund
Field Office Director
New Orleans Field Office

FROM:
Detention Standards Compliance Unit
SUBJECT:

South Louisiana Correctional Center Annual Detention Review

The annual review of the South Louisiana Correctional Center conducted on February 6-8,
2007 in Basile, Louisiana has been received. A final rating of Good has been assigned. No
further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Fonn G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director shall schedule the next annual review within 90 days after
placement of Immigration and Customs Enforcement detainees.
Should you or your staff have any questions regarding this matter, please contact
etention and Deportation Officer, Detention Standards Compliance Unit at

(b)e6), (b )(7)c
(b)(2)Low

cc:

(b)(2)Low, (b)(6), (b)(7)c

www.ice.gov

•

0'"

Detention and Removal Operations

J.~partment of Homeland Security

425 I Street, NW
Washington, DC 20536

u.s. Immigration
and Customs
Enforcement

02/08/2007

MEMORANDUM FOR:

FROM:

John P. Torres
Director (Acting)
Office Of Detention and Removal
(b){6), (b)(7)c

(b)(6), (b)(7)c

Reviewer-In-Charge
New Orleans Field Office/Oakdale Sub-Office
SUBJECT:

South Louisiana Correctional Center Annual Detention Review

The New Orleans Field Office, Office of Detention and Removal conducted a detention review of
the South Louisiana Correctional Center on February 6-8, 2007. This review was conducted by
(b)(6), (b)(7)c
Oakdale, LA Reviewer In-Charge and assisted by (b)(6), (b)(7)c
Oakdale,
LA. This facility is used for detainees requiring housing over 72 hours.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. No prior reviews have
been conducted at this facility.
Review Summary:
The facility was last inspected by the State of Louisiana in March of 2006 and received an
acceptable rating. The American Correctional Association does not accredit this facility. No other
inspections by State or local entities have occurred during the previous 12 months.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
ilt-Risli
Non-ilpplicable -

36
0
0
2

Subj ect: Detention Review.mary Report
Page 2

•

Standards Summary Findings:
No ICE Standards have been identified as overall deficient. A number of questions were not
applicable because ICE detainees are not currently present at the facility.

RIC Observations:
The facility is well maintained, clean and would provide excellent bed space for the needs of ICE.
The staff was knowledgeable within every standard and eager to produce any information needed.

RIC Issues and Concerns
Since this is an initial review, ICE detainees are not presently being housed at the facility; therefore
no policies and procedures are in place that specifically addresses ICE. This is no fault on the
facility. Prior to accepting ICE detainees, the facility will integrate those policies and procedures
from another IGSA facility, Pine Prairie Correctional Center that is also being managed by Warden
Copes. ICE will conduct a follow-up review.

Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "Good". It is the
recommendation of the RIC that no plan of action is required and this review should be closed.

RIC Assurance Statement:
All findings of this review have been documented on Form G-324A and are supported by the written
documentation contained in the review file.

Department Of Homeland Security
Immigration and Customs Enforcement

•

A. Type of Facility Reviewed
D
ICE Service Processing Center
D
ICE Contract Detention Facility
[8]
ICE Intergovernmental Service Agreement

Detention Facility Inspection Form
Facilities Used Over 72 hours

G. Accreditation Certificates
List all State or National Accreditation[s] received:

[8] Check box iffacility has no accreditation[s]
B. Current Inspection
Type ofInspection
[8] Field Office D HQ Inspection
Date[s] of Facility Review
02/06/07 - 02/08/07
C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
None
Previous Rating
.D Superior D Good D Acceptable D Deficient D At-Risk

I. Facility History
Date Built
1993
Date Last Remodeled or Upgraded
1999
Date New Construction I Bedspace Added

D. Name and Location of

Future Construction Planned
[8] Yes D No Date: Unknown
Current Bedspace
Future Bedspace (# New Beds only)
996
Number: NIA Date: NIA

Officer (Warden/Ole/Superintendent)

J. Total Facility Population
Total Facility Intake for previous 12 months
1858 (2006)
Total ICE Mandays for Previous 12 months

(List Office with oversight responsibilities)

o
E. ICE Information
Name ofInspector (Last Name, Title and Duty Station)
Oakdale, LA
• • •
Name of Team Member I Title I Duty Location
Oakdale, LA
•
•
Name of Team Member I Title I Duty Location
I I
Name of Team Member I Title I Duty Location
I I
nly
F CDFIIGSA I n f ormation 01
Contract Number
Date of Contract or IGSA
January 17,1997
ACB-7-l-0074
Basic Rates per Man-Day
$46.00
Other Charges: (If None, Indicate N/A)

Adult Female

ICE SPCs and CDFs OnI
L-l
L-2
L-3
o
0
0
o
0
0

L . Facility Ca pacity
'.:',:
':')l";~)
Rated
~10;'ik1'c:
Adult Male
996
Adult Female
0

EmeTl~ency

996

1031
0
0
Facility holds Juveniles Offenders 16 and older as Adults

M Average Dal·1 y P opu Ia f Ion
\' ,:";":",.;"": ::-:::".,
>".::";.,
ICE
Adult Male
0
Adult Female
0

Operational

'~.,,:

USMS
0
0

Other

996
0

N. Facility Staffing Level

N/A; ; ;

Estimated Man-days Per Year

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 1011/04

•

Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section wiIl
result in a delay in processing this report and the possible reduction or removal ofICE' detainees at your facility.

Assault:
Offenders on
Offenders!

Physical - 13

Physical- 12

With
31

Physical- 1

Physical- 2

Restraints applied/used

Offender / Detainee Medical
Referrals as a result of

Without
Assault:
Detainee on
Staff
Number of Forced
incl. Forced Cell

# Times Four/Five Point

102

128

154

206

191

174

198

238

Escapes
Grievances:

Deaths

Psychiatric / Medical
Referrals

# Medical Cases referred for

Outside Care
# Psychiatric Cases referred for
Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized mUltiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

•
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope ofthe review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.

Print Name,

Recommended Rating:

& Duty Location

o Superior
o Acceptable
o Deficient

IZI Good

OAt-Risk

Comments:
Since this is an initial review, ICE detainees are not presently being housed at the facility; therefore no policies and
procedures are in place that specifically addresses ICE. This is no fault on the facility. Prior to accepting ICE detainees, the facility
will integrate those policies and procedures from another IGSA facility, Pine Prairie Correctional Center that is also being managed by
Warden Copes. ICE will conduct a follow-up review.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

MANAGEMENT REVIEW

The signature below constitutes review of this report and acceptance by the Office of Detention and Removal. The Facility has ~~
~~Y'* from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (print Name)

Signature

John P. Torres
Title

Date

Director (Acting)

Final Rating:

Superior
Good
Acceptable
Deficient
OAt-Risk

o
o
o

Comments:

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

HEADQUARTERS EXECUTIVE REVIEW

. . ",:.'::,":
";.."

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 3'Qjd~y~ from
receipt of this report to respond to all findings and recommendations.
REVIEW: (Please Print Name)

Chief
Final Rating:

Comments:

D Superior
lZl Good
D Acceptable
D Deficient
D At-Risk
The Review Authority concurs with the recommended rating of "Good." The Reviewer-In-Charge
has justified the rating. The facility must submit a new review within 90 days of placement ofICE
detainees.

Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31101