ICE Detention Standards Compliance Audit - Seal Beach Detention Center, Seal Beach, CA, ICE, 2008

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ICE Detention Standards Compliance Audit - Seal Beach Detention Center, Seal Beach, CA, ICE, 2008

• June 2, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office of Detention and Removal Operations
U.S. Department of Homeland Security
500 12th Street, SW
Washington, DC 20536

MEMORANDUM FOR:

FROM:

Brian M. DeMore
Field Office Director
Los Angeles Field Office
(b)(6), (b)(7)(C)

Acting Chief
Detention Standards Compliance Unit
SUBJECT:

Seal Beach Detention Center Annual Detention Review

The annual review of Seal Beach Detention Center, located in Seal Beach, California, conducted
on December 18-19, 2008, has been received. A final rating of Acceptable has been assigned.
No further action is required and this review is closed.
The rating is based on the Reviewer-in-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must now initiate the following actions in accordance
with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form, G-324B Worksheet,
RIC Summary Memorandum, and this memorandum.
2) The next annual review will be scheduled on or before December 19, 2009.
Should you or your staff require additional information regarding this matter, please contact
b6, b7c
Detention and Deportation Officer, Detention Standards Compliance Unit,
at (202) 732 b2 high
cc: Official File
b2 high, (b)(6), (b)(7)(C)

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) www.ice.gov

MANAGEMENT REVIEW

Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. FOD/OIC/CEO will have 30 days
from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (Print Name)

Signature

(b)(6), (b)(7)(C)

Date

Acting Chief

Final Rating:

Acceptable
Deficient
At-Risk

Comments:
The Review Authority concurs with the recommended rating of “Acceptable”.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Form G-324B SIS (Rev. 7/9/07)

6415 Calder, Suite B  Beaumont, Texas 77706
409.866.9920  www.correctionalexperts.com
Making a Difference!

December 22, 2008
MEMORANDUM FOR:

FROM:

James T. Hayes, Jr.
Director
Office of Detention and Removal Operations
b6, b7c

Reviewer-In-Charge
SUBJECT:

Seal Beach Detention Center Annual Detention Review

Creative Corrections conducted an Annual Detention Review (ADR) of Seal Beach Detention
Center in Seal Beach, California, on December 18-19, 2008. As noted on the attached
b6, b7c
documents, the team of Subject Matter Experts (SME) included
, Security;
b6, b7c
b6, b7c
, Health Services;
, Environmental Health and Safety; and
b6, b7c
, Food Service.
A closeout meeting, which included a discussion of all aspects of the review, was conducted with
Corporal b6, b7c
on Friday, December 19, 2008.
Type of Review
This review is an Annual Detention Standard Review to determine general compliance with
established ICE National Detention Standards for facilities used for less than 72 hours.
Review Summary
The facility is not accredited by the American Correctional Association, National Commission
on Correctional Health Care, or Joint Commission on Accreditation of Healthcare Organizations.
Standards Compliance
The following statistical information provides a direct comparison of the 2007 ADR and the
ADR conducted for 2008.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

May 2007 Review
Compliant
Deficient
At-Risk
Not-Applicable

December 2008 Review
27
0
0
1

Compliant
Deficient
At-Risk
Not-Applicable

27
0
0
1

RIC Observations
The management of Seal Beach Detention Center was returned to city staff earlier this year. At
that time, Corporal b6, b7c was assigned as the administrator and has transformed the detention
center into an exceptionally clean and well-organized operation.
Recommended Rating and Justification
It is the Reviewer-in-Charge’s (RIC) recommendation that the facility receive a rating of
“Acceptable”.
RIC Assurance Statement
All findings of this review have been documented on the Detention Review Worksheets and are
supported by the written documentation contained in the review file.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Department Of Homeland Security
Immigration and Customs Enforcement

Detention Facility Inspection Form
Facilities Used Under 72 hours
Estimated Man-days per Year
365

A. TYPE OF FACILITY REVIEWED
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement

G. ACCREDITATION CERTIFICATES
N/A
List all State or National Accreditation[s] received:
CA DOC, State Jail Comm., & DOC Juvenile Justice. Comm.

B. CURRENT INSPECTION
Type of Inspection
Field Office
HQ Inspection
Date[s] of Facility Review
December 18-19, 2008
C. PREVIOUS/MOST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
May 7, 2007
Previous Rating
Superior
Good
Acceptable
Deficient

H. PROBLEMS / COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
Court Order
Class Action Finding
The Facility has Significant Litigation Pending
Major Litigation
Life/Safety Issues
None

At-Risk

D. NAME AND LOCATION OF FACILITY
Name
Seal Beach Detention Center
Address
913 Seal Beach Blvd.
City, State and Zip Code
Seal Beach, CA 90740
County
Orange
Name and Title of Chief Executive Officer
(Warden/OIC/Superintendent)
Corporal
b6, b7c
Telephone Number (Include Area Code)
562-799b6, b7c
Field Off
e (List Office with Oversight)
Los Angeles
Distance from Field Office
15
E. ICE Information
Name of Inspector (Last Name, Title and Duty Station)
/Reviewer-In-Charge/Creative Corrections
b6, b7c
eam Member / Title / Duty Location
b6, b7c
/SME - Security/Creative Corrections
Name of Team Member / Title / Duty Location
b6, b7c
SME - Medical/Creative Corrections
Name of Team Member / Title / Duty Location
b6, b7c
/SME - Food Service/Creative Corrections
Member / Title / Duty Location
b6, b7c
SME - Environmental Health and Safety
Creative Corrections
F. CDF/IGSA INFORMATION ONLY
Contract Number
Date of Contract or IGSA
None
Basic Rates per Man-Day

I. FACILITY HISTORY
Date Built
1977
Date Last Remodeled or Upgraded
1994
Date New Construction / Bed Space Added
1994
Future Construction Planned
Yes
No Date:
Current Bed space
Future Bed Space (# New Beds only)
30
Number: N/A Date:
J. TOTAL FACILITY POPULATION
Total Facility Intake for Previous 12 months
824
Total ICE Man Days for Previous 12 months
0
K. CLASSIFICATION LEVEL (ICE SPCS AND CDFS ONLY)
L-1
L-2
L-3
Adult Male
N/A
Adult Female
N/A
L. FACILITY CAPACITY
Rated
Adult Male
30
Adult Female

Operational
30

Emergency
38

Facility Holds Juveniles Offenders 16 and Older as Adults

M. AVERAGE DAILY POPULATION
ICE
Adult Male
Adult Female

USMS
-

Other
8

N. FACILITY STAFFING LEVEL
Security:
Support:
b2 high

b2 high

Other Charges: (If None, Indicate N/A)
N/A
;
;
;

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Form G-324B SIS (Rev. 7/9/07)

SIGNIFICANT INCIDENT SUMMARY WORKSHEET
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE Detention Standards to assess your detention operations with regard to the needs of ICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees
from your facility.
DESCRIPTION

Jan – Mar

Apr – Jun

Jul – Sep

Oct – Dec

Types (Sexual 2 , Physical, etc.)

1/V

INCIDENTS
Assault:
Offenders on
Offenders 1

With Weapon
Without Weapon
Types (Sexual Physical, etc.)

Assault:
Detainee on
Staff

With Weapon
Without Weapon

Number of Forced Moves, incl.
Forced Cell Moves 3
Disturbances 4
Number of Times Chemical
Agents Used
Number of Times Special
Reaction Team Deployed/Used
Number/Reason (M=Medical,
V=Violent Behavior, O=Other)
Type (C=Chair, B=Bed,
BB=Board, O=Other)

# Times Four/Five Point
Restraints Applied/Used
Offender / Detainee Medical
Referrals as a Result of Injuries
Sustained.
Escapes

Attempted
Actual

Grievances:
# Received
# Resolved in Favor of
Offender/Detainee
Reason (V=Violent, I=Illness,
S=Suicide, A=Attempted
Suicide, O=Other)

Deaths

Psychiatric / Medical Referrals

1
2
3
4

Number
# Medical Cases Referred for
Outside Care
# Psychiatric Cases Referred
for Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered “forced”
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Form G-324B SIS (Rev. 7/9/07)

DHS/ICE DETENTION STANDARDS REVIEW SUMMARY REPORT
1. ACCEPTABLE

2. DEFICIENT

3. AT-RISK

LEGAL ACCESS STANDARDS
1.
2.

4. REPEAT
FINDING

5. NOT
APPLICABLE
1.

Visitation
Telephone Access

DETAINEE SERVICES
3.
4.
5.
6.
7.
8.
9.
10.

Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Religious Practices

HEALTH SERVICES
11.
12.

Medical Care
Suicide Prevention and Intervention

SECURITY AND CONTROL
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.

Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

ALL

FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
WHAT IS NECESSARY TO REACH COMPLIANCE.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Form G-324B SIS (Rev. 7/9/07)

RIC REVIEW ASSURANCE STATEMENT
BY SIGNING BELOW, THE REVIEWER-IN-CHARGE (RIC) CERTIFIES THAT:
ALL FINDINGS OF NON-COMPLIANCE WITH POLICY OR INADEQUATE CONTROLS, AND FINDINGS OF NOTEWORTHY
ACCOMPLISHMENTS, CONTAINED IN THIS INSPECTION REPORT, ARE SUPPORTED BY EVIDENCE THAT IS SUFFICIENT AND
RELIABLE; AND
WITHIN THE SCOPE OF THIS REVIEW, THE FACILITY IS OPERATING IN ACCORDANCE WITH APPLICABLE LAW AND POLICY, AND
PROPERTY AND RESOURCES ARE BEING EFFICIENTLY UTILIZED AND ADEQUATELY SAFEGUARDED, EXCEPT FOR ANY
DEFICIENCIES NOTED IN THE REPORT.

REVIEWER-IN-CHARGE
Reviewer-In-Charge: (Print Name)

Signature

b6, b7c

Title & Duty Location

Date

Reviewer-In-Charge, Creative Corrections

December 19, 2008

TEAM MEMBERS
Print Name, Title, & Duty Location
b6, b7c

Print Name, Title, & Duty Location

SME - Security, Creative Corrections

Print Name, Title, & Duty Location

SME - Health Services

b6, b7c

RECOMMENDED RATING:

b6, b7c

SME - Food Services, Creative Corrections

Print Name, Title, & Duty Location

SME - Environmental Health and Safety
b6, b7c
Creative Corrections

ACCEPTABLE
DEFICIENT
AT-RISK

COMMENTS: Seal Beach Detention Center is immaculate and well organized. Solid policies and procedures in place.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Form G-324B SIS (Rev. 7/9/07)

Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each Inspection Form)
This Form to be used for Inspections of Facilities used less than 72 Hours

Field Office Detention Review Worksheet
Local Jail – IGSA
State Facility – IGSA
ICE Contract Detention Facility
Name
Seal Beach Detention Center
Address (Street and Name)
913 Seal Beach Blvd.
City, State and Zip Code
Seal Beach, CA 90740
County
Orange
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Corporal
Name and Title of Reviewer-In-Charge
Reviewer-In-Charge - Creative Corrections
b6, b7c
eview
December 18-19, 2008
Type of Review
Headquarters

Operational

Special Assessment

Other

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

TABLE OF CONTENTS

SECTION I. DETAINEE SERVICES STANDARDS ................................................................................................................... ..3
ADMISSION AND RELEASE ........................................................................................................................................................
CLASSIFICATION SYSTEM .........................................................................................................................................................
DETAINEE HANDBOOK ..............................................................................................................................................................
FOOD SERVICE ..........................................................................................................................................................................
FUNDS AND PERSONAL PROPERTY............................................................................................................................................
DETAINEE GRIEVANCE PROCEDURES .......................................................................................................................................
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ........................................................................................
RELIGIOUS PRACTICES ..............................................................................................................................................................
ACCESS TO TELEPHONES...........................................................................................................................................................
VISITATION ...............................................................................................................................................................................
SECTION II. HEALTH SERVICES STANDARDS..................................................................................................................... 14
MEDICAL CARE .........................................................................................................................................................................
SUICIDE PREVENTION AND INTERVENTION ..............................................................................................................................
SECTION III. SECURITY AND CONTROL STANDARDS ........................................................................................................ 17
CONTRABAND ...........................................................................................................................................................................
DETENTION FILES......................................................................................................................................................................
DISCIPLINARY POLICY ..............................................................................................................................................................
EMERGENCY PLANS ..................................................................................................................................................................
ENVIRONMENTAL HEALTH AND SAFETY ..................................................................................................................................
HOLD ROOMS IN DETENTION FACILITIES .................................................................................................................................
KEY AND LOCK CONTROL.........................................................................................................................................................
POPULATION COUNTS ................................................................................................................................................................
SECURITY INSPECTIONS ............................................................................................................................................................
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION)...........................................................................................
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ................................................................................................
TOOL CONTROL .........................................................................................................................................................................
TRANSPORTATION (LAND) .......................................................................................................................................................
USE OF FORCE ...........................................................................................................................................................................
STAFF/DETAINEE COMMUNICATIONS .......................................................................................................................................
DETAINEE TRANSFER STANDARD .............................................................................................................................................

NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH A PLAN OF ACTION FOR BRINGING
OPERATIONS INTO COMPLIANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF
IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS ACHIEVED.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 2 of 36

SECTION I
DETAINEE SERVICES STANDARDS

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 3 of 36

ADMISSION AND RELEASE
POLICY: ALL DETAINEES WILL BE ADMITTED AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE
ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE MEDICAL SCREENING; A FILE-BASED ASSESSMENT AND CLASSIFICATION
PROCESS; A BODY SEARCH; AND A SEARCH OF PERSONAL BELONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND SAFEGUARDED AS
NECESSARY.
COMPONENTS
Y
N
NA
REMARKS
In-processing includes an orientation of the facility.
Medical screenings are performed by medical staff or persons who have
received specialized training for the purpose of conducting an initial
health screening.
All new arrivals are searched in accordance with the “Detainee Search”
standard. An officer of the same sex as the detainee conducts the search
and the search is conducted in an area that affords as much privacy as
possible.
Detainees are stripped searched only when cause has been established
and not as routine policy. Non-criminal detainees are not strip-searched
but are patted down, unless reasonable suspicion is established.
The “Contraband” standard governs all personal property searches.
IGSAs/CDFs use or have a similar contraband standard. Staff prepares
a complete inventory of each detainee’s possessions. The detainee
receives a copy.
Two officers are present during the processing of detainee funds and
valuables during admissions processing to the facility. Both officers
verify funds and valuables.
Staff completes Form I-387 or similar form for CDFs and IGSAs for
every lost or missing property claim. Facilities forward all I-387 claims
to ICE.
Detainees are issued appropriate and sufficient clothing and bedding for
the climatic conditions.
The facility provides and replenishes personal hygiene items as needed.
Gender-specific items are available. ICE Detainees are not charged for
these items.
All releases are properly coordinated with ICE using a Form I-203.

Policy does not require the
presence of two officers.
Currently, the facility does not
house ICE detainees, but
procedures are in place.

This will be accomplished when
ICE detainees are place in the
facility.

Staff completes paperwork/forms for release as required.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Staff is very efficient and has a clear understanding of their duties and responsibilities.

b6, b7c

December 19, 2008

UDITOR S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 4 of 36

CLASSIFICATION SYSTEM
POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE
CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM
DETAINEES IN OTHER CATEGORIES

COMPONENTS
The facility has a system for separating criminal and non-criminal ICE
detainees. Violent offenders are separated from non-violent offenders.
Housing assignments are based on threat level.

ACCEPTABLE

DEFICIENT

REMARKS

This facility houses minimum
level detainees.

AT-RISK

REPEAT FINDING

REMARKS:
None

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 5 of 36

DETAINEE HANDBOOK
POLICY: EVERY OIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION
POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND
OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE
WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY.
COMPONENTS
Y
N
NA
REMARKS
The handbook is being translated
The detainee handbook is written in English and translated into Spanish,
into Spanish which should be
or into the next most-prevalent Language(s).
completed prior to the placement
of ICE detainees.
The detainee handbook states in clear language the basic detainee
responsibilities.
The handbook identifies:
 Initial issue of clothing and bedding, and personal hygiene
items;
 When a medical examination will be conducted;
When a medical examination will
 The telephone policy, debit card procedures, direct and free
be conducted and direct/free calls
calls, locations of telephones, policy when telephone demand
are not addressed in the
is high, Policy and procedures for emergency phone calls, and
handbook.
the Detainee Message System;
 Facility search procedures and contraband policy; and
 Facility visiting hours and schedule, and visiting rules and
regulations
The handbook describes the detainee disciplinary policy and procedures,
to include:
 Prohibited acts and severity scale sanctions;
 Time limits in the Disciplinary Process;
 Summary of Disciplinary Process;
 Sick call procedures for general population and segregation;
and
 The rights and responsibilities of all detainees.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
When a medical examination will be conducted and direct/free calls are not addressed in the handbook.
The handbook is being translated into Spanish which should be completed prior to the placement of ICE detainees.

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 6 of 36

FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
Trained staff supervises the food service program.
Food service is under contract
with Aramark Food Service.
Knife cabinets close with an approved locking device and the on-duty
Knives are not stored in the
cook foreman maintains control of the key that locks the device.
department.
All knives not in a secure cutting room are physically secured to the
workstation and staff directly supervises detainees using knives at these
workstations. Staff monitor the condition of knives and dining utensils
Detainees are served at least three meals daily. No more than 14 hours
Detainees receive three meals a
day: Breakfast - 0800; Lunch elapse between the last meal served and the first meal of the following
1200; and Dinner - 1800.
day.
Aramark's dietitian has
A registered dietitian conducts a complete nutritional analysis of every
completed a nutritional analysis
master-cycle menu planned.
of the menu.
Per Policy 901.08.01, detainees
The food service program addresses medical diets.
requiring a special diet would be
transported to Orange County
Jail.
Satellite-feeding programs follow guidelines for proper sanitation.
Hot and cold foods are maintained at the prescribed, "safe"
temperature(s) after two hours. (140 degrees for hot – 40 degrees for
cold)
All meals are provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based upon behavior.
Food is not used as a reward or
as punishment.
Standard operating procedures include weekly inspections of all food
service areas, including dining and food-preparation areas and
equipment.
Equipment is inspected daily.
All deliveries are inspected by
Procedures include inspecting all incoming food shipments for damage,
the jail staff for damage,
contamination, and pest infestation.
contamination, and pest
infestation prior to storage.
Storage areas are locked.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:

b6, b7c

December 19, 2008

UDITOR S IGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 7 of 36

FUNDS AND PERSONAL PROPERTY
POLICY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAFEGUARD DETAINEES’ PERSONAL PROPERTY. PROCEDURES WILL
PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE, AND OTHER PERSONAL PROPERTY; THE DOCUMENTATION AND
RECEIPTING OF SURRENDERED PROPERTY; AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND
OTHER PROPERTY.
STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF ALL ICE DETAINEE FUNDS, VALUABLES AND PROPERTY ARE HANDLED ONLY
BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE.
COMPONENTS
YES
NO
NA
REMARKS
Detainee funds and valuables are properly separated, stored, and are
accessible only by designated supervisor(s).
Detainees’ large valuables are secured in a location accessible to
designated supervisor(s) or processing staff only.
There are two officers present
Two officers are present during the processing of detainee funds and
when processing funds and
valuables during in-processing to the facility. Both officers verify funds
valuables. Only one of the
and valuables.
officers verifies the funds and
valuables. The transactions are
videotaped which meet the
intent of the policy. These tapes
are retained for review in case
of a discrepancy.
All medication is confiscated
Staff forwards an arriving detainee’s medicine to the medical staff.
and forwarded to the medical
staff.
Staff searches arriving detainees and their personal property for
contraband.
Staff procedures follow written policy for returning forgotten property to
detainees.
Property discrepancies are immediately reported to the CDEO or Chief of
Security.
CDF/IGSA facility procedures for handling detainee property claims are
similar with the ICE standard.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The facility maintains accurate records for personal property and funds.

b6, b7c
/December 19, 2008
AUDITOR’S SIGNATURE/DATE

DETAINEE GRIEVANCE PROCEDURES
POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOPS) FOR ADDRESSING DETAINEE
GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCUR WITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A
GRIEVANCE WILL BE PROCESSED, INVESTIGATED, AND DECIDED (SUBJECT TO APPEAL) IN ACCORDANCE WITH THE SOPS; A GRIEVANCE
COMMITTEE WILL CONVENE AS PROVIDED IN THE SOPS. STANDARD PROCEDURE WILL INCLUDE PROVIDING THE DETAINEE WITH A WRITTEN
RESPONSE TO ANY FORMAL GRIEVANCE, WHICH WILL INCLUDE THE BASIS FOR THE DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD
PROCEDURES FOR HANDLING EMERGENCY GRIEVANCES. ALL GRIEVANCES WILL RECEIVE SUPERVISORY REVIEW. REPRISAL AGAINST THE
FILER OF A GRIEVANCE WILL NOT BE TOLERATED.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 8 of 36

COMPONENTS
Every member of the staff knows how to identify emergency grievances,
including the procedures for expediting them.
There are documented or substantiated cases of staff harassing,
disciplining, penalizing, or otherwise retaliating against a detainee who
lodged a complaint:
 If yes, explain.
Procedures include maintaining a Detainee Grievance Log.
 If not, an alternative acceptable record keeping system is
maintained.
 "Nuisance complaints" are identified in the records.
 For quality control purposes, staff document nuisance
complaints received but not filed.
Staff is required to forward any grievance that includes officer
misconduct to a higher official or, in a CDF/IGSA facility, to ICE.

ACCEPTABLE

DEFICIENT

REMARKS

Although no grievances have
been filed by ICE detainees,
procedures are in place.
All grievances will receive
supervisory review.

AT-RISK

REPEAT FINDING

REMARKS:
The facility has standard operating procedures to address detainee grievances.

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
POLICY: ICE REQUIRES THAT ALL FACILITIES HOUSING ICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS, AND TOWELS TO
EVERY ICE DETAINEE UPON ARRIVAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING,
LINENS, AND TOWELS FOR AS LONG AS THEY REMAIN IN DETENTION.
COMPONENTS
All new detainees are issued clean, temperature-appropriate, presentable
clothing during in-processing.
New detainees are issued clean bedding, linens, and a towel.

ACCEPTABLE

DEFICIENT

YES

AT-RISK

REMARKS

REPEAT FINDING

REMARKS:

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 9 of 36

None

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

RELIGIOUS PRACTICES
POLICY: FACILITIES WILL PROVIDE ICE DETAINEES OF ALL FAITHS WITH REASONABLE AND EQUITABLE OPPORTUNITIES TO PARTICIPATE IN
THE PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND
BUDGETARY CONSIDERATIONS.
COMPONENTS
REMARKS
Y
N
NA
Detainees are allowed to engage in religious services.
The facility allows detainees to observe the major “holy days” of their
religious faith.
Each detainee is allowed religious items in his/her immediate possession.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 10 of 36

REMARKS:
The program is under the supervision of the Detention Center Coordinator who schedules religious services with the assistance of
volunteers from the community.

/December 19, 2008
b6, b7c
AUDITOR’S SIGNATURE/DATE

DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES.
COMPONENTS
Detainees are allowed access to telephones during established facility
waking hours.
Upon admittance, detainees are made aware of the facility's telephone
access policy.
Detainees are afforded a reasonable degree of privacy for legal phone
calls.
Emergency phone call messages are immediately given to detainees.
Detainees are allowed to return emergency phone calls as soon as
possible.
Detainees in disciplinary segregation are allowed phone calls to
consular/embassy officials.

REMARKS

The telephone policy is
addressed in the handbook.

Disciplinary cases are not held
at the facility.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 11 of 36

DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES.
COMPONENTS

The OIG phone number for reporting abuse is programmed into the
detainee phone system and the phone number was checked by the
inspector during the review.
Detainees in disciplinary segregation are allowed phone calls for family
emergencies.
Detainees in administrative segregation and protective custody are
afforded the same telephone privileges as detainees in general
population.
When detainee phone calls are monitored, notification is posted by
detainee telephones that phone calls made by the detainees may be
monitored. Special Access calls are not monitored.

ACCEPTABLE

DEFICIENT

AT-RISK

REMARKS
Corporal b6, b7c was unaware of
this requirement. The OIG
number will be posted or
programmed into the phones
prior to the placement of ICE
detainees.
Disciplinary cases are not held
at the facility.

REPEAT FINDING

REMARKS:
No problematic issues were found regarding detainee telephone access.

b6, b7c
/December 19, 2008
AUDITOR’S SIGNATURE / DATE

VISITATION
POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE
NEWS MEDIA.
COMPONENTS
Y
N
NA
REMARKS
Policy 900.24, Visiting Rules
There is a written visitation schedule and hours for general visitation.
and Regulations
The visitation schedule and rules are available to the public.
A general visitation log is maintained.
Visitors are searched and identified according to standard requirements.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 12 of 36

REMARKS:
None

b6, b7c

December 19, 2008

UDITOR S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 13 of 36

SECTION II
HEALTH SERVICES STANDARDS

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 14 of 36

ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAINEES.
COMPONENTS
Y
N
NA
REMARKS
Facilities operate a health care facility in compliance with state and local
laws and guidelines.
The facility’s in-processing procedures for arriving detainees include
medical screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.
Detainees in the Special Management Unit have access to health care
The facility does not have a
services.
Special Management Unit.
The facility has a written plan for the delivery of 24-hour emergency
Policy 901.07, Treatment of
health care when no medical personnel are on duty at the facility, or when
Inmates - Emergency Situation
immediate outside medical attention is required.
Detention staff receives CPR
Detention staff is trained to respond to health-related emergencies within
and First Aid training.
a 4-minute response time.
Paramedics are within 1-2
minutes from the facility.
All detention staff is trained in
Where staff is used to distribute medication, a health care provider
medication distribution. The
properly trains these officers.
Registered Nurse has oversight
of the program.
The medical unit keeps written records of medication that is distributed.
Detainees are required to sign a refusal to consent form when medical
treatment is refused.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Medical services are provided by a contract physician and contract Registered Nurse (RN). The RN reports three days per week. The
physician and RN are on-call 24 hours per day, 7days per week.

December 19, 2008
b6, b7c
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 15 of 36

SUICIDE PREVENTION AND INTERVENTION
POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE TRAINED TO RECOGNIZE SUICIDE-RISK INDICATORS. STAFF WILL
HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL
RECEIVE PREVENTIVE SUPERVISION AND TREATMENT.
COMPONENTS
Y
N
NA
REMARKS
Every new staff member receives suicide-prevention training. Suicideprevention training occurs during the employee orientation program.
Training prepares staff to:
 Recognize potentially suicidal behavior;
 Refer potentially suicidal detainees, following facility
procedures; and
 Understand and apply suicide-prevention techniques.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Detention officers receive training on suicide prevention at the academy (8-week program).

b6, b7c
/December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 16 of 36

SECTION III.
SECURITY AND CONTROL STANDARDS

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 17 of 36

CONTRABAND
POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF
CONTRABAND DESTRUCTION IS REQUIRED.
COMPONENTS
Y
N
NA
REMARKS
The facility follows a written procedure for handling illegal contraband.
Staff inventory, hold, and report it when necessary to the proper authority
for action/possible seizure.
Upon admission, detainees are
Upon admittance, detainees receive notice of items they can and cannot
provided a personal property
possess.
receipt sheet which lists all
items approved for retention.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Detainees are provided with a list of items approved for retention.

b6, b7c

December19, 2008

UDITOR S IGNATURE / DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 18 of 36

DETENTION FILES
POLICY: EVERY FACILITY WILL CREATE A DETENTION FILE FOR EVERY ICE DETAINEE BOOKED INTO THE FACILITY, EXCLUDING ONLY
DETAINEES SCHEDULED TO DEPART WITHIN 24 HOURS. THE DETENTION FILE WILL CONTAIN COPIES AND, IN SOME CASES, THE ORIGINAL OF
SPECIFIED DOCUMENTS CONCERNING THE DETAINEE'S STAY IN THE FACILITY: CLASSIFICATION SHEET, MEDICAL QUESTIONNAIRE, PROPERTY
INVENTORY SHEET, DISCIPLINARY DOCUMENTS, ETC.
COMPONENTS
Y
N
NA
REMARKS
A detention file is created for every new arrival whose stay will exceed
24 hours.
The detainee detention file contains either originals or copies of
documentation and forms generated during the admissions process.
The detainee’s detention file also contains documents generated during
the detainee’s custody.
 Special requests
 Any G-589s and/or I-77s closed-out during the detainee’s stay
 Disciplinary forms/Segregation forms
 Grievances, complaints, and the disposition(s) of same
The detention files are located and maintained in a secure area. If not, the
Files are secured in the office
cabinets are lockable and distribution of the keys is limited to
area.
supervisors.
The detention file remains active during the detainee’s stay. When the
detainee is released from the facility, staff adds copies of completed
release documents, the original closed-out receipts for property and
valuables, the original I-385 or equivalent, and other documentation.
The officer closing the detention file makes a notation that the file is
complete and ready to be archived.
Staff makes copies and sends documents from the file when properly
requested by supervisory personnel at the receiving facility or office.
Appropriate staff has access to the detention files, and other departmental
requests are accommodated by making a request for the file. Each file is
properly logged out and in by a representative of the responsible
department.

ACCEPTABLE

DEFICIENT

Files are reviewed in the office.

AT-RISK

REPEAT FINDING

REMARKS:
Corporal Scott has been involved in the management of the detention file for several months and is very competent.

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 19 of 36

DISCIPLINARY POLICY
POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN
COMPLIANCE WITH FACILITY RULES AND REGULATIONS.
COMPONENTS
Y
N
NA
REMARKS
The facility has a written disciplinary system using progressive levels of
reviews and appeals.
The facility rules state that disciplinary action shall not be capricious or
Policy 904.03, Detainee
retaliatory.
Discipline
Written rules prohibit staff from imposing or permitting the following
sanctions:
 corporal punishment
 deviations from normal food service
Policy 904.03, Detainee
 clothing deprivation
Discipline
 bedding deprivation
 denial of personal hygiene items
 loss of correspondence privileges
 deprivation of physical exercise
The rules of conduct, sanctions, and procedures for violations are defined
in writing and communicated to all detainees verbally and in writing.
Detainees receive the handbook
The following items are conspicuously posted in Spanish and English,
during the intake process which
and other dominate languages used in the facility:
addresses these items. The
 Rights and Responsibilities
handbook is only published in
 Prohibited Acts
English. The facility is in the
 Disciplinary Severity Scale
process of translating the
 Sanctions
handbook into Spanish which
should be completed prior to the
placement of ICE detainees.
When minor rule violations or prohibited acts occur, informal resolutions
are encouraged.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Detainees receive the handbook during the intake process which addresses these items. The handbook is only published in English.
The facility is in the process of translating the handbook into Spanish which should be completed prior to the placement of ICE
detainees.

b6, b7c

December 19, 2008

UDITOR S IGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 20 of 36

EMERGENCY (CONTINGENCY) PLANS
POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH A PREDETERMINED STANDARDIZED PLAN TO
MINIMIZE THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFS ENTER INTO
AGREEMENT, VIA MEMORANDUM OF UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF
EMERGENCY.
COMPONENTS
Y
N
NA
REMARKS
Section 4019.5 of the California
Policy precludes detainees or detainee groups from exercising control or
Penal Code addresses this
authority over other detainees.
component.
Detainees are protected from:
 Personal abuse
 Corporal punishment
 Personal injury
 Disease
 Property damage
 Harassment from other detainees
Written procedures cover:
 Work/Food Strike
The facility does not have
 Disturbances
written procedures for
 Escapes
work/food strikes, bomb
 Bomb Threats
threats, adverse weather, and
 Adverse Weather
internal hostages.
 Facility Evacuation
 Internal Hostages

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The facility does not have written procedures addressing work/food strikes, bomb threats, adverse weather, and internal hostages.

b6, b7c
/December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 21 of 36

ENVIRONMENTAL HEALTH AND SAFETY
POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM.
THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
The facility has a system for storing, issuing, and maintaining inventories
of hazardous materials.
Constant inventories are maintained for all flammable, toxic, and caustic
substances used/stored in each section of the facility.

The facility does not use/store
flammable, toxic, or caustic
substances.

The manufacturer’s Material Safety Data Sheet (MSDS) file is up-to-date
for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic substances follow
the prescribed procedures. They:
 Wear personal protective equipment; and
 Report hazards and spills to the designated official.
The MSDSs are readily accessible to staff and detainees in work areas.
Hazardous materials are always issued under proper supervision.
 Quantities are limited; and
 Staff always supervises detainees using these substances.
The facility has sufficient ventilation, and provides and ensures clean air
exchanges throughout all buildings.
Vents return vents, and air conditioning ducts are not blocked or
obstructed in cells or anywhere in the facility.
Living units are maintained at appropriate temperatures in accordance
with industry standards. (68 to 74 degrees in the winter and 72 to 78
degrees in the summer.)
Shower and sink water temperatures do not exceed the industry standard
of 120 degrees.
Staff directly supervise and account for products with methyl alcohol.
Staff receives a list of products containing diluted methyl alcohol, e.g.,
shoe dye. All such products are clearly labeled. "Accountability"
includes issuing such products to detainees in the smallest workable
quantities.
A technically qualified officer conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and evacuation
plan.
The plan requires:
 Monthly fire inspections;
 Fire protection equipment strategically located throughout the
facility;
 Public posting of emergency plans with accessible
building/room floor plans;
 Exit signs and directional arrows; and
 An area-specific exit diagram conspicuously posted in the
diagrammed area.
Written procedures regulate the handling and disposal of used needles
and other sharp objects.
Standard cleaning practices include:
 Using specified equipment; cleansers; disinfectants and
detergents.
 An established schedule of cleaning and follow-up inspections.

All cells were visually
inspected. The vents were
unobstructed.
Temperatures were maintained
at 73 degrees F.

The facility did not maintain any
products containing methyl
alcohol.

Policy 901.14.01, Bio Hazard
Waste

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 22 of 36

ENVIRONMENTAL HEALTH AND SAFETY
POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM.
THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
A licensed/Certified/Trained pest-control professional inspects for
rodents, insects, and vermin.
Terminex Pest Control provides
 At least monthly.
the necessary services.
 The pest-control program includes preventative spraying for
indigenous insects.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 23 of 36

HOLD ROOMS IN DETENTION FACILITIES
POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER, EOIR HEARINGS,
MEDICAL TREATMENT, INTRA-FACILITY MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY.
COMPONENTS
Y
N
NA
REMARKS
The hold rooms are situated within the secure perimeter.
The hold rooms are well ventilated well lighted, and all activating
switches are located outside the room.
The hold rooms contain sufficient seating for the number of detainees
held.
The walls and ceilings of the hold rooms are tamper and escape proof.
Individuals are not held in hold rooms for more than 12 hours.
Male and females are segregated from each other.
Detainees under the age of 18 are not held with adult detainees.
The facility does not accept
detainees under the age of 18.
In older facilities, officers are within visual or audible range to allow
Toilet facilities are located
detainees access to toilet facilities on a regular basis.
inside the holding cells.
All detainees are given a pat down search for weapons or contraband
before being placed in the room.
Detainees are visual monitored
Officers closely supervise the detention hold rooms using direct
every 30 minutes. Detainees
supervision (Irregular visual monitoring.).
who display unusual behavior
 Hold rooms are irregularly monitored every 15 minutes.
are monitored every 15 minutes.
 Unusual behavior or complaints are noted.
The checks are documented in
the Control Center logbook.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 24 of 36

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF
ALL KEYS AND LOCKS.
COMPONENTS
Y
N
NA
REMARKS
The Daily Jail Inspection Sheet
Facility policies and procedures address the issue of compromised keys
completed by each shift
and locks.
supervisor covers this
component.
Padlocks and/or chains are prohibited from use on cell doors.
No padlocks or chains were
observed in use on cell doors.
The entrance/exit door locks to detainee living quarters, or areas with an
occupant load of 50 or more people, conform to:
 Occupational Safety and Environmental Health Manual, Ch. 3;
 National Fire Protection Association Life Safety Code 101.
A set of emergency keys are
Emergency keys are available for all areas of the facility.
maintained in the Watch
Commander's Office and
Booking.
The facilities use a key accountability system.
The keys are counted at the
beginning and end of each shift.
The count is documented on the
Daily Jail Inspection Sheet and
Control Center log.
Authorization is necessary to issue any restricted key.
Individual gun lockers are provided.
 They are located in an area that permits constant officer
Gun lockers are located in the
observation.
Main Office and Booking.
 In an area that does not allow detainee or public access.
All staff members are trained and held responsible for adhering to proper
procedures for the handling of keys.
 Issued keys are returned immediately in the event an employee
inadvertently carries a key ring home.
 When a key or key ring is lost, misplaced, or not accounted for,
the shift supervisor is immediately notified.
 Detainees are not permitted to handle keys assigned to staff.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

b6, b7c
December/1/08
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 25 of 36

POPULATION COUNTS
POLICY: ALL DETENTION FACILITIES SHALL ENSURE AROUND-THE-CLOCK ACCOUNTABILITY FOR ALL DETAINEES. THIS REQUIRES THAT THEY
CONDUCT AT LEAST ONE FORMAL COUNT OF THE DETAINEE POPULATION PER SHIFT, WITH ADDITIONAL FORMAL AND INFORMAL COUNTS
CONDUCTED AS NECESSARY.
COMPONENTS
Y
N
NA
REMARKS
Staff conduct a formal count at least once each shift.
Activities cease or are strictly controlled while a formal count is being
conducted.
Formal counts in all units take place simultaneously.
Detainee participation in counts is prohibited.
Officers positively identify each detainee before counting him/her as
present.
Officers positively identify each detainee before counting him/her as
present.
The facility does not have
Written procedures cover informal and emergency counts.
written procedures addressing
 They are followed during informal counts and emergencies.
informal and emergency counts.
There were no other
discrepancies noted in this
standard. The intent is being
met.
The control officer (or other designated position) maintains an out The Control Center maintains
count record of all detainees temporarily leaving the facility.
the out-counts.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Five counts are conducted during a 24-hour period. The 4:00 p.m. count was observed during this review and no discrepancies were
noted. Staff followed appropriate count procedures; however, these procedures are not in writing. Four ICE detainees were housed at
the facility during the review.

/December 19, 2008
AUDITOR’S SIGNATURE/DATE
b6, b7c

SECURITY INSPECTIONS
POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE
RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 26 of 36

COMPONENTS
The facility has a comprehensive security inspection policy.

YES

Every officer is required to conduct a security check of his/her assigned
area. The results are documented.

REMARKS
Policy 900.14.01, Security
Inspections
The security checks are
conducted and documented in
the Control Center logbook.

The front-entrance officer checks the ID of everyone entering or exiting
the facility.
Every Control Center officer receives specialized training.
The Control Center is staffed around the clock.
Policy restricts staff access to the Control Center.
Detainees are restricted from access to the Control Center.
Officers monitor all vehicular traffic entering and leaving the facility.

Vehicular traffic does not enter
the facility.
Vehicular traffic does not enter
the facility.
Vehicular traffic does not enter
the facility.
The searches are conducted and
documented in the Control
Center logbook.

The facility maintains a log of all incoming and departing vehicles to
sensitive areas of the facility.
Officers thoroughly search each vehicle entering and leaving the facility.
Every search of the SMU and other housing units is documented.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

b6, b7c
December 19, 2008
AUDITOR’S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
Page 27 of 36

SPECIAL MANAGEMENT UNIT (SMU)
ADMINISTRATIVE SEGREGATION
POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION.
THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED
FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT
[DISCIPLINARY SEGREGATION]” STANDARD).
COMPONENTS
Y
N
NA
REMARKS
 Detainees are placed in the SMU (administrative) in
accordance with written criteria.
In exigent circumstances, staff may place a detainee in the SMU
(administrative) before a written order has been approved.
 A copy of the order given to the detainee within 24 hours.
Administratively segregated detainees enjoy the same general privileges
as detainees in the general population.
The SMU is:
 Well ventilated;
 Adequately lighted;
 Appropriately heated; and
 Maintained in a sanitary condition.
All cells are equipped with beds.
 Every bed is securely fastened to the floor or wall.
The number of detainees in any cell does not exceed the occupancy
limit.
Detainees receive three nutritious meals per day, from the general
population’s menu of the day.
Each detainee maintains a normal level of personal hygiene in the SMU.
A health care professional visits
the unit three times per week
and is on call for emergencies.
Detainee activities are recorded
on an individual weekly report
sheet.
This information is documented
on the individual weekly report
sheets and in the Control Center
logbook.

A health care professional visits every detainee at least three times a
week.
The SMU maintains a permanent log of detainee-related activity, e.g.,
meals served, recreation, visitors etc.
Staff record whether the detainee ate, showered, exercised, and took any
applicable medication during every shift.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

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SPECIAL MANAGEMENT UNIT
DISCIPLINARY SEGREGATION
POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL
POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE
OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS.
COMPONENTS
Y
N
NA
REMARKS
Officers placing detainees in disciplinary segregation follow written
procedures.
A completed Disciplinary Segregation Order accompanies the detainee
into the SMU.
Standard procedures include reviewing the cases of individual detainees
housed in disciplinary segregation at set intervals.
The conditions of confinement in the SMU are proportional to the
amount of control necessary to protect detainees and staff.
All cells are equipped with beds that are securely fastened to the floor or
wall of the cell.
When a detainee is segregated without clothing, mattress, blanket, or
pillow (in a dry cell setting), a justification is made and the decision is
reviewed each shift. Items are returned as soon as it is safe.
Detainees in the SMU receive three nutritious meals per day, selected
from the Food Service's menu of the day.
Detainees are allowed to maintain a normal level of personal hygiene,
including the opportunity to shower and shave at least three times/week.
A health care professional visits every detainee in disciplinary
segregation every week day.
All detainee-related activities are documented, e.g. meals served,
recreation activities, visitors, etc.
SMU staff record whether the detainee ate, showered, exercised, took
medication, etc.
 Details about the detainee logged, e.g., a medical condition,
suicidal/violent behavior, etc.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The facility does not operate a Disciplinary Segregation Unit. All detainees requiring disciplinary segregation are transferred to the
Orange County Jail.

December 19, 2008
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TOOL CONTROL
POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL
POLICY. THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS
AND EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED, AND READILY
AVAILABLE FOR TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT.
COMPONENTS
Y
N
NA
REMARKS
The facility has a tool classification system. Tools are classified
according to:
Tools are not maintained inside
 Restricted (dangerous/hazardous); and
the facility.
 Non-Restricted (non-hazardous).
Each facility has procedures for the issuance of tools to staff and
See above.
detainees.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The City of Seal Beach Public Works Department provides maintenance services for the facility. Maintenance workers are escorted
by facility staff and the tools are inventoried prior to entering and departing the facility.

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TRANSPORTATION
LAND TRANSPORTATION
POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND
WELFARE OF OUR OFFICERS, THE GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS
HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION
ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL.
STANDARD NA: CHECK THIS BOX IF ALL ICE TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN
CONTROL OF THE DETAINEE CASE.
COMPONENTS
Transporting officers comply with applicable local, state, and federal
motor vehicle laws and regulations. Records support this finding of
compliance.
Every transporting officer required to drive a commercial size bus has a
valid Commercial Driver's License (CDL) issued by the state of
employment.
Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
 Officers report deficiencies affecting operability; and
 Deficiencies are corrected before the vehicle goes back into
service.
Transporting officers:
 Limit driving time to 10 hours in any 15 hour period;
 Drive only after eight consecutive off-duty hours;
 Do not receive transportation assignments after having been on
duty, in any capacity, for 15 hours;
 Drive a 50-hour maximum in a given work week; a 70-hour
maximum during eight consecutive days;
 During emergency conditions (including bad weather), officers
may drive as long as necessary and safe to reach a safe
areaexceeding the 10-hour limit.
Two officers with valid CDLs required in any bus transporting detainees.
 When buses travel in tandem with detainees, there are two
qualified officers per vehicle.
 An unaccompanied driver may transport an empty vehicle.
Before the start of each detail, the vehicle is thoroughly searched.
Positive identification of all detainees being transported is confirmed.
All detainees are searched immediately prior to boarding the vehicle by
staff controlling the bus or vehicle.
The facility ensures that the number of detainees transported does not
exceed the vehicles manufacturer’s occupancy level.
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all passengers are on
board and seated.
 Additional visual counts are made whenever the vehicle makes
a scheduled or unscheduled stop.
Policies and procedures are in place addressing the use of restraining
equipment on transportation vehicles.
Officers ensure that no one contacts the detainees.
 One officer remains in the vehicle at all times when detainees
are present.
Meals are provided during long distance transfers.
 The meals meet the minimum dietary standards, as identified by
dieticians utilized by ICE.
The vehicle crew inspects all Food Service pickups before accepting

YES

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REMARKS

ACCEPTABLE

DEFICIENT

YES

AT-RISK

REMARKS

REPEAT FINDING

REMARKS:
The facility does not transport ICE detainees.

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USE OF FORCE
POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A LAST ALTERNATIVE AFTER ALL OTHER
REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE
DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO
APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE:
COMPONENTS
YES
NO
NA
REMARKS
There is a use of force policy outlining immediate and calculated use of
Policy 300.1, Use of Force
force, and confrontation avoidance.
Staff members are trained in the performance of the Use-of-Force Team
Technique.
All use-of-force incidents are documented and reviewed.
Staff:
 Do not use force as punishment;
 Attempt to gain the detainee's voluntary cooperation before
resorting to force;
 Use only as much force as necessary to control the
detainee; and
Policy 901.08, Medication
Medication may only be used for restraint purposes when authorized by
Administration, states
the Medical Authority as medically necessary.
psychotropic medication is
unauthorized.
In immediate-use-of-force situations, staff contacts medical staff once the
detainee is under control.
Special precautions are taken when restraining pregnant detainees.
These procedures are not in
writing.
 Medical personnel are consulted
Officers receive training in the
The officers are thoroughly trained in the use of soft and hard restraints.
use of soft and hard restraints
during their initial five weeks of
training at the academy.
Use of force incidents are
For incidents involving calculated use of force, a videotape is made and
recorded utilizing the Puma II
retained for review.
Recording Device or
videotaped. The uses of force
are reviewed by the Jail
Administrator.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
There have been no use of force incidents involving ICE detainees. A review of Policy, 300.1, Use of Force, revealed special
precautions for restraining a pregnant detainee is not addressed. The facility should update its policy to include this requirement and
ensure medical staff is contacted prior to the application of force.

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STAFF DETAINEE COMMUNICATIONS
POLICY: PROCEDURES MUST BE IN PLACE TO ALLOW FOR FORMAL AND INFORMAL CONTACT BETWEEN KEY FACILITY STAFF AND ICE STAFF
AND ICE DETAINEE AND TO PERMIT DETAINEES TO MAKE WRITTEN REQUESTS TO ICE STAFF AND RECEIVE AN ANSWER IN AN ACCEPTABLE
TIME FRAME.
COMPONENTS
Y
N
NA
REMARKS
ICE information request Forms are available at the IGSA for use by ICE
Currently, facility forms are
detainees.
used.
Corporal Scott stated
The IGSA treats detainee correspondence to ICE staff as Special
correspondence to ICE is treated
Correspondence.
as confidential mail (Policy
900.25, Mail Privileges).

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
None

December 19, 2008
AUDITOR’S SIGNATURE/DATE
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DETAINEE TRANSFER STANDARD
POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF A DETAINEE IS BEING TRANSFERRED VIA
THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO
TRANSFER A DETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT.
IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE’S STAGE WITHIN THE REMOVAL PROCESS, WHETHER THE
DETAINEE’S ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT
PROCEEDINGS ARE TAKING PLACE.
COMPONENTS
Y
N
NA
REMARKS
When a detainee is represented by legal counsel or a legal representative,
and a G-28 has been filed, the representative of record is notified by the
detainee’s Deportation Officer.
ICE staff handles these duties.
 The notification is recorded in the detainee’s file; and
 When the A File is not available, notification is noted within
DACS
Notification includes the reason for the transfer and the location of the
new facility.
The deportation officer is allowed discretion regarding the timing of the
notification when extenuating circumstances are involved.
The attorney and detainee are notified that it is their responsibility to
notify family members regarding a transfer.
Facility policy mandates that:
 Times and transfer plans are never discussed with the detainee
prior to transfer;
 The detainee is not notified of the transfer until immediately
prior to departing the facility; and
 The detainee is not permitted to make any phone calls or have
contact with any detainee in the general population.
The detainee is provided with a completed Detainee Transfer Notification
Form.
Form G-391 or equivalent authorizing the removal of a detainee from a
ICE provides the appropriate
facility is used.
forms.
For medical transfers:
 The Detainee Immigration Health Service (or IGSA) (DIHS)
Medical Director or designee approves the transfer;
ICE coordinates these transfers.
 Medical transfers are coordinated through the local ICE office;
and
 A medical transfer summary is completed and accompanies the
detainee.
Detainees in ICE facilities having DIHS staff and medical care are
transferred with a completed transfer summary sheet in a sealed envelope
DIHS staff is not in this facility.
with the detainee’s name and A-number, and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive instructions regarding
medical issues.
Detainee’s funds, valuables, and property are returned and transferred
with the detainee to his/her new location.
Transfer and documentary procedures outlined in Section C and D are
followed.
Meals are provided when transfers occur during normally schedule meal
times.
An A File or work folder accompanies the detainee when transferred to a
different field office or sub-office.
Files are forwarded to the receiving office via overnight mail no later
than one business day following the transfer.

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
ICE Field Office staff coordinates all transfers.

December 19, 2008
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