ICE Detention Standards Compliance Audit - San Diego Correctional Facility, San Diego, CA, ICE, 2008

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ICE Detention Standards Compliance Audit - San Diego Correctional Facility, San Diego, CA, ICE, 2008

• June 2, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office of Detention and Removal Operations
U.S. Department of Homeland Security
500 12th Street, SW
Washington, DC 20536

MEMORANDUM FOR:

Robin F. Baker
Field Office Director
San Diego Field Office

FROM:

James T. Hayes, Jr.
Director

SUBJECT:

San Diego Contract Detention Facility Annual Review

The annual detention review of the San Diego Contract Detention Facility conducted on
June 24-26, 2008, in San Diego, California, has been received. A final rating of Superior has
been assigned. No further action is required and this review is closed.
The rating was based on the Reviewer-in-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must now initiate the following actions in accordance
with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The next annual review will be scheduled on or before June 24, 2009.
Should you or your staff have any questions regarding this matter, please
Deputy Assistant Director, Detention Management Division at (202) 732

t
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cc: Official File
b2 high, (b)(6), (b)(7)(C)

www.ice.gov

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HEADQUARTERS EXECUTIVE REVIEW

Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from
receipt of this report to respond to all findings and recommendations.
HQDRO EXECUTIVE REVIEW: (Please Print Name)

Signature

James T. Hayes, Jr
Title

Date

Director

Final Rating:

Comments:

Superior
Good
Acceptable
Deficient
At-Risk
No Rating
The Review Authority concurs with the “Superior” rating. No further action is required and this review
is closed.

Form CC-324A

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETENTION FACILITY INSPECTION FORM
FACILITIES USED LONGER THAN 72 HOURS
A. TYPE OF FACILITY REVIEWED
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement

Other Charges: (If None, Indicate N/A)
Transportation Guard Service $25.74 hourly; 0.405 mileage; ;
N/A
;
Estimated Man-days Per Year
19,391

B. CURRENT INSPECTION
Type of Inspection
Field Office
HQ Inspection
Date[s] of Facility Review
June 24-26, 2008
C. PREVIOUS/MOST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
June 26-28, 2007
Previous Rating
Superior
Good
Acceptable
Deficient

G. ACCREDITATION CERTIFICATES
N/A
List all State or National Accreditation[s] received:
ACA, NCCHC, Joint Commission (formerly JCAHO)

At-Risk

D. NAME AND LOCATION OF FACILITY
Name
San Diego Correctional Facility
Address
446 Alta Rd. Ste. 5400
City, State and Zip Code
San Diego, Ca. 92158
County
San Diego
Name and Title of Chief Executive Officer
(Warden/OIC/Superintendent)
Warden
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Telephone Number (Include Area Code)
619 710 b6, b7c
Field Office / Sub-Office (List Office with Oversight)
San Diego
Distance from Field Office
25
E. CREATIVE CORRECTIONS INFORMATION
Name of Inspector (Last Name, Title and Duty Station)
Reviewer-In-Charge
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Name of Team Member / Title / Duty Location
/ SME for Health Services
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Name of Team Member / Title / Duty Location
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SME for Food Services
Name of Team Member / Title / Duty Location
/ SME for Environmental Health and Safety
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Name of Team Member / Title / Duty Location
SME for Security
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Name of Team Member / Title / Duty Location
/
/
F. CDF/IGSA INFORMATION ONLY
Contract Number
Date of Contract or IGSA
ODT-5-C-003
July 5, 2005
Basic Rates per Man-Day
$108.74

H. PROBLEMS / COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
Court Order
Class Action Finding
The Facility has Significant Litigation Pending
Major Litigation
Life/Safety Issues
None
I. FACILITY HISTORY
Date Built
March 1999
Date Last Remodeled or Upgraded
March 2002
Date New Construction / Bed Space Added
None
Future Construction Planned
Yes
No Date:
Current Bed space
Future Bed Space (# New Beds only)
1000
Number: 1440 Date: 2009/
1440
TBA
J. TOTAL FACILITY POPULATION
Total Facility Intake for Previous 12 months
11,133
Total ICE Man Days for Previous 12 months
238,726
K. CLASSIFICATION LEVEL (ICE SPCS AND CDFS ONLY)
Adult Male
Adult Female
L. FACILITY CAPACITY
Rated
Adult Male
800
Adult Female
200

(b)(2)High

Operational
995
276

Emergency
1200
200

Facility Holds Juveniles Offenders 16 and Older as Adults

M. AVERAGE DAILY POPULATION
ICE
Adult Male
539
Adult Female
121

USMS
206
47

N. FACILITY STAFFING LEVEL
Security:
Support:
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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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Other
0
0

SIGNIFICANT INCIDENT SUMMARY WORKSHEET
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE Detention Standards to assess your detention operations with regard to the needs of ICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees
from your facility.
DESCRIPTION

Jan – Mar

Apr – Jun

Jul – Sep

Oct – Dec

Types (Sexual 2 , Physical, etc.)

Physical - 6
Sexual - 0

Physical - 0
Sexual - 0

Physical - 9
Sexual - 0

Physical - 2
Sexual - 0

Physical - 0
Sexual - 0

Physical - 0
Sexual -0

Physical - 2
Sexual - 0

Physical - 1
Sexual - 0

INCIDENTS
Assault:
Offenders on
Offenders 1

With Weapon
Without Weapon

Assault:
Detainee on
Staff

Types (Sexual Physical, etc.)
With Weapon
Without Weapon

Number of Forced Moves, incl.
Forced Cell Moves 3
Disturbances 4
Number of Times Chemical
Agents Used
Number of Times Special
Reaction Team Deployed/Used
# Times Four/Five Point
Restraints Applied/Used

Number/Reason (M=Medical,
V=Violent Behavior, O=Other)
Type (C=Chair, B=Bed,
BB=Board, O=Other)

Offender / Detainee Medical
Referrals as a Result of Injuries
Sustained.
Escapes

Attempted
Actual

Grievances:
# Received
# Resolved in Favor of
Offender/Detainee
Reason (V=Violent, I=Illness,
S=Suicide, A=Attempted
Suicide, O=Other)

Deaths

Psychiatric / Medical Referrals

1
2
3
4

Number
# Medical Cases Referred for
Outside Care
# Psychiatric Cases Referred
for Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered “forced”
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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DHS/ICE DETENTION STANDARDS REVIEW SUMMARY REPORT
1. ACCEPTABLE

2. DEFICIENT

3. AT-RISK

4. REPEAT
FINDING

5. NOT
APPLICABLE

LEGAL ACCESS STANDARDS
1.
2.
3.
4.

Access to Legal Materials
Group Presentations on Legal Rights
Visitation
Telephone Access

DETAINEE SERVICES
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.

Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
Voluntary Work Program

HEALTH SERVICES
18.
19.
20.
21.

Hunger Strikes
Medical Care
Suicide Prevention and Intervention
Terminal Illness, Advanced Directives and Death

SECURITY AND CONTROL
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

ALL

FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
WHAT IS NECESSARY TO REACH COMPLIANCE.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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RIC REVIEW ASSURANCE STATEMENT
BY SIGNING BELOW, THE REVIEWER-IN-CHARGE (RIC) CERTIFIES THAT:
ALL FINDINGS OF NON-COMPLIANCE WITH POLICY OR INADEQUATE CONTROLS, AND FINDINGS OF NOTEWORTHY
ACCOMPLISHMENTS, CONTAINED IN THIS INSPECTION REPORT, ARE SUPPORTED BY EVIDENCE THAT IS SUFFICIENT AND
RELIABLE; AND
WITHIN THE SCOPE OF THIS REVIEW, THE FACILITY IS OPERATING IN ACCORDANCE WITH APPLICABLE LAW AND POLICY, AND
PROPERTY AND RESOURCES ARE BEING EFFICIENTLY UTILIZED AND ADEQUATELY SAFEGUARDED, EXCEPT FOR ANY
DEFICIENCIES NOTED IN THE REPORT.

REVIEWER-IN-CHARGE
Reviewer-In-Charge: (Print Name)

Signature

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Title & Duty Location

Date

Reviewer-In-Charge, Creative Corrections

June 26, 2008

TEAM MEMBERS
Print Name, Title, & Duty Location
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Print Name, Title, & Duty Location

SME for Health Services, Creative

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SME for Food Services, Creative Corrections

Corrections
Print Name, Title, & Duty Location

Print Name, Title, & Duty Location

SME for Environmental Health and Safety,
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Creative Corrections

RECOMMENDED RATING:

b6, b7c

SME for Security, Creative Corrections

SUPERIOR
GOOD
ACCEPTABLE
DEFICIENT
AT-RISK

COMMENTS: San Diego Correctional Facility staff has outstanding communications with all detainees and inmates as reflected by
the information on the Significant Incident Summary Worksheet. We observed this throughout the ADR Review. They are to be
commended for effectively dealing with a very diverse and difficult population.
The following comments are provided on the Significant Incident Summary Worksheet:
Minor disturbances:
On Friday, August 17, 2007, several U S Marshal prisoners assaulted another Marshal prisoner in B-Housing Unit. Minor injuries
resulted in the altercation and they were charged with assault on an inmate.
On Saturday, September 8, 2007, four U S Marshal prisoners assaulted another U S Marshal prisoner in B-Housing Unit over a
basketball game. Minor injuries resulted in the altercation and they were charged with assault on an inmate.
On Wednesday, September 12, 2007, four detainees were involved in an altercation in D-Housing Unit. Minor injuries resulted in the
altercation and all four detainees were charged with fighting.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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Creative Corrections
6415 Calder, Suite B
Beaumont, Texas 77706

Condition of Confinement Review Worksheet
(This document must be attached to each Inspection Form)
This Form to be used for Inspections of Facilities used longer than 72 Hours

Detention Review Worksheet
Local Jail – IGSA
State Facility – IGSA
ICE Contract Detention Facility
Name
San Diego Correctional Facility
Address (Street and Name)
446 Alta Road Suite 5400
City, State and Zip Code
San Diego, California 92158
County
San Diego
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Warden
Name and Title of Reviewer-In-Charge
b6, b7c
Reviewer-In-Charge for Creative Corrections
Date[s] of Review
June 24-26, 2008
Type of Review
Headquarters

Operational

Special Assessment

Other

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

TABLE OF CONTENTS
SECTION I. LEGAL ACCESS STANDARDS ............................................................................................................................ ..3
Access to Legal Materials ..........................................................................................................................................................................
Group Presentations on Legal Rights.......................................................................................................................................................
Visitation.....................................................................................................................................................................................................
Access to Telephones..................................................................................................................................................................................
Section II. Detainee Services Standards .............................................................................................................................................. 12
Admission and Release ..............................................................................................................................................................................
Classification System .................................................................................................................................................................................
Correspondence and Other Mail ..............................................................................................................................................................
Detainee Handbook....................................................................................................................................................................................
Food Service ...............................................................................................................................................................................................
Funds and Personal Property ...................................................................................................................................................................
Detainee Grievance Procedures ................................................................................................................................................................
Issuance and Exchange of Clothing, Bedding, and Towels.....................................................................................................................
Marriage Requests .....................................................................................................................................................................................
Non-Medical Escorted Trips .....................................................................................................................................................................
Recreation...................................................................................................................................................................................................
Religious Practices .....................................................................................................................................................................................
Voluntary Work Program.........................................................................................................................................................................

SECTION III. HEALTH SERVICES STANDARDS ................................................................................................................... 35
Hunger Strikes ...........................................................................................................................................................................................
Medical Care ..............................................................................................................................................................................................
Suicide Prevention and Intervention ........................................................................................................................................................
Terminal Illness, Advanced Directives and Death ..................................................................................................................................

SECTION IV. SECURITY AND CONTROL STANDARDS ........................................................................................................ 44
Contraband.................................................................................................................................................................................................
Detention Files............................................................................................................................................................................................
Disciplinary Policy .....................................................................................................................................................................................
Emergency Plans........................................................................................................................................................................................
Environmental Health and Safety ............................................................................................................................................................
Hold Rooms in Detention Facilities ..........................................................................................................................................................
Key and Lock Control ...............................................................................................................................................................................
population Counts ......................................................................................................................................................................................
Post Orders.................................................................................................................................................................................................
Security Inspections ...................................................................................................................................................................................
Special Management Unit (Administrative Segregation) .......................................................................................................................
Special Management Unit (Disciplinary Segregation) ............................................................................................................................
Tool Control ...............................................................................................................................................................................................
Transportation (Land)..............................................................................................................................................................................
Use of Force ................................................................................................................................................................................................
Staff/Detainee Communications................................................................................................................................................................
Detainee Transfer Standard......................................................................................................................................................................

NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH A PLAN OF ACTION FOR BRINGING
OPERATIONS INTO COMPLIANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF
IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS ACHIEVED.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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SECTION I. LEGAL ACCESS STANDARDS

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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ACCESS TO LEGAL MATERIALS
POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS,
FACILITIES, EQUIPMENT, DOCUMENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL DOCUMENTS.
COMPONENTS
Y
N
NA
REMARKS
Observed the Law Library
The facility provides a designated law library for detainee use.
operations located on the B-Unit
corridor. San Diego
Correctional Facility (SDCF)
Policy 14-8 regarding Access to
Courts, dated July 26, 2004,
outlines these procedures.
The law library contains all materials listed in the “Access to Legal
All materials in Attachment A
Materials” Standard, Attachment A. The listing of materials is posted in
are available on the computers.
the law library.
Attachment A was available and
posted in the Law Library.
SDCF Policy 14-8 regarding
Access to Courts also provided
additional information on library
materials and services available.
The Law Library was spacious,
The library contains a sufficient number of chairs, is well lit, and is
well lit, with 10 computers that
reasonably isolated from noisy areas.
had Lexis Nexis for ICE
detainees. The library was also
isolated from noisy areas and
easily accessible to the detainee
population.
The law library is adequately equipped with typewriters and/or
As stated above, 10 computers
computers, and has sufficient supplies for daily use by the detainees.
with Lexis Nexis, three
typewriters, and sufficient
supplies were observed in the
Law Library.
In addition to the physical law library, detainees have access to the Lexus
Nexus electronic law library.
Observed the Lexis Nexis
Where provided, the Lexus Nexus library is updated and is current.
computers and they were current
and up-to-date. ICE provides the
updates on a regular basis.
Outside persons and organizations are permitted to submit published legal
Policy 14-8, Section D
material for inclusion in the legal library. Outside published material is
regarding Materials from
forwarded and reviewed by ICE prior to inclusion.
Outside Persons or
Organizations covers this
component. Recently, the
Florence Project, an outside
legal group, provided the Law
Library with "Know your
Rights" document for the
detainee population. This
document was provided in both
English and Spanish. This was
approved by the Deputy
Assistant Director for ICE.
b6, b7c
Mr.
Law
There is a designated ICE or facility employee who inspects, updates, and
Library Aide, is the facility's
maintains/replaces legal materials and equipment on a routine basis.
liaison with ICE and is assigned
oversight of the Law Library.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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ACCESS TO LEGAL MATERIALS
POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS,
FACILITIES, EQUIPMENT, DOCUMENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL DOCUMENTS.
COMPONENTS
Y
N
NA
REMARKS
He works closely with ICE staff
to ensure the library is current.
SDCF Policy 14-8 regarding
Access to Courts covers Staff
Responsibilities on page 2.
Detainees are offered a
Detainees are offered a minimum 5 hours per week in the law library.
minimum of 5 hours a week
Detainees are not required to forego recreation time in lieu of library
usage. Detainees facing a court deadline are given priority use of the law
without a maximum limit.
library.
Detainees' recreation doesn't
interfere with the Law Library.
If they have an imminent court
deadline, they can receive
additional time. This can also be
found in the Detainee Handbook
on page 9.
Policy 14-8 Section I on page 4
Detainees may request materials not currently in the law library. Each
regarding Requests for
request is reviewed and, where appropriate, an acquisition request is
Additional Legal Materials
timely initiated.
Requests for copies of court decisions are
outlines these procedures.
accommodated within 3 – 5 business days.
Detainees are permitted to assist other detainees, voluntarily and free of
charge, in researching and preparing legal documents, consistent with
security.
Policy 14-8 Section L regarding
Illiterate or non-English-speaking detainees without legal representation
Assistance to Illiterate and Nonreceive access to more than just English-language law books after
English Speaking Detainees
indicating their need for help.
covers this component.
Observed detainees with
Detainees may retain a reasonable amount of personal legal material in
reasonable amounts of legal
the general population and in the special management unit. Stored legal
materials in their respective
materials are accessible within 24 hours of a written request.
units. When legal materials are
stored in the property room,
facility staff retrieves the
materials within 24 hours of a
request. Policy 14-8 Section K
regarding Personal Legal
Materials covers this procedure.
Policy 14-8 Section M regarding
Detainees housed in Administrative Detention and Disciplinary
Law Library Access for
Segregation units have the same law library access as the general
Detainees in Special
population, barring security concerns. Detainees denied access to legal
Management Unit allows the
materials are documented and reviewed routinely for lifting of sanctions.
same access as the general
population.
All denials of access to the law library fully documented.
Facility staff informs ICE Management when a detainee or group of
detainees is denied access to the law library or law materials.
Detainees who seek judicial relief on any matter are not subjected to
Policy 14-8 Section R regarding
reprisals, retaliation, or penalties.
Retaliation Prohibited outlines
that detainees should not be
subjected to reprisals,
retaliation, or penalties.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

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REMARKS:
SDCF and ICE staff does an excellent job in exceeding the ICE National Detention Standard on Access to Legal Materials. The Law
Library has 10 computers that have LexisNexis, three typewriters, and sufficient supplies to facilitate the detainee/inmate population.
Observation of the Law Library and procedures were very impressive.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

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GROUP LEGAL RIGHTS PRESENTATIONS
POLICY: FACILITIES HOUSING ICE DETAINEES SHALL PERMIT AUTHORIZED PERSONS TO MAKE PRESENTATIONS TO GROUPS OF DETAINEES FOR
THE PURPOSE OF INFORMING THEM OF U.S. IMMIGRATION LAW AND PROCEDURES, CONSISTENT WITH THE SECURITY AND ORDERLY OPERATION
OF EACH FACILITY. ICE ENCOURAGES SUCH PRESENTATIONS, WHICH INSTRUCT DETAINEES ABOUT THE IMMIGRATION SYSTEM AND THEIR
RIGHTS AND OPTIONS WITHIN IT.
CHECK HERE IF NO GROUP PRESENTATIONS WERE CONDUCTED WITHIN THE PAST 12 MONTHS.
OVERALL AND CONTINUE ON WITH NEXT PORTION OF WORKSHEET.
YES
NO
NA
COMPONENTS

MARK STANDARD AS ACCEPTABLE
REMARKS

The Field Office is responsive to requests by attorneys and accredited
representatives for group presentations.
Upon receipt of concurrence by the Field Office Director, the facility or
authorized ICE Field Office ensures timely and proper notification to
attorneys or accredited representatives.
The facility follows policy and procedure when rejecting or requesting
modifications to objectionable material provided or presented by the
attorney or accredited representative.
Posters announcing presentations appear in common areas at least 48
hours in advance and sign-up sheets are available and accessible.
Documentation is submitted and maintained when any detainee is denied
permission to attend a presentation and the reason(s) for the denial.
When the number of detainees allowed to attend a presentation is limited,
the facility provides a sufficient number of presentations so that all
detainees signed up may attend.
Detainees in segregation, unable to attend for security reasons, may
request separate sessions with presenters. Such requests are documented.
Interpreters are admitted when necessary to assist attorneys and other
legal representatives.
Presenters are afforded a minimum of one hour to make the presentation
and to conduct a question-and-answer session.
Staff permits presenters to distribute ICE-approved materials.
Presenters are permitted to meet with small groups of detainees to discuss
their cases after the group presentation. ICE or authorized detention staff
is present but do not monitor conversations with legal providers.
Group presenters who have had their privileges suspended are notified in
writing by the Field Office Director or designee; and the reasons for
suspension are documented. The Headquarters Office for Detention and
Removal, Field Operations and Detention management Division, is
notified when a group or individual is suspended from making
presentations.
The facility plays ICE-approved videotaped presentations on legal rights
at regular opportunities, at the request of outside organizations.
A copy of the Group Legal Rights Presentation policy, including
attachments, is available to detainees upon request

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Ms.

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, Quality Assurance Manager, CCA, confirmed that no requests have been made in the past twelve months.

/ June 24-26, 2008
b6, b7c
Auditor’s Signature / Date

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
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VISITATION
POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE
NEWS MEDIA.
COMPONENTS
Y
N
NA
REMARKS
The Detainee Handbook
provides visitation schedules
There is a written visitation schedule and hours for general visitation.
and hours on page 10. They are
also posted in the Front Lobby.
The visitation hours tailored to the detainee population and the demand
for visitation.
The visitation schedule and rules are available to the public.

The visitation schedule and
rules are posted in the Front
Lobby. They are posted in
English and Spanish.

The hours for all categories of visitation are posted in the visitation
waiting area.
A written copy of the rules regulating visitation and the hours of
visitation is available to visitors.

A general visitation log is maintained.

All visitors sign the Notification
to Visitor Form that has the
rules and hours of visitation.
This is also provided in English
and Spanish.
An electronic generated log is
maintained on all visits. In
addition, they maintain an
Attorney/Interpreter log book,
as well as a Law
Enforcement/family visitation
log book.

The detainees are permitted to retain personal property items specified
in the standard.
A visitor dress code is available to the public.

Visitors are searched and identified according to standard requirements.

The requirement on visitation by minors is complied with.
At facilities where there is no provision for visits by minors, ICE
arranges for visits by children and stepchildren, on request, within the
first 30 days.
After that time, on request, ICE considers a transfer, when possible, to a
facility that will allow minor visitation. At a minimum, monthly visits
are allowed.
Detainees in special housing are afforded visitation.
Legal visitation is available seven (7) days a week, including holidays.
On regular business days legal visitation hours are provide for a

Posted in the Front Lobby and
on the Visitor Notification
Form.
They are processed through a
metal detector, cannot take
anything to the visiting area, and
must have valid photo
identification.
The Detainee Handbook on
page 11 outlines the procedures
for minors being accompanied
by an adult.
See above comment.

See above comment.

This information is covered in
the Detainee Handbook on page
11. Legal visits can take place
during 8:00 a.m. until 9:45 p.m.
See above comment.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
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VISITATION
POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE
NEWS MEDIA.
minimum of eight (8) hours per day, and a minimum of four hours per
day on weekends and holidays.
On regular business days, detainees are given the option of continuing a
meeting with a legal representative through a scheduled meal.

Detainees are provided a meal
subsequent to the legal visit.
Legal visits are contact visits.
Observed two attorney/client
rooms in each housing unit.
They can exchange documents
following security procedures.

Private consultation rooms are available for attorney meetings. There is
a mechanism for the detainee and his/her representative to exchange
documents.
There are written procedures governing detainee searches.

There are no strip searches
conducted unless staff has
probable cause and a supervisor
approves.
Attorney Bar Cards and photo
identification are required. The
assistants are approved by the
attorney/facility and must a have
photo identification.
Observed pro bono lists in all
housing units and in the Law
Library.

When strip searches are required after every contact visit with a legal
representative, the facility provides an option for non-contact visits with
legal representatives.
Prior to each visit, legal service providers and assistants are identified
per the standard.
The current list of pro bono legal organizations is posted in the detainee
housing areas and other appropriate areas.
The decision to permit or deny a tour is not delegated below the level of
Field Office Director.
Provisions for NGO visitation, as stated in the Detention Standards, are
complied with.
Law enforcement officials who request to visit with a detainee are
referred to the ICE Field Office for approval.

Warden and ICE approval must
be obtained.

Former detainees or aliens in proceedings, requesting to visit with a
detainee, are referred to the OIC or ICE Field Office.

Warden and ICE approval must
be obtained.

Procedures are in place, consistent with the detention standard, for
examinations by independent medical service providers and experts.

Warden and ICE approval must
be obtained.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF and ICE staff works diligently together to meet the ICE National Detention Standard on Visitation.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

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DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES.
COMPONENTS
Detainees are allowed access to telephones during established facility
waking hours.

Upon admittance, detainees are made aware of the facility's telephone
access policy.
Access rules are posted in housing units.
The facility makes a reasonable effort to provide key information to
detainees in languages spoken by any significant portion of the facility's
population.
Telephones are provided at a minimum ratio of one telephone per 25
detainees in the facility population.

Telephones are inspected regularly by facility staff to ensure that they
are in good working order.

REMARKS
Detainees have access to the
unit telephones from 6:00 a.m.
until lockdown at 11:00 p.m.
excluding official counts and
meals.
Detainee Handbook covers this
information on pages 5 and 6.
This information was also
observed on the unit bulletin
boards and by the telephones.
Observed in all housing units on
the bulletin boards.
Provided in English and
Spanish.
There are three pods in each
housing unit. Two pods have 8
telephones for 68 detainees and
1 pod has 8 telephones for 64
detainees.
ICE compliant staff inspects all
telephones on a weekly basis.
Observed several forms on these
inspections. SDCF and ICE staff
works well together to ensure
the detainees have access to the
telephones.

The facility administration promptly reports out-of-order telephones to
the facility’s telephone service provider.
The facility administration monitors repair progress and takes
appropriate measures to ensure that required repairs are begun and
completed timely.
Detainees are afforded a reasonable degree of privacy for legal phone
calls.
A procedure exists to assist a detainee who is having trouble placing a
confidential call.
The facility provides the detainees with the ability to make non-collect
(special access) calls.

Their respective Unit Manager
can approve a confidential call if
appropriate.
Observed the special access lists
on the bulletin boards and tested
the detainee telephone system in
the unit.

Special Access calls are at no charge to the detainees.
The OIG phone number for reporting abuse is programmed into the
detainee phone system and the phone number was checked by the
inspector during the review.

Observed posters throughout the
facility with the OIG Hotline
number available to all
detainees and visitors. In
addition, I checked the OIG
number in the housing units and
it was operational.

In facilities unable to fully meet this requirement initially because of
limitations of its telephone service, ICE makes alternate arrangements to
provide required access within 24 hours of a request by a detainee.

See above comment.

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DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES.
COMPONENTS
No restrictions are placed on detainees attempting to contact attorneys
and legal service providers who are on the approved “Free Legal
Services List”.

Any telephone restrictions are documented.
The facility has a system for taking and delivering emergency detainee
telephone messages.

REMARKS

Observed in the Detainee
Handbook on page 5 item 4.
Observed in the Detainee
Handbook on page 5 item 4.
Observed in the Detainee
Handbook on page 5 item 4.

Emergency phone call messages are immediately given to detainees.
Detainees are allowed to return emergency phone calls as soon as
possible.
Detainees in disciplinary segregation are allowed phone calls relating to
the detainee's immigration case or other legal matters, including
consultation calls.
Detainees in disciplinary segregation are allowed phone calls to
consular/embassy officials.
Detainees in disciplinary segregation are allowed phone calls for family
emergencies.
Detainees in administrative detention and protective custody are
afforded the same telephone privileges as those in general population.
When detainee phone calls are monitored, notification is posted by
detainee telephones that phone calls made by the detainees may be
monitored. Special Access calls are not monitored.

DEFICIENT

The detainee can submit a
Detainee Request to Staff
Member Form to his/her Unit
Manager for approval.

Special arrangements are made to allow detainees to speak by telephone
with an immediate family member detained in another Facility.

ACCEPTABLE

Observed in the Detainee
Handbook on page 5 item 4.

Observed signs by the detainee
telephones advising them that
their calls may be monitored.
Also, all detainees sign a form
in Intake advising them that
their calls may be monitored.
This form is placed in the
detention file.

AT-RISK

REPEAT FINDING

REMARKS:
SDCF and ICE staff works well together to meet all components of the ICE National Detention Standard on Detainee Telephone
Access.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

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SECTION II. DETAINEE SERVICES STANDARDS

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COMPONENTS
In-processing includes an orientation of the facility. The orientation
includes: Unacceptable activities and behavior, and corresponding
sanctions; How to contact ICE; The availability of pro bono legal
services, and how to pursue such services; schedule of programs,
services, daily activities, including visitation, telephone usage, mail
service, religious programs, count procedures, access to and use of the
law library and the general library; sick-call procedures, and the
detainee handbook.

Medical screenings are performed by medical staff or persons who have
received specialized training for the purpose of conducting an initial
health screening.
Each new arrival is classified according to criminal history and threat
levels. Criminal history is provided for each detainee by the ICE field
office.
All new arrivals are searched in accordance with the “Detainee Search”
standard. An officer of the same sex as the detainee conducts the search
and the search is conducted in an area that affords as much privacy as
possible.

Detainees are stripped searched only when cause has been established
and not as routine policy. Non-criminal detainees are not strip-searched
but are patted down, unless reasonable suspicion is established.
The “Contraband” standard governs all personal property searches.
IGSAs/CDFs use or have a similar contraband standard. Staff prepares
a complete inventory of each detainee’s possessions. The detainee
receives a copy.

Staff completes Form I-387 or similar form for CDFs and IGSAs for
every lost or missing property claim. Facilities forward all I-387 claims
to ICE.
Detainees are issued appropriate and sufficient clothing and bedding for
the climatic conditions.
The facility provides and replenishes personal hygiene items as needed.
Gender-specific items are available. ICE Detainees are not charged for
these items.

REMARKS
The detainee receives
orientation to the facility and
signs for a copy of the Detainee
Handbook. Facility staff
provides an A&O video to all
detainees while being processed
in Intake. The Detainee
Handbook in conjunction with
the items posted in the housing
units includes all cited items.
The Detainee Handbook is
provided in English and
Spanish.
The medical screenings are
performed by RNs and LPNs in
the Intake area.
ICE provides an I-216, an I-213,
and a NCIC to the Intake staff.
All detainees receive a pat
search upon initial admission.
An officer of the same sex
conducts all searches in a
private area. Strip searches are
only conducted in accordance
with SDCF policy.

Intake officers complete a
Detainee Personal Property
Form; two officers and the
detainee sign the form. The
detainee receives a copy after
he/she signs the form. A copy is
maintained with the property;
the original goes in the detention
file.
The detainee signs the property
form in Intake. If an item is
missing, they investigate and
advise ICE of any discrepancies.
This information is covered in
the Detainee Handbook on page
3 regarding Facility Standard
Issue.
This is covered in the Detainee
Handbook on page 3 regarding
Hygiene Items. Staff provides
all detainees with a toothbrush,
toothpaste, toilet paper,
shampoo, soap, comb, etc. The
housing units provide these
items twice a week at no charge.
Additional items can be
purchased in the commissary.

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ADMISSION AND RELEASE
POLICY: ALL DETAINEES WILL BE ADMITTED AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE
ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: MEDICAL SCREENING; A FILE-BASED ASSESSMENT AND CLASSIFICATION
PROCESS; A BODY SEARCH; AND A SEARCH OF PERSONAL BELONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND SAFEGUARDED AS
NECESSARY.
COMPONENTS
Y
N
NA
REMARKS
All releases are properly coordinated with ICE using a Form I-203.
Observed I-203 and I-216 forms
being used by the Intake staff.
Staff completes paperwork/forms for release as required.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The SDCF staff does an excellent job in meeting the ICE National Detention Standard on Admission and Release. They provide a
thorough orientation to the detainee, play the orientation video, and expedite all Admission and Release processes in a timely manner.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

CLASSIFICATION SYSTEM
POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE
CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM
DETAINEES IN OTHER CATEGORIES

COMPONENTS
The facility has a system for classifying detainees. In CDFs and IGSAs,
an Objective Classification System or similar is used.

The facility classification system includes:
 Classifying detainees upon arrival;
 Separating from the general population those individuals who

REMARKS
SDCF has an objective
classification system
implemented by Intake staff, a
Classification Supervisor, and
all case managers.
The SDCF staff classifies all
detainees upon arrival. They
utilize their computer

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

COMPONENTS
cannot be classified upon arrival; and
The first-line supervisor or designated classification specialist
reviewing every classification decision.

The intake/processing officer reviews work-folders, A-files, etc., to
identify and classify each new arrival.
Staff uses only information that is factual, and reliable to determine
classification assignments. Opinions and unsubstantiated/ unconfirmed
reports may be filed but are not used to score detainees classifications.
Housing assignments are based on classification-level.

A detainee's classification-level does not affect his/her recreation
opportunities. Detainees recreate with persons of similar classification
designations.
Detainee work assignments are based upon classification designations.

The classification process includes reassessment/reclassification. At
IGSA’s, detainees may request reassessment 60 days after arrival.

Procedures exist for a detainee to appeal their classification assignment.
Only a designated supervisor or classification specialist has the
authority to reduce a classification-level on appeal.

Classification appeals are resolved within five business days and
detainees are notified of the outcome within 10 business days.
Classification designations may be appealed to a higher authority, such
as the Warden or equivalent.
The Detainee Handbook or equivalent for IGSAs explains the
classification levels, with the conditions and restrictions applicable to
each.

REMARKS
classification software that is
provided by ICE. This software
uses the Primary Assessment
Form. The case managers
review all initial classification
assessments on their respective
caseloads.
Intake/processing officers
review the I-213, NCICs, and
other available information to
classify each new arrival.

All detainee housing
assignments are based on their
respective classification-levels:
low, medium and high security.
All detainees have regular
recreation opportunities with
those in their housing units.
The respective Unit Manager
recommends detainees for job
assignments based on their
classification designations.
Subsequently, the Chief of
Security and Classification
Supervisor approves the job
assignment.
They receive their initial
classification during Intake and
a reassessment within 45-60
days. The case managers
compile a computer generated
list for reassessment purposes.
The detainees can appeal their
initial and reassessment within
five days to their respective Unit
Manager. The Unit Manager
submits his recommendation to
the Assistant Warden for final
approval or denial.
Normally, the appeal is resolved
within 48 hours and the detainee
is advised within 72 hours.
The final classification decision
can be appealed to the Warden.
The Detainee Handbook
provides this information on
page 18 regarding Classification
System at SDCF.

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COMPONENTS

ACCEPTABLE

DEFICIENT

AT-RISK

REMARKS

REPEAT FINDING

REMARKS:
The SDCF staff utilizes background information provided by ICE to complete the initial classification during Intake. They use the
Primary Assessment Form which is provided by ICE in a computer software program. This program is used by Intake staff, all case
managers, and the classification supervisor. They meet all components of this ICE National Detention Standard on Classification.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

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CORRESPONDENCE AND OTHER MAIL
POLICY: ALL FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT TO
LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITTED, SUBJECT
TO THE SAME LIMITATIONS. EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL.
The Detainee Handbook is
The facility provides key information in languages other than English; In
provided in English and
the language(s) spoken by significant numbers of detainees. List any
Spanish.
exceptions.
Incoming mail is distributed to detainees within 24 hours or 1 business
Observed the incoming mail
day after it is received and inspected.
being processed and delivered
the same day. The Detainee
Handbook provides this
information on page 14.
Outgoing mail is delivered to the postal service within one business day
The outgoing mail is picked up
of its entering the internal mail system (excluding weekends and
in the housing units at 7:30 a.m.
holidays).
and taken to the post office
around 9:00 a.m. Monday
through Friday.
Staff does not open and inspect incoming general correspondence and
The Detainee Handbook covers
other mail (including packages and publications) without the detainee
this procedure on page 14.
present unless documented and authorized in writing by the Warden or
equivalent for prevailing security reasons.
Staff does not read incoming general correspondence without the
Warden’s prior written approval.
Special Correspondence is
Staff does not inspect incoming special Correspondence for physical
covered on pages 14 and 15 of
contraband or to verify the “special” status of enclosures without the
the Detainee Handbook.
detainee present.
Staff is prohibited from reading or copying incoming special
Page 15 of the Detainee
correspondence.
Handbook.
Staff is only authorized to inspect outgoing correspondence or other mail
without the detainee present when there is reason to believe the item
might present a threat to the facility's secure or orderly operation,
endanger the recipient or the public, or might facilitate criminal activity.
Correspondence to a politician or to the media is processed as special
correspondence and is not read or copied.
The
The official authorizing the rejection of incoming mail sends written
Correspondence/Package/Contra
notice to the sender and the addressee.
-band Denial Form is used at
SDCF. The addressee, detainee,
and Warden receive a copy of
the form.
The official authorizing censorship or rejection of outgoing mail provides
the detainee with signed written notice.
Same form as noted above. This
Staff maintains a written record of every item removed from detainee
form is maintained on file for
mail.
five years.
The Warden or equivalent monitors staff handling of discovered
contraband and its disposition. Records are accurate and up to date.
Mailroom employee opens the
The procedure for safeguarding cash removed from a detainee protects
correspondence in the presence
the detainee from loss of funds and theft. The amount of cash credited to
of the detainee, and provides a
detainee accounts is accurate. Discrepancies are documented and
receipt identifying cash, money
investigated. Standard procedure includes issuing a receipt to the
order, or government check. The
detainee.
Business Office receives a copy
to post into his/her commissary
account. A copy of the receipt
remains on file in the mailroom.

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF staff meets all components on the ICE National Detention Standard on Correspondence and other Mail.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

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DETAINEE HANDBOOK
POLICY: EVERY OIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION
POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND
OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE
WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY.
COMPONENTS
Y
N
NA
REMARKS
for immediately communicating any revisions to staff and detainees.
There an annual review of the handbook by a designated committee or
Last revision was May, 2008.
staff member.
The detainee handbook addresses the following issues:
 Personal Items permitted to be retained by the detainee; and
 Initial issue of clothes, bedding and personal hygiene items.
The detainee handbook states in clear language the basic detainee
responsibilities.
The handbook clearly outlines the methods for classification of
detainees, explains each level, and explains the classification appeals
process.
The handbook states when a medical examination will be conducted.
The handbook describes the facility, housing units, dayrooms, in-dorm
activities, and special housing units.
The handbook describes official count times and count procedures; meal
times and feeding procedures; procedures for medical or religious diets;
smoking policy; clothing exchange schedules; and, if authorized, clothes
washing and drying procedures, and expected personal hygiene
practices.
The handbook describe times and procedures for obtaining disposable
razors, and allows that detainees attending court will be afforded the
opportunity to shave first.
The handbook describes barber hours and hair cutting restrictions.
Policy was needed for detainees
The handbook describes the telephone policy; debit card procedures;
when telephone use is high.
direct and free calls; locations of telephones; policy when telephone
Corrective action was taken and
demand is high; and policy and procedures for emergency phone calls.
information was posted in units.
The handbook addresses religious programming.
The handbook states times and procedures for commissary or vending
machine usage, where available.
The handbook describes the detainee voluntary work program.
Detainees are paid $1.00 per day.
The handbook describes the library location and hours of operation, and
law library procedures and schedules.
The handbook describes attorney and regular visitation hours, policies,
and procedures.
The handbook describes the facility contraband policy.
The handbook describes the facility visiting hours and schedule, and
visiting rules and regulations.
The handbook describes the correspondence policy and procedures.
The handbook describes the detainee disciplinary policy and procedures,
including:
 Prohibited acts and severity scale sanctions;
 Time limits in the Disciplinary Process; and
 Summary of the Disciplinary Process.
A clarification was needed in the
The grievance section of the handbook explains all steps in the
handbook that describes if
grievance process – Including:
detainees are dissatisfied with the
 Informal (if used) and formal grievance procedures;
facilities response to a grievance
 The appeals process;
that they may communicate or
 In CDF facilities: procedures for filing an appeal of a
appeal directly to ICE. This

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The San Diego Correctional Facility Inmate/Detainee Admission and Orientation Handbook was revised in May 2008. The handbook
is very comprehensive and provides an outstanding overview of the facility operation.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
The food service program is under the direct supervision of a
Food Service is under contract
professionally trained and certified food service administrator.
with Canteen. SDCF policy 11Responsibilities of cooks and cook foremen are in writing. The Food
1, Food Service Operations,
Service Administrator (FSA) determines the responsibilities of the Food
Section B, Management, meets
Service Staff.
the standard.
The Cook Supervisor is on duty on days when the FSA is off duty and
vice versa.

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FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
The FSA provides food service employees with training that specifically
Training is documented and
addresses detainee-related issues.
kept on file in the Food Service
 In ICE Facilities this includes a review of the ICE "Food
Manager's office.
Service" standard
Knife cabinets close with an approved locking device, and the on-duty
cook foreman maintains control of the key that locks the device.

All knives not in a secure cutting room are physically secured to the
workstation and staff directly supervises detainees using knives at these
workstations. Staff monitors the condition of knives and dining utensils.
When necessary, special procedures govern the handling of food items
that pose a security threat.
Operating procedures include daily searches (shakedowns) of detainee
work areas.
The FSA monitors staff implementation of the facility's population
counts procedures. Staff is trained in count procedures.

The detainees assigned to the food service department look neat and
clean. Their clothing and grooming comply with the "Food Service"
standard.
The FSA annually reviews detainee-volunteer job descriptions to ensure
they are accurate and up-to-date.
The Cook Foreman or equivalent instructs newly assigned detainee
workers in the rules and procedures of the food service department.

During orientation and training session(s), the CS explains and
demonstrates:
 Safe work practices and methods;
 Safety features of individual products/pieces of equipment; and
 Training covers the safe handling of hazardous material[s] the
detainees are likely to encounter in their work.
The Cook Supervisor documents all training in individual detainee
detention files.
Detainees at CDFs are paid in accordance with the “Voluntary Work
Program” standard. Detainee workers at IGSAs are subject to local and
state rules and regulations regarding detainee pay.
Detainees are served at least two hot meals every day. No more than 14
hours elapse between the last meal served and the first meal of the
following day.

There are no knives in this
facility. The on-duty security
officer assigned to food service
maintains control of the key that
locks the tool room.
There are no knives in this
facility.

Food Service staff is not
involved in the institution
counts. All counts are conducted
by the CCA correctional officers
assigned to food service.

All detainees are required to
attend a training session when
assigned to food service.
Specialized training is provided
in safety related issues, handling
chemicals, proper operation of
equipment and proper sanitation
methods used to clean
equipment, etc.
Training sessions are conducted
weekly. All training sessions are
documented and the detainees
are required to sign an
attendance sheet.
A copy of the training document
signed by the staff member and
the detainee are placed in the
detainee file.
Detainees are paid $1.00 per
day.
Three hot meals are provided
daily.

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FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
Bulk food is transported to the
For cafeteria style operations, a transparent "sneeze guard" protects both
units for service at each meal.
the serving line and salad bar line.
The food is placed on a cafeteria
style four well serving line.
There is no sneeze guard on any
of the serving lines.
The facility has a standard 35-day menu cycle. IGSAs use a 35 day
or similar system for rotating meals.
The FSA or facility considers the ethnic diversity of the facility’s
Taco's, refried beans, salsa,
detainee population when developing menu cycles (Provide
tortillas, Spanish rice, barbeque
examples).
chicken, burritos, and chili con
carne are some examples of
items served to the population.
Nutritional analysis of the
A registered dietitian conducts a complete nutritional analysis of every
master cycle menu plan was
master-cycle menu planned.
conducted by a Registered
Dietitian from Canteen
Correctional Services. The
menus are certified and
nutritionally adequate.
The FSA has established procedures to ensure that items on the mastercycle menu are prepared and presented according to approved recipes.
The Cook Foreman has the authority to change menu items if necessary.
Substitutions are rare; however,
 If yes, documenting each substitution, along with its
a substitution log is maintained
justification
in the event a menu item is
substituted.
 With copy to FSA
All staff and volunteers know and adhere to written "food preparation"
procedures.
Detainees whose religious beliefs require the adherence to particular
All detainee requests are
religious dietary laws are referred to the Chaplain or FSA.
reviewed by the Chaplain.
A common-fare menu available to detainees whose dietary requirements
cannot be met on the main line.
 Changes to the planned common-fare menu can be made at the
facility level;
There are four detainees
 Hot entrees are offered three times a week;
participating on the common The common-fare menus satisfy nutritional recommended
fare menu. The common-fare
daily allowances (RDAs);
menu has been nutritionally
 Staff routinely provide hot water for instant beverages and
analyzed to insure the
foods;
recommended daily allowances
o Common-fare meals are served with:
are provided.
 Disposable plates and utensils.
 Reusable plates and utensils.
 Staff use separate cutting boards, knives, spoons, scoops, etc.,
to prepare the common-fare diet items.
A supervisor at the command level must approve a detainee’s removal
from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or local religious
leaders, provides the FSA a schedule of the ceremonial meals for the
following calendar year.
The common-fare program accommodates detainees abstaining from
particular foods or fasting for religious purposes at prescribed times of

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FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
the year.
 Muslims fasting during Ramadan receive their meals after
sundown.
 Jews who observe Passover but do not participate in the
Common-Fare Program receive the same Kosher-for- Passover
meals as those who do participate.
 Main-line offerings include one meatless meal (lunch or
dinner) on Ash Wednesday and Fridays during Lent.
The food service program addresses medical diets.
Medical diets are provided as
prescribed by the medical staff.
Satellite-feeding programs follow guidelines for proper sanitation.
Hot and cold foods are maintained at the prescribed, "safe"
Close attention to monitoring
temperature(s) while being served.
and recording food temperatures
is routine practice.
Temperatures are recorded and
filed.
Portion control is strictly
All meals are provided in nutritionally adequate portions.
enforced to insure proper
nutrition is provided.
Food is not used to punish or reward detainees based upon behavior.
Food Service staff visually
The food service staff instructs detainee volunteers on:
inspects each detainee for
 Personal cleanliness and hygiene;
cleanliness, cuts or scrapes on
 Sanitary techniques for preparing, storing, and serving food;
hands or arms and personal
and
hygiene prior to work
 The sanitary operation, care, and maintenance of equipment.
assignment.
Everyone working in the food service department complies with food
safety and sanitation requirements.
Standard operating procedures include weekly inspections of all food
service areas, including dining and food-preparation areas and
equipment.
 Who conducts the inspections?
Equipment is inspected for compliance with health and safety codes and
regulations.
 When was the most recent inspection?
 Which agency conducted the inspection?

Inspections are conducted
weekly by the Food Service
Manager and the Safety
Manager. Daily inspections are
conducted by the Food Service
Supervisors.
The San Diego County Health
Department conducted an
inspection in May 2008.
Inspections are conducted every
quarter by the County Health
Department.

Reports of discrepancies are forwarded to the Warden or designated
department head, and corrective action is scheduled and completed.
Standard procedure includes checking and documenting temperatures of
all dishwashing machines after each meal.
Staff documents the results of every refrigerator/freezer temperature
check.
The cleaning schedule for each food service area is conspicuously
posted.

Temperature logs are
maintained on each of the
coolers and freezers.
Cleaning schedules are posted
throughout food service.

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FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE
WITH THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
N
NA
REMARKS
Procedures include inspecting all incoming food shipments for damage,
contamination, and pest infestation.
Storage areas are locked when not in use.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF policy 11-1, Food Service Operations is in compliance with the national standard. Food Service is under contract with Canteen
Correctional Services. Detainee meals are nutritionally adequate. Medical diets are provided as prescribed by the medical staff. The
common-fare menu plan is available for those detainees who cannot meet their religious requirements on the regular menu. The
quality of food during the review was acceptable.
Sanitation procedures are excellent. The "clean as you go" policy is routinely practiced. Inspections are conducted daily by the food
service staff and weekly by the Food Service Manager and the Safety Officer. The San Diego County Health Department conducts an
inspection of the Food Service area each quarter. Sanitation throughout the food service area was excellent.
Bulk food is transported to the units for service at each meal. The food is placed on a cafeteria style four-well serving line. Trays are
prepared from this serving line by detainees who are supervised by unit staff. There is no sneeze guard on any of the serving lines to
protect the food from possible contamination.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

FUNDS AND PERSONAL PROPERTY
POLICY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAFEGUARD DETAINEES’ PERSONAL PROPERTY. PROCEDURES WILL
PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE AND OTHER PERSONAL PROPERTY; THE DOCUMENTATION AND
RECEIPTING OF SURRENDERED PROPERTY; AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND
OTHER PROPERTY.
STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF ALL ICE DETAINEE FUNDS, VALUABLES AND PROPERTY ARE HANDLED ONLY
BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE.
COMPONENTS
YES
NO
NA
REMARKS
SDCF policy 14-6,
Detainee funds and valuables are properly separated, stored, and are
Inmate/Resident Property
accessible only by designated supervisor(s).
provides specific guidelines and
procedures to control and
safeguard detainee’s personal
property.
Detainees’ large valuables are secured in a location accessible to
designated supervisor(s) or processing staff only.
An automated system, IMS2
Staff itemizes the baggage and personal property of arriving detainees
generates a detainee personal
(including funds and valuables). For IGSAs and CDFs, using a personal
property inventory form that meets the ICE standard?
property list/receipt.
Staff forwards an arriving detainee’s medication to the medical staff.
Audits of baggage and non-valuable property occur each quarter and
Audits are conducted routinely
audits are logged and verified.
on a daily basis.

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FUNDS AND PERSONAL PROPERTY
POLICY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAFEGUARD DETAINEES’ PERSONAL PROPERTY. PROCEDURES WILL
PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE AND OTHER PERSONAL PROPERTY; THE DOCUMENTATION AND
RECEIPTING OF SURRENDERED PROPERTY; AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND
OTHER PROPERTY.
STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF ALL ICE DETAINEE FUNDS, VALUABLES AND PROPERTY ARE HANDLED ONLY
BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE.
SDCF policy 14-6, section 3,
Two officers are present during the processing of detainee funds and
Funds, identifies procedures that
valuables during in-processing to the facility. Both officers verify funds
are in compliance with the
and valuables.
national standard.
Staff searches arriving detainees and their personal property for
contraband.
Staff procedures follow written policy for returning forgotten property to
detainees.
Property discrepancies are immediately reported to the CDEO or Chief of
Security.
Staff follows written procedures when returning property to detainees.
CDF/IGSA facility procedures for handling detainee property claims are
similar with the ICE standard.
Written notice to the outThe facility attempts to notify an out-processed detainee that he/she left
processed detainee is not sent by
property in the facility:
certified mail. This procedure
 By sending written notice to the detainee’s last known address;
was changed during the review
 Via certified mail; and
process to insure all future
 The notice state that the detainee has 30 days in which to claim
notifications will be mailed via
the property, after which it will be considered abandoned.
certified mail.
The facility disposes of abandoned property in accordance with written
procedures.
 If a CDF/IGSA facility, written procedure requires the prompt
forwarding of abandoned property to ICE.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS
SDCF policy 14-6, Inmate/Resident Property is in compliance with the ICE National Detention Standard. Excellent procedures are in
place to provide for the secure storage of personal property and funds. This facility utilizes an automated system, IMS2, which
generates a detainee personal property list/receipt. Audits of detainee personal property are on-going rather than scheduled. This
practice has contributed to fewer property discrepancies. Funds are verified by two officers when detainees are received in Booking.
The detainee is provided a receipt for all funds, valuables and other personal property.
An area of strength identified in this review is all detainee personal clothing is laundered prior to placement in storage; this is a huge
task which has positively contributed to the overall cleanliness and organization of the detainee personal storage area. The detainee
personal clothing storage area is very clean, well organized, and secure.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

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DETAINEE GRIEVANCE PROCEDURES
POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOPS) FOR ADDRESSING DETAINEE
GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCUR WITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A
GRIEVANCE WILL BE PROCESSED, INVESTIGATED, AND DECIDED (SUBJECT TO APPEAL) IN ACCORDANCE WITH THE SOPS; A GRIEVANCE
COMMITTEE WILL CONVENE AS PROVIDED IN THE SOPS. STANDARD PROCEDURE WILL INCLUDE PROVIDING THE DETAINEE WITH A WRITTEN
RESPONSE TO ANY FORMAL GRIEVANCE, WHICH WILL INCLUDE THE BASIS FOR THE DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD
PROCEDURES FOR HANDLING EMERGENCY GRIEVANCES. ALL GRIEVANCES WILL RECEIVE SUPERVISORY REVIEW. REPRISAL AGAINST THE
FILER OF A GRIEVANCE WILL NOT BE TOLERATED.
COMPONENTS
Y
N
NA
REMARKS
when preparing a grievance.
grievance is included in policy.
 Illiterate, disabled, or non-English-speaking detainees receive
special assistance when necessary.
Procedures for emergency
Every member of the staff knows how to identify emergency grievances,
grievances are included in local
including the procedures for expediting them.
policy.
There are documented or substantiated cases of staff harassing,
In an interview with the
disciplining, penalizing, or otherwise retaliating against a detainee who
Grievance Officer, there are no
lodged a complaint:
documented cases of staff
harassment against a detainee
 If yes, explain.
who filed a grievance.
The CCA grievance log was
Procedures include maintaining a Detainee Grievance Log.
reviewed. A total of 37
 If not, an alternative acceptable record keeping system is
grievances have been filed so far
maintained.
in 2008. A total of 195 were filed
 "Nuisance complaints" are identified in the records.
in 2007. Medical grievances were
 For quality control purposes, staff document nuisance
also reviewed along with the ICE
complaints received but not filed.
detainee request log.
This verbiage is included in the
Staff is required to forward any grievance that includes officer
local SDCF grievance policy.
misconduct to a higher official or, in a CDF/IGSA facility, to ICE.
ICE detainee request form log
was also reviewed.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Policy and procedures are in place for the grievance program. SDCF CCA staff, Medical staff, and ICE work together to address
grievances and routine detainee request forms. The current operation meets required standards.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

YES

REMARKS
SDCF policy 14-6,
Inmate/Resident Property dated
June 15, 2007 covers guidelines
for issuance and exchange of
clothing.
Current issue of clothing for

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ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
POLICY: ICE REQUIRES THAT ALL FACILITIES HOUSING ICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY
ICE DETAINEE UPON ARRIVAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING, LINENS, AND
TOWELS FOR AS LONG AS THEY REMAIN IN DETENTION.
COMPONENTS
clothing during in-processing. Detainees receive:
 One uniform shirt and one pair of uniform pants, or one
jumpsuit;
 One pair of socks;
 One pair of underwear (Daily change); and
 One pair of facility-issued footwear.
Additional clothing is available for changing weather conditions, or as
seasonally appropriate.
New detainees are issued clean bedding, linens, and towels. They receive
at a minimum:
 One mattress;
 One blanket;
 Two sheets;
 One pillowcase;
 One towel; and
 Additional blankets are issued based on local weather
conditions.
Detainees assigned to special work areas are clothed in accordance with
the requirements of the job.
Detainees are provided clean clothing, linen and towels.
 Socks and undergarments - exchanged daily.
 Outer garments - twice weekly.
 Sheets - weekly.
 Towels - weekly.
 Pillowcases - weekly.
Food service detainee volunteer workers are permitted to exchange outer
garments daily.
Volunteer detainee workers are permitted to exchange outer garments
more frequently.

ACCEPTABLE

DEFICIENT

YES

REMARKS
detainees exceeds some ICE
requirements.

SDCF standard issue meets
requirements.

Detainees are issued five pairs
of socks and undergarments to
meet this standard.
Food service uniforms are
washed daily by the laundry.

AT-RISK

REPEAT FINDING

REMARKS:
Sanitation in the laundry was excellent. All chemicals were secured and accounted for. Detainee volunteer workers are receiving
documented safety training. The issuing of clothing, linen and towels meets appropriate standards. An adequate supply of clothing is
on hand.
b6, b7c
/ June 24-26, 2007
AUDITOR’S SIGNATURE / DATE

MARRIAGE REQUESTS
POLICY: ALL DETAINEE MARRIAGE REQUESTS WILL RECEIVE CASE-BY-CASE CONSIDERATION FROM ICE MANAGEMENT.
COMPONENTS
Y
N
NA
REMARKS
SDCF policy 14-7,
The Field Office considers detainee marriage requests on a case-by-case
Inmate/Resident Marriages
basis.
provides procedures for

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MARRIAGE REQUESTS
POLICY: ALL DETAINEE MARRIAGE REQUESTS WILL RECEIVE CASE-BY-CASE CONSIDERATION FROM ICE MANAGEMENT.
detainees to request
consideration for marriage.
Form 17-7B is provided to ICE
The Field Office Director reviews every marriage request rejected by a
for review of a detainee's
Warden/OIC or IGSA. Rejections are documented.
marriage request.
It is standard practice to require a written request for permission to marry.
The written request includes a signed statement or comparable
documentation from the intended spouse, confirming marital intent.
The Warden/OIC provides a written copy of his/her decision to the
detainee and his/her legal representative.
When permission is denied, the Warden/OIC states the basis for his/her
decision.
The Warden/OIC provides the detainee with a place and time to make
wedding arrangements.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF policy and procedures meet the ICE National Detention Standards on Marriage Requests. The Chaplain coordinates all the
requirements and activities for institutional wedding ceremonies. The detainee is responsible for all fees associated with the ceremony.
/ June 24-26, 2008
b6, b7c
Auditor’s Signature / Date

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NON-MEDICAL EMERGENCY ESCORTED TRIPS
POLICY: THE IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE) MAY PROVIDE DETAINEES WITH STAFF-ESCORTED TRIPS INTO THE
COMMUNITY FOR THE PURPOSE OF VISITING CRITICALLY ILL MEMBERS OF THE DETAINEE’S IMMEDIATE FAMILY, OR FOR ATTENDING FUNERALS.
STANDARD N/A: CHECK THIS BOX IF ALL ICE NON-MEDICAL EMERGENCY ESCORTED TRIPS ARE HANDLED ONLY BY THE ICE
FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE.
COMPONENTS
YES
NO
NA
REMARKS
 Deathbed
The facility recognizes mother, father, brother, sister, spouse, child, stepparent, and foster parent as "immediate family".
The IGSA facility notifies ICE of all detainee requests for non-medical
escorts.
The detainee’s Deportation Officer reviews the file before forwarding a
detainee's request, with recommendation, to the approving official. Each
recommendation addresses the individual's suitability for travel; e.g., the
kind of supervision required.
Each escort includes at least two officers.
Escorting officers report unexpected situations to the originating facility
as a matter of procedure, and the ranking supervisor on duty has the
authority to issue instructions for completion of the trip.
Escorting officers have the discretion to increase or decrease minimum
restraints in accordance with written procedures and classification level
of the detainee.
Escort officers are precluded from accepting gifts/gratuities from a
detainee, or detainee's relative or friend for any reason.
Escort officers ensure that detainees:
 Conduct themselves in a manner that does not bring discredit to the
ICE;
 Do not violate federal, state, or local laws;
 Do not purchase, possess, use, consume, or administer narcotics,
other drugs, or intoxicants;
 Make no unauthorized phone calls; and
 Know they are subject to search, urinalysis, breathalyzer, or
comparable test upon return.
Standard procedure requires the immediate return to the facility of any
detainee who violates trip rules.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
All Non-Medical Emergency Escorted Trips are provided by ICE. ICE has excellent procedures in place to conduct these trips.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

REMARKS
SDCF policy 20-100,
Recreation and Leisure Time

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RECREATION
POLICY: IT IS ICE POLICY TO PROVIDE ACCESS TO RECREATIONAL PROGRAMS AND ACTIVITIES TO ALL ICE DETAINEES, TO THE EXTENT
POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND WELFARE.
Programs provide programs and
activities to ICE detainees.
A recreational specialist (for facilities with more than 350 detainees) tailors
the program activities and offerings to the detainee population.
Regular maintenance keeps recreational facilities and equipment in good
condition.
The recreational specialist or trained equivalent supervises detainee
recreation workers.
The recreational specialist or trainee equivalent oversees recreation
programs for special housing units (SHU) and special-needs detainees.
Dayrooms offer sedentary activities, e.g., board games, cards, television.
Outside activities are restricted to limited-contact sports.
Each detainee has the opportunity to participate in daily recreation.
Detainees have access to recreation activities outside the housing units for
at least one hour daily, 5 days a week.
Staff checks all items for damage and condition when equipment is
returned.
Staff conducts searches of recreation areas before and after use.
All recreation areas under constant staff supervision.

Basketball is the primary
outside activity.
Detainees are provided 2 1/2
hours access to outside
recreation daily.

All areas are supervised by
security staff.

Supervising staff is equipped with radios.
The facility provides detainees in the SHU at least one hour of outdoor
recreation time daily, five times per week.
Detainees in disciplinary/administrative segregation receive a written
explanation when a panel revokes his/her recreation privileges.
Special programs or religious activities are available to detainees.
Volunteers are required to sign a waiver of liability before entering a
The waiver of liability for each
secure portion of the facility where detainees are present.
volunteer is on file.
Visitors, relatives or friends are not allowed to serve as volunteers.
If outdoor recreation is offered, check this box. No further information is required when outdoor recreation is offered.
If the facility has no outside recreation, are detainees considered for
transfer after six months?
 If yes, written procedures ensure timely review of all eligible
detainees.
Case officers make written transfer recommendations about every sixmonth detainee to the OIC.
The OIC documents all detainee-transfer decisions, whether yes or no.
The detainee’s written decision for or against an offered transfer
documented in his/her A-file.
Staff notifies the detainee’s legal representative of his/her decision to
accept/decline a transfer.
If no recreation is available, the ICE Districts routinely review transfer
eligibility for all detainees after 60 days.
The A-file of every detainee who is held more than 60 days without
access to recreation contains either a transfer-waiver signed by the
detainee, or the OIC’s written determination of the detainee’s ineligibility
for transfer.
The detainee’s legal representative is notified of the detainee’s/OIC’s
decision.

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF policy 20-100, Recreation and Leisure Time Activities, meets the ICE National Detention Standard on Recreation. The
Recreation Specialist oversees all recreation activities. Detainees have ample opportunity to recreate outside. Schedules have been
developed to provide equal opportunity for all detainees to participate. Activities are directly supervised by security staff. Outdoor
activities include walking and basketball. Indoor activities include board games, cards, and television.
b6, b7c
/ June 24-26, 2008
Auditor’s Signature / Date

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RELIGIOUS PRACTICES
POLICY: FACILITIES WILL PROVIDE ICE DETAINEES OF ALL FAITHS WITH REASONABLE AND EQUITABLE OPPORTUNITIES TO PARTICIPATE IN
THE PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND
BUDGETARY CONSIDERATIONS.
Programs and policy 20-103,
Chapter 20, Inmate/Detainee
Services and Programs is the
current policy and procedure
which provides detainees with
reasonable opportunities to
practice the faith of their choice.
Space is available for detainees to conduct religious services.
The facility allows detainees to observe the major “holy days” of their
religious faith.
 List any exceptions.
The facility accommodates recognized holy-day observances by:
 Providing special meals, consistent with dietary restrictions;
 Honoring fasting requirements;
 Facilitating religious services; and
 Allowing activity restrictions.
Each detainee is allowed religious items in his/her immediate possession.
A full background investigation
Volunteer’s credentials are checked and verified before allowing
is conducted on each volunteer
participation in detainee programs.
approved to participate in
detainee programs.
Members of faiths not represented by clergy may conduct their own
services within security allowances.
Detainees in the Special Management Unit are allowed to participate in
religious practices unless otherwise documented for the safety and
security of the facility.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF policy 20-101, Chapter 20, Resident Services and Programs and SDCF policy 20-103, Chapter 20, Inmate/Detainee Services
and Programs meet the ICE National Standard on Religious Practices. Detainees are provided many opportunities to engage in
religious services. Designated space is available to conduct religious services. Major holy days are observed. There are many
volunteers to provide various services and programs. Various programs are offered daily. Volunteer's credentials are checked and
verified prior to participation in detainee programs.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

VOLUNTARY WORK PROGRAM
POLICY: IN EVERY FACILITY OFFERING A VOLUNTARY WORK PROGRAM, ICE DETAINEES WILL HAVE THE OPPORTUNITY TO WORK AND EARN
MONEY BY PARTICIPATING. WHILE NOT LEGALLY REQUIRED, ICE AFFORDS DETAINEE WORKERS BASIC OCCUPATIONAL SAFETY AND HEALTH
ADMINISTRATION (OSHA) PROTECTIONS.
CHECK HERE IF ICE DETAINEES ARE NOT AUTHORIZED TO WORK AT THE IGSA FACILITY.
AND MOVE TO NEXT SECTION.

MARK NA ON FORM G-324A, PAGE 3

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Detainee housekeeping meets neatness and cleanliness standards.
Detainees have the opportunity to participate in special details, however,
are never allowed to work outside the secure perimeter.
Written procedures govern selection of detainees for the Voluntary Work
Program.
Where possible, physically and mentally challenged detainees participate
in the program.
The facility complies with work-hour requirements for detainees, not
exceeding:
 Eight hours a day and Forty hours a week.

MARK NA ON FORM G-324A, PAGE 3

REMARKS
SDCF policy 19-100,
Inmate/Detainee Voluntary
Work Program provides proper
procedures.
Housing units are very clean.

Procedures are outlined in
SDCF policy 19-100.

Detainees volunteer for various
work assignments. Work
assignments do not exceed eight
hours per day or 40 hours per
week.

Detainee volunteers generally work according to fixed schedule.
If a detainee is removed from a work detail, staff places the written
justification for the action in the detainee’s detention file.
Staff, in accordance with written procedure, ensures that detainee
volunteers understand their responsibilities as workers before they join
the work program.

Each detainee assigned to a
work detail must review and
sign the inmate/detainee safety
rules and regulations form.

The voluntary work program meets:
 OSHA, NFPA, ACA standards
Medical staff screen and formally certify detainee food service
volunteers.
 Before the assignment begins; and
 As a matter of written procedure
Detainees receive safety equipment/ training sufficient for the
assignment.
Proper procedure is followed when an ICE detainee is injured on the job.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS
SDCF policy 19-100, Inmate/Detainee Voluntary Work Program meets the ICE National Detention Standard on Voluntary Work
Program. ICE detainees have the opportunity to work on various work assignments. Detainees are paid $1.00 per day. Detainees work
according to fixed work schedules. All detainees are medically cleared prior to any work assignment.

b6, b7c

/ June 24-26, 2008

UDITOR S IGNATURE / DATE

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SECTION III. HEALTH SERVICES STANDARDS

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HUNGER STRIKES
POLICY: ALL FACILITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL AND ADMINISTRATIVE MANAGEMENT OF ICE DETAINEES
ENGAGING IN HUNGER STRIKES. BY MONITORING OF THE HEALTH AND WELFARE OF THE INDIVIDUAL DETAINEES, FACILITIES WILL STRIVE TO
SUSTAIN THEIR LIVES.
COMPONENTS
Y
N
NA
REMARKS
A memorandum to all staff from
When a detainee has refused food for 72 hours, it is standard practice for
the Warden dated November 6,
staff to refer him/her to the medical department.
2007, titled Hunger Strike and
CCA policy 13-49, titled
Hunger Strikes address this
component.
This is addressed in Division of
CDFs and IGSAs immediately report a hunger strike to the ICE.
Immigration Health Services
(DIHS) policy 8-14.
This is addressed in the Hunger
The facility has established procedures to ensure staff respond
Strike memo from the Warden
immediately to a hunger strike.
and in CCA policy 13-49
Policy and procedure require that staff isolate a hunger-striking detainee
This is addressed in the Hunger
from other detainees.
Strike Memo from the Warden
and CCA policy 13-49.
 If yes, in an observation room?
Medical personnel are authorized to place a detainee in the Special
This is addressed in CCA policy
Management Unit or a locked hospital room.
13-49.
Hunger strike form DIHS-839
Medical staff records the weight and vital signs of a hunger-striking
addresses baseline and daily
detainee at least once every 24 hours.
recording of vital signs and
weight.
The OIC of the facility obtains a hunger striker’s consent before medical
DIHS policy 8-14 addresses
treatment.
this.
A signed Refusal of Treatment form is required of every detainee who
This is addressed in DIHS
rejects medical evaluation or treatment.
policy 8-14.
During a hunger strike, staff document and provide the hunger-striking
This is addressed in DIHS
detainee three meals a day.
policy 8-14.
Staff maintains the hunger striker’s supply of drinking water/other
Addressed in DIHS policy 8-14
beverages.
During a hunger strike, staff removes all food items from the hunger
striker’s living area.

This is addressed in the Warden
memo and CCA policy 13-49.

Staff is directed to record the hunger striker’s fluid intake and food
consumption; Does staff always use Hunger Strike Monitoring Form I839 or similar IGSA form.

DIHS form 839 is utilized.

The medical staff has written procedures for treating hunger strikers.

This is addressed in DIHS
policy 8-14.
Addressed in DIHS policy 8-14
and documented using Case
Trakker.
All staff receives training in
identifying and reporting hunger
strikes.

Staff documents all treatment attempts, including attempts to persuade
hunger striker of medical risks.
Staff has received training in identification of hunger strikes. Medical
staff receives early training in hunger-strike evaluation and treatment.
Staff remains current in evaluation and treatment techniques.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

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REMARKS:
CCA policy 13-49 and DIHS policy 8-14 are in compliance with the ICE National Detention Standard on Hunger Strikes. Staff is
knowledgeable in the implementation of these policies.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

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ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAINEES.
COMPONENTS
Y
N
NA
REMARKS
Facilities operate a health care facility in compliance with state and local
All licensed staff has current
laws and guidelines.
licenses and verification on file.
Privileges for the physicians
and mid-level providers were
granted by the Clinical Director
who left this facility 6 months
ago. These privileges were
updated today June 25, 2008
and granted by the Acting
Medical Director and the
contract full-time physician.
Medical screening is performed
The facility’s in-processing procedures for arriving detainees include
by a RN or LPN and is thorough
medical screening.
and comprehensive.
All detainees have access to and receive medical care.
The facility has access to a PHS/DIHS Managed Health Care
Coordinator.
The medical staff is large enough to provide, examine, and treat the
Medical staffing consists of an
facility’s detainee population.
acting Clinical Director (who is
a nurse practitioner (LNP), an
acting Health Services
Administrator, an acting
Assistant Health Services
Administrator, a RN compliance
officer, 6 mid-level practitioners
(MLPs), 9 RN's, 19 licensed
vocational nurses (LVN's), 2
nursing assistants, a certified
medical assistant, a dentist, a
dental assistant, a physician, 4
medical records technicians, an
administrative assistant, and a
psychologist. Part-time staff
consists of 1 RN, a psychiatrist,
3 psychologists, a physician,
and a medical record technician.
The facility has sufficient space and equipment to afford detainee privacy
when receiving health care.
The medical facility has its own restricted-access area. The restricted
access area is located within the confines of the secure perimeter.
The medical facility entrance includes a holding/waiting room.
The medical facility’s holding/waiting room is under the direct
supervision of custodial staff.
Detainees in the holding/waiting room have access to a drinking fountain.
Medical records are kept apart from other files. They are:
 Secured in a locked area within the medical unit;
 With physical access restricted to authorized medical staff; and

Although space is limited in the
medical department it is
adequate to provide privacy for
patient encounters.

There are three holding rooms.
All are under supervision of
custodial staff.
The holding rooms all have a
toilet and sink with a drinking
fountain.
Medical records are electronic
using the Case Trakker system,
with access restricted to medical

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ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAINEES.
staff.
 Procedurally, no copies made and placed in detainee files.
Pharmaceuticals are stored in a secure area.
Pharmaceuticals are stored in a
secure pharmacy.
Medical screening includes a Tuberculosis (TB) test.
 Every arriving detainee receives a TB test during the admission
process;
Digital chest x-rays are
performed as part of the intake
 Detainee’s TB-screening does not occur more than one business
screening.
day after his/her arrival at the facility; and
 Detainees not screened are housed separate from the general
population.
All detainees receive a mental-health screening upon arrival. It is
Mental health screenings are
conducted:
performed as part of the initial
 By a health care provider or specially trained officer; and
intake screening by a RN or
LVN.
 Before a detainee’s assignment to a housing unit.
The facility health care provider promptly reviews all I-794s (or
equivalent) to identify detainees needing medical attention.
Review of 30 randomly selected
The health care provider physically examines/assesses arriving detainees
detainee files revealed that all
within 14 days of admission/arrival at the facility.
had physical examinations
performed within 14 days.
A health care provider makes
Detainees in the Special Management Unit have access to health care
medical rounds daily in the
services.
special housing units.
Medical Request Slips are freely
Staff provides detainees with health services (sick call) request slips
available in the housing units.
daily, upon request.
Once completed by the detainee,
 Request slips are available in languages other than English,
they are deposited in a locked
including every language spoken by a sizeable number of the
box marked medical. These are
facility’s detainee population.
picked up daily at 10:00 a.m. by
 Service-request slips are delivered in a timely fashion to the
a health care provider, triaged,
health care provider.
and scheduled to be seen within
48 hours.
The facility has a written plan for the delivery of 24-hour emergency
Medical staff is on duty 24/7
health care when no medical personnel are on duty at the facility, or when
immediate outside medical attention is required.
Both RN's and MLP's are on a
The plan includes an on-call provider.
call schedule that is prominently
posted in the medical
department.
The plan includes a list of telephone numbers for local ambulance and
These numbers are posted in the
hospital services.
medical department.
The plan includes procedures for facility staff to utilize this emergency
health care consistent with security and safety.
Detention staff is trained to respond to health-related emergencies within
All correctional staff is CPR
a 4-minute response time.
trained and trained to respond
within a 4 minute time frame.
This is addressed in CCA policy
13-34.4
Where staff is used to distribute medication, a health care provider
Medication is only distributed
properly trains these officers.
by health care staff.
The medical unit keeps written records of medication that is distributed.
The Form I-819 (or IGSA equivalent) is used to notify the
The special needs form is

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ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAINEES.
Warden/Facility of a detainee that has special medical needs.
utilized.
A signed and dated consent form is obtained from a detainee before
A general consent form is
medical treatment is administered.
signed as part of the intake
processing procedures and is
scanned into the Case Trakker
system, medical records .
Detainees use the I-813 (or IGSA equivalent) to authorize the release of
I-813 is utilized.
confidential medical records to outside sources.
The facility health care provider is given advance notice prior to the
Normally at least 24 hours
release, transfer, or removal of a detainee.
notice is given.
Since medical records are
Detainee's medical records or a copy thereof, are available and
electronic, the detainee in transit
transferred with the detainee.
form USM 553 is utilized
Medical records are placed in a sealed envelope or other container
labeled with the detainee's name and A-number and marked "MEDICAL
CONFIDENTIAL”.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Although the department has limited physical space it is adequate for providing services to the detainee population. Staffing appears
adequate and consists of a dedicated, cohesive, group of professionals who strive to provide the best care possible for the detainee
population. Communication between the medical staff, CCA staff, and ICE staff is excellent and all work together to maintain the
highest level of care for the detainees in their charge.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

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SUICIDE PREVENTION AND INTERVENTION
POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE TRAINED TO RECOGNIZE SUICIDE-RISK INDICATORS. STAFF WILL
HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL
RECEIVE PREVENTIVE SUPERVISION AND TREATMENT.
COMPONENTS
Y
N
NA
REMARKS
All staff receives suicideEvery new staff member receives suicide-prevention training. Suicideprevention training during initial
prevention training occurs during the employee orientation program.
orientation and annually
thereafter. Supervisory and
medical staff receives training
bi-annually.
Training prepares staff to:
 Recognize potentially suicidal behavior;
 Refer potentially suicidal detainees, following facility
procedures; and
 Understand and apply suicide-prevention techniques.
A health-care provider or specially trained officer screens all detainees for
Initial intake screening for
suicide potential as part of the admission process.
suicide potential is performed
 Screening does not occur later than one working day after the
by nurses.
detainee’s arrival.
CCA policy 9-19, titled Suicide
Written procedures cover when and how to refer at-risk detainees to
Prevention/Risk Reduction
medical staff and procedures are followed.
addresses this.
The facility has a designated isolation room for evaluation and treatment.
Two rooms in the intake area
are utilized.
The rooms are completely
The designated isolation room does not contain any structures or smaller
padded and do not contain any
items that could be used in a suicide attempt.
structures or small items.
Medical staff has approved the room for this purpose.
Staff observes and documents the status of a suicide-watch detainee at
Suicide watches are one-on-one
least once every 15 minutes.
direct observation.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
There have not been any suicides at this facility in the past 12 months. Suicide prevention policies and procedures are in compliance
with all ICE standards. Staff is well trained and knowledgeable in suicide prevention/intervention procedures.
/ June 24-26, 2008
b6, b7c
AUDITOR’S SIGNATURE / DATE

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TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH
POLICY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES OF TERMINAL ILLNESS OR
INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES TO ENSURE PROPER NOTIFICATION IS
PROVIDED TO ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY ILL
OR INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILL COVER PROCEDURES TO BE TAKEN IF THE DEATH OF A
DETAINEE OCCURS WHILE IN TRANSIT.
CHECK THIS BOX IF THE FACILITY DOES NOT ACCEPT ICE DETAINEES WHO ARE SEVERELY OR TERMINALLY ILL. INDICATE NA IN
THE APPROPRIATE BOX FOR THIS PORTION OF THE WORKSHEET. ALWAYS COMPLETE ALL REFERENCES TO DETAINEE DEATH AND
RELATED NOTIFICATIONS.
COMPONENTS
Y
N
NA
REMARKS
Detainees who are chronically or terminally ill are transferred to an
appropriate offsite medical facility.

The facility or appropriate ICE office promptly notifies the next of kin of
the detainee’s medical condition, to include:
 The detainee's location; and
 The limitations placed on visiting.
There are guidelines addressing the State Advanced Directive Form for
Implementing Living Wills and Advanced Directives.
 The guidelines include instructions for detainees who wish to
have a living will other than the generic form the DIHS provides
or who wishes to appoint another to make advance decisions for
him or her.

The guidelines provide the detainee the opportunity to have a private
attorney prepare the documents.
There is a policy addressing "Do Not Resuscitate Orders”

Detainees with a "Do Not Resuscitate" order in the medical record
receive maximal therapeutic efforts short of resuscitation?
The facility notifies the DIHS Medical Director and Headquarters’ Legal
Counsel of the name and basic circumstances of any detainee with a "Do
Not Resuscitate" order in the medical record. In the case of IGSAs, this
notification is made through the local ICE representative.
The facility has written procedures to address the issues of organ
donation by detainees.
The facility has written procedures to notify ICE officials, deceased
family members and consulates, when a detainee dies while in Service.
The facility has a policy and procedure to address the death of a detainee
while in transport.
At all ICE locations the detainee’s remains disposed of in accordance
with the provisions detailed in this standard.
In the event that neither family nor consulate claims the remains, the
Field Office schedules an indigent’s burial, consistent with local
procedures.

Chronically or terminally ill
detainees who are beyond the
scope of the facility are
transferred to Alvarado Hospital
in San Diego.
This is addressed in DIHS
policy 2-4, titled Notification of
Next of Kin/Local Authorities.
DIHS policy 2-6, titled
Advanced Directives and 2.6.1,
titled Living Wills and
Advanced Directives provide
guidance. A copy of the
California Advance Care
Directive in English, Spanish,
and Chinese is also included in
the procedure manual.
This is addressed in DIHS
policy 2.6.1.
This is addressed in DIHS
policy 2.6.2, titled Obtaining Do
Not Resuscitate Orders (DNR)
in DIHS Medical Facilities and
in Local Operating Procedure
(LOP) 200, titled Do Not
Resuscitate Orders (DNR).
This is addressed in LOP 200,
section III.
This is addressed in LOP 200,
section II.
This is addressed in DIHS
policy 2.6.4, titled Organ
Donation.
This is addressed in DIHS
policy 2.4.
This is addressed in Post Order
Number 24.
The on-site ICE staff follows the
ICE standards.
Since this is an ICE facility, ICE
standards are followed.

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If the detainee’s is a U.S. military veteran, is the Department of
Veterans Affairs notified?
An original or certified copy of a detainee’s death certificate is placed in
the subject's a-file.
The facility follows established policy and procedures describing when to
contact the local coroner regarding such issues as:
 Performance of an autopsy;
 Who will perform the autopsy;
 Obtaining state approved death certificates; and
 Local transportation of the body.
ICE staff follows established procedures to properly close the case of a
deceased detainee.

ACCEPTABLE

DEFICIENT

This is addressed in CCA policy
13-34.

ICE standards are followed.

AT-RISK

REPEAT FINDING

REMARKS:
Training, policies, procedures, and implementation are in compliance with all ICE standards regarding serious illness, advanced
directives, and death. Since this is an ICE facility, ICE staff and the OIC are on site and they utilize the ICE standard regarding death
of a detainee.
b6, b7c
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

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SECTION IV. SECURITY AND CONTROL

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CONTRABAND
POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF
CONTRABAND DESTRUCTION IS REQUIRED.
COMPONENTS
Y
N
NA
REMARKS
Staff inventory, hold, and report it when necessary to the proper authority
(SDCF) Policy 9-6, titled
for action/possible seizure.
Contraband Control, dated April
11, 2005.
Contraband that is government property is retained as evidence for
potential disciplinary action or criminal prosecution.
Staff returns property not needed as evidence to the proper authority.
Written procedures cover the return of such property.
Altered property is considered
contraband and is destroyed
according to policy.
Not addressed in policy but Sgt.
b6, b7c
Chairman of the
Disciplinary Panel, states that
the Chaplain is contacted in all
cases of contraband religious
items.
One staff and a supervisory
witness are utilized when
destroying contraband. Upon
destruction of contraband a log
book is maintained that
documents destruction. Log
book reviewed and was found in
compliance with policy.

Altered property is destroyed following documentation and using
established procedures.
Before confiscating religious items, the OIC or designated investigator
contacts a religious authority.

Staff follows written procedures when destroying hard contraband that is
illegal.

Hard contraband that is illegal (under criminal statutes) may be retained
and used for official use, e.g. training purposes.
If yes, under specific circumstances and using specified written
procedures. Hard contraband is secured when not in use.

ACCEPTABLE

DEFICIENT

This practice is not used at
SDCF.

AT-RISK

REPEAT FINDING

REMARKS:
The SDCF ensures the proper handling and the disposal of all contraband. Documentation of contraband destruction is completed in a
log book.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

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DETENTION FILES
POLICY: EVERY FACILITY WILL CREATE A DETENTION FILE FOR EVERY ICE DETAINEE BOOKED INTO THE FACILITY, EXCLUDING ONLY
DETAINEES SCHEDULED TO DEPART WITHIN 24 HOURS. THE DETENTION FILE WILL CONTAIN COPIES AND, IN SOME CASES, THE ORIGINAL OF
SPECIFIED DOCUMENTS CONCERNING THE DETAINEE'S STAY IN THE FACILITY: CLASSIFICATION SHEET, MEDICAL QUESTIONNAIRE, PROPERTY
INVENTORY SHEET, DISCIPLINARY DOCUMENTS, ETC.
COMPONENTS
Y
N
NA
REMARKS
A detention file is created for every new arrival whose stay will exceed
A detention file is created as
24 hours.
soon as the detainee is booked.
Every detainee has a detention
file regardless of the time spent
at the facility.
Observed several detention files
The detainee detention file contains either originals or copies of
and the original forms generated
documentation and forms generated during the admissions process.
during the admissions process
were filed.
The detention files are very well
The detainee’s detention file also contains documents generated during
organized and contain housing
the detainee’s custody.
assignments, booking records, I Special requests
203 forms, facility issued
 Any G-589s and/or I-77s closed-out during the detainee’s stay
property forms, detainee
 Disciplinary forms/Segregation forms
personal property forms,
 Grievances, complaints, and the disposition(s) of same
disciplinary forms, grievance
forms, release reports, ICE
information sheets,
classification sheets, disposition
of monies, NCIC, telephone
monitoring forms, discharge
checklist, I-213's, I-216 etc.
The detention files are located and maintained in a secure area. If not, the
The detention files are located in
cabinets are lockable and distribution of the keys is limited to
the Intake department. They are
supervisors.
in secure filing cabinets, locked
in a large staffing area, and
supervised 24-7.
The detention file remains
The detention file remains active during the detainee’s stay. When the
active until the detainees release
detainee is released from the facility, staff adds copies of completed
date. Observed release paper
release documents, the original closed-out receipts for property and
work in the detention file that
valuables, the original I-385 or equivalent, and other documentation.
included closed-out receipts for
property and valuables. I-203
and I-216 forms were also filed.
Observed the detention files
The officer closing the detention file makes a notation that the file is
being marked with release dates
complete and ready to be archived.
and placed in the archives. The
notation was placed on the front
of the file. The files are archived
for three years.
Staff makes copies and sends documents from the file when properly
Approved by the Warden if
requested by supervisory personnel at the receiving facility or office.
requested.
Appropriate staff has access to the detention files, and other departmental
Detention files typically remain
requests are accommodated by making a request for the file. Each file is
in the Intake department. If an
properly logged out and in by a representative of the responsible
approved supervisory staff
department.
member wants to check out the
file, they must complete a signout sheet that includes the
detainee's name, date checked
out, staff member’s name, title,

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The Intake Department staff does an excellent job in processing a tremendous amount of inmates/detainees through the Intake area
every day. They meet all components of the ICE National Detention Standard on Detention Files. The staff member responsible for file
accountability is to be commended. Specifically, she goes above and beyond the standard by conducting a continual perpetual audit of
all detention files.
/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE
b6, b7c

DISCIPLINARY POLICY
POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN
COMPLIANCE WITH FACILITY RULES AND REGULATIONS.
COMPONENTS
Y
N
NA
REMARKS
The facility has a written disciplinary system using progressive levels of
SDCF Policy 15-100, titled:
reviews and appeals.
Detainee Discipline.
The facility rules state that disciplinary action shall not be capricious or
retaliatory.
Written rules prohibit staff from imposing or permitting the following
SDCF Policy 14-4, titled: Legal
sanctions:
Rights of Inmates/Residents,

Page 47 of 80

DISCIPLINARY POLICY
POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN
COMPLIANCE WITH FACILITY RULES AND REGULATIONS.
COMPONENTS
Y
N
NA
REMARKS
dated: December 1, 2002.
 corporal punishment
 deviations from normal food service
 clothing deprivation
 bedding deprivation
 denial of personal hygiene items
 loss of correspondence privileges
 deprivation of physical exercise
Defined in the Inmate
The rules of conduct, sanctions, and procedures for violations are defined
Handbook and posted on Unit
in writing and communicated to all detainees verbally and in writing.
Bulletin Boards. Available in
both English and Spanish.
The following items are conspicuously posted in Spanish and English,
The items are included in the
and other dominate languages used in the facility:
SDCF Inmate/Detainee
 Rights and Responsibilities
Admission and Orientation
 Prohibited Acts
Handbook, dated: May, 2008. It
was also posted on unit bulletin
 Disciplinary Severity Scale
boards.
 Sanctions
When minor rule violations or prohibited acts occur, informal resolutions
Informal resolutions of rule
are encouraged.
violations is encouraged and
practiced at SDCF.
Incident reports and Notice of Charges are promptly forwarded to the
designated supervisor.
Incident reports are investigated within 24 hours of the incident. The
Unit Disciplinary Committee (UDC) or equivalent does not convene
before an investigation ends.
An intermediate disciplinary process is used to adjudicate minor
infractions.
A disciplinary panel (or equivalent in IGSAs) adjudicates infractions.
The panel:
 Conducts hearings on all charges and allegations referred by the
UDC;
 Considers written reports, statements, physical evidence, and
oral testimony;
 Hears pleadings by detainees and staff representatives;
 Bases its findings on the preponderance of evidence; and
 Imposes only authorized sanctions
A staff representative is available if requested for a detainee facing a
disciplinary hearing.

The facility permits hearing postponements or continuances when
conditions warrant such a continuance. Reasons are documented.
The duration of punishment set by the OIC, as recommended by the
disciplinary panel, does not exceed established sanctions. The maximum
time in disciplinary segregation is limited to 60 days for a single offense.

Minor transgressions will be
settled informally, by mutual
consent, whenever possible.

Discipline Panel adjudicates
disciplinary cases in compliance
with this standard.

The inmate/detainee is allowed
to have a staff representative to
assist him/her. The
representative is allowed ample
time to prepare their case.
Postponements or continuances
are allowed and reasoning for
delays is quite liberal.
The Warden of SDCF must
approve placement in
Disciplinary for longer than 30
days.

Written procedures govern the handling of confidential-informant
information. Standards include criteria for recognizing "substantial

Page 48 of 80

DISCIPLINARY POLICY
POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN
COMPLIANCE WITH FACILITY RULES AND REGULATIONS.
COMPONENTS
Y
N
NA
REMARKS
evidence"
All forms relevant to the incident, investigation, committee/panel reports,
etc., are completed and distributed as required.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The SDCF imposes discipline on inmate/detainees whose behavior threatens the security of the facility by failing to comply with
facility rules and regulations.
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE
b6, b7c

Page 49 of 80

EMERGENCY (CONTINGENCY) PLANS
POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH A PREDETERMINED STANDARDIZED PLAN TO
MINIMIZE THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFS ENTER INTO
AGREEMENT, VIA MEMORANDUM OF UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF
EMERGENCY.
COMPONENTS
Y
N
NA
REMARKS
dated: December 1, 2002.
 Corporal punishment
 Personal injury
 Disease
 Property damage
 Harassment from other detainees
Staff is trained to identify signs of detainee unrest.
 What type of training and how often?
Staff effectively disseminates information on facility climate, detainee
attitudes, and moods to the Officer In Charge (OIC)
The Chief of Security is
There is a designated person or persons responsible for emergency plans
charged with the responsibility
and their implementation. Sufficient time is allotted to the person or group
for emergency plans and their
for development and implementation of the plans.
implementation.
The plans address the following issues:
 Confidentiality
 Accountability (copies and storage locations)
 Annual review procedures and schedule
 Revisions
Contingency plans include a comprehensive general section with
procedures applicable to most emergency situations.
SDCF has had a Memorandum
The facility has cooperative contingency plans with applicable:
of Understanding with the U.S.
 Local law enforcement agencies
Border Patrol since September
 State agencies
22, 2005. For the last several
 Federal agencies
years the staff at SDCF have
been working with the county
to agree to an MOU but failed
in their efforts. On May 25,
2008, the county has agreed to
enter into an agreement.
All staff receives copies of Hostage Situation Management policy and
procedures.
SDCF are trained at initial
Staff is trained to disregard instructions from hostages, regardless of rank.
training and at annual training
Within 24 hours after release, hostages are screened for medical and
in regards to the hostage policy.
psychological effects.
Emergency plans include emergency medical treatment for staff and
detainees during and after an incident.
SDCF maintains a 12 - 14 day
Food service maintains at least 3 days' worth of emergency meals for staff
supply of Food Service food
and detainees.
items.
Written plans identify locations of shut-off valves and switches for all
Water, electrical, and gas shututilities (water, gas, electric).
off are all identified in the plan.
Written procedures cover:
 Work/Food Strike
 Disturbances
All areas are covered in SDCF
 Escapes
emergency plans.
 Bomb Threats
 Adverse Weather
 Internal Searches

Page 50 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Staff at SDCF will respond to emergencies with a predetermined plan that will minimize the chance of property damage and the
protection of staff and inmate/detainee. A Memorandum of Understanding will be forth coming from the San Diego County after a
supreme effort by the staff at SDCF.
b6, b7c
June 24 - 26, 2008
Auditor’s Signature / Date

Page 51 of 80

Vents, return vents, and air conditioning ducts are not blocked or
obstructed in cells or anywhere in the facility.
Living units are maintained at appropriate temperatures in accordance
with industry standards. (68 to 74 degrees in the winter and 72 to 78
degrees in the summer.)
Shower and sink water temperatures do not exceed the industry standard
of 120 degrees.
All toxic and caustic materials are stored in their original containers in a
secure area.
Excess flammables, combustibles, and toxic liquids are disposed of
properly and in accordance with MSDSs.

All inventories checked in
storage areas, maintenance
shops, and food service were
correct.
Master MSDS files are located
in safety, medical, and the
briefing room. The files list
storage areas and include a plant
diagram.
There is a hazardous chemical
spill plan.
MSDS's are available in units
and work areas.
Bulk chemicals are secured.
Sanitation chemicals are diluted
before use and issued under
supervision.
Flammable liquids cabinets
were in use in maintenance and
medical services.
No electrical violations were
noted during the course of the
review.
Environmental evaluations
regarding noise, lighting and
ventilation were completed in
November, 2007. Acceptable
standards are being met.
No problems were seen with
blocked vents.
No complaints were heard from
detainees.
Temperatures are checked by
maintenance.
No improper labeling was noted.
All spray bottles were properly
labeled. Toxic and caustic
materials were properly stored.
The facility does not generate or
store hazardous waste.
Infectious waste is picked up
weekly by a licensed hauler.
MSDS's are on site for all
chemicals in the event of a spill

Page 52 of 80

ENVIRONMENTAL HEALTH AND SAFETY
POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM.
THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
or exposure.
Staff directly supervise and account for products with methyl alcohol.
There was no methyl alcohol
Staff receives a list of products containing diluted methyl alcohol, e.g.,
noted during the course of the
shoe dye. All such products are clearly labeled. "Accountability"
review.
includes issuing such products to detainees in the smallest workable
quantities.
Training on hazardous materials
Every employee and detainee using flammable, toxic, or caustic materials
is provided to new employees
receives advance training in their use, storage, and disposal.
and on an annual basis.
The facility complies with the most current edition of applicable codes,
The facility was inspected by
standards, and regulations of the National Fire Protection Association and
the San Diego Rural Fire
the Occupational Safety and Health Administration (OSHA).
Protection District Fire Marshal
on October 22, 2007. There
were no noted fire safety
violations. The San Diego
County Environmental Health
Department inspects the Food
Service Department quarterly
and the entire facility on an
annual basis. A new fire station
has opened less than 1/4 of a
mile from the facility. The new
EMS/fire station was visited.
A technically qualified officer conducts the fire and safety inspections.
The Safety Office (or officer) maintains files of inspection reports.
Weekly and monthly inspection
files were reviewed.
The plan was reviewed and
The facility has an approved fire prevention, control, and evacuation
approved by the State Fire
plan.
Marshal.
The plan requires:
Monthly fire inspections are
 Monthly fire inspections;
being conducted as required.
 Fire protection equipment strategically located throughout the
Fire extinguishers are located
facility;
throughout the facility. All
extinguishers are being
 Public posting of emergency plans with accessible
inspected on a monthly and
building/room floor plans;
annual basis as required. All
 Exit signs and directional arrows; and
exit diagrams contain required
 An area-specific exit diagram conspicuously posted in the
information.
diagrammed area.
Fire drills are conducted and documented monthly.
Fire drills are conducted
monthly. Drills are
comprehensive and normally
involve evacuation of detainees
and issuance of emergency keys.
Information on barber
A sanitation program covers barbering operations.
operations is noted in unit plans
and the Detainee Handbook.
Clippers are stored in each pod.
The barber shop has the facilities and equipment necessary to meet
Several clipper units were
sanitation requirements.
inspected and all found to be
clean.

Page 53 of 80

ENVIRONMENTAL HEALTH AND SAFETY
POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM.
THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
Each pod has a room which is
The sanitation standards are conspicuously posted in the barbershop.
used for haircuts. A summary
of the sanitation standards are
posted.
Written procedures regulate the handling and disposal of used needles
and other sharp objects.
All items representing potential safety or security risks are inventoried
and a designated individual checks this inventory weekly.
Standard cleaning practices include:
SDCF policy 12-100, Daily
 Using specified equipment; cleansers; disinfectants and
Housekeeping Plan dated
detergents.
February 17, 2004 establishes
cleaning procedures and
 An established schedule of cleaning and follow-up inspections.
schedules.

Sanitation throughout San Diego
The facility follows standard cleaning procedures.
Correctional Facility was
excellent.
Spill kit supplies are located in
Spill kits are readily available.
emergency cabinets throughout
the facility.
Infectious waste is picked up
A licensed medical waste contractor disposes of infectious/bio-hazardous
monthly by Enserv Company.
waste.
Completed manifests were
reviewed.
Staff receive training to prevent
Staff is trained to prevent contact with blood and other body fluids and
blood borne exposures upon hire
written procedures are followed.
and annually thereafter.
Facility refuse is picked up
Do the methods for handling/disposing of refuse meet all regulatory
weekly by Waste Management.
requirements?
This company also picks up
cardboard.
A licensed/Certified/Trained pest-control professional inspects for
rodents, insects, and vermin.
Monthly pest control services
 At least monthly.
are provided by Ecolab.
 The pest-control program includes preventative spraying for
indigenous insects.
Water is supplied by the Otay
Drinking water and wastewater is routinely tested according to a fixed
Water District. Annual reports
schedule.
of the water supply are
provided.
Emergency power generators are tested at least every two weeks.
The emergency power
generators for the facility are
 Other emergency systems and equipment receive testing at least
located at the adjacent George
quarterly.
Bailey County Jail. This facility
 Testing is followed-up with timely corrective actions (repairs
has three 750 KW Caterpillar
and replacements).
generators which serves all
surrounding correctional
facilities. The county owns and
operates the generators. They
currently test the generators
only once a month. This does

Page 54 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The facility is protected by an automatic sprinkler system, fire alarms, smoke and heat detectors, manual pull stations and monitored
by cameras. An annual inspection of the facility is conducted by the State Fire Marshal. Fire alarms do not annunciate to the local fire
department so procedures are in place for immediate notification via 911. A new fire station, which provides emergency services to
SDCF, has recently been opened a few minutes from the facility. Chemical control was outstanding. Material Safety Data Sheet’s are
in place, proper labeling and accountability of hazardous materials were all in compliance.
/ June 24-26, 2008
b6, b7c
AUDITOR’S SIGNATURE / DATE

Page 55 of 80

HOLD ROOMS IN DETENTION FACILITIES
POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER, EOIR HEARINGS,
MEDICAL TREATMENT, INTRA-FACILITY MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY.
COMPONENTS
Y
N
NA
REMARKS
rooms counting the 2 safety
cells can accommodate 106
inmate/detainees.
Bunks, cots, beds, or other related make-shift sleeping apparatus are
precluded from use inside hold rooms.
The walls and ceilings of the hold rooms are tamper and escape proof.
Checks of 25 commitments
Individuals are not held in hold rooms for more than 12 hours.
indicate no one in the holding
rooms longer than 7 hours.
Male and female
Male and females are segregated from each other.
inmates/detainees are segregated
from each other.
Detainees under the age of 18 are not held with adult detainees.
Inmate/detainees younger than
18 are not housed at SDCF.
Detainees are provided with basic personal hygiene items such as water,
soap, toilet paper, cups for water, feminine hygiene items, diapers and
wipes.
In older facilities, officers are within visual or audible range to allow
All holding rooms at SDCF
detainees access to toilet facilities on a regular basis.
have toilet facilities.
All detainees are given a pat down search for weapons or contraband
Observed the processing in of
before being placed in the room.
several inmates/detainees and all
were given a pat search and
required to go through a metal
detector.
Officers closely supervise the detention hold rooms using direct
Logs were reviewed and found
supervision (Irregular visual monitoring.).
to be in full compliance with
 Hold rooms are irregularly monitored every 15 minutes.
these standards.
 Unusual behavior or complaints are noted.
When the last detainee has been removed from the hold room, it is given
Observed this process and
a thorough inspection.
SDCF is in full compliance.
Evacuation plans are posted and
There is a written evacuation plan that includes a designated officer to
the Supervisory Officer is
remove detainees from hold rooms in case of fire and/or building
designated to implement the
evacuation.
plan.
The medical department at
An appropriate emergency service is called immediately upon a
SDCF is staffed all three shifts
determination that a medical emergency may exist.
and is utilized if a medical
question presents itself.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
Holding rooms at SDCF are utilized for temporary detention of inmates/detainees waiting processing either in or out of the facility.
The Receiving and Discharge area at SDFC has two separate areas for processing. One side is for inmates/detainees coming into the
facility and one side is for inmates/detainees being processed out of the facility. In addition, the facility Count Clerk works out of the
Receiving and Discharge area.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 56 of 80

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF
ALL KEYS AND LOCKS.
COMPONENTS
Y
N
NA
REMARKS
The security officer[s], or equivalent in IGSAs, has attended an approved
The Security Officer has
locksmith training program.
attended Southern Steel and
Folger Adams training.
Certificate of completion was
reviewed.
The security officer, or equivalent in IGSAs, has responsibly for all
administrative duties and responsibilities relating to keys, locks etc.
The security officer, or equivalent in IGSAs, provides training to
The Chief of Security and the

Page 57 of 80

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF
ALL KEYS AND LOCKS.
COMPONENTS
Y
N
NA
REMARKS
employees in key control.
Security Officer provides
training to all employees at
initial training and at annual
training.
The security officer, or equivalent in IGSAs, maintains inventories of all
SDCF policy 9-3, titled: Key
keys, locks and locking devices.
Control, dated: July 14, 2008.
The security officer follows a preventive maintenance program and
maintains all preventive maintenance documentation.
Facility policies and procedures address the issue of compromised keys
and locks.
Procedures are in place that
The security officer, or equivalent in IGSAs, develops policy and
ensures the integrity of safe
procedures to ensure safe combinations integrity.
combinations but not addressed
in the Key Control policy.
Only dead bolt or dead lock functions are used in detainee accessible
areas.
Only authorized locks (as specified in the Detention Standard) are used in
detainee accessible areas.
Grand master keying systems are prohibited.
Prohibited by policy.
Keys and locks that are worn or
All worn or discarded keys and locks are cut up and properly disposed of.
discarded are properly disposed
of and documented.
Padlocks and/or chains are prohibited from use on cell doors.
The entrance/exit door locks to detainee living quarters, or areas with an
occupant load of 50 or more people, conform to:
 Occupational Safety and Environmental Health Manual, Ch. 3;
 National Fire Protection Association Life Safety Code 101.
The operational keyboard is sufficient to accommodate all the facility key
Located in the SDCF central
rings, including keys in use, and is located in a secure area.
control center.
Procedures are in place to ensure that key rings are:
Key rings are identifiable, the
 Identifiable;
number of keys on the ring is
cited, and keys cannot be
 The numbers of keys are cited; and
removed.
 Keys cannot be removed.
Emergency keys are available for all areas of the facility.
Emergency keys are available.
Keys are counted in the central
The facilities use a key accountability system.
control room at the start of each
shift.
Authorization is necessary to issue any restricted key.
SDCF has 17 gun lockers at the
Individual gun lockers are provided.
rear gate and 60 gun lockers at
 They are located in an area that permits constant officer
the front entrance. All are
observation.
monitored by camera and
 In an area that does not allow detainee or public access.
detainees/inmates or the public
does not have access.
All keys are counted three times
The facility has a key accountability policy and procedures to ensure key
a day by the central control
accountability. The keys are physically counted daily.
center and documented.
All staff members are trained and held responsible for adhering to proper
Clearly spelled out in policy and
procedures for the handling of keys.
reinforced at annual training.

Page 58 of 80

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF
ALL KEYS AND LOCKS.
COMPONENTS
Y
N
NA
REMARKS
 Issued keys are returned immediately in the event an employee
inadvertently carries a key ring home.
 When a key or key ring is lost, misplaced, or not accounted for,
the shift supervisor is immediately notified.
 Detainees are not permitted to handle keys assigned to staff.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF maintains an efficient system for the use, accountability, and maintenance for keys and locks. Documentation for key and lock
control is excellent.
b6, b7c
/ June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 59 of 80

POPULATION COUNTS
POLICY: ALL DETENTION FACILITIES SHALL ENSURE AROUND-THE-CLOCK ACCOUNTABILITY FOR ALL DETAINEES. THIS REQUIRES THAT THEY
CONDUCT AT LEAST ONE FORMAL COUNT OF THE DETAINEE POPULATION PER SHIFT, WITH ADDITIONAL FORMAL AND INFORMAL COUNTS
CONDUCTED AS NECESSARY.
Certain operations cease during formal counts.
All movement ceases for the duration of a formal count.
Formal counts in all units take place simultaneously.
All units and out-counts are
completed simultaneously.
Detainee participation in counts is prohibited.
Inmates/detainees are never
allowed to participate in a count.
A face-to-photo count follows each unsuccessful recount.
Officers count human flesh with
Officers positively identify each detainee before counting him/her as
the exception of the 10 PM
present.
count which is a stand-up
picture card count.
Written procedures cover informal and emergency counts.
 They are followed during informal counts and emergencies.
The Count Clerk maintains the
The control officer (or other designated position) maintains an out official count at SDCF. This
count record of all detainees temporarily leaving the facility.
person is located in the office
area of Receiving and
Discharge.
This training is documented in each officer’s training folder.

ACCEPTABLE

DEFICIENT

Documentation verified.

AT-RISK

REPEAT FINDING

REMARKS:
SDCF ensures around the clock accountability for inmates/detainees. They count seven days at day at 0730, 11:30, 1530, 2000, 2300,
0200, and 0400 with additional counts for informal or emergency situations.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 60 of 80

POST ORDERS
POLICY: ICE PROVIDES OFFICERS ALL NECESSARY GUIDANCE FOR CARRYING OUT THEIR DUTIES. THIS GUIDANCE INCLUDES THE POST
ORDERS ESTABLISHED FOR EVERY POST, WHICH ARE REVIEWED AT LEAST ANNUALLY, AND GIVEN TO EACH OFFICER UPON ASSIGNMENT TO
THAT POST.
COMPONENTS
Y
N
NA
REMARKS
current with revisions that take place between reviews.
person designated by policy.
A complete set of Post Orders
The IGSA maintains a complete set (central file) of post orders.
are maintained at SDCF by the
following: Warden, Assistant
Warden, Chief of Security,
Compliance Coordinator, Shift
Supervisor and Master Control.
The central file is accessible to all staff.
The OIC or Contract / IGSA equivalent initiates/authorizes all post-order
changes.
The OIC or Contract / IGSA equivalent has signed and dated the last
page of every section.
A review/updating/reissuing of post orders occurs regularly and at a
Chief of Security reviews and
minimum, annually.
updates Post Orders.
All Post Orders and log books
Procedures keep post orders and logbooks secure from detainees at all
are secured from
times.
inmate/detainees at all times.
Every armed-post officer qualifies with the post weapon(s) before
Documentation is maintained in
assuming post duty.
the Training Office.
Armed-post post orders provide instructions for escape attempts.
The post orders for housing units track the event schedule.
Housing-unit post officers record all detainee activity in a log. The post
order includes instructions on maintaining the logbook.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDFC has post orders on all posts that give guidance to the officer as to how he/she should accomplish their mission. The post orders
are reviewed annually and updated as the need surfaces. The officers are required to sign the post orders each day and of the ten posts
I reviewed all were signed correctly.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 61 of 80

SECURITY INSPECTIONS
POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE
RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS.
COMPONENTS
YES
NO
NA
REMARKS
 Frequency of inspections;
 Guidelines for checking security features; and
 Procedures for reporting weak spots, inconsistencies, and other
areas needing improvement
Every officer is required to conduct a security check of his/her assigned
Documented on SDCF form 9area. The results are documented.
7A.
Documentation of security inspections is kept on file.
Maintained in the Chief of
Security complex.
Procedures ensure that recurring problems and a failure to take corrective
action are reported to the appropriate manager.
The front-entrance officer checks the ID of everyone entering or exiting
The Front Entrance Officer
the facility.
checks your identification and
issues a visitor badge. In
addition, your picture is taken
and maintained on file.
All visits are officially recorded in a visitor logbook or electronically
All official visitors are required
recorded.
to sign in and out of the facility.
The facility has a secure visitor pass system.
Only senior officers are
Every Control Center officer receives specialized training.
assigned to the Control Center
and are selected by the Chief of
Security.
Central Control Center is staffed
The Control Center is staffed around the clock.
24 hours a day by senior
officers.
Policy restricts staff access to the Control Center.
Detainees are restricted from access to the Control Center.
Communications are centralized in the Control Center.
The rear gate officer monitors
Officers monitor all vehicular traffic entering and leaving the facility.
all traffic in and out of the
facility. All traffic is
documented in a log book.
The facility maintains a log of all incoming and departing vehicles to
sensitive areas of the facility. Each entry contains:
 The driver's name;
 Company represented;
 Vehicle contents;
Documentation is very good.
 Delivery date and time;
 Date and time out;
 Vehicle license number; and
 Name of employee responsible for the vehicle during the visit
Officers thoroughly search each vehicle entering and leaving the facility.
The facility has a written policy and procedures to prevent the
introduction of contraband into the facility or any of its components.
Tools are inventoried entering
Tools being taken into the secure area of the facility are inventoried
and exiting the facility.
before entering and prior to departure.
Documentation maintained in
the Chief of Security complex.
The SMU entrance has a sally port.
Written procedures govern searches of detainee housing units and
personal areas.

Page 62 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF utilizes the more experienced officers in high risk areas. These officers have a thorough knowledge of the physical plant, know
all the staff, and have up to date knowledge of the operational procedures of each department.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 63 of 80

SPECIAL MANAGEMENT UNIT (SMU)
ADMINISTRATIVE SEGREGATION
POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION.
THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED
FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT
[DISCIPLINARY SEGREGATION]” STANDARD).
COMPONENTS
Y
N
NA
REMARKS
The Administrative Segregation unit provides non-punitive protection
from the general population and individuals undergoing disciplinary
SDCF Policy 10-100, titled:
segregation.
Segregation Management,
dated: February 28, 2007.
 Detainees are placed in the SMU (administrative) in
accordance with written criteria.
In exigent circumstances, staff may place a detainee in the SMU
(administrative) before a written order has been approved.
 A copy of the order given to the detainee within 24 hours.
The OIC (or equivalent) regularly reviews the status of detainees in
Inmates/detainees placed in
administrative detention.
Administrative Segregation are
given a formal review at 72
 A supervisory officer conducts a review within 72 hours of the
hours.
detainee’s placement in the SMU (administrative).
A supervisory officer conducts another review after the detainee has
spent seven days in administrative segregation, and:
Several inmate/detainee file
 Every week thereafter for the first month; and
folders were checked and
 Every 30 days after the first month.
documentation was verified.
 Does each review include an interview with the detainee?
 Is a written record made of the decision and the justification?
The detainee is given a copy of the decision and justification for each
Several inmate/detainee file
review.
folders were checked and
 The detainee is given an opportunity to appeal the reviewer's
documentation was verified.
decision to someone else in the facility.
The OIC (or equivalent) routinely notifies the Field Office Director (or
staff officer in charge of IGSAs) any time a detainee's stay in
The ICE office at SDCF
administrative detention exceeds 30 days.
maintains this documentation.
Documentation was reviewed
 Upon notification that the detainee's administrative segregation
and verified.
has exceeded 60 days, the FD forwards written notice to HQ
Field Operations Branch Chief for DRO.
The OIC or equivalent) reviews the case of every detainee who objects
to administrative segregation after 30 days in the SMU.
 A written record is made of the decision and the justification.
 The detainee receives a copy of this record.
The detainee is given the right to appeal to the OIC (or equivalent) the
The inmate signs for a copy
conclusions and recommendations of any review conducted after the
explaining his appeal rights and
detainee have remained in administrative segregation for seven
procedure.
consecutive days.
Administratively segregated detainees enjoy the same general privileges
On a limited basis.
as detainees in the general population.
The SMU is:
 Well ventilated;
SDCF is in full compliance with
 Adequately lighted;
these items.
 Appropriately heated; and
 Maintained in a sanitary condition.
All cells are equipped with beds.
All beds are securely fastened.
 Every bed is securely fastened to the floor or wall.
The number of detainees in any cell does not exceed the occupancy
limit.
 When occupancy exceeds recommended capacity, do basic

Page 64 of 80

SPECIAL MANAGEMENT UNIT (SMU)
ADMINISTRATIVE SEGREGATION
POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION.
THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED
FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT
[DISCIPLINARY SEGREGATION]” STANDARD).
COMPONENTS
Y
N
NA
REMARKS
living standards decline?
 Do criteria for objectively assessing living standards exist?
 If yes, are the criteria included in the written procedures?
The segregated detainees have the same opportunities to
Laundry exchange is the same
exchange/launder clothing, bedding, and linen as detainees in the
as general population.
general population.
Detainees receive three nutritious meals per day, from the general
population’s menu of the day.
Food is not used as a
 Do detainees eat only with disposable utensils?
punishment at SDCF.
 Is food ever used as punishment?
Each detainee maintains a normal level of personal hygiene in the SMU.
Inmates/detainees are allowed to
 The detainees have the opportunity to shower and shave at
shower and shave three times a
least three times a week.
week and documentation was
reviewed.
 If not, explain.
The detainees are provided:
 Barbering services;
 Recreation privileges in accordance with the “Detainee
Recreation" standard;
 Non-legal reading material;
 Religious material;
 The same correspondence privileges as detainees in the general
population;
 Telephone access similar to that of the general population; and
 Personal legal material.
A health care professional visits every detainee at least three times a
Visits are documented on the
week.
Special Housing Record (SHR)
 The shift supervisor visits each detainee daily.
for each inmate/detainee.
 Weekends and holidays.
Procedures comply with the “Visitation" standard.
May have one hour non-contact
visit on Saturday, Sunday, and
 The detainee retains visiting privileges; and
Holidays.
 The visiting room is available during normal visiting hours.
Full time Chaplain visits the unit
Visits from clergy are allowed.
at least three times a week.
Offers communion one time a
month.
Detainees have the same law-library access as the general population.
Legal materials are brought to
 Are they required to use the law library Separately, or
the inmate/detainee after request
As a group?
is made.
 Are legal materials brought to them?
Recorded on the Segregation
The SMU maintains a permanent log of detainee-related activity, e.g.,
Housing Record that is initiated
meals served, recreation, visitors etc.
every week.
SPC procedures include completing the SMU Housing Record (I-888)
immediately upon a detainee's placement in the SMU.
 Staff completes the form at the end of each shift.
 CDFs and IGSA facilities use Form I-888 (or local equivalent).
Staff record whether the detainee ate, showered, exercised, and took any
Documented on the SHR for
applicable medication during every shift.
each shift.

Page 65 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF has a Special Management Unit which houses both Administrative Segregation and Disciplinary Segregation inmates/detainees.
Administrative Segregation is a status assigned to inmates/detainees pending investigation, protection, disciplinary hearings or they are
a threat to the security of the institution. The unit isolates certain inmates/detainees from the rest of the population.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 66 of 80

SPECIAL MANAGEMENT UNIT
DISCIPLINARY SEGREGATION
POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL
POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE
OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS.
COMPONENTS
Y
N
NA
REMARKS
SDCF Policy 15-100, titled:
Officers placing detainees in disciplinary segregation follow written
Detainee Discipline (NDS
procedures.
Discipline Policy)
The discipline panel must have
The sanctions for violations committed during one incident are limited
the Warden's approval to
to 60 days.
sanction more than 30 days.
A completed Disciplinary Segregation Order accompanies the detainee
into the SMU.
 The detainee receives a copy of the order within 24 hours of
placement in disciplinary segregation.
Standard procedures include reviewing the cases of individual detainees
housed in disciplinary detention at set intervals.
Documentation verified.
 After each formal review, the detainee receives a written copy of
the decision and supporting reasons.
The conditions of confinement in the SMU are proportional to the
amount of control necessary to protect detainees and staff.
Basically the same privileges
Detainees in disciplinary segregation have fewer privileges than those
but on a limited basis compared
housed in administrative segregation.
to general population.
Living conditions in disciplinary SMUs remain the same regardless of
behavior.
 If no, does staff prepare written documentation for this action?
 Does the OIC sign to indicate approval.
All inmates/detainees are treated
Every detainee in disciplinary segregation receives the same humane
the same in Disciplinary
treatment, regardless of offense.
Segregation.
The quarters used for segregation are:
 Well-ventilated.
 Adequately lighted.
 Appropriately heated.
 Maintained in a sanitary condition.
All cells are equipped with beds that are securely fastened to the floor or
wall of the cell.
The number of detainees confined to each cell or room is limited to the
number for which the space was designate.
 Does the OIC approve excess occupancy on a temporary
basis?
When a detainee is segregated without clothing, mattress, blanket, or
pillow (in a dry cell setting), a justification is made and the decision is
reviewed each shift. Items are returned as soon as it is safe.
Detainees in the SMU have the same opportunities to exchange
clothing, bedding, etc., as other detainees.
Detainees in the SMU receive three nutritious meals per day, selected
from the Food Service's menu of the day.
 Food is not used as punishment.
Detainees are allowed to maintain a normal level of personal hygiene,
including the opportunity to shower and shave at least three times/week.
Detainees receive, unless documented as a threat to security:

All cells are two man cells. No
record of excess occupancy on a
temporary basis.
Inmates/detainees are not placed
in a dry cell setting unless
ordered by medical for medical
reasons.

Documented on the Segregation
Housing Record (SHR).

Page 67 of 80

SPECIAL MANAGEMENT UNIT
DISCIPLINARY SEGREGATION
POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL
POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE
OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS.
COMPONENTS
Y
N
NA
REMARKS
 Barbering services;
 Recreation privileges;
 Other-than-legal reading material;
 Religious material;
 The same correspondence privileges as other detainees; and
 Personal legal material.
When phone access is limited by number or type of calls, the following
areas are exempt:
One 15 minute personal call per
 Calls about the detainee's immigration case or other legal
month and legal calls or
matters;
emergency calls are approved
 Calls to consular/embassy officials; and
on a case-by-case basis.
 Calls during family emergencies (as determined by the
OIC/Warden).
A health care professional visits every detainee in disciplinary
segregation every week day.
Documented on the SHR.
 The shift supervisor visits each segregated detainee daily
 Weekends and holidays.
SMU detainees are allowed visitors, in accordance with the "Visitation"
standard.
SMU detainees receive legal visits, as provided in the "Visitation”
standard.
 Legal service providers are notified of security concerns
arising before a visit.
Visits from clergy are allowed.
The Chaplain visits the unit
 The clergy member is given the option of visiting/not visiting
three times a week and provides
the segregated detainee.
communion one time a month to
 Violent/uncooperative detainees are denied access to religious
all who wish to partake.
services when safety and security would otherwise be affected.
SMU detainees have law library access.
 Violent/uncooperative detainees retain access to the law
library unless adjudicated a security threat in writing.
Legal materials are brought to
the inmate/detainee as he/she
 Legal material brought to individuals in the SMU on a caserequests.
by-case basis.
 Staff documents every incident of denied access to the law
library.
All detainee-related activities are documented, e.g. meals served,
Documented on the SHR.
recreation activities, visitors, etc.
The SPC's, the Special Management Housing Unit Record (I-888or
equivalent), is prepared as soon as the detainee is placed in the SMU.
 All I-888s are filled out by the end of each shift.
 The CDF/IGSA facility use Form.
 I-888 (or equivalent local form).

Page 68 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF has a Special Management Unit which houses both Administrative Segregation inmates and Disciplinary Segregation inmates.
Disciplinary Segregation is a status in the unit that denotes the inmate has been found guilty of violation of rules/regulations by a
Discipline Panel and has more restrictions than an Administrative Detention inmate. The inmate will maintain this status for a
specified number of days.
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE
b6, b7c

Page 69 of 80

TOOL CONTROL
POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL
POLICY. THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS
AND EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLE
FOR TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT.
COMPONENTS
Y
N
NA
REMARKS
SDCF Policy 9 - 8, titled:
There is an individual who is responsible for developing a tool control
Control of Tools, dated:
procedure and an inspection system to insure accountability.
February 25, 2005.
Department heads are responsible for implementing this standard in their
departments.
Tool inventories are required for the:
 Maintenance Department;
 Medial Department;
Recreation Department does not
 Food Service Department;
maintain tools.
 Electronics Shop;
 Recreation Department; and
 Armory.
The facility has a policy for the regular inventory of all tools.
 The policy sets minimum time lines for physical inventory and
all necessary documentation.
 ICE facilities use AMIS bar code labels when required.
The facility has a tool classification system. Tools are classified
according to:
 Restricted (dangerous/hazardous); and
 Non-Restricted (non-hazardous).
Department heads are responsible for implementing tool-control
procedures.
The facility has policies and procedures in place to ensure that all tools
All tools are marked and are
are marked and readily identifiable.
readily identifiable.
The facility has an approved tool storage system.
 The system ensures that all stored tools are accountable.
Shadow boards are utilized at
SDCF.
 Commonly used tools (tools that can be mounted) are
stored in such a way that missing tool is readily notice.
Each facility has procedures for the issuance of tools to staff and
Tools are issued by chit system
detainees.
and logged in a log book.
The facility has policies and procedures to address the issue of lost tools.
The policy and procedures include:
 Verbal and written notification;
 Procedures for detainee access; and
 Necessary documentation/review for all incidents of lost tools.
Broken or worn out tools are
Broken or worn out tools are surveyed and disposed of in an appropriate
destroyed in an appropriate
and secure manner.
manner and documented.
Private contractors entering the
All private or contract repairs and maintenance workers under contract to
facility have their tools
ICE, or other visitors, submit an inventory of all tools prior to admittance
inventoried and have their tools
into or departure from the facility.
inventoried as they leave the
facility. Documentation is
maintained by the Chief of
Security.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:

Page 70 of 80

SDCF requires that all employees comply with the tool control policy. The Maintenance Supervisor maintains a master list of tools
and equipment and the location in which tools are stored. The tool inventories were available during the audit and were found to be
accurate and up-to-date.
b6, b7c
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE

Page 71 of 80

TRANSPORTATION
LAND TRANSPORTATION
POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND
WELFARE OF OUR OFFICERS, THE GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS
HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION
ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL.
STANDARD NA: CHECK THIS BOX IF ALL ICE TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN
CONTROL OF THE DETAINEE CASE.
COMPONENTS
Transporting officers comply with applicable local, state, and federal
motor vehicle laws and regulations. Records support this finding of
compliance.
Every transporting officer required to drive a commercial size bus has a
valid Commercial Driver's License (CDL) issued by the state of
employment.
Supervisors maintain records for each vehicle operator.

Officers use a checklist during every vehicle inspection.
 Officers report deficiencies affecting operability; and
 Deficiencies are corrected before the vehicle goes back into
service.
Transporting officers:
 Limit driving time to 10 hours in any 15 hour period;
 Drive only after eight consecutive off-duty hours;
 Do not receive transportation assignments after having been on
duty, in any capacity, for 15 hours;
 Drive a 50-hour maximum in a given work week; a 70-hour
maximum during eight consecutive days;
 During emergency conditions (including bad weather), officers
may drive as long as necessary and safe to reach a safe
areaexceeding the 10-hour limit.
Two officers with valid CDLs required in any bus transporting detainees.
 When buses travel in tandem with detainees, there are two
qualified officers per vehicle.
 An unaccompanied driver may transport an empty vehicle.
Before the start of each detail, the vehicle is thoroughly searched.
Positive identification of all detainees being transported is confirmed.

All detainees are searched immediately prior to boarding the vehicle by
staff controlling the bus or vehicle.
The facility ensures that the number of detainees transported does not
exceed the vehicles manufacturer’s occupancy level.
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all passengers are on
board and seated.

YES

REMARKS

All SDCF employees who drive
a commercial size bus have a
valid Commercial Drivers
License.
Records are maintained in the
office area of Receiving and
Discharge. A review of the
records showed them to be
accurate and up to date.

ICE Transportation Officers
only.

Observed 4 vans being searched
before the start of the detail.
Positive identification is made
of all inmates/detainees as they
get on a vehicle using a picture
card.
All inmates/detainees are
searched before getting on the
bus or vehicle.
Load limits are clearly marked
on the vehicle.
All SDCF transportation officers
were observed wearing their
protective vest.
Inmates/detainees are counted
after they are boarded and

Page 72 of 80

TRANSPORTATION
LAND TRANSPORTATION
POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND
WELFARE OF OUR OFFICERS, THE GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS
HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION
ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL.
STANDARD NA: CHECK THIS BOX IF ALL ICE TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN
CONTROL OF THE DETAINEE CASE.
COMPONENTS
 Additional visual counts are made whenever the vehicle makes
a scheduled or unscheduled stop.
Policies and procedures are in place addressing the use of restraining
equipment on transportation vehicles.

Officers ensure that no one contacts the detainees.
 One officer remains in the vehicle at all times when detainees
are present.
Meals are provided during long distance transfers.
 The meals meet the minimum dietary standards, as identified by
dieticians utilized by ICE.
The vehicle crew inspects all Food Service pickups before accepting
delivery (food wrapping, portions, quality, quantity, thermos-transport
containers, etc.).
 Before accepting the meals, the vehicle crew raises and resolves
questions, concerns, or discrepancies with the Food Service
representative;
 Basins, latrines, and drinking-water containers/dispensers are
cleaned and sanitized on a fixed schedule.
Vehicles have:
 Two-way radios;
 Cellular telephones; and
 Equipment boxes stocked in accordance with the Use of Force
Standard.
The vehicles are clean and sanitary at all times.
Personal property of a detainee transferring to another facility is:
 Inventoried;
 Inspected; and
 Accompanies the detainee.
The following contingencies are included in the written procedures for
vehicle crews:
 Attack
 Escape
 Hostage-taking
 Detainee sickness
 Detainee death
 Vehicle fire
 Riot
 Traffic accident
 Mechanical problems
 Natural disasters

YES

REMARKS
seated.
Policy and procedures were on
the transportation vehicles I
checked. SDCF Policy 9-18,
titled: Transportation
Procedures, dated: February 15,
2007.

I inspected five vehicles and all
were clean and sanitary.

All contingencies are included
in the written procedures for
each vehicle.

Page 73 of 80

YES

REMARKS

Severe weather
Passenger list includes women or minors

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF and ICE share transportation responsibilities. The SDCF officers are well trained and professional in accomplishing their
mission.
June 24 - 26, 2008
AUDITOR’S SIGNATURE / DATE
b6, b7c

Page 74 of 80

USE OF FORCE
POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A LAST ALTERNATIVE AFTER ALL OTHER
REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE
DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO
APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE:
COMPONENTS
YES
NO
NA
REMARKS
cell, a range), posing no direct threat to the detainee or others, officers
and defuse a situation without
must try to resolve the situation without resorting to force.
using physical force.
Written policy asserts that calculated rather than immediate use of force
is feasible in most cases.
The facility subscribes to the prescribed Confrontation Avoidance
Procedures.
 Ranking detention official, health professional, and others
confer before every calculated use of force.
When a detainee must be forcibly moved and/or restrained, and there is
time for a calculated use of force, staff uses the Use-of-Force Team
Technique.
 Under staff supervision.
Staff members are trained in the performance of the Use-of-Force Team
Technique.
All use-of-force incidents are documented and reviewed.
Staff:
 Do not use force as punishment;
 Attempt to gain the detainee's voluntary cooperation before
resorting to force;
 Use only as much force as necessary to control the
detainee; and
 Use restraints only when other non-confrontational means,
including verbal persuasion, have failed or are impractical.
Medication may only be used for restraint purposes when authorized by
the Medical Authority as medically necessary.
Use-of-Force Team follows written procedures that attempt to prevent
injury and exposure to communicable disease(s).
Standard procedures associated with using four-point restraints include:
 Soft restraints (e.g., vinyl);
 Dressing the detainee appropriately for the temperature;
 A bed, mattress, and blanket/sheet;
 Checking the detainee at least every 15 minutes;
 Logging each check;
 Turning the bed-restrained detainee often enough to
prevent soreness or stiffness;
 Medical evaluation of the restrained detainee twice per
eight-hour shift; and
 When qualified medical staff is not immediately available,
staff position the detainee "face-up".
The shift supervisor monitors the detainee's position/condition every two
hours.
 He/she allows the detainee to use the rest room at these
times under safeguards.
All detainee checks are logged.
In immediate-use-of-force situations, staff contacts medical staff once the
detainee is under control.

Confrontation Avoidance
Procedures are the clear choice
at SDCF. They practice talk
down rather than take down.

Staff members are trained and
training is documented.

Clearly spelled out in policy and
procedures.

Medication is not authorized for
restraining purposes at SDCF.

SDCF does not use four point
restraints.

SDCF does not use four point
restraints.
SDCF does not use four point
restraints.
Inmate/detainee is immediately
evaluated once the person is
under control.

Page 75 of 80

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF authorizes the use of force after all other options have failed. Only the amount of force necessary to gain control of the
inmate/detainee is used. This limited amount of force protects the staff and ensures the safety of the inmate/detainee and prevents
property damage while allowing for security of the facility.

June 24 - 26, 2008
Auditor’s Signature / Date
b6, b7c

Page 76 of 80

STAFF DETAINEE COMMUNICATIONS
POLICY: PROCEDURES MUST BE IN PLACE TO ALLOW FOR FORMAL AND INFORMAL CONTACT BETWEEN KEY FACILITY STAFF AND ICE STAFF
AND ICE DETAINEE AND TO PERMIT DETAINEES TO MAKE WRITTEN REQUESTS TO ICE STAFF AND RECEIVE AN ANSWER IN AN ACCEPTABLE
TIME FRAME.
COMPONENTS
Y
N
NA
REMARKS
All IEAs and Deportation staff
Detention and Deportation Staff conduct scheduled weekly visits with
visits several times weekly.
detainees held in the IGSA.
Observed Staff Detainee
Communication Log Books
from January 2, 2006 until the
present.
Observed scheduled visit
Scheduled visits are posted in ICE detainee areas.
memos on all ICE detainee unit
bulletin boards.
Visiting staff observe and note current climate and conditions of
ICE staff developed an excellent
confinement at each IGSA.
Facility Liaison Visit Checklist
to document climate and
conditions of confinement. This
checklist included facility
sanitation, staff observations,
detainee observations, medical
staff observations, telephone
system, Law Library, SMU
observations, total detainee
contacts, informal contacts, etc.
Observed Detainee Request
ICE information request Forms are available at the IGSA for use by ICE
Forms in all housing units.
detainees.
Information about the Detainee
Request Forms was also covered
in the Detainee Handbook on
page 2 regarding Staff
Communication and on page 16
regarding Detainee Request to
Staff Member.
The IGSA treats detainee correspondence to ICE staff as Special
Correspondence.
Observed several months of
ICE staff responds to a detainee request from an IGSA within 72 hours.
completed detainee request
forms maintained to ensure that
the 72 hour policy was complied
with. ICE and CCA staffs are
very responsive to the detainee
population.
This information was outlined
ICE detainees are notified in writing upon admission to the facility of
on page 2 of the Detainee
their right to correspond with ICE staff regarding their case or conditions
Handbook regarding Staff
of confinement.
Communications. This was also
posted on the housing unit
bulletin boards.

ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
SDCF and ICE staff works well together in meeting the ICE National Detention Standard on Staff/Detainee Communications. Staff has
excellent communications with all detainees/inmates at this facility. It is obvious that their tremendous team work in this area is an

Page 77 of 80

area of strength for this facility in its total operations.
b6, b7c
June 24-26, 2008
AUDITOR’S SIGNATURE / DATE

Page 78 of 80

DETAINEE TRANSFER STANDARD
POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF A DETAINEE IS BEING TRANSFERRED VIA
THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO
TRANSFER A DETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT.
IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE’S STAGE WITHIN THE REMOVAL PROCESS, WHETHER THE
DETAINEE’S ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT
PROCEEDINGS ARE TAKING PLACE.
COMPONENTS
Y
N
NA
REMARKS
and a G-28 has been filed, the representative of record is notified by the
record is notified and the G-28
detainee’s Deportation Officer.
is filed in the A-File. Observed
several A-Files in the ICE area
 The notification is recorded in the detainee’s file; and
of SDCF that was an asset in
 When the A File is not available, notification is noted within
completing this standard.
DACS
This information is on the
Notification includes the reason for the transfer and the location of the
Detainee Transfer Notification
new facility.
Form.
The deportation officer is allowed discretion regarding the timing of the
notification when extenuating circumstances are involved.
The attorney and detainee are notified that it is their responsibility to
The detainee can call his family
notify family members regarding a transfer.
upon arrival at the new facility.
Facility policy mandates that:
SDCF staff work well with ICE
 Times and transfer plans are never discussed with the detainee
staff to ensure the transfer plans
prior to transfer;
are confidential. The detainee is
 The detainee is not notified of the transfer until immediately
advised of the transfer
prior to departing the facility; and
immediately prior to leaving the
 The detainee is not permitted to make any phone calls or have
facility.
contact with any detainee in the general population.
Observed some Detainee
The detainee is provided with a completed Detainee Transfer Notification
Transfer Notification Forms in
Form.
the A-File.
The I-203 (Authorization to
Form G-391 or equivalent authorizing the removal of a detainee from a
Release) and I-216 (Records of
facility is used.
Personal Property Transferred)
are processed.
For medical transfers:
DIHS staff would approve the
 The Detainee Immigration Health Service (or IGSA) (DIHS)
medical transfer and send the
Medical Director or designee approves the transfer;
approval to the FOD, whose
staff would coordinate the
 Medical transfers are coordinated through the local ICE office;
transfer. A medical transfer
and
summary would accompany the
 A medical transfer summary is completed and accompanies the
detainee.
detainee.
Detainees in ICE facilities having DIHS staff and medical care are
transferred with a completed transfer summary sheet in a sealed envelope
with the detainee’s name and A-number, and the envelope is marked
Medical Confidential.
The I-794, Medical Transfer
For medical transfers, transporting officers receive instructions regarding
Sheet, would provide
medical issues.
instructions to the ICE
transporting staff.
Detainee’s funds, valuables, and property are returned and transferred
The I-216 would document the
with the detainee to his/her new location.
necessary information. The
I-589 would document money
and valuables, and the I-77
would document property.
Transfer and documentary procedures outlined in Section C and D are
followed.

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ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
b6, b7c
Mr.
Supervisory Immigration Enforcement Agent, located at the SDCF was an asset on the Detainee Transfer
Standard. He assisted and provided this information, as well as, making the information and A-Files available for review. ICE does an
excellent job in working with the SDCF staff in meeting the ICE National Detention Standard on Detainee Transfer.

/ June 24-26, 2008
AUDITOR’S SIGNATURE / DATE
b6, b7c

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