Office of Detention and Removal Operations

•

U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs

Enforcement

DEC 1 2
MEMORANDUM FOR:

Robert Culley
Acting Field Office Director
San Diego Field Office

FROM:

John P.
Director

SUBJECT:

San Diego Corre tional Facility Annual Review

2O(X)

Torr~s\:l
\
I~

The annual review of the San Diego Correctional Facility conducted September 19 - 21, 2006,
in San Diego, California has been received. A final rating of Deficient has been assigned.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office shall respond to the finding identified during the review and submit a
Plan of Action to the Review Authority (RA) within 30 days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.
Should you or your staff have any questions regarding this matter, please contac
b6, b7c Deputy Assistant Director, Detention Management Division at (202) 732cc: Official File
b2 high, (b)(6), (b)(7)(C)

o

www.ice.goY

b6, b7c
b2 high

A __ of Deten/lon and Removal Operations

I

~Department of Homeland Suurlty

t

801 I Street, NW
WllBhlngton, DC 20536

•
MEMORANDUM FOR:

u.s. Immigration
and Customs
Enforcement

John P. Torres

_
b6, b7c

FROM:

on Officer
Detention Standards Compliance Unit
SUBJECT:

San Diego Corrections Center Annual Detention Review.

The Detention Management Division, Detention Standards Compliance Unit conducted a
Headquarters Detention Review of the San Diego Corrections Center in San Diego, California from
September 19 - 21, 2006. This is a contractor operated and contractor owned facility. Immigration
and Customs Enforcement (ICE) is the primary user of this facility for the detention of aliens in
b6, b7c
removal proceedings. The review was performed under the supervision of
b6, b7c
b6,
b7c
Reviewer-In-Charge. Team members included E
Chicago Field Office,
Dallas Field Office, and Captain
, Division of Immigration Health Services ..
b6, b7c

Type of Review
This review is a scheduled Headquarters Review. The purpose of this review is to determine
compliance with the ICE National Detention Standards (NDS). The facility was last reviewed in
October 2005 and received a rating of Good.

Review Snmmary
The facility currently holds accreditation with the American Corrections Association, National
Commission on Correctional Health Care, and the Joint Commission on Accreditation of Health
Organizations.

Standards Compliance
The fol1owirig information is a summary of the standards that were reviewed and overall compliance
that was determined as a result of the 2005 and 2006 detention reviews:

2005 Review
Compliant
Deficient
At-Risk

38
2

o

2006 Review
Compliant
Deficient
At-Risk

33
5

o
www.ice.gov

•

Memorandum for John P. aes
San Diego Correctional Center Detention Review Swnmary Report
. Page 2

e

ACCESS TO TELEPHONES (Deficient)
•

•
•

Detainees do not have access to correct phone lists used to call Free Legal Services
providers, consulates, courts, or any other number required to be provided at no costto
detainees.
The Free legal services list being provided by the field office was over three years old. Most
providers' numbers were inoperable or incorrect.
Staff to ensure operability and overall compliance with the national detention standard does
not properly monitor the system.

Detainees complained the phone system did not allow free access calls to specific numbers provided
by the facility. Further inquiry discovered the facility was in possession of old lists and phone
numbers and had not updated its files. This was corrected during the review. The phone system
itself continues to operate sporadically and both staff and detainees complained alike that it does not
perform as intended and that the contractor is not responsive to the problems. The problem has been
reported to the national Contracting Officer's Technical Representative. The facility has been
instructed it is their responsibility to ensure, along with ICE, that the most current numbers are
available for detainee use and the detainees must be informed how to use the system. A plan of
action is required outlining how the facility will comply.

ACCESS TO MEDICAL (Deficient)
•
•
•
•

•

Approximately 260 detainees did not receive a physical examination during a three-month
period in 2006
Detainees did not receive a physical examination due to improper entries into the Electronic
Medical Records System
The depth of the errors was attributed to poor training on the system
During this period, one significant incident was recorded involving a medical emergency and
where the detainee did not have the required physical after being in custody for a period of
three months
.
Staff failed to get informed consent when prescribing psychiatric medications.

The DIHS conducted a special assessment following the death of a detainee and determined that 260
detainees had not received a physical examination due to clerical errors. It appears that detainees
who were identified as chronic care or health care professionals saw those with known mental or
physical ailments, usually within 24 to 48 hours. It was concluded that a defect within the electronic
medical records system allowed staff to close out a physical, even when none had been performed.
After a review of the facts, it has been determined by the RIC of this review that medical staff should
have reasonably been able to identify that a problem existed due to the fact that screens within the
system that require specific information were blank. At any juncture where a detainee came in
contact with health care professionals, it would be reasonable to conclude that the lack of
information on the screen would indicate a problem requiring follow up. This never occurred until a
significant event.
Facility medical staff did elaborate that all known detainees with medical or mental health ailments
are seen quickly by staff to establish a medical protocol for treatment while the detainee is in
custody at the facility. However, one of the purposes for conducting a physical is to establish the
www.ice.gov

e

. Memorandum for John p.tlres
San Diego Correctional Center Detention Review Summary Report
Page 3

detainee's current health situation. Many detainees come from impoverished communities and may
not be aware of new ailments such as high blood pressure, developing diabetes, or other conditions.
These conditions, while not life threatening at the time of admission may develop if untreated or
undiagnosed.
The medical unit has since· examined all detainees who did not previously receive a physical
examination. The medical records system has received an upgrade that will prevent additional errors
from being entered into the system. No missed physical examinations have been recorded or noted
within the past 60 days.
A fmding of deficient is warranted only due to the fact that the problem does not currently exist. A
finding of At Risk is justified when the deficiency rises to a level that the detainee welfare and safety
is in jeopardy. At the time of the closeout, the issue was resolved, the problem corrected, and no
further action is needed regarding completion of physical examinations.
A plan of action is required regarding the failure to obtain informed consent when treating detainees.
HUNGER STRIKES (Deficient)
•
•
•
•
•

Medical staff did not consistently record the weight and vital signs at least once every 24
hours for detainees on hunger strikes
Medical did not receive a signed medical "Refusal of Treatment" form for every detainee
who rejected medical treatment or evaluation.
Medical staff did not use Form 1-389, Hunger Strike Monitoring form as required.
Medical documentation did not document the provision of three meals daily
Medical staff did not properly document all treatment attempts

The medical team introduced a checklist designed to ensure that established protocols and medical
policy and procedure are followed in every instance where a hunger strike is identified. A plan of
action is required outlining DIHS will comply.
TRANSPORTATION (Deficient)
•
•
•
•

Several vehicles were dirty and Wlsanitary.
One vehicle was observed with rotting food inside.
One vehicle had numerous old receipts that had not been properly documented or turned in
for accountability.
Vehicle utilization forms were not all turned in.

A plan of action is required outlining how ICE will comply.

RIC Observations
The ICE Officer-In-Charge, Contractor and their entire staff were very supportive of the review team
and assisted the team completely throughout the review. Facility staff along with a review of
available records provided all information obtained throughout this review.
www.ice.gov

e

•

Memorandum for John p.aes
San Diego Correctional Center Detention Review Summary Report
Page 4

Detained Population: The current average daily population is between 125 and 130 percent of the
rated capacity of the facility. The facility has 1000 permanent beds. The remaining 300 beds are
temporary cots or bunks placed throughout the facility to accommodate the approximate 100 ICE
and 300 United States Marshal Service detainees. The current contract requires the facility to take
up to 400 USM detainees. If this option were exercised, the current population would swell to 140
percent of the rated capacity.
The County of San Diego in June 2006 reclaimed one complete housing pod from the contractor that
resulted in an immediate loss of200 rated beds. The contractor responded to this loss by placing
three ICE detainees in cells designed for two detainees and by placing two man bunks in open day
room areas decreasing the amount of available space within a number of housing units.
Our review of the facility found the facility to be generally compliant with the National Detention
Standards; however, the quality of life for detainees is deteriorating. This deterioration is directly
related to the housing environment. In some instances, male and female detainees were housed in
units that were at 180 percent of their design capacity while others were underutilized. During the
course of the review, bedspace options were developed to overcome these issues. The Officer In
Charge submitted options to the Field Office Director. In addition, the Officer In Charge also
contacted the Detention Operations Command Center and is looking for alternatives to reducing the
population by forwarding new cases to areas with available bedspace.
The continued operation of this facility at these levels will result in continuing conditions that are
less than optimal. The facility will be unable to meet specific ICE standards without relief form
crowded conditions.
Increased Detainee Activity: Detainee assaults on staff are high. Recently, detainees actively
resisted increased populations within their respective units. Detainees with a "High" classification
designation refused to be triple bunked. To voice their disagreement, they refused to lockdown and
attempted to break out windows from their secure units. Three security windows were damaged. At
the time of the disturbance the facility was in the middle of shift change. The facility was able to
respond with a significant force and quelled the disturbance quickly and effectively using a
combination of Pepper Spray, pepper balls fired at the detainees, and physical force. Ultimately,
twenty-one offenders were transferred to segregation while the remaining three housing units locked
down. The potential for a different outcome existed had this not occurred during shift change.
Staff Experience: For this location, the level of staff experience has been significant in maintaining
daily operations at this facility. Generally, contract staff were experienced and well trained. There
were, however, indications that additional in service training was needed to improve specific
responses in the areas of emergency medical response and use of force by staff.
During June 2006, contract detention officers failed to call a medical
Example 1:
emergency when it was clearly needed. Staff did not follow established protocols and
procedures because a Supervisor for a previous medical emergency had admonished them for
making such a call.
Example 2:
During the review of a an immediate use of force incident in the medical short
stay unit, a D IHS staff member placed herself in an area where staff were restraining a
www.ice.gov

e

•

Memorandum for John p.&es
San Diego Correctional Center Detention Review Summary Report
PageS

detainee who was combative. Non-security staff should wait until a detainee has been
properly secured and restrained. The detainee was in a medical unit and the staff member
was concerned for his safety due to known medical conditions. This being stated, security
staff must be allowed to perform their duties unimpeded in a manner that is consistent with
maintaining safety and good order in the facility when responding to a detainee that is
combative. Medical staff should receive additional training with regards to their role during
emergencies. All staff should receive basic training with regards to facility rules and
procedures regardless of their assignment.
Example 3:
Staff, while attempting to move a fully restrained detainee from a cell to a
shower for decontamination members improperly carried the subject at head height and in a
manner that could have injured the subject further. We determined this to be incidental to the
movement and it was not intended to injure the detainee. In service training regarding cell
extraction and movement of a non-cooperative detainee should be reviewed.
Hold Rooms: Documentation indicates that a specific group of detainees are housed in hold rooms
in excess of 12 hours These detainees are generally in transit to other facilities and must wait for
transportation. Documentation indicates detainees wait as long as 15 hours and a significant number
are held right up to the 12-hour limit.
During the closeout it was determined that only detainees in transit to other locations are held in
excess of 12 hours. All detainees are medically screened during this process. These detainees are
typically not admitted to the facility unless it is determined that transportation is not eminent. There
is no waiver to the standard, however, this type of circumstance is becoming more frequent due to
the ongoing Secure Border Initiative. Both ICE and CCA are attempting to mitigate this problem.
At the time of the closeout, the problem was not fully resolved. A plan of action is required
outlining how the facility will comply.
Best Practices Observed:
Staff-Detainee Interaction:· Staff were observed communicating with and working with detainees in
a positive manner throughout the review. In particular, detention officers assigned to work with
detainees in housing area F-Medical were seen to be polite, responsive, and effective in their
management of detainees with severe mental health issues. These detainees are in constant motion
and staff managed with dignity and respect at all times.
Unit Managers assigned to the various housing pods were also observed maintaining communication
with detainees. This is critical when dealing with severe housing shortfalls. Staff are responsive and
carry out there duties in a responsible manner.
In general, the team unanimously commented on the overall professional appearance and staff
demeanor throughout the review. Staff were courteous and respectful in every instance viewed. FMed
.
Staff Detainee Communication - The San Diego Otay Detention ICE staff created an electronic log
for all incoming detainee requests. The log tracks when the request was received as well as the
www.ice.gov

----------------

•

Memorandum for John P .aes
•
San Diego Correctional Center Detention Review Summary Report
Page 6
response date and provides the name and A number of the detainee. Copies are placed into A Files
and are easily located due to the log. It is simple and can be recreated in other field offices.
F - Medical Mental Health Housing Unit - Through a creative approach and outstanding
cooperation between ICE, DIHS and CCA, space was created to house detainees with serious but
treatable mental health conditions. These detainees typically have to be sent out and housed in
special facilities at great expense. The creation of this specialized segregation unit in close
proximity to the existing short stay unit provides the detainees with a safe and secure housing
alternative to general population while giving them immediate access to the care and treatment they
need. This is an excellent cooperative effort between ICE, DIHS, and CCA
Tool Control- The tool shed sets an example of how to maintain inventory of restricted and
unrestricted tools. Tool inventory and accountability are at 100 percent. This was an excellent effort
by CCA staff.
Classification - Review team members noted that classification of detainees is organized and well
managed. All detainees in the facility are classified according to the standard and records are
maintained in a well-organized manner for both physical hard copies and electronically. Files and
records are easy to locate and reclassifications are always done in a timely manner.
Religious Practices - The Chaplain maintains files on all activities and organizations. He is
meticulous in his efforts to serve the detained population. It was noted the Chaplain personally
meets with every detainee who communicates his 'or her religious beliefs at admission. Following
admission, he reviews and locates detainees to detennine their religious needs regardless of faith.

Recommended Rating and Justification:
The Reviewer-In-Charge recommends that the facility receive a rating of "Deficient." The facility
complies with 34-of-38 applicable ICE National Detention Standards. The facility should respond to
all findings and initiate a Plan of Action in response to the noted deficient practices. Those
standards not in compliance are critical to the care and well being of the detained population and
staff: A rating of Deficient is supported by these findings.

RIC Assurance Statement:
The fmdings of compliance and noncompliance are documented on the G-324a Inspection fonn and
are supported by documentation in the review file.

www.ice.gov

•

Department Of Homeland Security .
i('Jr.,1"i,'n and Customs Enforcement

Detention Facility Inspection Fonn
Facilities Used Over 72 hours

A. Type of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
t8I
ICE Intergovernmental Service Agreement

o

G. Accreditation Certificates
List all State or National Accreditation[s] received:
ACA ,NCCHC,JCAHO
[J Check box iffacility has no accreditatiorl[s]

o

B. Current Inspection
ofInspection
U Field Office t8I HQ Inspection
Date[s] of Facility Review
September 19 - 21, 2006

~e

o
o

C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
October 18 - 20,2006
Previous Rating
Superior t8I Good 0 Acceptable 0 Deficient 0 At-Risk

o

H. Problems 1 ComDlaints (Copies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Major Litigation
0 Life/Safety Issues
~ Check if None.

.

FaCITltv Hlstorv
Date Built
March 1999
Date Last Remodeled or Upgraded
March 2002
Date New Construction 1Bedspace Added
None
Future Construction Planned
t8I Yes 0 No Date: 2008
Current Bedspace
Future Bedspace (# New Beds only)
1000
Number: 1440 Date: 2009

I

J. Total Facility Population
Total Facility Intake for previous 12 months
15,568
.
Total ICE Mandays for Previous 12 months
343,149

b6, b7c
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K. Classification Level (ICE SPCs and CDFs Only)
E. ICE Information
Name of Inspector (Last Name, Title and Duty Station)
/ DDO / Headquarters Washington DC
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Name of Team Member 1Title 1 Duty Location
1DO 1 San Antonio Field Office
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Name of Team Member 1Title 1 Duty Location
e 1DO 1 San Diego Field Office
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Name of Team Member 1Title 1 Duty Location
y 1 Capt. 1DIHS - Headquarters
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F CDFIIGSA I n ~ormatIon 0 my
I
Contract Number
Date of Contract or IGSA
July 7 2005
ODT-5-C-003
Basic Rates per Man-Day
97.34
Other Charges: (If None, Indicate N/A)
,
Transp. Guard Service: 22.96 Hour;
;
Estimated Man-days Per Year
328,500

I

rAdult Male

I Adult Female

(b)(2)High

L. Facility Ca pacitv
Rated
Adult Male
800
Adult Female
200

o

Operational
995
276

Emergency
1200
200

Facility holds Juveniles Offenders 16 and older as Adults

M. Average Dally Population
ICE
I Adult Male
774
I Adult Female
213

USMS
210
71

Other
0
0

N. Facility Staffing Level

:

b2 high

b2 high

Fonn G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1104

--_.

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•

Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior"to the "scheduled review dates" The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal ofICE' detainees at your facility"

Assault
Offendcr.! on
Offenders'

As$uult:
Dctaineeon

21

23

11

14

P-3

P-5

P-

P-4

S·I
0

0

0

S-1
0

4

5

4

5

5

4

2

Staff

Number of Forced Moves,
inel. Forced CcU move~

4

3
0

0

0

0

0

0

0

0

3

2

0

0

0

0

0

0

0

59

59

56

58

0

2

3

0

0

1•

0

0

0

0

Escapes
Grievances:

Deaths

0

21

30

4

4

23
3

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires , or other large scale incidents"

Form G·324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

11.
12.
13.
14.
15.
16.

23.
24.,
25.
26.
27.
28.
29,
30.
31.
32.
33.
34.
35.
36.
37.
38.

AdmH.slOn and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work Prtlono'm

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

AU finding' (Dentlen,t and At-Risk) require written comment describing the finding and what is neces ary to meet compliance.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all fmdings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property aild resources are efficiently used and adequately safeguarded, except for the
defiCiencies noted in the report.
Reviewer-In-Charge: (print Nlime)
b6, b7c
b6, b7c

b6, b7c

Title & Duty Location

Detention and De ortation Officer
Team Members
Print Name, Title, & Duty Location
b6, b7c

Print Name, Title, & Duty Location

DO, Dallas

b6, b7c

Print Name, Title, & Duty Location
b6, b7c

, DO, CHI
le, & Duty Location

, Captain, DIHS

Recommended Rating:

D Superior
DGood

D Acceptable
~ Deficient

D At-Risk

Comments:
It is the RIC's recommendation that the facility receive a rating of "Deficient". The facility complies with 34 of 38
Immigration and Customs Enforcement, National Detention Standards. The facility does not comply with standards athat provide for
critical care andf treatment of detainees and that allow communication with critical contacts outside fo the facility needed to expedite
detainee cases and afford communication that is required by ICE.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

~

-

- '-

- ----------------------

.- • /q;s~· '::..; ~'. Coriapoilint~f} . ., ',;~:<;1~~~"I _.' " ,..i f~yt,'}, I~Jti i.~ ~t.: '.' :.;~':j~j'r"!l~~~rks
The !acility provides a designated law library for
detainee use.
i The law library contains all materials listed in the
"Access to Legal Materials" Standard, Attachment A.
The listing of materials is posted in the law library.
The library contains a sufficient number of chairs, is well
lit and is reasonably isolated from noisy areas.
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use by the detainees.
In addition to the physical law library, ICE detainees
have access to the Lexus Nexus electronic law library.
Where provided, the Lexus Nexus library is updated and
is current.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
reviewed by the ICE prior to inclusion.
There is a deSignated ICE or facility employee who
Inspects, updates, and maintain/replace legal material
and e~uipment on a routine basis.
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are given Qfiorlty use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business days.
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
preparing legal documents consistent with security.
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more

- dian acceSs-to En'Qlisl1-fanguage law boc)ks after -- -

indicating their need for help.
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 hours of a written reguest.
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.
All denials of access to the law library fully documented.
Facility staff informs ICE Management when a detainee
or group of detainees is denied access to the law library
or law materials.

I'V'I

0

0

o
o
o
o
o

o
o
o
o
o

,\. ; .• ~

ICII

181

181

o

o

o

o

o

o

BOP & UMS materials
have been downloaded.

Requests go through ICE

o

o

o

o

. - 181 .. EJ- - EJ -

~

o

o

o

o

[]

[J

o

o

4
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

Asst. Warden approves
-:e x.1raJ i e ..wi.lll in.m.ate._
Interpreter.

m

S

o Deficient

Acceptable

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, alternate source used for verification, etc.)

Cf ·J-I·o f;

b6, b7c

te

5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

•

ADMISSlON·ANOREU:ASE
Policy; Al1 d&tamees wit! be admitted and released In a manner that ensures their health, safety, and weWere.
The admissions procedure will,amongother things Include: medical screening; a file-based assessment and
classification process; a body search; and a search of persona/'belongings, which will be Inventoried,
documented, and safeguarded as necessary.
COl¥tpon~ts

IS] Acceptable

o Deficient

NA

N

Y

In processing Includes an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions; How to contact
ICE; The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including Visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by medical staff Q!
persons who have received specialized training for the
purpose of conducting an initial health screening.
Each new arrival is classified according to criminal
history and threat levels. Criminal history is provided
for each detainee by the ICE field office.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
Detainees are stripped searched only when cause has
been established and not as routine policy. Noncriminal detainees are not strip-searched but are patted
down unless reasonable suspicion is established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's possessions. The detainee receives a coQy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. Facilities
forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
The facility provides and replenishes personal hygiene
items as needed. Gender-specific items are available.
ICE Detainees are not charged for these Items.
All releases are properly coordinated with ICE using a
Form 1-203.
Staff completes pap_erworklforms for release as required.

Remarks
Orientation video played
upon arrival. Detainees
also sign orientation form
at arrival.

(gI

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

(gI

0

0

lZl

[J

[J

0

OAt-Risk

Screenings done within
12 hours, but usually
sooner.
Viewed detention folders
and applicable forms.

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
Sampled numerous detention files. Files sampled appeared to have all the required documentation and forms
within them. Admission and release area as well as filing system were well organized.

6
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

b6, b7c

b6, b7c

7
G-324A De tention
. Inspection Fonn Worksheet for IGS As - Rev: 01/04/05

•

,

'

Policy: Aft faCilities WfII develQp atmimP\emeht~:~stemacC0tdlnf1:fO'~ich iCE ~tainees are claSsWied. The
cfaSl:>iflcation systemwitl ensurethateac'tidetaine&,is placed in'the appropriate category, physttallyseparated
from detainees In othercategoties
".'"
.,'
Componehfs
Y
N
NA
R$marks
The facility has a system for classifying detainees. In
CDFs and IGSAs. an Objective Classification System
or similar is used.
The facility classification system includes:
•
Classifying detainees upon arrival.
•
Separating individuals who cannot be classified
upon arrival from the general population.
•
The first-line supervisor or designated
classification specialist reviewing every
classification decision.
The intake/processing officer reviews work-folders, Afiles, etc., to Identify and classify each new arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiated/ unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
~ersons of similar classification designations.
Detainee work assignments are based upon
classification designations.
The classification process includes
reassessment/reclassification. At IGSA's, detainees
may request reassessment 60 days after arrival.
Procedures exist for a detainee to appeal their
classification assignment. Only designated
supervisor or classification specialist has the authority
to reduce a classification-level on appeal.
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business days.
Classification designations may be appealed to a
higher authority such as the Warden or equivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions applicable to each.

I2J

o

o

I2J

o

o

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

I2J

0

0

a

I:8J Acceptable

b6, b7c

D Deficient

D

At-Risk

Initial within 45-60 days.
Subsequent after 90
days.
Done by Asst. Warden or
higher.

D

Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
.S.M. risoners are classified utilizing Form 1-29. Classification was neat and well-organized.
. tra s
ords Supervisor as very profeSSional, friendly, and helpful.
b6, b7c

9-~/~~
/'

8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 0[/04/05

•

CoRR£$PONQ1!~ANO OTHeR.-'

PoHcy: AIHaciUtles Will ensLlre thatdetatnee$;send:and tecetVe~o~~ce.1n a timely manner, subject to
.Iimltations r~quired for tne safety,securlty,and Orderly operatioriof the facility. Other mail will be permitted,
subject to the same limitatiOns. Each faci1ilywlll widely distribute ItS guidelines CQncemingcorrespondence and
Qthermail.

COmponents
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List any exceptions.
Incoming mail distributed to detainees within 24 hours or
1 business day after it is received and inspected.
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
(excluding weekends and holidays].
.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
equivalent for prevailing security reasons.
Staff does not read incoming general correspondence
without the Warden's prior written approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee present.
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activlty-,
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
copied.
The official authorizing the rejection of incoming mail
sends written notice to the sender and the addressee.
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and up to date.
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
receipt to the detainee.

Yes

NO

NA

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

rgJ

0

0

rgJ

0

0

rgJ

0

0

rgJ

0

0

0

0

0

0

0

0

0

0

0

9
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 01/04105

Remarks

9:30 - 10:00 a.m. pick-up
Mail is picked up each
morning from housing
units by 8:00 a.m.
All mail is opened in
housing units with
detainees present.

This is only done with
supervisory approval and
with probable cause.

Detainee has option to
return to sender or have
destroyed.
Viewed notice that is
provided to detainees.
Viewed rejection forms
utilized.
Original form to detention
file and copy kept in mail
room.
Viewed receipt book
verifying same.

•

PoIiqt:·· A1UacltitfesWiIl;~sut,t!)th~t·d&talnebssendan4~~~$~EtnGe!h a timely mamerfsubJect to
HmitatiOnsrequliradfur'ltle,~~f~~;>~~. aQd~~yQper~tiOnQf:1flijff8qHlty·<:>Jt\~;m~WIII,beperrMted,

sutljecuo 1I'te samelim~$iEadfitfatiliWJNilI wid!'ly~lts gUtde.lineaCOOcernin9GQrrespondence and
other malt'"

'.'

:,

Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE staff for placement in A-files.
Staff provides the detainee a copy of his/her Identity
document(s) upon request.
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs.
Every indigent detainee has the opportunity to mail, at
govemment expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
Packages deemed necessary by ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
pencils at no cost to ICE detainees.

[8J Acceptable

D

D Deficient

' . . . ,.'.

121

0

0

121

0

0

o

Log maintained and
documents are forwarded
to ICE.
Done via request to ICE.
Sr. Officer b6, b7c is In
charge of disposal.

o

o o

Indigents receive (5)
regular per week and
unlimited legal.

o

o

Purchase is via
commissary once per
week.

o

o

At-Risk

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
Logs appeared to be well-kept.
b6, b7c
b6, b7c

10
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05

h.'

':';;~~;~rl;"~~j,:}<'j' Et~Mt~'~:Ai~l~i]Fr1;t\;:;~"~'Y: ,~~F;so~~~~~~J;::i~},:~;;;~;{~]~Q:~~!!i~~,~~>\ ~~;V;;1~1;~~k!jk;~~{'j:'.· ,. ~, .,•. ' "
PoUcy·:' ::~e;~.s~3acil6y will, Rr~;}1t
' >' ~ ; ' ,fi( "With~

:~~9 ,, ~ ~'

"

"J

a

bl

~ ,>-, .;§ ,
1

etaJj}ees 1)1

-"

!ii~> -~/ C:t _f. ~ ...
. _~ " ar s. \i~e

: 'Y':;:;;~i:~t <~t¥'~_:.:,_ . ,j'i~0:'iE~~c?.QlP.e-U!i..!f1:J.~.m;-:'f

:e ,\'(nutrltlous Et«d';:!iPPetwng~
'1neaJs;5pt~p:arSdin
- """ ,;,~",--;,;:,"} > - '
i .;;.,...:r
'. . .'", -;"<'
};" ,::;': ;' "..'. .:....
"

' ,~ff;' ,\~,~;

The food service program is under the direct
supervision of a professionallv trained and certified
service administrator. Responsibilities of cooks and
cook foreman ara in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
The Cook Foreman is on duty on days when the FSA is
off duty and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.

•

In ICE Facilities this includes a review of the
ICE "Food Service" standard

Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
Ail knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Special procedures (when necessary) govem the
handling of food items that pose a security threat.
Operating procedures include dally searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service· standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
• Safe work practices and methods.
Safety features of individual products/ pieces of
equipment.
Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
regulations regarding detainee pay.

•
•

,-.

-' Y~

'

-

tf '

~>': 1'-

[8l

0

0

[8l

0

0

":;:. :;:~,8mai,kS :
National accredidation
through ServSafe, valid
to 07-30-2008.

--

:

181

0

0

r8I

0

0

18I

0

0

r8I

0

0

18I

0

0

0

r8I

0

18I

0

0

r8I

0

0

I8J

0

0

18I

0

0

18I

0

0

181

0

0

12
G-324A Detention Inspection Form Worksheet for lGSAs - Rev: 01104105

ServSafe course and
continuing OJT.

Sugar is locked up and
no food allowed into cells.
Conducted by CCA, once
per shift
Counts are conducted by
CCA personnel.

has established procedures to ensure that
items on the master-cycle menu are prepared and
menu
items if necessary.
• If yes, documenting each substitution, along
with its justification

Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the

[81

0

0

0

0

[81

181

0

0

18I

0

0

[81

0

0

[81

0

0

[81

0

0

18I

0

0

l8I

0

0

[81

0

0

o
o

o

•
•

•
•
0
0

•

o

13
G-324A Detention Inspection Fonn Worksheet for rGSAs - Rev: 01104/05

Hispanic theme, rice,
veggie ea. meal

- - ..

The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
• Muslims fasting during Ramadan receive their
meals after sundown.
• Jews who observe Passover but do not
participate In the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Fridays during Lent.
The food service program addresses medical diets.
satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
·safe" temperature(s) as served.
All meals provided In nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
•
Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of equipment.
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures Include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
• who conducts the Inspections?
Equipment is inspected for compliance with health and
safety codes and regulations.
• When was the most recent inspection?
• Which aQency conducted the inspection?
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and completed.
Standard procedure includes checking and
documenting temperatures of all dlshwashing
machines after each meal.
Staff documents the results of every refrigerator/
freezer temperature check.
The cleaning schedule for each food service area Is
conspicuously posted.
Procedures Include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.

_--- - - - -- - - - - - - - - - - . ,

o

o

o
o
o
o
o

o

o

D

o

o

o

o
D

o

Correct

FSA and cook supervisors

o

D

D

D

[81

0

D

[81

0

D

[81

D

0

[81

0

D

[81

D

D

[81

0

D

14
G-324A Detention Inspection Porro Worksheet for IGSAs - Rev: 01104105

09-14-2006, SND Co.
Enviromental Health

39 degrees, -6 degrees

o Deficient

~ Acceptable

OAt-Risk

o Repeat Deficiency

Remarks: (Record significant facts, observations, other sources used, etc.)
7
b6, b7c

ch week, according to the FSA.

Cf ·J.l·Or"

b6, b7c

A

te

15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

- - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -- - - _.. .. -

The Field Office is responsive to requests by attomeys
and accredited re resentatives for rou resentatlons.
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attomeys or accredited representatives in
a timel manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
re resentative.
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
and the reason s for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
ma attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such re uests are documented.
Interpreters are admitted when necessary to assist
attorne s and other Ie al re resentatives.
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a questlon-and-answer
session.
Staff permits presenters to distribute ICE-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
roviders.
Group presenters who have had their privileges
suspended are notified In writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is sus ended from makin resentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the re uest of outside or anizations.

o o
o o
o

o

o

o

o o
o

o

o
o o
o o

o

o

o

o

o

o

o

17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

e·
b6, b7c

.~

D
[8J Acceptable

D

D Deficient

At-Risk

,,;

,

D

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
b6, b7c

On 09-21-06, the facility adopted this ICE standard as their standard. No requests within the last year by any
detainee or pro bono group for a presentation .
b6, b7c

•

18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05

DETAINEE GRIEVANCE PROCEDU~
Pot Icy: Every facility wiN develop and implement standard oPefatingproceGUtes (SOPs)for addressing
detainee-grlevances in timely fashton.Ea~h step in the process;W111 occur within the pre$Cribed lime frame.
Among other things, a grievance will be pr~sed, investigated; and decided (subject appeal) in accordance
with the SOPSj agtievance cornrrrittee will convene provided Inthe:SQPs;Standard .proce'dure will include
providing the detalnee With awr'ltten response to any foJ'mal·g~~, cwhich will inClude .UW· basis for the
decision. . The facililywiU81soestabiishstandard proceduresf~Aandting.emet~nC)' grievances. AU
grievamceS will ·.receiv& supervisory review; Reprisal Qinstthe filer of agrievaoce wll1.notO& tolerated.

to

as

Components.
Written procedures provide for the informal resolution
of oral grievances (Not mandatory).
If yes. the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA). using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate. disabled, or non-English-speaking
detainees receive special assistance when
necessary.
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
"Nuisance
complains" are identified in the
•
records.
• For quality control purposes, staff documents
nuisance complaints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facility, to ICE.

•

Y

N

NA

~

0

0

-Written form used.
-Staff is 80% bilingual.
-Handbook mentions.

~

0

0

~

0

0

~

0

0

Staff empties box daily.

•

~ Acceptable

o Deficient

. Remarks
First attempt is informal
even though grievance is
submitted in written form.

Viewed logs for 2005 and
2006.

~

0

0

~

0

0

OAt-Risk

Remarks: (Record significant facts, observations, other sources used, etc.)
b6, b7c
b6, b7c

20
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 01104/05

Forwarded to Chief of
Security.

o Repeat Finding

•

··FUNDSANDPER$()~.PrwPCRr:V

PotI¢Y:

All

faciliUe$

.~ . ~menfprocedureslOcQotroLand

saf$Quardd$tI9inees' personal property.

Procedures .Will provldt;3'Qfti'l8 ~.StOrage offund$. vatuables,baggtlgeend: o#ler Personal property; the

dOcumentmion and receiPting ~Uurtender~propetty~ and theinitlal andtegulaHyschedUled inventorying of aD
funds, valuables, and other property.

o Standard NA: (IGSA ONLY) CheGk this boxlfall10E detai.nee Funds, VatuabJes and Property are
handled only by the ICE field Offlc::e or Sub·Office In controi of the detainee case.

Yes

Compcments
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff only.
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
fonn that meets the ICE standard?
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures?
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
Staff follows written procedures when returning property
to detainees.
CDFIIGSA facility procedures for handling detainee
property claims are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that he/she left property in the facility.
• By sending written notice to the detainee's last
known address;
• Via certified mail;
• The notice state that the detainee has 30 days
in which to claim the property, after which it will
be considered abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
• If a CDF/IGSA facility, written procedure
requires the prompt forwarding of abandoned
property to ICE.

[8J Acceptable

o Deficient

N.o

~einarks

NA

Viewed storage areas.

[gj

0

0

[8l

0

0

[8l

0

0

[8l

0

0

[gj

0

0

[gj

0

0

[gj

0

0

[gj

0

0

[gj

0

0

[gj

0

0

[8l

0

0

OAt-Risk

Only the Intake
Supervisor or above has
access.

PHS makes
determination as to need.
Viewed search room and
showers.
Viewed forms within
detention files.
Asst. Warden is notified
to conduct investigation.

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
d.
b6, b7c

Pr pert' bags were secure and in good condition.

b6, b7c

17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

lSSOANCE:AND EXCHANGE OFCLOTHJNG,BEDO'~ MoJO TOWELS
Policy: ICE requires tnat aHfacUitieshousln9 ICE detainees provide clea!lclothlng, bedding,. linens and towels
to every ICE ctetam~"uponarr:ival. F~,facil~ shall provide ICE detainees with regUlar exchanges of
clothing, tinens, andtQwsI$ fOr as long as they remain in detention;
~o~nts
The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these Items exceeds the
minimum required for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
• One pair of socks.
One pair of underwear (Dally change).
One
pair of facility-Issued footwear.
•
Additional clothing is available for changing weather
conditions or is seasonally appropriate.
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
One mattress
• One blanket
• Two sheets
One pillowcase
One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work areas are clothed in
accordance with the requirements of the job.
Detainees are provided clean clothing, linen and towels.
Socks and undergarments - exchanged daily.
Outer
garments - twice weekly.
•
Sheets
- weekly.
•
• Towels - weekly.
• Pillowcases - weekly.
Food service detainee volunteer workers permitted to
exchange outer garments dally.
Volunteer detainee workers are permitted to exchanges
of outer ~arments more frequently.

Yes

No

.NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

Remarks

•

•

•
•

•

I2J Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record Significant facts, observations, other sources used, etc.)
Facility Issues (3) uniforms, (5) pairs of socks, and (5)
b6, b7c

21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 0\/04/05

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•

;,.",

f.,', _, I,:, • •

1

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: ~p.Olib.t~, ~~d.etalne~. rt:'arri~ge r~~~~Mlu.t~~ive ~~~a~ ~SJ~~iatl~iii~~~:
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:r<
;
,';', ~~arkS
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.
:~)rJ
::;l1
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~:,<,:;:(:
. :,, ::;::;:; ' ::: \C9mponen'~ ':~':":;? ;l~Lr:Z:'j;R· ,:,:::.:h"
" '\
.~, . ';.,.

' " ',' ;', > '.:

1

The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or IGSA. Rejections
are documented.
It is standard practice to require a written request for
permission to marry.
The written request includes a signed statement or
comparable documentation from the intended spouse,
confirming marital intent.
The Warden/OIC provld~s a written copy of hislher
decision to the detainee and hls/her legal representative.
When permission Is denied, the Warden/OIC states the
basis for hls/her decision.
The Warden/OIC provides the detainee with a place and
time to make wedding arrangements.

\81 Acceptable

o Deficient

I
I

0

• •"

181

0

0

181

0

0

181

0

0

181

0

0

181

0

0

181

0

0

181

0

0

At-Risk

Remarks: (Record Significant facts, observations, other sources used, etc.)

b6, b7c
b6, b7c

'" .

9. .)( Ob

21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104105

o Repeat Finding

•

NON-MED1CAL EMERGeNCY ESCORteD.TRIPS

PoUcy: The Immigration and Customs Enforcement (ICE) may provide detainees with staff-escorted trips into
the community for the purpose of visiting critlcal/y in members of the detalnee's immedIate family, or for
attenoll19.funerals.

o

Standard HA: Check this boxlf all ICE Non..Medieal Emergency£scortedTrips are handled ontyby
tne ICE Field Office or Sub-~inccmtrorof the detainee ~Il~.

Components
The Field Office Director considers and approves, on a
case-by-case basis, trips to immediate family member's:
• Funeral
• Deathbed
The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate family".
The IGSA facility notifies ICE of all detainee requests for
non-medical escorts.
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
travel, e.g., the kind of supervision required.
Each escort includes at least two officers.
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for completion of the trip.
Escorting officers have the discretion to; Increase or
decrease minimum restraints in accordance with written
procedures and classification level of the detainee.
Escort officers do not accept gifts/gratuities from a
detainee, detainee's relative or friend for any reason.
Escort officers ensure that detainees:
• Conduct themselves in a manner that does not bring
discredit to the ICE.
• Do not violate federal, state, or local laws.
• Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or Intoxicants.
• Make no unauthorized phone calls.
• Know they are subject to search. urinalysis,
breathalyzer, or comparable test upon return.
Standard procedure requires the immediate return to the
facili!Y of any detainee who violates trl~ rules.

I2J Acceptable

D

D

Deficient

Yes

NQ

IlIA

~

0

0

~

0

0

~

0

0

~

0

0

IZl

[J

[J

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

At-Risk

Remarks

(3) officers are utilized.

D

Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
exceeds the minimum standard requirements. A minimum of (3) officers are utilized on non-medical
re utilized when manpower is available.
b6, b7c
b6, b7c

'/~~
23
G-324A Detention Inspection Foml Worksheet for IGSAs - Rev: 01/04/05

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'I' ~~r~\6€'~1~0
~f, ~ ~eatk>na! Ptog......~ ~~lf~ to "rlC!tif~~· t<;'1!>.
e~ent ~~te, unCteJ,~r~~o,~~aecuiitYand ~u~onlllat prol~rl " -·~~I~!y:aQ.(j w9IJ~~~~, :. >i?'·
.eom~~9l §t;:' -

.

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V,~i£~~
N -...~~, :~,~;
Rifni"!Jr'£S/ ,.~i<tt·:' '. '
' . ,;,;<i:l<,"
. ~; ".
The facility has a recreation program and facility.
[]
[J
181
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
I8l
0
0
the detainee population.
Regular maintenance keeps recreational facilities and
I8l
0
0
equipment in good condition.
The recreational specialist or trained equivalent
I8l
0
0
supervises detainee recreation workers.
The recreational specialist or trainee equivalent
oversees recreation programs for Special Management
I8l
0
0
Unit and special-needs detainees.
Dayrooms offer sedentary activities, e.g., board games,
I8l
0
0
cards, television.
Outside activities are restricted to limited-contact sports.
[J
~
Each detainee has the opportunity to participate in daily
0
I8l
0
recreation.
Detainees have access to recreation activitie.s outside
the housing units for at least one hour daily, 5 days a
18I
0
0
week.
Staff checks all items for damage and condition when
I8l
0
equipment is returned.
Staff conducts searches of recreation areas before and
I8l
after use.
[ ]
All recreation areas under constant staff supervision.
I2!J
Supervising staff is equipped with radios.
[]
[J
181
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
I8l
0
0
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
0
I8l
0
his/her recreation privileges.
Special programs or religious activities are available to
I8l
0
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
I8l
detainees are present.
Visitors, relatives or friends are not allowed to serve as
0
I8l
0
volunteers.
l8I; if. outdoorrecreatJ'onlsofferedche¢k·:thlsbox;No~,fbr:therInformation Is required when outdoor
~.: ;),~: 7' '~r~:';,B"

,I;

y~

•.J(

[J

D

D

D
lJ

D

D

,ecreaiIQni!$QUei'ed. . ' ." .>:
, ,.
If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
of all eligible detainees.
Case officers make written transfer recommendations
about every six-month detainee to the OIC.
The OIC documents all detainee-transfer decisions,
whether yes or no.
The detainee's written decision for or against an offered
transfer documented in his/her A-file.

D

'.

.

..

D

0

0

0

0

0

D

0

0

D

0

0

23
G·324A Detention inspection Form Worksheet for IGSAs - Rev: 01/04/05

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;;<~.'.:i.~(:;, :;t ~;":'A i~:~~~ :,,\ .,~ftJ:qa~):19 ·"J';;\~Y~~i · h: ~~~·; N'

,~o rC,-,~~,{lt Is 'fC~:p.o!I.~yit~.pr'pVide.acc8~. f~Jf "

.,: . :,i't.' .. '

··· ·.?.

eiltl nat pt , ·:' m~~~~ctl\jm~s,toalllq., . . :.:
e.~, tp~be
, 9)de'n .. .ossibI9. unQ9r~~ltioflS of.~ecuri1i. ~ .s,!pervislO
PLot~9!!'kSafetY an~::r' Af;.f ,. :
Staff notifies the detainee's legal representative of
his/her decision to acce Vdecline a transfer.
If no recreation is available, the ICE District routinely
review transfer ell ibili for all detainees after 60 da
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee <?r the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detalnee's/OIC's decision.

f8I Acceptable

o Deficient

o
o

o

o

o

o

o

o o

o

o o

OAt-Risk

o Repeat Finding

Remarks: (Record Significant facts, observations, other sources used, etc.)
Rec director has created a yearly competitive schedule consisting of freethrow compltition, 3-man basketball,
spades, dominoes, ping-pong and chess.
b6, b7c
b6, b7c

24
0-324A Detention Inspection Fonn Worksheet for rOSAs - Rev: 01104/05

'

.....

_. .. .. .-.- .-----~----------------------------

•
Honoring fasting requirements.
• Facilitating religious services.
•
Allowin activl restrictions.
Each detainee is allowed religious items in his/her
immediate ssession.
Volunteer's credentials are checked and verified before
allowin artici ation in detainee ro rams.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees In the Special Management Unit to participate
in religious practices unless otherwise documented for
the safet and secur" of the facili .
~ Acceptable

D Deficient

D

At-Risk

o o
o o
o o

o o
D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

b6, b7c

.J.( Db

25
G-324A Detention [nspection Form Worksheet for IGSAs - Rev: 01/04/05

b6, b7c

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b6, b7c

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b6, b7c
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