()f{tce of Detention and Removal Operations

U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement

JUL 1 3 2001
MEMORANDUM FOR:

James T. Hayes Jr.
Field Office Director
Los Angeles Field
b6, b7c

FROM:

b6, b7c

Chief
/ y-t:n
Detention Standards Compliance Unit
SUBJECT:

San Bernardino Central Jail Annual Detention Review

The annual review of the San Bernardino Central Jail was conducted on May 23,2007 in San
Bernardino, California has been received. A final rating of Acceptable has been assigned.
The G-324A worksheets provided by the Reviewer-in-Charge (RIC) indicated the facility was
non-compliant with components within Detainee Handbook, Food Service, and Religious
Practices standards.
The rating was based on the RIC Summary Memorandum and supporting documentation. The
Field Office Director must now initiate the following actions in accordance with the Detention
Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.

www.ice.gov

SUBJECT: San Bernardino Central Jail Annual Detention Review
Page 2

Should you or your staff have any questions regarding this matter, please contact,
b6, b7c
Staff Officer, Detention Standards Compliance Unit at (202) 732
cc: Official File
b2 high, (b)(6), (b)(7)(C)

b2 high

Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement

JAN
MEMORANDUM FOR:

7 2008

James T. Hayes Jr.
Field Office Director
Los Angeles Field Office

."
b6, b7c

FROM:

b6, b7c

b6, b7c

Chief
Detention Standards Compliance Unit
SUBJECT:

San Bernardino Central Detention Center Plan of Action

The San Bernardino Central Detention Center Plan of Action received December 19, 2007 has
been reviewed. Plan was developed in response to a review conducted by the Los Angeles
Field Office on May 23,2007.
The Review Authority (RA) has evaluated the document and concurs with the Plan of Action,
as written, and this review is closed. The Field Office must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include a
copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility complies with its
proposed Plan of Action. A certified Detention Reviewer shall be assigned to followup on the deficiencies identified in the G324A, Detention Facility Review Form and the
Reviewer-In-Charge (RIC) Summary Memorandum within 90 days.
3) The next scheduled detention review shall be conducted no later than May 23, 2008.
Should you or your staff have any questions regarding this matter, please contact
b6, b7c
Detention and Deportation Officer, Detention Management Division at
b2
high
(202) 732
.

www.ice.gov
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

SUBJECT: San Bernardino Central Detention Center Plan of Action
Page 2
cc: Official File
b2 high, b6, b7c

•

•

"'-"',.....,

GARY PENROD. SHERIFF·CORONER

b6, b7c
S.D.D.O.
US. Department of Homeland Security
300 N. Los Angeles St.
Los Angeles, CA. 90012

Dear Mr

b6, b7c

! have received your inspection with noted l.eE Deficiencies.. I would like to pOint out U1at we
are inspected by numerous state and county agencies yearfy and the issues you raise have not
come up. It is also our belief that under a U.S. Supreme Court declsion (Logue v. United
States. 412 US 521 (197:~) federal inmates contra.cte-d out to be housed in our Jails fall under
state and local rules. The issues you have brought up have not been items of grievance or
Iitigatlon at this facility. We do appreciate the time and suggestions your agency !1as made. The
following is our response.
1. Discipline sanctions are not In detainee handbook.
Response: We wHl be contacting oW Administrative Support Divisron and suggesting they
create a policy change that requires that information to be included in the inmate rules and
information brochure.

2. Knives not secured t{) a workstation.
Response: We fee! our poliCy of having the inmate sign the knife out and wear a vest is an
adequate way to keep track of the knife (Tethered knives could 00 removed from the chain
and hidden. With our system we have an identified inmate to walch and go to in the event
of any issues)

3. Detainees not allowed to have religious items in their immediate possession.
Response: We consider allowing inmates to have pei'sona! religious items in their
possession {excluding bibles} to be a safety issue. Any items not given to all are subject to
be items of envy that inmates may attack and hurt others In order to gain possession of said
object.

Sincerely

b6, b7c

, Sheriff (County of San Bernardino)
--.._.-_._

b6, b7c

By

b6, b7c

Captain {909

..

b6, b7c

Central Df~t.ention Center

,aM.I'
SAN BERNARDINO COUNTY SHER!FFS DEPARTMENT

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•
J~:tm;*~

'.r. Haye~, it.

Dif(;~dQr

Los Arfgde~ .F;dd.O{flc~~
b6, b7c

THkOTJG.H:

SUH}ECT:

b6, b7c

b6, b7c

b6, b7c

•

.JjJiCe o/Delelltio/l and Removal Operations
L'.S. Department of Homeland Se{'urity
425 I Street, NW
Washington, DC 20536

U.S.
and CUStOIllS
Enforcement
May 23, 2007

MEMORANDUM FOR:

John P. Torres
Director
nd Removal
b6, b7c

FROM:
Deportation Officer
Los Angeles Field Office
SUBJECT:

San Bernardino Central Detention Center Annual Detention Review

The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the
San Bernardino Central Jail on May 23, 2007.
, Reviewer-in-Charge, Deportation
b6, b7c
b6,
b7c
Officer and
s Immigration Enforcement Officer Of the Los Angeles Field Office
conducted this review. This facility is used for detainees requiring housing less than 72 hours.
The review measured compliance with the ICE Detention Standards, No other special assessments
were performed or requested at this time. Attached to this memorandum is a copy of the original
Form 32B Detention Review Forms. All worksheets and working papers are maintained in the
appropriate file system and are available for review by the review authority.
Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
The following review summarizes only those standards not in full compliance. Each standard is
identified and a short summary is provided regarding standards or procedure not currently in
compliance. The facility meet the standards but, is required to change some operating procedures
to comply with the ICE Detention Standards. These are considered to be administrative changes that
do not affect the daily operation or will have an insignificant affect on how the facility is operated.

Subject: Annual Dete. Review Report
Page 2

•

Review Findings:

The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -

27
0
0
1

Standards Summary Findings:
During the review, no constraints or abnormal difficulties were encountered. Staff and detains
were cooperative and available to assist in the review process.

RIC Observations:
observed that the Facility operated in a very calm and orderly fashion throughout the review.
RIC Issues and Concerns
There are no significant concerns or issues as a result of the review. The administration has been
very cooperative and will make all necessary adjustments in order to comply with all standards.

Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE".
It is the recommendation of the RIC that plan of action is required for all deficient standards.
RIC Assurance Statement:
All findings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

HEADQUARTERS EXECUTIVE REVIEW

I Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from
receipt of this report to respond to all findings and recommendations.
HQDRO EXECUTIVE REVIEW: (Please Print Name)
b6, b7c
b6, b7c

Title

Date

I'

Chief
Final Rating:

l

.

JUL 1

2007

D Superior
DGood

IZI Acceptable
D Deficient

D At-Risk
D No Rating
Comments:

The Review Authority concurs with the Acceptable rating.

Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31101

•

•

Department Of Homeland Security
Immigration and Customs Enforcement

G. Accreditation Certificates
List all State or National Accreditation[s] received:

ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

~ Check box if facility has no accreditation[s]

B. Current Facility Review
Type of Facility Review
~ Field Office 0 HQ Review
Date[ s] of Facility
May 23,2007

H. Problems / Complaints (Copies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Major Litigation
Life/Safety Issues
~ Check if None,

o
o

C. Previous/Most Recent Facility Review
Date[s] of Last Facility Review
May 26, 2006
Previous Rating
~ Acceptable 0 Deficient 0 At-Risk

o

J. Total Facility Population
Total Facility Intake for previous 12 months
20,484
Total ICE Mandays for Previous 12 months
293,851

b6, b7c

Field Office / Sub-Office (List Office with oversight responsibilities)
Los Angeles
Distance from Field Office
65 miles from District office, 2 miles from San Bernandino sub/office

E. ICE Information
Name of Reviewer In Charge (Last, Title and Duty Station)
b6, b7c
/ Deportation Officer / lLos Angeles Field
Office /
Name of Team Member / Title / Duty Location
b6, b7c
/ Immigration Enforcement Officer / Los
Angeles Field Office
Name of Team Member / Title / Duty Location
/
/
Name of Team Member / Title 1 Duty Location
1
1

o

1 FaCI
Tltv Historv
Date Built
1971
Date Last Remodeled or Upgraded
March 1996
Date New Construction / Bedspace Added
None
Future Construction Planned
Yes ~No Date:
Current Bedspace
I Future Bedspace (# New Beds only)
1083
Number: 1038 Date:

D N ame an d L oca f IOn 0 fF aCITIty
Name
SAN Bernam'dino Central Detention Center
Address (Street and Name)
630 West Rialto Ave
City, State and Zip Code
San Bernardino, California 92415
County
San Bernardino
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Captain
b6, b7c
Telephone # (Include A.'ea Code)
909-385

Detention Facility Inspection Form
Facilities Used Under 72 hours

K. Classification Level (ICE SPCs and CDFs Only)
L-l
L-2
L-3
Adult Male
I Adult Female

I

F
C apaclty
aCIT
Ity
Rated
Operational
Emergency
Adult Male
866
866
0
Adult Female
170
170
0
D Facilitv holds Juveniles Offenders 16 and older as Adults
L

Average D al'I y PopulatIOn
ICE
I Adult Male
1
I Adult Female
.05
M

t'IOn 0 my
I
F CDF/IGSA I norma
f
Contract Number
I Date of Contract or IGSA
12-99-0035 modification #6
December 1, 2002
Basic Rates per Man-Day
$ 80,00
Other Charges: (If None, Indicate N/A)
None;
,
,
Estimated Man-days Per Year
576

USMS
483
31

Other
327
80

N. Facility Staffing Level

Support:
b2 high

b2 high

Form G-324A (Rev, 8113/04) No Prior Version May Be Used After 10/1/04

•

•

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This form should be
filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing
this report.

Physical
Assault:
Offenders on
Offenders!

Assault:
Detainee on
Staff

o

2

II

10

9

2

Physical

Physical

Physical

Physical

o

o

o

o

o

o

o

o

o

3

o

2

Number of Forced Moves, inc!.
Forced Cell moves 3

Physical

o

o

6

o
3

o

o

o

o

o

o

o

o

o

o

# Times Four/Five Point
Restraints applied/used

o

Offender / Detainee Medical
Referrals as a result of injuries
sustained.

11

12

9

13

o

o

o

o

o

o

o

o

133

99

110

182

110

86

90

155

o

o

o

o

o

o

o

o

61

77

72

73

8

5

9

10

Escapes
Actual
Grievances:

# Received
# Resolved in favor of
Deaths

Psychiatric / Medical Referrals

Offender/Detainee
Reason (V=Violent, I=Iliness,
S=Suicide, A=Attempted

# Medical Cases referred for
Outside Care
# Psychiatric Cases referred for
Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324B (Rev. 10118/04) No Prior Version May Be Used After 1211104

•

•

DHS/ICE Detention Standards Review Summary Report

11.

Acceptable

2. Deficient

3. At - Risk

4. Repeat Finding

IS.Not Applicablel
l.

Legal Access Standards
Visitation
Telephone Access

2.

3.

4.

~
~

D D D
D D D

~
~
~
~
~
~
~
~

D
D
D
D
D
D
D
D

~
~

D D D
D D D

~

D
D
D
D
D
D
D
D
D
D
D
D
D
D
D

5.

Detainee Services
Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Religious Practices

D
D
D
D
D
D
D
D

D
D
D
D
D D
D
D
D

Health Services
Medical Care
Suicide Prevention and Intervention

Security and Control
Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff 1 Detainee Communication

D

;J

~
~

[8J

~
~
~
~
~
~
~

D

~
~

D
D
D
D
D
D
D
D
D
D
D
D
D
D
D

D
D
D
D
D
D
D
D
D
D
D
D
D
D
D

Form G-324B (Rev. 10118/04) No Prior Version May Be Used After 1211/04

~

~

•

RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of
noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope ofthe review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded, except for the deficiencies noted in the report.
Reviewer-In-Charge: (Print Name)
b6, b7c
b6, b7c

b6, b7c

Title & Duty Location

Deportation Officer Los Angeles Field Office

May 23,2007

ITeam Members
Print Name, Title, & Duty Location

Print Name, Title, & Duty Location

s
b6, b7c
Immigration Enforcement Officers Los Angeles Field
Office
Print Name, Title, & Duty Location

RIC Rating Recommendation:

Print Name, Title, & Duty Location

IS] Acceptable

o Deficient
OAt-Risk

Comments:

Form G-324B (Rev. lOll 8/04) No Prior Version May Be Used After 12/1104

•

•

MANAGEMENT REVIEW

IReview Authority
The signature below constitutes review ofthis report and acceptance by the Review Authority. FOD/OIC/CEO will have 30
days from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (Print Name)

Signature

Title

Date

Final Rating:

D Acceptable
D Deficient
D At-Risk

Comments:

Form G-324B (Rev. 10118/04) No Prior Version May Be Used After 1211/04

Department of Home!d Security
Immigration and Customs Enforcement
Office of Detention and Removal

•

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
[g]

D

Local Jail- IGSA
State Facility - IGSA

Name
San Bernardino Central Detention Jail
Address (Street and Name)
630 East Rialto Ave
City, State and Zip Code
San Bernardino, CA. 92415
County
San Bernardino
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Captain
Name and title of Reviewer-In-Charge
b6, b7c
Deportation Officer
Date[s] of Review
May 23,2007
Type of Review
Headquarters fZI Operational
DSpecial Assessment DOther

D

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04

•

ADMISSION AND RELEASE

Policy· All detainees will be admitted and released in a manner that ensures their health , safety , and welfare
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
Remarks
NA
No
Yes
Components

In processing includes orientation information.
Medical screenings are performed by a medical staff Q!
persons who have received specialized training for the
purQose of conductinQ an initial health screeninQ.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard governs all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).
~ Acceptable

o Deficient

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

Handbook and Video

ICE San Bernardino Sub
Office
ICE not in site.DACS
performed bt DRO at
SBD Sub/Office

o Repeat Finding

OAt-Risk

CLASSIFICATION SYSTEM

I Policy;

All facilities will develop and implement a system according to which ICE detainees are classified. The
I classification system will ensure that each detainee is placed in the appropriate category , physically separated
from detainees in other categories
~

Yes

Components

The facility has a system for separating criminal and
non-criminal ICE detainees. Violent offenders are
separated from non-violent offenders.
HousiQ9 assignments are based on threat level.

IL~ Acceptable

o Deficient

0

At-Risk

No

NA

Remarks

Classify on pOint system
and prior criminal record.
Prior state imates are
separted.

[g]

0

0

[g]

0

0

o Repeat Finding

b6, b7c

2
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

I.
I
i

I
i

.

•

~.ETAIN.EE

.

The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
• when a medical examination will be conducted.
• the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
• facility search procedures and contraband
policy.
• facility visiting hours and schedule and visiting
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation.
The
handbook specifies the rights and
•
responsibilities of all detainees.

[gJ Acceptable

II

o Deficient

I
II

I

HANDBOOK
.
.
Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and gUide to, the :
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc Every detainee will receive a copy of this handbook upon admission to the facility
,
I
Remarks
No
NA
Yes
Components
English and Spanish

[g]

0

0

[g]

0

0

[g]

0

0

Disciplinary sanctions are
not in detainee handbook
but it is in the public
information Plan which
detainee can request

0

[g]

0

o Repeat Finding

OAt-Risk

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
~.-

Components

Yes

No

NA

Trained staff supervises the food service program.

[g]

0

0

Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.

[g]

0

0

b6, b7c

3
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

!

i

- - - - - - - - - - _ ... -

..- -

FOOD SERVICE
Policy:

Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in

I accordance with the highest sanitary standards.

All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils

Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The food service program addresses medical diets.
Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked.
II
II

o Deficient

IZI Acceptable

0

0

[g]

0

[g]

0

0

[g]

[g]

0
0
0

0
0
0

[g]

0

0

[g]
[g]

0
0

0
0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

Remarks

NA

No

Yes

Components

Knives are not secured
Inmates working with
knives have a knive
sleeve and wear an
orange vest to be
identified.

4 week cycle menu.

o Repeat Deficiency

At-Risk

FUNDS AND PERSONAL PROPERTY
Policy:
All facilities will implement procedures to control and safeguard detainees' personal property_
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if aI/ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.
Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
/)

Yes

No

NA

[g]

0

0

/

b6, b7c

Reviewer Signature:

Date:

4
0-3248 Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01/04/05

Remarks

~/.2¥IQ~rj()l

•

•

FUNDS AND PERSONAL PROPERTY

All facilities will implement procedures to control and safeguard detainees' personal property.
Policy:
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDF/IGSA facility procedures for handling detainee
property claims are similar with the ICE standard.
II

~ Acceptable

o Deficient

0

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

o Repeat Finding

At-Risk

DETAINEE GRIEVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame.
Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance .
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include
providing the detainee with a written response to any formal grievance, which will include the basis for the
I decision.
The facility will also establish standard procedures for handling emergency grievances. All
grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated.
Components
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
For
quality control purposes, staff documents
•
nuisance complaints received but not filed.
Staff is required to forward any grievance that ;~~!des
officer misconduct to a hiQher official or, in a C II-OSA

ReVIewer SIgnature

b6, b7c

Y

N

NA

~

D

D

~

D

D

~

D

D

~

D

D

;t

Date. \) / 2L
.~

I

5
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

I

Remarks

;2()O

-'-"0-

7

•

•

DETAINEE GRIEVANCE PROCEDURES

Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing 'I
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame. '
Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance I
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include .
providing the detainee with a written response to any formal grievance, which will include the basis for the i
decision. The facility will also establish standard procedures for handling emergency grievances. All!
grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated.
I

Y

Components

N

NA

Remarks

!

facility, to ICE.

IX] Acceptable

il

o Deficient

o Repeat Finding

OAt-Risk

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of
clothing, linens, and towels for as long as they remain in detention.
Remarks '--l,
Components
Yes
No
NA

o
o
IX] Acceptable

o Deficient

o
o
o Repeat Finding

OAt-Risk

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
r 't d on Iy by th e constrain
' tso f sa fety, secur!'ty, th e orderIy opera t'Ions
Parti CI'p ate .In th e pracf Ices 0 f th elr. fal'th ,Imle
of the facility and budgetary considerations.
Components

I

Detainees are allowed to engage in religious services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
Each detainee is allowed religious items in his/her
immediate possession.

IX] Acceptable

o Deficient

0

Yes

No

NA

Remarks

[gJ
[gJ

0
0

0
0

Can make arrangements
with Chaplin

0

[gJ

0

At-Risk

!
I
I

o Repeat Finding

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
b6, b7c

6
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

•

•

Yes

No

NA

Detainees allowed access to telephones during
established facility waking hours.

~

D

D

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
Emergency phone call messages are immediately given
to detainees.

~

D

D

~

D

D

~

D

D

Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees are allowed phone calls to consular/embassy
officials.
Detainees in disCiplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

~

D

D

D

D

~

~

D

D

~

D

D

Components

cg] Acceptable

o Deficient

Remarks

In handbook and posted
on wall

When in ICE office and
custody

o Repeat Finding

OAt-Risk

VISITATION
Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
the news media.
Components
There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

II
II

No

Yes

~

D

D

~

D

D

A general visitation log is maintained.

~

D

D

Visitors are searched and identified according to
standard requirements.

~

D

D

[8J Acceptable

o Deficient

Remarks

NA

30 minuets 5 days a
week

o Repeat Finding

OAt-Risk

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

I Yes

II

I

No

I

NA

I

b6, b7c

Reviewer Signatur
7
G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

•

•

ACCESS TO MEDICAL CARE

Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.

The Facility operates a health care facility in compliance
with State and Local laws andguidelines.
The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.

[SJ

0

0

[SJ

0
0
0

0

0
0
0
0

Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
If staff is used to distribute medication, a health care
provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
Detainees are required to sign a refusal to consent form
when medical treatment is refused.

[SJ

0

0

II

[g] Acceptable

o Deficient

0

[SJ
[SJ

Performed by ICE
personnel.

[SJ

0

0

[SJ

[SJ

0

0

0

0

[SJ

[SJ

0

0

[SJ

0

0

Medical on-site 24 hours
a day.

Only medical staff can
distribute medication.

o Repeat Finding

At-Risk

SUICIDE PREVENTION AND INTERVENTION
Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff I
will handle potentially suicidal individuals with sensitivity, supervision, and referrals. A clinically suicidal detainee I
will receive preventive supervision and treatment.
I
Components

Yes

Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
empJo~ee orientation j)rogram.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques.
II

[g] Acceptable

o Deficient

[SJ

0

0

[SJ

0

0

/

b6, b7c

NA

Remarks

\

.~.-'

OAt-Risk

Reviewer Signatu

No

o Repeat Finding

Date:

8
G-3248 Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

CONTRABAND

•

Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/j:>ossible seizure.
Upon admittance, detainees receive notice of items they
can and cannot possess.

II

[g] Acceptable

o Deficient

0

Yes

No

NA

[g]

0

0

[g]

0

0

Remarks

o Repeat Finding

At-Risk

DETENTION FILES
Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

NA

A detention file is created for every new arrival whose
staY' will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process.
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

[g]

0

0

Appropriate staff has access to the detention files and
other departmental requests are ,accommodated byl

[g]

0

0

Reviewer Signatur

b6, b7c

Date:

9
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

~~.~~

2.'

:J.o~ ·t

II

•

DETENTION FILES

•

Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

NA

Remarks

making a request for the file. Each file is properly
logged out and in by a representative of the responsible
de artment.
~ Acceptable

o Deficient

o Repeat Finding

OAt-Risk

DISCIPLINARY POLICY
Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
r
'
not .In compliance
wit'hfaCIT
Ity ru i
esd
an regu Iatlons.
I
Components
Yes
No
NA
Remarks
The facility has a written disciplinary system using
0
0
~
progressive levels of reviews and apgeals.
The facility rules state that disciplinary action shall not
0
0
~
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
~
0
0
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
0
0
~
detainees verbally and in writing.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
[gJ
• Prohibited Acts
0
0
Disciplinary
Severity
Scale
•
• Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
[gJ
0
0
informal resolutions are encouraged.
-~--

--

I
~ Acceptable

D Deficient

D

At-Risk

D

b6, b7c

Reviewer Signatur

Date:
10
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Repeat Finding

•

I

•

---~------

----------~-~

------- ---I

EMERGENCY (CONTINGENCY) PLANS

I

' Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to I
the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter ,
Ii minimize
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of emergency.
Components
No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
• Personal abuse / Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
The facility has written emergency plans that cover:
• Work/Food Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Facility Evacuation
• Internal Hostages

[g] Acceptable

o Deficient

Yes

No

NA

[gJ

0

0

[gJ

0

0

[gJ

0

0

Remarks

o Repeat Finding

OAt-Risk

II

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
----

Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.

Reviewer Signature

Yes

No

NA

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

_/_" ____

b6, b7c

,

Date:

11
0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

Remarks

~f/£
y fo-cn)
I
I

•

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Yes

Components

• quantities are limited.
• Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
• Monthly fire inspections.
• Fire protection eqUipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• USing specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followup inspections.
A licensed/Certified/Trained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
sQra0ng.for indigenous insects.

No

Remarks

NA

I

NOT USED

0

0

~

~
~

0
0

0
0

~

0

0

~

0

0

~

0

0

~

0

0

II
II

I:8J Acceptable

D Deficient

D

D Repeat Finding

At-Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

No

NA

The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well lighted and aJI

~

0
0

0
0

Reviewer Signature:

b6, b7c

~

Date:
12

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

•

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

activatinQ switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
~ Acceptable

o Deficient

Yes

No

NA

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

0

0

[gJ

[gJ

0

0

[gJ

0

0

Remarks

All detainees have
access to toilets.

o Repeat Finding

OAt-Risk

II

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components

Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
National
Fire Protection Association Life Safety
•
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.

Yes

No

NA

[gJ
[gJ

0
0

0
0

[gJ

0

0

[gJ
[gJ

0
0

0
0

[gJ

0

0

(/

b6, b7c

Reviewer Signature:
13
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

I
I
,

I

•

KEY AND LOCK CONTROL

(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Remarks
NA
Yes
No
Components
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
Detainees
are not permitted to handle keys
•
assigned to staff.

r:sJ Acceptable

o Deficient

0

[:g]

0

o Repeat Finding

OAt-Risk

I

POPULATION COUNTS - Rating

I
Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per shift, with additional formal and informal i
counts conducted as necessary.

II

Components

Yes

No

NA

Staff conducts a formal count at least once each shift.
Activities cease or are strictly controlled while a formal
count is bein~ conducted.
Formal counts in all units take place simultaneously.
Officers do not allow detainee partiCipation in the count.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts.
The control officer (or other deSignated position)
maintains an out -count record of all detainees
temporarily leaving the facility.

[:g]

[:g]

0
0
0
0
0

0
0
0
0
0

[:g]

0

0

[:g]

0

0

r:sJ Acceptable

o Deficient

[:g]
[:g]
[:g]

Remarks

I

o Repeat Finding

OAt-Risk

SECURITY INSPECTIONS
I
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed, ,
I
will be restricted to experienced p_ersonnel with a thorough grounding in facility operations.
---Components
NA
Yes
No
Remarks
I
The facility has a comprehensive security inspection
procedures / program.
Every officer is required to conduct a security check of
his/her assigned area. Results are documented.
The front-entrance officer checks the ID of everyone
entering or exiting the facility.
The Control Center is staffed arp).!nd the clock.

Reviewer Signature

0

0

[:g]

0

0

[:g]

0
0

0
0

r:sJ

Ev~fy
/

b6, b7c

[:g]

Date:

Sl~'f12i~) 7
I

14
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

•

SECURITY INSPECTIONS

•

Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to experienced personnel with a thorough grounding in facility o:)erations .
._ - ' - " - - ' "
Remarks
Yes
No
NA
Components

----._-

Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leavin9.. the faciI i!)i.
Every search of the SMU and other housing units
documented.
1/

D

[g] Acceptable

D

Deficient

~

D
D
D

D,
D
D

~

D

D

~

D

D

~

D

D

~
~

D

At-Risk

Repeat Finding

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being diSCiplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation)" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU is well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of personal
hygiene in the SMU.
,:

Reviewer Signature:

Yes

No

NA

~

D

D

~

D

D

~

D

D

~

D

0

~

D
0
0
0

D
D
0
0

~

~

~

b6, b7c

15
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

•

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components

Yes

No

NA

A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

~

0

0

~

0

0

~

0

0

o Deficient

I2?J Acceptable

Remarks

o Repeat Findings

OAt-Risk

II

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components
Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.
It'I ~

ReVIewer SIgnature:

Yes

No

NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

0

0

~

~

0

0

~

0

0

~

0

0

~

0

0

--

'\

b6, b7c

Remarks

Only done if on suicide
watch.

~

Date:

16
0-3248 Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

....--~~-

--

•

•

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)

Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.

II

Components

Yes

No

NA

At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

rgj

D

D

ISJ Acceptable

o Deficient

Remarks

o Repeat Finding

OAt-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are stored. These inventories shall be current, filed and
readily available for tool inventory and accountability during an audit.
Components
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

No

NA

rgj

D

D

rgj

D

D

Remarks

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.
II

Yes

ISJ Acceptable

o Deficient

0

o Repeat Finding

At-Risk

r------------------=-----,----:-----c--~----------------~-~~.--.-~-.-----~--~----.~.-

-~.

TRANSPORTATION
(Land Transportation)
I

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives'l
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of I
experienced and trained Detention Enforcement Officers or authorized contract personnel.
!
I
Check this box if all ICE Transportation are handled only by the ICE Field Office or i
Sub-Office in control of the detainee case.
I
Components
Yes
No
NA
--Remarks----'

ISJ Standard NA:

Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
support this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (COL)
issued by the state of employment.

D

D

D

D

D

D

b6, b7c

17
0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

TRANSPORTATION
(Land Transportation)

II
I Policy The

I

•

Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision ofl
.
d
' d Dete nti on Enf0 rce ment Officers or authorized contract personnel
expenence
and t
ralne
I
I
~ Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or I
Sub-Office in control of the detainee case.

Components

Yes

No

NA

maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
goes back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceeding the 1O-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All detainees are searched immediately prior to boarding
the vehicle ~ staff controllin~ the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occupancyleve/'
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
stop.
Policies and procedures are in place addressing the use of
restraining equipment on transportation vehicles. "

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Su~ervisors

Reviewer Signatur

_~_.___

b6, b7c

18
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

----1

TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

j;gj Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or I
Sub-Office in control of the detainee case.
~--------------~-------------------------.~---.~--,,~--.-----~--------------

Components

Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are present.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified by dieticians utilized by the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
•
Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
•
Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
•
Cellular telephones.
•
Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehiclesare clean and sanitary at all times.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accompanies the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
•
Escape
•
Hostage-taking
•
Detainee sickness
•
Detainee death
• Vehicle fire
•
Riot
• Traffic accident
•
Mechanical problems
•
Natural disasters
•
Severe weather
•
Passenger list is not exclusively men or women
or minors
;/

Yes

No

NA

o

o

o

o

o

o

o

o

o

o

o o

o

o

o

o

o

o

o

o

o

b6, b7c

19
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

I2s:J Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
I Sub-Office in control of the detainee case.
Components
Yes
No
NA
Remarks

J

o Deficient

o Acceptable

o Repeat Finding

OAt-Risk

USE OF FORCE
Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:

II

Components

Yes

No

NA

There is a use of force policy outlining immediate and
calculated use of force, and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
Medication may orily be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.
For incidents involving calculated use of force, a
videotape is made and retained for review.

[gJ

0

0

[gJ
[gJ

0
0

0
0

[gJ

0

0

0

0

[gJ

[gJ

0

0

0

0

[gJ

[gJ

0

0

[gJ

0

0

I2s:J Acceptable

o Deficient o Repeat Deficiency

Remarks

Do not use meds to
restrain.

No pregnant females
kept at facility

OAt-Risk

b6, b7c

___ _

Reviewer Signatur
20

0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

•

STAFF DETAINEE COMMUNICATIONS
Procedures must be in place to allow for formal and informal contact between key facility staff and
ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an
answer in an acceptable time frame.
Remarks . ~NA
N
Y
Components
ICE information request Forms are available at the
0
~
0
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
0
~
0
as Special Correspondence.

I Policy'

I,

[g] Acceptable

I

i

o Deficient

0

,
,

--I

o Repeat Finding

At-Risk

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
·· d istance 0 fth
TIty, an dh
. court proceedings are taking place.
were th
e 'Immigration
e faCI
d rlvmg
.~

Components
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
The
detainee is not permitted to make any
•
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
• Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee

i

ReVIewer SIgnature.

b6, b7c

Y

N

NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~-.

Remarks

z y;0~z 7

... ..

Date.

21
G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

6:
I

'

,;J c:-

o-

j

~

'>

<~-"

_._-

•

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
I detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
A
medical transfer summary is completed and
•
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
~ Acceptable

o Deficient

Y

N

NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

OAt-Risk

Remarks

o Repeat Finding

b6, b7c

Reviewer Signature:

Date:

22
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: OIl04/05

!