ICE Detention Standards Compliance Audit - Monterey Park City Jail, Monterey, CA, ICE, 2004

ICE Detention Standards Compliance Audit - Monterey Park City Jail, Monterey, CA, ICE, 2004

• June 2, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

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U. S. Immigration
and Customs
Enforcement

MEMORANDUM FOR:

Gloria S. Kee

JUl 28 '2.005

Field. Office D. irect~ffi~
b6, b7C

FROM:
Deputy As Istant Director
Detention Management Division
SUBJECT:

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Monterey Park Police Department Annual Detention Review

The Annual Review of the Monterey Park Police Department, conducted on August 9,2004, in
Monterey Park, California has been received. A final rating has not been assigned to this facility
however, it remains authorized for use.
The Field Office Director must initiate the following actions in accordance with the. Detention
Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility within
five business days of receipt of this memorandum. Notification shall include copies of the
Form G-324B, Detention Facility Review Form, the G-324B Worksheet, RIC Summary
Memorandum, and a copy of this memorandum.
2) The Field Office director must insure the facility is re-inspected within 30 days.
Should you or your staffhave any questions regarding this matter, please contact
Chief, Detention Standards Compliance Unit, at (202) 305 b2 high

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~ffi(;e (~(Det':"lIi()n

and Removal Operations

F.S, Department of Homellind Security
Mira Loma Deten[ioll Fad1 ity

45100 N. (iO!lJ. Street West '
L:mca$i<..'T, CA 93536

u. S. Immigration
and ·Customs
Enforcement

September 3, 2004

MEMORANDUM FOR: Victor Cerda
Acting Director
Headquarters Detention and Removal Operations

FROM:

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SUBJECT: Review Summary Report, Monterey Park City Jail
A Detention Standards Review or Jail Inspection was performed on the Monterey Park City Jail,
an IGSA facility. It was conducted on August 9, 2004. This review was perfonned under the
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supervision o
l, Review-In-Charge.
The review measured compliance with the INS Detention Standards. No other assessments were
performed or requested at this time. Attached to this memorandum is a copy ofthe original Form G324a Detention Inspection Form. All worksheets and working papers are maintained in the
appropriate file system and are available for review by the Review Authority.
Type of Review:
This review was a routine scheduled assessment and was conducted for the sole purpose of
determining overall compliance with the ICE Detention Standards. Medical practices were also
reviewed.
Review Summary:
The following review summarizes only those standards not in full compliance. Each Standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance. Overall, the facility is largely in compliance with ICE Detention Standards. 20
standards were found to be in full compliance, 1 not in compliance, and 14 were non-applicable.

Monterey Park Jail !ection (August 9, 2004)
Page 2

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Medical Care- DEFICIENT:
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There are no trained medical personnel within the jail, which resulted in a deficient rating.
However, there are several factors that mitigate the impact Qfthis finding. First, all detainees
are pre-screened by the Public Health Service while in the LOS Staging facility. If a detainee
is identified as needing medical care, they are not sent to the Monterey Park City Jail.
Second, all jail staff are trained in first aid and CPR. Third, there is a hospital with an ER
approximately a mile away, and the fire department/paramedics are literally next door to the
jail.

Overall, the Review indicated substantial compliance with the ICE Detention Standards. The
staff we encountered was courteous, knowledgeable, and professional. They were generally
acceptable to recommendations for changes in their procedures,. During the review, no constraints
or abnormal difficulties were encountered. All staff members were cooperative and available to
assist reviewers or to answer questions posed by the reviewing officer. At the time of the inspection,
there were no ICE detainees at the jail.
Recommended Rating and Justification:

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The result of the evaluation and review of the procedures and operation of the facility reflects
their ability to provide for the proper and humane care oflCE detainees within the guidelines of the
ICE Detention Standards. The Medical Care standard is unlikely to change in the foreseeable future.
However, based on the mitigating factors listed, it is my feeling that the available alternatives are
acceptable. As a whole, I believe the documentation the reviewer observed supports the opinion that
the facility should be rated as: acceptable.
RIC Assurance Statement:
It is the opinion of the Reviewer In Charge that the findings of compliance and non-compliance are
documented on the G-324a Inspection form and that it is supported by documentation in the review
file.

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U. S. Department Of Justice
Immigration and Naturalization Service

Detention Facility Inspection Form

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INS Service Processing Center
INS Contract Detention Facility
INS Intergovernmental Service Agreement
A. Current Inspection
Type of Review
Operational HQDRO HQ Manaj2;ement Inquiry
Date[s] ofInspection
08110/2004
PreviouslMost Recent Inspection
Date[s] of Last Inspection
09/02/2003
Previous Rating
Superior Good Acceptable Deficient At-Risk

B NameandL ocafIOn 0 fF aClltv
T

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Name
Monterev Park City Jail
Address (Street and Name)
320 West Newmark Ave
City, State and Zip Code
Montere~' Park ,CA 91754
County
Los Aneeles
Name and Title of Chief Executive Officer
f\Var
tendent)
:hief
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fcicphone # (Include Area Code)
626307 b6, b7C
District
Los Aneeles
Distance from District Office
8 miles

C INS Information
Name ofInspector (Last Name, Title and Duty Station)
b6, b7C / Deportation Officer I Lancaster, CA
Last Name / Title of Team Members (Inspection Team)
b6, b7C I Supervisory Deportation Officer; I; /
District where Inspection Occurred
Los Anj2;eles, CA
Region where Inspection Occurred
Western

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D. CDFIIGSA I n f':ormatIOn 0 DIy
Contract Number
Date of Contract or IGSA
12-98-0030
08/01198
Basic Rates per Man-Day
75
Other Charges: (If None, Indicate N/A)

E.
Accreditation Certificates
Accredited By:
ACA:wa
NCCHC:wa JCAHO:wa

Problems I Complaints (Copies must be attached)
F.
The Facility is under Court Order or Class Action Finding
Court Order
Class Action Order
The Facility has Significant Litigation Pending
Maior Litigation
Life/Safety Issues
Checked Box above requires a detailed written memorandum.
G. Facility History
Date Built
1980
Date Last Remodeled or Upgraded
wa
Date New Construction I Bedspace Added
wa
Future Construction Planned
Yes No Date:
Current Bedspace
Future Bedspace
24
24

H. Facility Population I Breakdown
Total Intake for previous 12 months
517
Total Mandays for Previous 12 months

709
Classification Level (INS spes and CDFs Only)
L~3
L-t
L-2
N/A
I AdultMale
NfA
NfA
NfA
N/A
I Adult Female
NfA
I.

Facility Ca lacity
Rated
24
I AdultMale
I Adult Female 0

Operational
24
0

Average Daily Population
INS
I Adult Male
0
I Adult Female
0

Emergency
24
0

USMS

1
0

Other

5
0

Staffing Level
b2 high

b2 high

N/A; ;;

Estimated Man-days Per Year
2000

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Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/31/01

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Significant Incident Summary Worksheet
For the INS to complete its Inspection of your facility, the following information must be completed prior to the inspection. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in
conjunction with the INS and DOJ Detention Standards in assessing your Detention Operations against the needs of the INS and its
detained population. This form should be filled out by the facility prior to the start of any inspection.

Description

Incidents
Assault:
Offenders on
Offenders'

Apr-Jun

Jan- Mar

Jul-Sept

Oct-Dec

NumberlReason (M=Medical,
V=Violent Behavior, O=Other)

Type (C=Chair, B=Bed,
BB=Board,O=Other)

n/a

nla

Types (SexuaJ2, Physical, etc.)

With Weapon
Without Weapon
Assault:
Detainee on
Staff

Types (Sexual Physical, etc.)

With Weapon
Without Weapon
Number of Forced Moves, incl.
Forced Cell moves3

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Disturbances'
Number of Times Chemica!
<;ents Used
,umber of Times Special
Reaction Team DeployedlUsed

# Times Four/Five Point
Restraints applied/used

Offender I Detainee Medical
Referrals as a result of injuries
sustained.
Attempted

Escapes

Actual
Grievances:

Deaths

# Received
# Resolved in favor of
OffenderlDetainee
Reason (V=VioJent, l=Illness,
S=Suicide, A=Attempted
Suicide, O=OthCI't
Number

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration OT attempted penetration involYing at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights. organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324A (Rev. 811(01) No Prior Version May Be Used After 12/31/01

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_ sychiatric I Medical Referrals

# Medical Cases referred for
Outside Care
# Psychiatric Cases referred for
Outside Care

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Fonn G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31/01

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USINS - INS Detention Standards Inspection Summary Report
1. Acceptable

2. Deficient

3. Repeat Deficiency 4. AtRisk

5.Not Applicable (IGSA's Only)
l.

Legal Access Standards
1.
2.
3.
4.

X-

Access to Legal Materials
Group Presentations on Legal Rights
Visitation
Telephone Access

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--X

Detainee Services
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.

Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
Voluntary Work Program

X
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X
.~

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IX
1

l..r
1.-1
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Health Services
18.
,~.

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_0.
21.

Hunger Strikes
Medical Care .
Suicide Prevention and Intervention
Terminal Illness, Advanced Directives and Death

..r""

..v

Security and Control
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.

Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force

.r
X

.Y
.Y
oX
X
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l.x
X

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All findings (At-Risk, Repeat Deficiency and Deficient) require written comment describing the finding and what is necessary
to meet compliance.
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Form G-324A (Rev. 811101) No Prior Version May Be Used After 12/31101

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RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all [mdings of noncompliance with policy or inadequate controls
contained in the Review Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
Within the scope of the review, this detention facility is operating in accordance with the detention standards, applicable law and
property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in this report.
Reviewer-In-Charge: (Print Name)
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Title & Duty Location

De ortation Officer, Lancaster, CA

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Print Name & Duty Location
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Print Name & Duty Location

rNtC£4('toIlI' Oft
Print Name & Duty Location

Print Name & Duty Location

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RIC Rating Recommendation:

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RIC Comments; I,
following infonnation:

Superior

Reviewer in Charge of the Monterey Park City Jail Inspection sununarize the inspection with the

The Monterey Park City Jail has been in use since August of 1998. A previous review has been conducted, and the jail was rated as
acceptable.
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Officer
, the jail adminstrator, was advised of the deficient area, Access to Medical Care. There are no trained medical
personnel within the jail, which resulted in the deficient rating. However, there are several factors which mitigate the impact of this
finding. First, all detainees are pre-screened by the Public Health Service while in the LOS Staging facility. If a detainee is identified
as needing medical care, they are not sent to the Monterey Park City Jail. Second, all jail staff are trained in first aid and CPR. Third,
there is a hospital with an ER approxiamtely a mile away, and the fIre department/paramedics are physically located in an adjoining
building, immediately next door to the jail. Previous inspections indicated MSDS sheets were not redily available to the staff. This
issue has since been corrected and are now located in the area where chemicals are located.

Overall the jail is acceptable.

Form G-324A (Rev. 811/01) No Prior Version May Be Used After 12/31/01

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'EADQUARTERS EXECUTIVE REVIEW

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will bave
receipt ofthis report to respond to all findings and recommendations.

.Im from

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HQDRO EXECUTIVE REVIEW: (please Print Name)
b6, b7C

b6, b7C

,1jt'itle V

Date

JUt. 2.8 2J05

Deputy Assistant Director
Final Rating:

Acceptable

o Deficient
OAt-Risk

[gJ No Rating Given I Authorized for Use
Comments:
The Review Authority (RA) has reviewed the Form G-324B and attached worksheets. Based on the
decision ofthe Deputy Assistant Director, Detention Management Division, no rating has been assigned. This
facility remains authorized for use

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Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/3 ]/01

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Department of Hom-eland Security
hnmigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours

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Field Office Detention Review Worksheet
I.XI

Local Jail- IGSA
State Facilitiy - IGSA

Name
Montere Park Cit Jail
Address (Street and Name)
320 West Newmark Avenue
City, State and Zip Code
Montere Park, CA. 91754
County
LosAn eles
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Chief
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Name and title of Reviewer-In-Charge
b6, b7C
De ortation Officer
Date[s} of Review
Au ust 9, 2004
Type of Review
Head uarters r8l Q erational
0 S ecial Assessment 0 Other

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Section I
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Detainee Services Standards

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G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

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The facility provides a designated law library for
detainee use.
The library
lit and is
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily

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Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are
use of the law
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are accommodate
within 3 - 5 business
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
consistent with secu
staff ensures that illiterate or
king
detainees without legal representation receive more
than access to English-language law books after
their need
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 hours of a written
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of

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G-324A Detention Inspection Form Worksheet for IGSAs
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o
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.

Standard Rating:

D Acceptable

D Deficient

At-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, alternate source used for verification, etc.)

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SEP X32004

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G-324A Detention Inspection Form Worksheet for IGSAs
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In-processing includes an orientation session. At a
minimum, orientation addresses: Unacceptable
activities and behavior, and corresponding sanctions.
How to contact his/her deportation officer. The
availability of pro bono legal services, and how to
pursue such services, Schedule of programs, services,
daily activities, including visitation, telephone usage,
mail service, religious programs, count procedures,
access to and use of the law library and the general
library; sick-call procedures, etc and the detainee
handbook,
Medical screenings are performed by a medical staff .Q!:
persons who have received specialized training for the
an

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All new arrivals are searched in accordance with
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
The "Contraband" standard governs aI/ personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's
ions, The detainee receives a
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward a/l 1-387 claims to ICE.
and sufficient clothing

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G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

By INS prior to housing
within the facility

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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.

Standard Rating:

IZJ Acceptable

o Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

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G-324A Detention Inspection Form Worksheet for IGSAs
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The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar is used.
The facility classification system
• Classifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
The
first-line supervisor or designated
•
classification specialist reviewing every

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work-folders, Anew arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiatedl unconfirmed reports may be filed but
are
used to
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
ersons of similar
des
Detainee work
are based upon
classification
i
The classification process includes
reassessment/reclassification. Reassessments are
conducted between 45 and 60 days after arrival and
subsequent reassessments are completed every 60 to
classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
the
a classification-level on
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business
Classification designations may be appealed to a
higher authority such as the Officer in Charge or
nt.
Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and
icable to each.

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G-324A Detention Inspection Form Worksheet for IGSAs
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Standard Rating:

I~ Acceptable

o Deficient

OAt-Risk

D Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
There is only one level of detainee housed within the facility. It is used for misdemeanor criminal
convictions, no vi lent, male adults, only.
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SEP X3 2004

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Page 9
G-324A Detention Inspection Form Worksheet for IGSAs
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The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information in languages
than English; In the language(s) spoken by significant
numbers
. List
Incoming mail distributed to detainees on the day it is
received by the facility and in no case more than 24
hours after it is received.
Outgoing mail routi
delivered to the postal
within one day of its entering the internal mail system
kends and holi

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Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of
res without the

Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activity. Inspection of outgoing special
correspondence is done in the presence of the detainee
and for
to a politician or to the
is
processed as special correspondence and is not read or
The official authorizing the
incoming mail
sends written notice to the
the addressee.
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record
from detainee mail.
The OIC monitors staff handling of
contraband and its disposition. Records are accurate
to date.

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G-324A Detention Inspection Form Worksheet for IGSAs
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The procedure for safeguarding cash removed from a
detainee is effective. The amount of cash credited to
detainee accounts is accurate. Discrepancies are
documented and investigated. Standard procedure
includes issui
to the detainee.
Original
identity documents (e.g., passports,
birth
maintained A-files.
Staff p
copy of

Every indigent detainee has the opportunity to mail, at
government expense: Correspondence about a legal
matter: At least three other letters per week: Packages
deemed
ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
endls at no cost to ICE detainees.

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181

Standard Rating:

I:8l Acceptable

Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
Detainees are housed for significantly less than 72 hours, no mail is sent or received from the detainees
within the facility due to the short period of time they are housed within the facility. The usual length of time
oximately 8 hours or less)

SEP X3200;

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ate

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G-324A Detention Inspection Form Worksheet for IGSAs
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facility orientation

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by a
review of the
or staff ""'<:>'n"ln,Qr
The detainee handbook address the following
Personal Items permitted to be retained
•
•
by the detainee.
•
Initial issue of clothes.
The detainee
states in clear language basic
detainee
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
the classification
issue of clothing and

m
The handbook states
a medical examination will
be conducted.
The handbook describes the facility, housing
dayrooms, In-dorm activities and special management
units.
I count
and
handbook describes;
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, additional
information, Smoking policy, Clothing exchange
schedules and if authorized, clothes washing and
drying procedures and expected personal hygiene
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
describes barber hours and hair cutting
The handbook
bes; the telephone policy, debit
card procedures, direct and frees calls; Locations of
telephones; Policy when telephone demand is high;
Policy and procedures for emergency phone calls, and
Detainee M

o
o
o
o
o

o
o

o
o
o

o
o

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G-324A Detention Inspection Form Worksheet for IGSAs
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o
o
o

o
o

o
o
o

o
o

hours and
The han
and
The handbook describes the detainee disciplinary policy
and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.

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The grievance section of the handbook explains all
steps in the grievance process-Including:
•
Informal and formal grievance procedures;
• The appeals process and step-by·step
procedures;
•
In CDFs/lGSA facilities: procedures for filing an
appeal with ICE.
• Staff/detainee availability to help during the
grievance process
•
Guarantee against staff retaliation for
filing/pursuing a grievance.
•
How to file a complaint about officer

•
•
•

o
code for

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G-324A Detention Inspection Form Worksheet for IGSAs
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The handbook specifies the rights and responsibilities
of all detainees.

Standard Rating:

[gJ Acceptable

o Deficient

OAt-Risk

o Repeat Finding

"'Remarks: (Record significant facts, observations, other sources used, etc.)
Detainees are housed for less than 72 hours. The normal length of time is several hours (approximately 8
hours or less)
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SEP X3 2004

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G-324A Detention Inspection Form Worksheet for IGSAs
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The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The FSA determines the
responsibilities of the Food Service Staff.
CS is on duty on days when the FSA is
duty
vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.

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In ICE Facilities this includes a review of the
ICE "Food Service" standard

All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition
govern the handling of food items
threat.
Standard operating procedures include daily searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
counting procedures. These procedures in written form
and staff are trained in counting procedures.
ees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The CS instructs newly assigned detainee workers in
the rules and procedures of the food service
session(s), the CS
and train
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual productsl pieces of
equipment.
Training
covers the safe handling of hazardous
•
material[s] the detainee are likely to encounter
in
work.
The CS documents all training in individual detainee
detention files?
Detainees are paid in accordance with the
untary
Work Program" standard or prevailing IGSA standards.

(

IZl

18I

Il!l

All
is prepared
outside the facility
All food is prepared
outside the facility

Il!l

There are no detainees
who work within the
All food preparation is
done offsite

IZl

[gJ

There are no detainees
who work within the
facility
There are no detainees
who work within the

All food preparation is
done offsite

IZl

Page 15
G-324A Detention Inspection Form Worksbeet for IGSAs
Rev: 09/25/03

There are no detainees
who work within the
facil
There are no detainees
who work within the

(
Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the
A transparent ~sneeze guard" protects both the serving
line and salad bar line.
The
dard

I:8l

A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.

I:8l

The CS has established procedures to ensure that
items on the master-cycle menu are prepared and

I:8l

The CS has the authority to change menu items if
necessary.
If yes, documenting each substitution, along
with its justification
toFSA
W
staff and volunteers
and adhere to written
"food preparation" procedures.

•

(

Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the
ain or FSA.
Acomm
menu available to detainees whose
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
Hot entrees are offered three times a week.
The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
• Staff routinely provides hot water for instant
beverages and foods.
Common-fare
meals are served with:
•
• Disposable plates and utensils.
• Reusable plates and utensils.
• Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A Supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.

•
•

unction with the Chaplain and/or local
TheOIC, in
religious leaders, provide the FSA a schedule of the
ceremonial meals for the follow! calendar

(

Page 16
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

preparation is
All
done offsite

All food preparation is
done offsite

(
The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
Muslims fasting during Ramadan receive their
meals after sundown.
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
• Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
duri Lent.

•

[8J

[8J
Food is not used to punish or reward detainees based
upon behavior.

(

The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
ent.
Everyone working in the food service department
complies with food safety and sanitation requirements.
a. Ifn
Stan
operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
s?
• who conducts the i
Equipment is inspected for compliance with health and
safety codes and regulations.
• When was the most recent inspection?
the in
•
are forwarded to the OIC or
Reports of
AOIC and corrective action is scheduled and
eted.

•

the results of every refrigeratorl
freezer temperature check.
service area
The clean ng schedule for each
conspicuously posted.

(

[8J

0
ere are no
who work within the facility

[gI

[8J

Page 17
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.

FO()[) SERVICE -

o
o

o
~tlting

I:2J Acceptable

o Deficient

OAt-Risk

Repeat Deficiency

*Remarks; (Record significant facts, observations, other sources used, etc.)
All food preparation is performed within an adjoining Monterey Park City administration building housed
within the Monterey Park complex. Meals are then brought from the food preparation area to the Jail.
b6, b7C

(

SEP X3 2004
e I Date

Page 18
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
access
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff
Staff itemizes the baggage and
property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the ICE standard?
an arriving detainee's medicine to the

(

lity procedures for handling detainee
are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that he/she left property in the facility.
• By sending written notice to the detainee's last
known address;
Via
certified mail;
•
• The notice state that the detainee has 30 days
in which to claim the property, after which it will
be considered a
The
disposes abandoned property in
accordance with written procedures.
If a CDF/IGSA facility, written procedure
requires the prompt forwarding of abandoned
to ICE.

•

(

[gJ

Page 19
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

IZl Acceptable

D Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
b6, b7C

(

Page 20
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

The Field Office is
and accredited
Upon receipt concurrence by the
Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
i
manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.

(

Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
for
number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up

its presenters to distribute ICE-approved
facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detetnion
and Removal, Field Operations and Detention
management Division is notified wh~n a group or
individual is sus
from m
tations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
anizations.
the
est of outside
/

Page 21
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09125f03

A copy of the Group Legal Rights Presentation policy.
including attachments, is available to detainees upon

re~uest

Standard Rating:

IZI Acceptable

Deficient

At-Risk

D Repeat Finding

*Remarks: (Record significant facts, obseNations, other sources used, etc.)
b6, b7C

SEP X3 2004

(

Page 22
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

Every member of the staff knows how to
emergency grievances, including the procedures for

There are no documented substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.

•
Deta nees
access to e grievance committee
equivalent in IGSA), using formal procedures.
•
Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when

(

•
If
Procedures include maintaining a Detainee Grievance
Log.
•
If not, an altemative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
•
For quality control purposes, staff documents
nuisance
aints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a
CDF/IGSA
to ICE.

Page 23
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

Standard Rating:
~ Acceptable

D Deficient

OAt-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
All ICE detainees are housed on a short term basis only_ The detainees do not remain within the facility a
sufficient of time that any grievances have been filed. In the event of the filing of a grievance, the detainee
would be returned to the custody of ICE in Los Angeles
b6, b7C

SEP X3200;

(

Page 24
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

•

[8'J

181

[8'J

•
•

•

rn<.nnllnn

weather

•

•
•
•

(

•
•

One pillowcase
One towel
Additional blankets are issued based on local
weather conditions.
Detainees assigned to
clothed in
accordance with the
Detainees are provided clean clothing. linen and towels.
• Socks and undergarments exchanged daily.
• Outer garments at least twice weekly.
Sheets at least weekly.
Towels at least weekly.
Pillowcases at least

•

•
•

to exchanges

Page 25
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

Standard Rating:

[gI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

"Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7C

(

Page 26
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

The written request includes a signed statement or
comparable documentation from the intended spouse,
marital intent.
The ole provides a
decision to
the detainee and hi
When permission is denied, the ole states the basis for
his/her decision.
The ole
with a place and time to
make

I'8J

I'8J
.

::'::"

.::

':.':'ii;;

(

Standard Rating:

[8J Acceptable

o Repeat Finding

Deficient

*Remarks: (Record significant facts, observations, other sources used, etc.)
Detainees are housed within the facility for a short length of time. By the time a written request was
submitted, the detainee would already be within another facility.
b6, b7C

(

SEP X3" It

Page 27
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

The OIC considers and approves, on a case-by-case
basis, trips to immediate family member's:
• Funeral

•

The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate
The IGSA
ICE of all detainee requests for
non-medical
The Field Office
the approving
non-medical
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individuars suitability for
uired.
the kind of
overnight housing placed in
/<

(

Each escort includes at least two officers.
The detainee under constant, direct visual
staff.
s ervision of
officers report u
to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for com
Escorting officers
to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.
Escort
accept
alive
detai
reason.
Escort
ensure that detainees:
• Conduct themselves in a manner that does not
bring discredit to the ICE.
• Do not violate federal, state, or local laws.
• Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
• Do not arrange to visit family or friends unless
approved before the trip.
• Make no unauthorized phone calls.
• Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
return to the

(

Page 28
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

Standard Rating:

I2SJ Acceptable

o Deficient

OAt-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
Detainees are not housed within the facility for a sufficient time to cause this issue to be applicable.
b6, b7C

SEP X3 2004

(

PageZ9
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

ds are not

serve as

If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
of all
s

(

Page 30
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

tative is notified of the

r2l

r:8J

r2l

Standard Rating:

r2l Acceptable

o Deficient

OAt-Risk

o Repeat Finding

"Remarks: (Record significant facts, observations, other sources used, etc.)
Detainees are housed within this facility for a short period of time. Within 8 hours, they have been
removed from the facility and transported to Los Angeles for processing.
b6, b7C

(

SEP X3 2004

Page 31
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

services.
facility allows detainees to
days" of their religious faith.
List
The facility accommodates recognized holy-day
observances by:
• Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.

•

(

Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the
I Management Unit to partiCipate
in religious practices unless otherwise documented for
and

I8J

[8]

I8J

[8]

Standard Rating:

IZI Acceptable

o Deficient

OAt-Risk

D Repeat Finding

*Remarks; (Record significant facts, observations, other sources used, etc.)
es are not housed within the facility for a length of time that this issue is applicable.
b6, b7C

SEP X3 2004

Page 32
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09[25/03

(

•
0

!2?J

Telephones are
at a minimum ratio of one
telephone per 25 detainees in the facility population.

!2?J

elephones are inspected regularly by
ensure that they are in good working order.

!2?J

The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.

The
istratlon
r progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.

IZI

1ZI

made aware of the
access
The telephone access rules are posted in each housing
area.
The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any

1ZI

(
In
unable to lIymeet
initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
access within 24 hours of a
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
"Free
Services List".
on the
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another Facill

!2?J

[8l

!2?J

I8J

1ZI

The facility has a system for taking and
emergency detainee telephone messages.
Emergency phone call messages are immediately
given to detainees.
to return emergency phone calls
soon
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
or other
inclu
consultation calls.

Page 33
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

Detainees in adm
segregation and protective
custody afforded the same telephoning privileges as
those in n"',·.."r,,,,1
When detainee phone calls are
, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not

o
o

Standard Rating:

[gl Acceptable

D Deficient

OAt-Risk

o Repeat Finding

significant facts, observations, other sources used, etc.)
b6, b7C

Date

Page 34
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

The visitation hours tailored to the detainee population
and the demand for visitation.

I25J

The
public.

I25J

rgJ

t8J

rules are avai

to the

The hours for all categories of visitation are
the visitation waiting area.
A written copy of the rules regulating vis
hours of visitation is available to visitors.

(

in
and the

where there is no
for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.

On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.

I25J

[8l

rgJ

I25J

[gj

[8l

Page 35
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.

[8J

The decision to permit or deny a tour is not delegated
. below the level of Field Office Director.

[8J

Provisions for N
as stated in the Detention
Standards are complied with.

[8J

Law enforcement officials. requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.

[8J

Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.

[8J

Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.

Standard Rating:

o Acceptable

o Deficient

At-Risk

D Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
b6, b7C

(

SEP X3 2004

Page 36
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
secure
Written
res govern selection of
for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
follows written
•
Where
Iy and mentally challenged
detai
The facility complies with work-hour requirements for
detainees, not exceeding:
• Eight hours a day.
hours a week.
•
nteers generally work according to fixed
Detainee
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
work
The voluntary work program meets:
• OSHA standards
• NFPA standards
• ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
• Before the aSSignment begins
a matter of written
receive safety equipment! training sufficient for
ment
when an ICE detainee is

Page 37
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

;.,

(

Standard Rating:

t8J Acceptable

o Deficient

OAt-RisK

o Repeat Finding

*Remarks: (Record significant facts, obseNations, other sources used, etc.)
b6, b7C

SEP X32004

(

Page 38
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09125/03

(
\

Section II

(

Health Services
Standards

Page 39
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

When a detainee has refused food for 72 hours, it is
standard practice for staff to refer him/her to the medical
department.

CDFs and IGSAs immediately report a hunger strike to
the ICE.

ICE detainee housed
over 72 hours

The facility has established procedures to ensure
respond immediately to a hunger strike.

No ICE detainee housed
over 72 hours

Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
•
If
in an observation room?
Medical personnel are
to
a detainee in
the Special Management Unit or a locked hospital room.
records the weight and vital signs a
hunger-striking detainee at least once every 24 hours.

(

obtains a hunger striker's consent
tro''''trr''''nt.

A signed Refusal of Treatment form is required
every
detainee who rejects medical evaluation or treatment.

o
o

During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.
maintains the hunger striker's supply of
water/other beverages.

o
o

During a hunger strike, staff removes all food items from
the hunger striker's living area.

Staff is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form.
has written procedures for treating
hunger strikers.
Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.

(

o
o

Page 40
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09125/03

No ICE detainee oused
over 72 hours No ICE
detainee housed over 72
hours
No ICE detainee housed
over 72 hours
No ICE detainee housed
over 72 hours
No ICE detainee housed
over 72 hours

No ICE detainee housed
over 72 hours

No ICE detainee housed
over 72 hours
No ICE detainee housed
over 72 hours
No ICE detainee housed
over 72 hours

Standard Rating:

[gI Acceptable

o Deficient

At-Risk

D Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
No ICE detainee housed over 72 hours
b6, b7C

!SEP X32004

(

Page 41
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09125/03

•

(

The facility has
each detai
own
The med
area.
The restricted access area is located within the confines
of the secure
The medical facility entrance includes a holding/waiting
ity's holding/waiting room under the

!8l

t8l

!8l

t8l

I:8J

are:

(

•
•
•

Secured in a locked area within the medical
unit.
With physical access restricted to authorized
medical staff.
Procedurally, no copies made and placed in
detainee files.

Medical screening includes a Tuberculosis (TB) test.
• Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
from the
ulation.
All detainees
upon
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing
medical attention.
care provider
ically examines/assesses
of admission.
eeswithin
Management Unit have access
(

Page 42
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

e
(
Staff provides detainees with health- services request
slips daily, upon request.
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
Service-request slips are delivered in a timely
ion to the health care
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is
ired.

•

{gJ

[gI

[81

{gJ

[81

•

(

The 1-819 (or IGSA equivalent) is used to notify the
Ole/Facility of a detainee that has special medical
needs.
i obtained from a
A signed and dated
is administered.
detainee before
Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records to
outside sources.
The facility health careJIGSA provider is given advance
notice prior to the release. transfer, or removal of a

Page 43
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

•

, .:~~:~'
. ""'"

Standard Rating:

D Acceptable

[8J Deficient

At-Risk

D Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
No medical care provided by the facility. In the event emergency medical treatment is needed, the
detainee is taken to the hospital within one mile of the facility.
b6, b7C

SEP X3 2004

(

Page 44
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

•

(

•

Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
orientation
em
Training prepares
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, foflowing
facility procedures;
• Understand and apply suicide-prevention
ues.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
Screening does not occur later than one working
after the detainee's arrival.
Written procedures cover when and
to refer at-risk
detainees to medical staff and
are followed.
The facility has a designated isolation room for
evaluation and treatment.
i room does not contain any
The designated
structures or smaller items that could be used in a

•

{gJ

(g]

[8J

(

[8J Acceptable

o Deficient

At-Risk

o Repeat Finding

d significant facts, observations, other sources used, etc.)
b6, b7c

Page 45
G-324A Detention Inspection Form Worksheet for IGSAs
Rev: 09/25/03

(

•

Detainees, who are
transferred to an
The facility or
promptly
the next of kin of the detainee's: medical condition.
• The detainee's location.
on
• The limitations
For IGSAs There are guidelines addressing State
Advanced Directive Form for Implementing Living Wills
and Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
the detainee
the
There is a policy addressing "Do Not Resuscitate
Orders"?

(

Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
itation?
of
The facility notifies the
and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE

In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
of Veterans Affairs notified.
death

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(

The facility follows established policy
procedures
describing when to contact the local.coroner regarding
such issues as
• Performance of an autopsy.
Who will perform the autopsy.
• Obtaining State approved death certificates.
• Local
ICE staff
procedures to properly close
the case
detainee.

•

181

Standard Rating:

IZI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

(
*Remarks: (Record significant facts, observations, other sources used, etc.)
No detainees requiring this level of care are housed within this facility.
b6, b7c

BEP X3 2004
Date

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(

Section III

Security and Control
(

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•

(

The facility follows a
procedure
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
ble seizure.
Contraband that is government property is retained as
evidence for potential disciplinary action or criminal

(

contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband Is
secured when not in use.

IZI

When rated below Acceptable. facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, tile plan of action will specify remedial action
and the estimated timetable for compliance.

Standard Rating:

rgj Acceptable

D Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

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(

The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions
The detainee's
ns documents
file also
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
Disciplinary
forms/Segregation forms
•
Grievances,
complaints, and the disposition(s)
•
me
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the
is limited to
rs.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing
that the file is com
Staff makes copies
sends
e
when appropriately requested by supervisory personnel
at the receiving facility or office.
Appropriate staff as access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
Field offices controlling detention in IGSA facilities
create and maintain detention files on all detainees
admitted to IGSA facilities. These files contain the
forms and documents set forth for SPC/CDF detention
files to the extent that the field office creates them or the

(

[gJ

I:8J

r8l

(gI

r8l

I:8J

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(

Standard Rating:
~ Acceptable

o Deficient

OAt-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X3 2004

(

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•

(

rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
clothing deprivation
• bedding deprivation
• denial of personal hygiene items
loss of correspondence privileges
ical exercise
•
The rules of
uct, sanctions,
violations are defined in writing and communicated to all
and in
detainees
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions

•

I8l

[g]

I8l

I:8l

181

•

(

•

acts occur,

intermed
udicate m
A disciplinary panel (or equivalent in IGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
• Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
• I
detai
The
permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are documented.

(

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In the event of discipline
being contemplated, the
detainee is removed from
the facility and retumed
to ICE custody for
housing elsewhere.

(

ce"
relevant to the incident, investigation,
committee/panel reports, etc., are completed and
ired.

Standard Rating:

[gI Acceptable

o Deficient

o Repeat Finding

"Remarks: (Record significant facts, observations, other sources used, etc.)
In the event of discipline being contemplated, the detainee is removed from the facility and returned to ICE
sewhere.
b6, b7c

(

SEP X3 2004

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•

(

•

No Detainee or
over other detainees.
Detainees are protected from:
• Personal abuse
• Corporal punishment
Personal injury
• Disease
• Property damage

•

(gJ

181

(gJ

(

Page 54
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(

Written
•
•
•
•
•
•
•
•
•
•

procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances

Standard Rating:

(

[gj Acceptable

o Deficient

OAt-Risk

o Repeat Finding

*Remarks: (Record significant facis, observations, other sources used, etc.)

b6, b7c

SEP X3 2004
Date

(

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(

The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant
are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
The
MSDSs and other information in the files
•
are available to personnel managing the
i
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the

•

[gJ

The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are a
under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
"flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National
Code
rements.
All
and caustic materials stored in eir original
are
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest
Every
and detainee using ammable, toxic, or
caustic materials receives advance training in their use,
and d
The facility cOmplies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
and Health Administration

(

[gJ

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(

o
o

IZI

lZl

o
o
o

o
nr""""""'ITlr,,., control, and

The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible buildinglroom floor plans.
•
Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
in the d

(

and disposal
All items representing potential safety or security risks
are inventoried and a designated individual checks this
Standard
practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-

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(

power generators is tested at least every
two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
and

o o

Standard Rating:

[ZJ Acceptable

Deficient

At-Risk

o Repeat Finding

*Remarks: (Record signincant facts, observations, other sources used, etc.)

(
b6, b7c

SEP X3 2004
Date

(

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•

(

, well lighted and all
e the room.
seating for the

(
Officers closely supervise
detention
rooms
using direct supervision (Irregular visual monitoring.).
Hold rooms are irregularly monitored every 15
minutes.
Unusual behavior or
are noted.
the
has been removed from the
hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or
There is a
There is a deSignated officer to remove
detainees from the holdrooms in case of fire
andlor build
An appropriate emergency service is called
immediately upon a determination that a medical
exist.

•

(

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[8J

[gJ

[8J

[gJ

C8J

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houses adult

".,'.

:.,:" :, . .

•

Standard Rating:

cgj Acceptable

o Deficient

OAt-Risk

o Repeat Findings

"'Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X3 200lt

(

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•

(
\

The security officer follows a preventive maintenance
program and maintains all preventive maintenance

and procedures address the issue of
and locks.

equivalent in IGSAs, provides
control.
train
The security officer, or equivalent in IGSAs, maintains
inventories of all keys, locks and locking devices.

(
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
National Fire Protection Association Life Safety
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
Identifiable
Numbers of keys on the ring are cited?
be removed from issu
I

•

•
•

Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
•
In an area that does not allow detainee or public
access.

o o

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•

(

has a key accountability policy and procedures
key accountability. The keys are physically
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost. misplaced, or not
accounted for, the shift supervisor is
immediately notified.
• Detainees are not permitted to handle keys
",.,c,inr,,,,ti to staff.

(

Standard Rating:

[8J Acceptable

Deficient

At-Risk

D Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

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•
detainee before
Written procedures cover informal and emergency
counts.
• They followed during informal counts .

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t8J

•

The control officer (or other designated position)
maintains an out -count record of all detainees
the
tem
This training is documented in each officer's training
folder.

Standard Rating:
~ Acceptable

o Deficient

OAt-Risk

o Repeat Finding

*Remarks; (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X3 2004

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•

(

post

the event

(

I2SI

Standard Rating:

IZI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

"'Remarks: (Record significant facts, obseNations, other sources used, etc.)

b6, b7c

SEP X3 2004
Date

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(

The facility has a comprehensive
policy. The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
• Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing

o
o
o

o
o

I8J

(
facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
Company represented
Vehicle contents
Delivery date and time
• Date and time out

•
•
•

•
•

entering and

Page 65
G-324A Detention Inspection Form Worksheet for IGSAs
.
Rev: 09/25/03

(

Standard Rating:

[gj Acceptable

(

o Deficient

o Repeat Finding

*Remarks: (Record significant facts, obseNations, other sources used, etc.)

b6, b7c

SEP X3 200~'

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(

The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
regularly reviews the status of
eq
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the

(

A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
• Every week thereafter for the first month.
• Every 30 days after the first month.
• Does each review include an interview with the
detainee.
• Is a written record made of the decision and
the
The detainee is
a copy of the decision and
justification for each review.
The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the

•

The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
• Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Branch Chief for ORO.
or
reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
• A written record is made of the decision and
the justification.
• The detainee receives a

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The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a
condition.
All cells are equipped
beds.
• Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the
Detainees receive three nutritious meals per day.
• From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
Is
ever used as nishment.
maintains a normal level of personal
hygiene in the SMU.
• The detainees have the opportunity to shower
and shave at least three times a week.
•
Ifn
n.
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
• The same correspondence privileges as
detainees in the general population.
• Telephone access similar to that of the general
population.
material.

•

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(

care professional visits every detainee at least
three times a week.
• The shift supervisor visits each detainee daily.
• Weekends and
Procedures comply with the "Visitation" standard.
• The detainee retains visiting privileges.
• The visiting room available during normal
hours.

(

access
Detainees do not have
than the general population.
• Are they required to use the law library
separately, as a group? If so:
al materials brou
to them.
•
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
CDFs and IGSA facilities use Form 1-888 (or
local
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
• logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc ..
The medical officer/health care professional
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general

I:8:l

•

(

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G-324A Detention Inspection Form Worksbeet for IGSAs
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Standard Rating:

[8J Acceptable

o Deficient

At-Risk

D Repeat Finding

*Remarks: (Record s;gnmcant facts, observations. other sources used, etc.)
There is no Special Housing Unit within the facility
b6, b7c

SEP X3 2004

(

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(

committed during one
A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures
reviewing
cases of
individual detainees housed in disciplinary detention at
set intervals.
•
After each formal review, the detainee receives
a written copy of the decision and reason(s) for
it.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
detainees and
''''''>In.',''" in disciplinary segregation
fewer
privileges than those housed in administrative

(

Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
•
If yes, does staff prepare written
documentation for this action.
• Does
to
Every detainee
same humane II . . . . I I ". . . lT ~"''',<>r'11'''.><>
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
•
The beds securely fastened to the floor or wall of
the cell.
The number detainees confined to each cell or room
do not exceed the number for which the space was
designate.
•
Does the ole approve excess occupancy on a
basis
When a
is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are retumed as soon as
to

0
0

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(

Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.

•
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
The same correspondence privileges as other
detainees.
• Personal I material.
When phone access is limited by number or type of calls,
limits do not apply apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
• Calls during family emergencies (as determined
the OICfWarden
A health care profess
visits every
in
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
• Weekends and
SMU detainees re
the ''Visitation''
SMU detainees receive legal visits, as provided in the
''Visitation'' standard.
• Legal service providers notified of security
before a visit.
rgy are allowed.
• The clergy member given the option of
visiting/not visiting the segregated detainee.
• Violent/uncooperative detainees denied access
to religious services when safety and security
would
affected.

•

(

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SMU detainees have law library access.
ViolenUuncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• Legal material brought to individuals in the
SMU on a case-by-case basi.
Staff document every incident of denied
access to the law
All detainee-related activities are documented, e.g.,
meals served recreation activities visitors etc.
Is the SPC's, the Special Management Housing Unit
Record (1-888) is prepared as soon as the detainee is
placed in the SMU.
• All 1-888s filled out by the end of each shift
• The CDFIIGSA facility use Form
form
SMU staff records whether the
exercised, took medication. etc.
Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A new record is created weekly for each
detainee in the SMU.
The SMU retains these records until the
detainee leaves the SMU.

•

(

•

•
•

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Standard Rating:

[8J Acceptable

D Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)
There is no Specia Housing Unit within the facility

SEP X3 2004

b6, b7c

ate

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(

Tool inventories are required
• Maintenance Department
• Medial Department
• Food Service Department
• Electronics Shop
• Recreation Department
has a
policy for the regular inventory
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.

(

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

IZI

IZl

Non Restricted Cnon-hazardous).
are responsible for implementing
res.
and procedures in place to
all tools are marked and readily identifiable.

lity has an approved tool storage system.
The system ensures that all stored tools are
accountable.
• Commonly used tools (tools that can be
mounted) are stored in such a way that
I
tool
notice.
Each facUity has procedures for the issuance of tools to
staff and detainees.
'Iity has
procedures to address the
The
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
Procedures for detainee access.
Necessary documentationlreview for all
lost tools.
out tools are surveyed and disposed of
and secure manner.
in an
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the
The

•

•
•

(

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•

(

Standard Rating:

[g! Acceptable

o Deficient

OAt-Risk

Repeat Finding

"Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X3 ?OOt

(

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•

(

comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
this
of com

immediately prior to boarding
the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
level.

Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• DefiCiencies are corrected before the vehicle
into seNice.
Transporting officers:
Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
the 10-hour limit.
Two officers with valid C
s
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
An unaccompanied driver transport an empty
vehicle.
start of each detail,
is thoroughly

•

(

•

(

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(

The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled

•

(

The
pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
• Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
a fixed schedule.
Vehicles have:

•
•

•

(

Is inventoried.
Is inspected.

o o
o o

o o

the detainee.

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•
(

The
contingencies are
procedures for vehicle crews:
•
Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors

Standard Rating:
~ Acceptable

Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

(

SEP X3 200;

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•

(

Written policy authorizes
to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without
to force.
Written policy asserts that
immediate use of force is feasible in most cases.

The
e prescribed Confrontation
Avoidance Procedures.
•
Ranking detention official, health
professional, and others confer before every

o o

When a detainee must
forcibly moved and/or
restrained and there is time for a calculated use afforce,
staff use the Use-of-Force Team Technique.
•
Under staff

Mecication may only be used tor restraint purposes
when authorized by the Medical Authority as medically

Use-ot-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable

(
•
•
•
•

Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses only as much force as necessary to
control the detainee.
Uses restraints only when other nonconfrontational means, including verbal

181

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G-324A Detention Inspection Form Worksheet for IGSAs
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•

(

Standard Rating:

o Acceptable

D Deficient

At-Risk

Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X3 2004

(

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•

t8l Acceptable

o Deficient

At-Risk

o Repeat Finding

*Remarks: (Record significant facts, observations, other sources used, etc.)

b6, b7c

SEP X32004

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G-324A Detention Inspection Form Worksheet for IGSAs
~
Rev: 09/25/03

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•

The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:

3
4
5
6

(

IGSA's ONLY

Item
Written Policy and Procedures are in place to provide staff with the ne~essary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
re are reviewed

o o

The facility provides for a system of monitoring through intemal
its and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is

o o
o D

To the extent Possible, physical
facilitates continuous
contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
which promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
the meal.
Staff are provided appropriate annual cultural diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
members'
to communicate with detainees in an effective manner.

o o

o o
~

Standard Rating:

[8] Acceptable

Deficient

Repeat Deficiency

At·Risk

*Remarks: (Record significant facts, obselVations, other sources used, etc.)

b6, b7c

(

SEP X3 20tFt

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