Field Office Detention Review - Wayne County Jail, DHS, 2006
Download original document:
Document text
Document text
This text is machine-read, and may contain errors. Check the original document to verify accuracy.
•
arity
Department of Homeland
Immigration and Customs Enforcement
Office of Detention and Removal
Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours
Field Office Detention Review Worksheet
x
Local JaiJ- IGSA
State Facility - IGSA
ICE Contract Detention
Name
WA YNE COUNTY SHERIFF'S DEPT
Address (Street and Name)
3501 Hamtramack Drive
City, State and Zip Code
rn~r·2rn2,.1t MI 48211
uperintendent)
,."'jD.~C'.;J'
Assessment
Other
•
Table of Contents
DETAINEE SERVICES STANDARDS
fU~~ v ~~i!I' .
'-'I~~
(SECTION I)
•
............................................................. 3
.................. . .. . ... .... ....................................... ... ........................................ .
ADMISSION AND RELEASE ...................................................................................................................... ..
CLASSIFICATION SYSTEM ............................... ......................................................................................... .
CORRESPONDENCE AND OTIffiR MAIL .................. ............................................ .... ............................ ..... .. .
DETi\INEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE .. ...... ........... .... .................. ................................................................... ....... ..................... ..
FUNDS AND PERSONAL PROPERTy ............... ........... .... .............................. .................................... ...... ... ..
DETAINEE GRIEVANCE PROCEDURES ....... ......... ................................................ .. .................................... .
d.,.
,~
n o ,_
',4EG'
' . :J;1) ............................... .................. ........................................... .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ..................................................... . ..
MARRIAGE REQUESTS ............................................................................................................................. .
NON-MEDICAL ESCORTED TRIPs .............................................................................................................
REALm SERVICES STANDARDS (SECTION IT) ................................................................. 33
HUNGER STRIKEs ................................................................................................................................... ..
MEDICAL CARE ........................................................................................................................................ .
SUICIDE PREVENTION AND INTERVENTION ................................................. .......................................... .. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... ..
SECURITY AND CONTROL STANDARDS (SECTION llI) ................................................. .40
CONTRABAND ........ .......... ............... .... .......... ... .... .... ... ................... ..... .. ... ........... ........................ ... .. ....... . .
DETENTION FILES .................................... .... .............. ....................... .... ...... ................ ..................... ....... ..
DISCIPLINARY POLICY .............................. ......... ................................. ..... ................................................ .
EMERGENCY PLANS ................................................................................................................................ ..
ENVIRONMENTAL HEALTH AND SAFETY ..................................................... ......... ................................... .
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................ .
KEY AND LOCK CONTROL ............................... ........... .................................. ......... ............................ .. .... .
POPULATION COUNTS .............................................................................................................................. .
POST ORDERS .. .. .......... ..... .. ........ .... ....... ...... ......................................................................................... .. ..
SECURITY TNSPECTIONS .......................................................................................................................... ..
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION} ......................................................... ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ... , .......................................................... ..
TOOL CONTROL .................................................................................... .... ..... ....................................... .. . .
TRANSPORTATION (LAND) .............................. .. ... ....................................... ...................................... ...... .
USE OF FORCE ........................................................................................................................................ ..
STAFFIDETAINEE COMMUNiCATIONS ..................................................................................................... ..
DETAINEE TRANSFER STANDARD .... ............ ..... ............................... ..... ....... .. .. ........................... ............. .
Fo~:eilch standala:rated be1b"Yr~cceptable, facilities must attach ~Pl $~ " .~~ tigl}Jor bringihg'
operatj,qns intocorppliance.;JSach facility~~ould examine the entir~;,~,. . .~ "
' ~ldentify '!! ..
.jmprOt:ement~iii.Cludil1&Jh0se 'standardswli~re an overall finFingpf:!iietepfu 'e
ach~~,v
was
Page 2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Section I
Detainee Services Standards
Page 3
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
:p ' ,"~;'t' ,':j( :;~jh
'·j~th"
"
".",.~':
ACCESS TOLEGAL~'P.f~tE2~L~~'J~:~;'.~
4"~J
0~
;"';""
"',
'-: ':'
." , , ~ :'. "7-f-· ,o> -<··,·.~ t...~i
'~ ... "\!f
.i,':: ;~~:F
<ol~~.i::~:.~',>:
.. -
_ ,'t,:
,
~~X~IS~~~~;,j:~1S;~!'~~~~~~U~:~t~';~n~~:I;~~ij;~W~~~~::
'
l1 {', ~~ ~~~ ~" ~
·(~'~~~Ji:hr it." ~ "':~~. '
documents
_~:... ,.
•
--',.~ .
'", _
.'~
~ ,~,
'
--'-. , '
<:':'
~ '-' _ ~ ._ .
"
4'
.;.(1':
' .'\ II
' y O ~~
·~ -.51
I-..N_ I _~A .. I '" . ......'. Remarks'
, .
,-" -, :
~11l " ". ,. ComponentS~" .~_""" \\~,' :~;:j f ,',~Y"""
I~~
NO LEXUS NEXUS
The facility provides a designated law library for
~
D
D
detainee use.
THEY WERE NOT
The law library contains all materials listed in the
GIVEN IMM. LAW
"Access to Legal Materials" Standard, Attachment A.
D
D
~
The listing of materials is posted in the law library.
LEXUS NEXUS
The library contains a sufficient number of chairs, is well
~
D
D
lit and is reasonably isolated from noisy areas.
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
~
D
D
use by the detainees.
In lieu of/or in addition to the physical law library, ICE
NOVELL ACCESS
detainees have access to the Lexus Nexus electronic
0
0
~
law library.
[J
[]
The Lexus Nexus library is updated and is current.
~
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
~
D
D
library. Outside published material is forwarded and
reviewed by the ICE prior to inclusion.
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
D
D
~
properly disposes outdated supplements and replaces
damaged or missing material promptly.
Detainees are offered a minimum 5 hours per week in
SEC.E 8.1 (DIVISION III)
the law library. Detainees are not required to forego
POLICIES AND
~
0
0
recreation time in lieu of library usage. Detainees facing
PROCEDURES
a court deadline are given priority use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued .
~
D
D
Request for copies of court decisions are
accommodated within 3 - 5 business days.
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
~
D
0
preparing legal documents, consistent with security.
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
~
0
0
than access to English-language law books after
indicating their need for help.
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
~
D
D
special management unit. Stored legal materials are
accessible within 24 hours of a written request.
Detainees housed in Administrative Segregation and
SEC. D. 3.3.1, 3.5.2
Disciplinary Segregation units have the same law library
POLICIES AND
access as the general population, barring security
PROCEDURES
~
0
0
concerns. Detainees denied access to legal materials
are.documented and reviewed routinely for lifting of
sanctions.
All denials of access to the law library fully documented.
[]
SEC. E 8.1
[J
~
4(
,> ,
",
j:,
'
Page 4
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
"
D
D
D
D
": ACCE$$ ,TO LEGAL MATEQM~S:;:;,
r8I Acceptable
o Deficient
O At-Risk
~'
o Repeat Finding
facts, observations, alternate source used for verification, etc.)
-------
.. .
Iblib) Ib)l/)e
.
-'.' -
.
-
Page 5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
1;.
.,~
~. ~\;.
•
""rt::Mi,
tf, :
•
R6~~~SION 'AN~~S~SE·~~:;~~.,··~~~ ~~'c~:."'.
~tICY; AilI~tai~~e~,»'ill 'b~9miri~aJ1d. r~I~~~.\htaman'~:i th~t~e~~ure~· tl,~i~~~IOl, ~fe~~re'~ .'
Th: a{'jmisslgps pr~ure Will.among:~ther things iQ.SI~Jd~: medical sqr~iling; a file,;;Q:a.~~ a~sessmen~, l'Ia~
,et" ~bfica. tiQ ,:tPjoc.:eg§;.:, a b~~Y·'. searG v ! n.,;d a .s.e ;rCh .' ~~;' ~;>.~,!'50nal '~16rig.l.n. . ·.g.s. WhiCh. ;'Wl!~be'.<~..nventoried,i
';.t. '~~\; .; .:;:~ ~~<;
o("'.~
. tS!SEHmen)B,d.w ndWftguar<!,.Bd""as n~s~,ry. ,,,:j ..~" !:..~ .
'~
.' . ... y" LJt;' .T T·Co"'rlftnents~·;
/l
€i'·;'-.' ~' . y
i , N75:~JNA
.
"';'
ADemarks
..
'~ ~
I :~
,J Jl:'':' ..... - t f . ,--:1
.:L{;.~.:...
....,
..\· ~ -· .. I
" 1~~.~,'iIg ••• ,
>, . ~
q~';;/
i '" . '~. ~
In processing includes an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by a medical staff or
persons who have received specialized training for the
purpose of conducting an initial health screening.
When available, accompanying documentation is used
to identify and classify each new arrival.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
Detainees are stripped searched only when cause has
been established and not as routine policy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's possessions. The detainee receives a COpy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or miSSing property claim. Facilities
forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
The facility provides and replenishes personal hygiene
items as needed. Gender-specific items are available.
ICE Detainees are not charged for these items.
All releases are coordinated with ICE.
Staff completes oaperwork/forms for release as required.
181 Acceptable
o Deficient
SEC. D 4.1.1 AND 4.7.1
t
[gJ
o
o
o
D
o
o
o
D
o
o
SEC. C 3.1.17
[gJ
[gJ
r8J
(8J
I'2l
(8J
D
o
D
D
o
D
D
o
o
o
[J
At-Risk
[]
o
D Repeat Finding
facts, observations, other sources used, etc.)
Page 6
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
P;5 l'
-,'"
. .\~
;0,! 1 ,
.'''-.;
•
:~~~,
' :- y:'.
•
~qt.ASSlFiCAl'.~~NSYStE"'~--::I~
~ ' ..-I"
-
"
.
,
...... .
·~~~~ .· ,~,~
-~... ,.,
:;.~OI~~\:.~Pili·ti;;_evel~~~d~W:R:I;;;;;~~ ~y~!~m acc?~d:ih'§'tQ'W'?},~~Jpi'd'et;;~Js~~~9d~~
~~~~,~ca~o~ystem W111 , e,~~;ure. that.~;:l,~;detalnee IS' placed In the approRrm~.~egO~, Physlcai~~J!~~
" .~.m)·detaln~~SPQ'·other ~t~,o nes
.
..,
.,;;", ;.,,:.
~ tli;~c<i:1tf~,::,·
, ;J~
l~ '
~__ ~
"~~'&O)npo nen~
,~.
.•
-
r,:'~
, .'._
"
. , ,, ',
:....
'" ~ilfid
' :;'
~
..
,
The facility has a system for classifying detainees, In
CDFs and IGSAs, an Objective Classification System
or similar is used.
The facility classification system includes:
• Classifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
• The first-line supervisor or designated
classification specialist reviewing every
classification decision.
The intake/processing officer reviews work-folders, Afiles, etc. to identify and classify each new arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiatedl unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
persons of similar classification desiQnations.
Detainee work assignments are based upon
classification desiQnations.
The classification process includes
reassessment/reclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
approximately every 60 days.
The classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
the authority to reduce a classification-level on appeal.
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business days.
ClaSSification deSignations may be appealed to a
higher authOrity such as the Warden or equivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions applicable to each.
"
LS:
~"v
N, ,,:~, ~A
.
. . :;.f~~ . '"
"
r8I
0
0
r8I
0
0
r8I
0
D
r8I
0
D
~
0
0
[8J
0
0
r8I
0
0
I2J
0
0
r8I
0
0
r8I
0
0
r8I
D
D
r8I
0
D
,\;, "
~
4 ."
Re
"
D
"
Posted on Cell walls
iii' 'CLASSIFICATION
D Deficient
ark5.k~ ·
.
~i'-...e
At-Risk
ORe
Remarks: (Record significant facts, observations, other sources used, etc,)
(b)16) (b)(7Ic
9/06
Auditor's Signature / Date
Page 7
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
It"~" .. ·""",,,- ..;'-1,"'"
I,
~;!W
~mtl
•
•
,;,;J ~
..r.:.eCOBB.~SPON9~tfC~AND OTH~~IL-':;;
"~:r'""
'Y
, ~
.'
'., .J'''''~
or
?;;'T;;~"
....,.,...
~
1"'\I)S~'
i,Pci~~Y: ~h I.. . '.fi$U~~i detaln~ '.ri~and receiy,!""ri1>sPOQII~.i~a tun"liifma~ .', ~
I) @itatlons " ecjUJred
'.
"
.
'\I, .. ,
" 4'10
'
J .
' . ..
e sa"" , secuntY,wand orderlyo~ration of thEtfaP'~. ' .·;,~ther mall Yf!IJI . , ipermltteq,l;
. ilFh facilily.!1'ii11 widely
its
a"if
" ·'tH'
~"bject
t I.,tsame bm~ations'
"" '1 ." ,~ ., .
'9~ er~.mal. '
!eel!\?distti~ guideli~'ronl;eming
corij;j;pitnde~
.{\j),g '. .
.,.
.,..
'C
::;;.·...TL
','1'\1:,
~:'
."''''; .'
"i!i~ :
. \ ; .
.. .. ,""
~'"·:·~ft~.;~'
."
. ', · ." f:~~omp..9f\!!.ntS~,"
."
,:!
·i;
YesU;
..~\;'i Jl~.;
. ~ :" "
",.
·; ;I ·~f'~ :i.
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. list any exceptions.
Incoming mail distributed to detainees within 24 hours or
1 business day after it is received and inspected.
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
(excluding weekends and holidays).
IN COFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the facility for a detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
equivalent for prevailinQ security reasons.
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee present.
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activity.
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
copied.
The official authorizing the rejection of incoming mail
sends written notice to the sender and the addressee,
The official authOrizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and up to date.
'flo
NA
1......_-
rgJ
0
0
rgJ
0
0
r8I
0
0
~
0
0
~'
'~I'I
. . ,~
... .
"
l'~'~L,.
<~~. ~emarks
" 'J. _'~ :": ...
SEC. D 5.4.2
IN 2 ENG. & SPAN. SEC.
D5.4.2
SEC. 05.4,2
SEC. D 5.4.2
SEC. D 5.4.2
rgJ
0
0
~
0
0
~
0
0
[8l
0
0
rgJ
0
0
ALL MAIL IS OPENED
AND INSPECTED BY 6
PM. OPEN IN FRONT
OF INMATE
SEC. D 5.4.2
SEC. D 5.4.2
SEC. D 5.4.2
SEC. D 5.4.2
rgJ
D
0
0
0
0
[gJ
0
0
~
0
0
[gJ
0
D
~
0
0
SEC. D 5.4.2
SEC. D 5.4.2
SEC. D 5.4.2
SEC, D 5.4.2
SEC. D 5.4,2
Page 8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE staff for
in A-files.
Staff
a copy of hislher identity
docu
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs and CDFs.
Every indigent detainee has the opportunity to mail, at
govemment expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
ICE.
deemed
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The
es writing paper, envelopes, and
to ICE detai
o Deficient
I8l Acceptable
(b)(61~ lbil'i,c
o
o
1ZI
D
0
1ZI
0
0
SEC. D 5.4.2
SEC. D 5.4.2
SEC. D 5.4.2
1ZI
0
0
SEC. 05.4.2
lZI
0
0
. D 5.4.2
1ZI
0
0
1ZI
0
0
OAt-Risk
SEC. D 5.4.2
o Repeat Finding
-; nt facts, observations, other sources used, etc.)
•. _ • • • • •
"
/06
Auditor's Signature I Date
Page 9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
o
o
o
o
o
o
o
POSTED ON
THE CELL WALLS
SEC.
o
D ON THE
•
•
Initial issue of clothes, bedding and personal
ne items.
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
s the classification
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
rsonal
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes; the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
and
res for
hone calls.
The handbook states times and procedures for
commissary or vending machine usage. (where
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
o
o
D
CELL WALLS
SEC.E(5)
POSTED ON THE
CELL WALLS
SEC
POSTED ON THE
CELL WALLS
SEC.E
POSTED ON THE
CELL WALLS
SEC.E
POSTED ON THE
CELL WALLS
SEC.
POSTED ON THE
CELL WALLS
SEC.E(5)
POSTED ON THE
CELL WALLS
SEC.E(5)
POSTED ON THE
CELL WALLS
SEC .E
.
POSTED ON THE
CELL WALLS
SEC.E(5)
POSTED ON THE
CELL WALLS
SEC .
Page 10
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
D
handbook describes the detainee disciplinary policy
and procedures:
Including:
•
Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
•
Summ
of
Process.
The grievance section of the handbook explains all
steps in the grievance process - Including:
•
Informal (if used) and formal grievance
procedures;
• The appeals process;
•
In CDF facilities: procedures for filing an
appeal of a grievance with ICE.
•
Staff/detainee availability to help during the
grievance process.
•
Guarantee against staff retaliation for
filing/pursuing a grievance.
•
How to file a complaint about officer
misconduct with the Department of Homeland
Secu
D
o
o
WALLS
SEC.E(5)
SEC. C 3.5.6
D
D
0
0
0
0
Il5J
D
D
rg]
0
0
rg]
•
•
Indoor recreation hours.
handbook describes the detainee dress code for
nments.
livi
and work
The handbook specifies the rights and responsibilities
of all detainees.
DETAINEE HANDBOOK
o Deficient
ib)(6) (b)(l)e
OAt-Risk
)~#ih1*,/·.y'ki!0 .
o Repeat Finding
ignificant facts, observations, other sources used, etc.)
3/29/06
Auditor's Signature I Date
Page 11
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
I t . .~Y1i" . ~p-9£r$ERVIC~~-,;, ;'??f~~". · ·~·tf·i; ·r
~Ji?~
.ir ·r~~.e. ~2~ ~ty. ~~~~;" " i~~. def~t.:¥~s :trfif~ f~~:w... i..th'\~tri~.3us.
_.~it."~. and. '~~W9rm~ai:
~~~~e9
~rl~
I ~ccorC1~L~; wilh~ ~I:lj~hest ~1~rY sta~lUfkds. '"LJ ~ }L .
' i" ~;}i;
,., ' 11" l
'lJ.!V'\,.
,~
~~r,;
:~'.
~ .~)
~1'.I'I1 ~ ne~",;h. ,
j .....
. :rr.'.
.;.';. 1~r:'Y
The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
0
0
o
o
o
o
[gI
0
0
[gI
0
0
[gI
0
0
r8l
0
0
[gI
0
0
Ci$l
0
0
r8l
0
0
!81
0
0
f'V'I
In ICE Facilities this includes a review of the
ICE "Food Service" standard
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Special procedures (when necessary) govern the
handling of food items that pose a security threat.
Operating procedures include daily searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
• Safe work practices and methods.
•
Safety features of individual products! pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
regulations regarding detainee ~~.
';'.".,,~~~rks :
/f.
Copies of Certificates
attatched to original
review sheets
IC>I
The Cook Foreman is on duty on days when the FSA is
off duty and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.
•
N ;~~ Yjl~A
Food Service Program is
attached to Original Jail
Review
r8l
0
0
o
o
o
o
Page 12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
~
r t.' :~W~
c,· ;i
~;g~i£y: .Eve~f'
,,,......
~f;
~ !l
t~~.~rovide
[JI
~Y:
1£
~~~I'~ wfVtl
~J
, L;a~
.'
; ;\.;
;
.
:1'\Il1!i~
h';~' '!'f"" .... ::>.It
-'~c
:'~~~)L ~
~"
..' ''!!'
itary
~
.'
.~ ~. I~r~~WI~ J:lutr~i,R1l2. and
; . ~~:
.~
.~. ' ;:,:~
tl!fr!~
................. IIV ~w..
,
..
Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the following day
For \.,':IIt:lt:lld style operations, a transparent "sneeze
guard" protects both the serving line and salad bar line.
The facility has a standard 35-u~y
cycle. IGSAs
use a 35 day or similar ::OY::Olt: for 1u,dtli IY meals.
The FSA or facility considers the ethnic diversity of the
facility's detainee population when developing menu
('vf'lA~ (Provide t:Jldllll-llt:$)
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
presented accordinq to approved
,'•.. The Cook FUI t:llldil has the authority to change menu
items if necessary.
• If yes, documenting each substitution, along
with its justification
• With copy to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the Chaplain or FSA.
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
• Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
• Staff routinely provides hot water for instant
beverages and foods.
Common-fare meals are served with:
0
Disposable plates and utensils.
0
Reusable plates and utensils.
0
Staff
use separate cutting boards, knives,
•
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
The Warden, In conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the ceremonial meals for the following calendar year.
"
.
' ""'
~K
~
..•••.
appetizing meals,vlt:f,Jdl
,\.-'W~~
~
-
.,..
;, '
,
y
N
NA . . .,I:t;; 2;.,' ~~.!iri~II\.~~>~~
I:8J
0
0
[gI
0
0
[gI
0
0
I:8J
0
0
I:8J
0
0
t2J
0
0
t2J
0
0
[gI
0
0
I:8J
0
0
[8J
0
0
[gI
0
0
[gI
0
0
Page 13
G-324A Detention Inspection Form Worksheet for TGSAs - Rev: 10/18/04
~,P" :.."'T - "~ ""~ '"~ ,;~' I' '
-;r: 7.1""- ;1IitI
~~~~~.~~.
" ,""'~~.
and:'1
.,l~, 10 m~l~.~r
·..a.iepa~i
'
. . :;;:., vj!t 6vi~"
' '1~:~'~1':9l.
~Ul nu~~
~.
, :;;;.
!l!';, "
,
WlllllU1~-:r .... ;.:."'::,,;:sdr'..\.~.l
~ySll':':>'
,"",;;~~
,
,,'";ii:
f""
.k/
"Lal
~;rrL I~~"~:cv".~f'V~'''I,·t!''
,...,.;~ :
'
,
"" ;r, .fi:tl;t,
The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year,
• Muslims fasting during Ramadan receive their
meals after sundown.
Jews
who observe Passover but do not
•
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
• Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Frid~ys durin9. Lent.
The food service program addresses medical diets.
satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served,
All meals
~,uv,ded
'
in nutritionally adequate portions.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
ns7
• who conducts the II
Equipment is inspected for compliance with health and
safety codes and regulations.
When was the most recent inspection?
?
• Which agency conducted the ir
Reports of discrepancies are forwarded to the Warden
or deSignated department head and corrective action is
scheduled and WI
Standard procedure includes checking and
documenting temperatures of all dishwashing
machines after each meal.
results of every refrigeratorl
Staff documents
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.
•
j
~tJ' "t: ~ii ~A " [~~~"'~• .~~i .. "\.~~.~: '~
This was verified by
Joseph Budzinski (FSA)
I2J
0
0
~
0
0
0
0
0
I2J
r2J
0
0
0
x
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
0
r2J
0
D
r2J
0
0
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
• Sanitary techniques for preparing, storing, and
serving food, and;
The
sanitary operation, care, and maintenance
•
of equipment.
Everyone working in the food service department
complies with food safety and sanitation requirements.
_
0
Food is not used in this
manner
Page 14
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Deficient
•
At-Risk
facts, obseNations, other sources used, etc.)
ct.;)(rJ I (On 7)c
•
D
9
•
3/29/06
Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/J8/04
•
•
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
o o
•
•
•
o
o
•
o
o
~"'-" ;.~.'.'>'& (
'"
o Deficient
181 Acceptable
(b)(61 Ibh7)c
O At-Risk
o Repeat Finding
ant facts, observations, other sources used, etc.)
~
9/06
9
Page 16
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
,"!-':'
~,
r .A ··
..riee
~'
•
•
" f:::1? ij"O~oup LEG~,'sHtS"PRESENTATIO.NS'"
IOllci~~~~~,~,,"sin~'·~~~o~shal(pr~~~~i~l?ed
,~ta~nees for , n~.41t(ppse .of in '. .,.ipg ~~m of U.S. immlg~.
:~~, :unw.a~d o~derl~~~~~n of eac~~II,w;
.P!o.' _ _ _' .
~~,,~
on..lo rrtakS'p~~i'At; to grops I,;
0
I~. ' ~ Ied~re~, c~:msisteJ'it ;tIlltp the
ICE en?Oura~e~s~c~
atgSut . e i)mmlgratI9.~, sy~· and their ngh,J~andoptions Wlthm It.
pre~n .~ .~s,~!.~lnstruct detallTees~
..
;
:\: :f,'~,,,:
..... i.:.l* ." .,··
~~.c. ick her~lf.~~Q·r()\"p pres!nta.t~.n~K¥ere conducted ~ith~!\.m~" · i'!i f..n<rri~~'llrlrStanda~.4
Accet:>ta.~~ q,\(eraff andsgg.tJl.q "()I¥ Wlth ne~t~rtiono.f.V,l~~eet ' ~
K•.;;;r
J~7" .g
~.pOnen~ ~. Q.i! · ,
Yes
The Field Office is responsive to requests by attorneys
and accredited representatives for group presentations.
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
a timely manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
representative.
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
and the reason(s) for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
may attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such requests are documented.
Interpreters are admitted when necessary to assist
attorneys and other legal representatives.
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a question·and-answer
session.
Staff permits presenters to distribute ICE-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
providers.
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is suspended from making presentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the request of outside organizations.
A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
request
.
... ' ...,.;
~~.:tJ~, ,
N9 ~ ;,,,~~;.:~n~~,nXtafl(s
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
,
•
o Deficient
- ; "
.
.
: ; . ,.
• I I I{:
•
OAt-Risk
o Repeat Finding
t facts, observations, other sources used, etc.)
II' '\ ,; I '1'0111 i"
t
•
•
9
•
31 9/06
Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
SEC. (C) 3.5.6
o
•
o
SEC. (C) 3.5.6
•
•
necessa .
Every member of the staff knows how to identify
emergency grievances, including the procedures for
ex editin them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If es, ex lain.
Procedures include maintaining a Detainee Grievance
Log.
•
If not, an alternative acceptable record keeping
system is maintained.
•
"Nuisance complains" are identified in the
records.
•
For quality control purposes, staff documents
nuisance com laints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facili to ICE.
I2l Acceptable
o Deficient
o
o
0
0
[8]
0
SEC. (C) 3.5.6
0
GRIEVANCE ARE
LOGGED SEC. (C) 3.5.6
IZI
0
0
I2l
o
o
O At-Risk
o Repeat Finding
nt facts, obseNations, other sources used, etc.)
g
Page 19
G-324A Oetention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
r
' :1
·
the facility has a policy and ·procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these items exceeds the
minimum re uired for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
One pair of socks.
• One pair of underwear (Daily change).
• One air of facili -issued footwear.
Additional clothing is available for changing weather
conditions or is seasonall a ro riate.
New detainees are issued clean bedding, linens and
towel. They receive at a minimum :
• One mattress
• One blanket
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work areas are clothed in
accordance with the r uirements of the ·ob.
Detainees are provided clean clothing, linen and towels.
• Socks and undergarments - exchanged daily.
• Outer garments - twice weekly.
• Sheets - weekly.
Towels - weekly.
Pillowcases - weeki .
Food service detainee volunteer workers permitted to
exchange outer garments daily.
D
D
D
D
D
0
D
D
[gJ
D
D
~
D
D
D
D
[gJ
D
0
[g1
•
•
•
Volunteer detainee workers are permitted to exchanges
of outer garments more frequently.
o Deficient
OAt-Risk
ICE Detainees are not
permitted to work at this
facili
ICE Detainees are not
permitted to work at this
facili
o Repeat Finding
observations, other sources used, etc.)
Page 20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
<.3 f..f.~
, p~liJ;!I~I,~e~j;~ ;~~e'i ~~~iWWi\ri~,iYf) cas~-b;~~~;;AHe~\9~.'i:~;~10E~~ag~rne~t.':· ' T'~ :,
</
~.. ~. ,.".
L~
;r 1,'
'
,'~
..
"
'
fi! J;~:;~',:: ~ARRIA,~~R.~<W,EST~~
'~ ii! COmR9)ji9.~ti:~,·
:0
"' C!j" il~jtf ,/~)~t;
.,,,,
'I,, '
~:
The Field Office considers detainee marriage requests
on a case-by-case basis,
y
M,
, ",t\ ('
N~ 1""~ tU.'1:
_._-~_
D
0
I:8'J
0
D
I:8'J
D
0
[8J
D
0
[8J
0
0
[8J
When permission is denied, the Warden/OIG states the
basis for his/her decision.
0
0
[8J
The Warden/Ole provides the detainee with a place and
time to make wedding arrangements.
0
0
[8J
The Field Office Director reviews every marriage
request rejected by a Warden/Ole or IGSA Rejections
are documented,
It is standard practice to require a written request for
permiSSion to marry.
The written request includes a signed statement or
comparable documentation from the intended spouse,
confirming marital intent
The Warden/Ole provides a written copy of his/her
decision to the detainee and his/her legal representative.
"
~ Acceptable
' ;i
"~ i~~~-:
' .,i ·'"
O
At-RIsk
.
I~~~~:.
Remartc..
~~'-1,;'iI
.
,~..,,;.~
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
At this time all requests
are handled by the Field
office Director
,'.,'
MARRIAGE REQUESTS
o Deficient
¥61
ff" ·
o Repeat Finding
Remarks: (Record Significant facts, observations, other sources used, etc.)
Ib),tS) Ibll7ie
3/29/06
Auditor's Signature 1 Date
Page 21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The Warde
IC considers and approves, on a caseby-case basis, trips to immediate family member's:
•
Funeral
• Deathbed
The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate fam
The CDF/IGSA facility notifies ICE of all detainee
requests for non-medical escorts.
o
o
o
o
o
o o
Office
is the approving official for
ical
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
uired.
travel
the kind of su
Detai
who require overnight housing are placed in
facilities.
Each escort includes at least two officers.
• The detainee remains under constant, direct
staff.
visual
n of
Escorting
report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for
letion of the tri .
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.
ntt.f"OI"'" do not accept 9
nee's relative
Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not
bring discredit to the ICE.
Do not violate federal, state, or local laws.
•
•
Do not purchase, possess, use, consume, or
administer narcotics, other drugs. or intoxicants.
•
Do not arrange to visit family or friends unless
approved before the trip.
•
Make no unauthorized phone calls.
•
Know they are subject to search. urinalysis,
breathalyzer, or comparable test upon return to
the faci
procedure requires the immediate return to the
detainee who violates tri rules.
The
NON I.I~U"",''''L
o
ENI[;,v
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
EscoRT
Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
a.,.,r allu::Ible
Deficient
Remarks: (RecD ,f
•,
dJ " t;)
I
.I
b
II
;
At-Risk
Findi
other sources used, etc.)
71(.
Page 23
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
o
o
o
o o
o o
o o
o
segregation
receive a written explanation when a panel revokes
his/her recreation
Special programs or religious activities are available to
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are
Visitors, relatives or friends are not allowed to serve as
volunteers.
o
o
o
o
0
0
I8l
0
0
181
0
0
[8J
0
0
181
0
0
when
If the facility has no outside recreation, are
considered for transfer after six months?
• If yes, written procedures ensure timely review
detainees.
of all
Case officers make written
six-month detainee to
about
documents all detainee-transfer decisions.
decision for or against an offered
in hislher A-file.
0
0
0
0
0
0
0
0
0
0
0
0
Page 24
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
o Deficient
~ Acceptable
O At-Risk
o Repeat Finding
ifieant facts, observations, other sources used, etc.)
6
Auditor's Sig ature I Date
Page 25
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
services.
The facility allows detainees to observe the major "holy
days· of their religious faith.
•
List an exce tions.
The facility accommodates recognized holy-day
observances by:
• Providing special meals. consistent with dietary
restrictions.
•
Honoring fasting requirements.
•
Facilitating religious services.
•
Allowin activi restrictions.
Each detainee is allowed religious items in his/her
immediate ossession.
Volunteer'S credentials are checked and verified before
allowin artici ation in detainee r rams.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
the safe and securi of the facili .
o
o
.r2J
.0
o
o
o
o
o
"
o Deficient
[8J Acceptable
~
. .......
~....,
Ib)l6) Ib)(7;c
'.
•
OAt-Risk
D
.. ~ :
Repeat Finding
ficant facts, obselVations, other sources used, etc.)
106
.
g
e
Page 26
G-324A Detention Inspection Form Worksbeet for IGSAs - Rev: 10/18/04
•
•
~
0
~
0
'0
~
0
0
Telephones are inspected regularly by facility staff to
ensure that they are in good working order.
~
D
D
The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.
~
D
D
facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.
~
0
0
~
0
0
~
0
0
I2l
D
0
~
0
0
~
0
0
~
0
D
The facility has a system for taking and delivering
emergency detainee telephone messages,
[8]
0
D
Emergency phone call messages are immediately
given to detainees.
.
~
0
0
~
0
0
~
0
0
~
0
D
~
0
D
degree of privacy
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
a detainee.
access within 24 hours of a
est
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
List",
on the
Special arrangements are made to
to
speak by telephone with an immediate family member
detained in another F
to return emergency phone calls
Page 27
. ' .' . : . .,
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
,
": ",".
Detainees in administrative segregation and DrOteClt1VA
custody afforded the same telephoning privileges as
those in nl'>'''I'>r:::u
When
phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not monitored.
[81 Acceptable
o Deficient
o
o
o
D
o At·Risk
o Repeat Finding
observations, other sources used, etc.)
Page 28
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
The hours for all categories of visitation are posted in
the visitation waiting area.
o
o
o
A written copy
regulating YI;:'llGlU'UI
hours of visitation is available to visitors.
o
A
o
and rules are
i-IV,'illi-lUI~
to the
maintained.
The detainees are permitted to retain personal property
item specified in the standard.
dress
Visitors are searched and
standard requirements.
to the
according to
The requirement on visitation by minors is complied
with.
by
At facilities where
is no provIsIon
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
0
o
o
On reg
business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
regular business
detainees are given
option of continuing a meeting with a legal
representative through a scheduled meal.
Private consultation rooms are available for attorney
meetings. There is a mechanism for the detainee and
his/her
ntative to
documents.
are written procedures governing detainee
When strip searches are required after every contact
visit with a legal representative, the facility provides an
for non-contact visits with
Prior to each visit, legal service providers and
assistants are identified per the standard.
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.
o
o
o
o
o
o
o
o
o
o
o
o
o
Meals
be held over
for detainees if
requested
o
Page 29
G-324A
Det~ntionlnspection
Form Worksheet for IGSAs - Rev: 10/18/04
....... ..
.: ,,;
The
permit or deny a tour is not delegated
below the level of Field Office Director.
D
Provisions for NGO visitation as stated in the Detention
Standards are complied with.
Law
officials, requesting to visit
a
detainee, are referred to the ICE Field Office for
approval.
I2l
Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.
Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.
'{~
D
x
D
D
0
0
0
0
0
0
~':!l.• :,'::\IISITATION
[8J Acceptable
fr:.>/O,IV\,-rt
D Deficient
D
At-Risk
D Repeat Finding
...",uu" -..,,,,, facts, obseNations, other sources used, etc.}
Page 30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainees have the opportunity to
in special
details, however, are never allowed to work outside the
secure
Written procedures govern selection
nees for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
• Staff
Where possi ,physically a
detainees
in the nr",,.. .... ,rn
The facility complies with work-hour requirements for
detainees, not exceeding:
• Eight hours a day.
• F
hours a week.
Detainee volunteers generally work according to fixed
schedule.
a detainee is removed from a work
staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
before
the work
The voluntary work program meets:
• OSHA standards
• NFPA standards
• ACA standards
Medical
screens and fonnally
food
service volunteers.
• Before the aSSignment begins
As a
of written
re
receive safety equipmenU training suffICient for
is followed when an ICE detainee is
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
D
o
Page 31
G-324ADetentionlnspectionForm Worksheet for IGSAs - Rev: lOWl/Q.4 .
•
D
(b,\h I
It!ll
i
' V,OL:l,\JNTARY
Deficient
•nificant facts,
,' 8~iP ROG RA;.r '
OAt-RisK
•
D Repeat Finding
observations, other sources used, etc.)
It
3129/06
Auditor's Signature / Date
Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Section II
Health Services
Standards
Page 33
,;
'G~324A
Detention Inspection FOTm WOTksbeet for IGSAs - Rev: 10118/04
'
~~"
"
.',?:
i~
•
, ~r
c>f-J"
,jt;,ifo"
,'~ 'ifi '<" ""'
-:i,li'" "
#
,
~>o" ' J:£:<" "ifl1liJNGERST~~_:.t.~~, '
,' ,Ii--' "
•
,~
.
,tAJ'';'i{J'V
'W"' '"'
.
r~'~
.
....," :~~I:
... ~
.
.
.. '
~
.
I
ICr~ M~Hi~~'fi 'idf~"lI!<I8«1 gGe ij1~~tljW1h.r";~ical a~~~i~~ m~il~~oi~
~~lne~f.eng~~1n~1f.~ ' qnger st~;s, By 'Wnitonng of the.h~~:,~na welfar~ of
1~~llltles:;'«i"
sij'IVe
tetsu~
n the]' ~ vas.
,. , ',
",
iii,
,J<
..
'70.'
wn
".
~
7l-
~.'
,
1Coniponei}jS J .:.'
' ,.~~' ,
"A"
". •
"
•
':~': k',c
,
~~r ,
,/ 'c',<,
",
'. ~l '
.~ , .,
"".
,~,f,!
"',
NA:f. I?T«D~Yi,emarl<~'~?S!~"
'"
When a detainee has refused food for 72 hours, it is
standard practice for staff to refer him/her to the medical
department.
~
0
0
CDFs and IGSAs immediately report a hunger strike to
the ICE.
~
0
0
The facility has established procedures to ensure staff
respond immediately to a hunger strike.
[gI
0
0
~
0
0
~
0
0
Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.
~
0
0
The OIC of the facility obtains a hunger striker's consent
before medical treatment.
[8J
0
0
A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.
fZI
0
0
During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day,
[gI
0
0
Staff maintains the hunger striker's supply of drinking
water/other beverages,
~
0
0
During a hunger strike, staff removes a" food items from
the hunger striker's living area.
~
0
0
Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
• If yes, in an observation room?
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.
e "dlVldual :detaln e. ;
" .,>' i '-1.
<,c ',"
!..", ,
Staff is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form ,
[8J
0
0
The medical staff has written procedures for treating
hunger strikers.
~
0
0
Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
~
0
0
Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.
~
0
0
,
'" . ~-
"
~ ~
The staff utilizes a
County generated form
HUNGER STRIKES
o Deficient
181 Acceptable
~ . .. . .
::
••
•• 1
lb)l6) lbli7)c
•
O At-Risk
o Repeat Finding
nt facts, observations, other sources used, etc,)
03/29/06
Auditor's Signature / Date
Page 34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
J
•
room under the
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
They
are:
•
•
•
Secured in a locked area within the medical
unit
With physical access restricted to authorized
medical staff.
Procedurally, no copies made and placed in
detainee flies.
screening includes a Tuberculosis (TB) test
Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
lation.
from the
screening upon
All detainees receive a
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
care provider promptly reviews all 1The facility
794s (or equivalent) to identify detainees needing
medical attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the
Detainees in the Special Management Unit have access
to health care services.
•
0
0
0
0
~
0
0
[?5l
0
0
Dr. John Restum is the
supervisor for all mental
health workers in the
Wayne Co. Jail System
A social worker or
Psycologist is available
Page 35
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 .
. '; ,':' :
,;t'
~"l5ii•
•
• hea" !ii'-iF'
-:~lr ACC.;tsi,i:O J't'lRlGA~;;~~~~~ ,
" Pi
<~t~.li ~'itY'''' ~.,
•
r~~~~'~~i~,;,d~ijOO;.W!lIlhY
~6trc~jf- . ia~I~~~'~~
of..l.P
. inees.a . "
, ';:::,
. . , '1.
gene~t:w- II-~eing
Staff provides detainees with health- services (sick call)
request slips daily, upon request.
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
Service-request slips are delivered in a timely
fashion to the health care provider.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is reQuired .
The plan includes an on-call provider.
The plan includes a list of telephone numbers for local
ambulances and hospital services.
The plan includes procedures for facility staff to utilize
this emergency health care consistent with security and
safety.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
Where staff is used to distribute medication, a health
care provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed,
The 1-819 (or IGSA equivalent) is used to notify the
Warden/Facility of a detainee that has special medical
needs.
A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records to
outside sources,
The facility health care provider is given advance notice
prior to the release transfer or removal of a detainee,
Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL",
') .L ,
"
tt.;:,'
.:~.
•
IZI
0
0
[gI
0
0
~
[]
[gI
0
[J
0
[8]
0
0
[8]
0
0
[gI
0
0
[gI
D
0
IZI
0
0
IZI
0
0
[8]
0
0
[8]
0
0
IZI
D
0
[8]
0
0
•
ACCESS TO MEDICAL dA'RE
[8J Acceptable
. . ..
(0)\6\ (bI17)e
~..
.. ..
o Deficient
O At-Risk
o Repeat Finding
ant facts, observations, other sources used, etc.)
~,
Auditor's Signature / Date
Page 36
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
I
•
E8VENTION
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
em 10 ee orientation r ram.
Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following
facility procedures;
•
Understand and apply suicide-prevention
techni ues.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
•
Screening does not occur later than one working
da after the detainee's arrival.
Written procedures cover when and how to refer at-risk
detainees to medical staff and rocedures are followed.
The facility has a designated isolation room for
evaluation and treatment.
The designated isolation room does not contain any
structures or smaller items that could be used in a
suicide attem t.
Medical staff has a roved the room for this u ose.
Staff observes and documents the status of a suicidewatch detainee at least once eve 15 minutes.
I
I8J Acceptable
o Deficient
o
o
o
D
•
o o
D
o
D
D
o
o
o
o
OAt-Risk
o
D Repeat Finding
observations, other sources used, etc.)
Page 37
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
rnr'nn"r""'ly or terminally
transferred
offsite medical
The facility or appropriate ICE office promptly
the next of kin of the detainee's: medical condition.
• The detainee's location.
• The limitations
on
are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
The
the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
The facility has
procedures to address the
ues
of
donation
The facility has written procedures to notify ICE
deceased family members and consulates, when a
detainee dies while in Service.
The facility has a policy and
death of a detainee while in rr-.ln .. "",
At all ICE locations
detainee's remains
of
in accordance with the provisions detailed in this
standard.
In the event that
nor conSUlate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
of Veterans Affairs notified.
('o,"tot"..... copy
nee's death
the
o
x
o
x
o
x
o
o
x
o
x
o
x
o
x
o
x
o
o
x
x
x
o
x
o
x
Page 38
.. ,"'. " j.
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 . ; ,
The facility
policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
• Obtaining State approved death certificates.
• Local
of the
ICE staff follow established procedures to properly close
the case of a deceased detainee.
o Deficient
C8l Acceptable
o
x
o
x
OAt-Risk
o Repeat Finding
ifieant facts, observations, other sources used, etc.)
Ibl, ~i,~
06
Auditor's Signature I Date
Page 39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
Section III
Security and Control
Page 40
G·324A Detention Inspection Form Worksheet for IGSAs • Rev; 10/18/04
•
•
o
o
o
o
o
D
Altered property is destroyed following documentation
and usin established rocedures.
Before confiscating religious items, the OIG or
designated investigator contacts a religious authority.
o
o
D
Staff follows written procedures when destroying hard
contraband that is illegal.
o
o
o
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.
o
o
CONTRABAND
I
[;gI Acceptable
: " 11 .
rbli6l Ibl1 7 1C
:;.,
o Deficient
"1
.. 1
OAt-Risk
o Repeat Finding
acts, obseNations, other sources used, etc.)
03/29/06
Auditor's Signature 1 Date
Page 41
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
••
o o
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions rocess .
The detainee's detention file also contains documents
generated during the detainee's custody.
•
Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
•
Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the ke s is limited to su ervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer clOSing the detention file makes a notation
that the file is com lete and read to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
de artment.
[8J
o
o
[8J
o
o
~
o
o
~
o o
[8J
o
o
r2l
o
o
0
o
o
The County generates a
detention file on
everyone, no matter how
Ion the are to be held
All Supervisors have
access to the detention
files, along with whoever
is running the booking
desk.
DETENTION FILES,}
I:8l Acceptable
o Deficient
D
At-Risk
o Repeat Finding
facts, observations, other sources used, etc.)
Auditor's Signature I Date
Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
o
rules prohibit
or permitting
the following sanctions:
•
corporal punishment
•
deviations from normal food service
•
clothing deprivation
•
bedding deprivation
•
denial of personal hygiene items
•
loss of correspondence privileges
n<>.,rivcatir,n of
exercise
The
conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees
and in
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
•
Rights and Responsibilities
•
Prohibited Acts
•
Disciplinary Severity Scale
acts occur,
:n<>,rn",,:,
are promptly
0
D I D
o
0
o
0
o o
o o
o o
o
o
D
o
D
o
D
o
•
•
•
•
Page 43
..: ',:' ": ' 1.
:
G~324A
Detention .Inspection Form Worksheet for IGSAs
~
Rev: 10/18104 . ". . .
•
•
o o
o
o
o
o
DISCIPLINARY POLICY';~-"
t8I Acceptable
o Deficient
14 days is the average
time given
: " jJ))
O At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
03/29/06
Auditor's Signature 1 Date
Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainees are protected from :
•
Personal abuse
•
Corporal punishment
•
Personal injury
•
Disease
•
Property damage
•
Harassment from other detainees
Staff are trained to identify signs of detainee unrest.
• What type of training and how often?
Staff effectively disseminates information on facility climate,
detainee attitudes, and moods to the Officer In Chal"ge (OIC)
There is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
implementation of the plans.
The plans address the following issues:
•
Confidentiality
•
Accountability (copies and storage locations)
• Annual review procedures and schedule
•
Revisions
Contingency plans include a comprehensive general section
with procedures applicable to most emergency situations.
The facility has cooperative contingency plans with
applicable:
•
Local law enforcement agencies
•
State agencies
•
Federal agencies
All staff receive copies of Hostage Situation Management
policy and procedures.
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
Emergency plans include emergency medical treatment for
staff and detainees during and after an incident.
The food service maintain at least 3-days' worth of
emergency meals for staff and detainees.
Written plans locate shut-off valves and switches for all
utilities (water, gas, electric).
o
D
o
o
o
o
o
o
o
o
During their basic
academy and once a
year during their training
period
o o
o
o
o o
o
o
o
o
o
o
D
o
Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rcv: 10/18/04
•
•
•
•
•
•
•
•
•
•
•
•
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances
t8J Acceptable
nmr' .. n,
o Deficient
0
OAt-Risk
D
o Repeat Finding
facts, observations, other sources used, etc.)
Page 46
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-tcrdate for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
•
The MSDSs and other information in the files
are available to personnel managing the
facility's safety program.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
•
Report hazards and spills to the
• designated official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
•
Staff always supervises detainees using these
substances.
AlI"fJammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code requirements.
All toxic and caustic materials stored in their original
containers in a secure area.
Excess flammables, combustibles, and toxic liquids are
dls~sed of properly and in accordance with MSDSs.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
Every employee and detainee using flammable, toxic, or
caustic materials receives advance training in their use,
storage, and disposal.
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
Occupational Safety and Health Administration (OSHA).
A technically qualified officer conducts the fire and
safety inspections.
D
o
D
D
D
o
D
D
D
D
D
D
D
D
D
D
o
D
D
The Wayne Co. Jail
system does not utilize
any product containing
"Methyl Alcohol".
D
o
D
D
D
D
D
Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
o
The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
•
An area-specific exit diagram conspicuously
in the di
med area.
and disposal
Written procedures
of used needles
All items representing potential safety or security risks
are inventoried and a designated individual checks this
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followu
are trained to prevent
fluids and written nrr,,..,,.n,
Do the methods for handling/disposing of refuse meet
all
lato
uirements.
A licensed/Certified/Trained pest-control professional
inspects for rodents, insects, and vermin.
•
At least monthly.
•
The pest-control program includes preventive
""r.",,,ir,,, for i
insects.
water and wastewater is routinely tested
to a fixed schedule.
Emergency power generators is tested at least every
two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
Testing is followed-up with timely corrective
•
actions
irs and
o
o
o
x
0
r:81
0
0
rzI
0
0
rzI
0
0
D
D
Fire Inspections are done
quarterly.
Exits are marked, but
there are no directional
arrows or area specific
exit diagrams posted in
or near the units
o
x
o
D
o
D
o
o
Page 48
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
o Deficient
~ Acceptable
(tJ!1
..
r,
I
.
(I'll l
.
c
9
....
....
.
-
OAt-Risk
o Repeat Finding
t facts, observations, other sources used, etc.)
03/29/06
Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
-
I
;:",~r't: ?:'~':~
•
•
~ !,P~D ROOMS IN DET~'!l0"!~f~£JLJTIES ~~C;:!;J\ti ~ ~ ;~ ;~,
~:!'2~~~~i~~f~~c~~~~:;::Z~t~7i::~,;~~ru!:J1l~~::vnSfer, Eoi~.
, "(:! :r;''!'
'f::.J*t, %(~
)e~hlp[nintS
~
,
i,"
",~,~b~;;;;1;~; J'lt ~"fff' Y;
The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well lighted and all
activating switches located outside the room .
The hold rooms contain sufficient seating for the
number of detainees held.
No bunkS/cots/beds or other related make shift
sleeping apparatuses are permitted inside hold rooms.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Every effort is made to ensure that detained detainees
under the age of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine hygiene items diapers and wipes.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before beinQj:>laced in the room .
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
• Unusual behavior or complaints are noted.
When the last detainee has been removed from the
hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or repair.
There is a written evacuation plan .
• There is a deSignated officer to remove
detainees from the hold rooms in case of fire
and/or building evacuation.
An appropriate emergency service is called
immediately upon a determination that a medical
emergency may exist.
C8l Acceptable
o Deficient
o
N
~rtA:.
t8l
0
0
t8l
0
0
t8l
0
0
t8l
0
0
[8J
0
0
x
t8l
I"\~:;~ ~ Rema,r.~s ,< \,;;~",'r
0
0
t8l
0
0
[8]
0
[8]
0
[gI
0
0
0
Can be monitored from
the booking desk
[8J
0
0
t8l
0
0
t8l
0
0
[8]
0
0
At-Rjsk
o Repeat Findings
Page 50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
. :' 11 - 1,
·;
I Ll II t-) I t ! l( 7]c
,
•
•
ant facts, observations, other sources used, etc.)
03/29/06
Auditor's Signature 1 Date
Page 51
G~324A
Detention Inspection Form Worksheet for IGSAs
~
Rev: 10/18/04
'.'
. '
•
." .... ' .,,~<
~J;>X:"~~';"'. , ~~"",.l:-PCKCOtt~lq$
:,R~~
'.
. '. . - r
(SECUR[t~e · pY!!T~a\L ~~ <~ND·"'Alt( EN.ll~;·~"·~~::'~·. ~"·
po~*e
poiicY~ ~ e I,~~, ~1!!
mainiai~~'reffi?jij~te~rc~;.~'nlabilly
A
c r~II keysamf 1-"1
. ' , <:"i:~ ;iJ ';"M .AA,< <~~;, <&< ~
~
maintena
>
<
< ~ <: \ .o ~ -iip,pC)~ponents
••
"
" ~R~t~'mm' ~\r.)::Y·' t~~\ &l'l'v: l 'j :, N~1 <,'cl',',.
),
The security officer[s), or equivalent in IGSAs, has
attended an approved locksmith training program.
The security officer, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
relating to keys locks etc.
The security officer, or equivalent in IGSAs, provides
training to employees in key control.
The security officer, or equivalent in IGSAs, maintains
inventories of all keys, locks and locking devices.
The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.
Facility policies and procedures address the issue of
compromised keys and locks.
The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.
Only dead bolt or dead lock functions are used in detainee
accessible areas.
Non-authorized locks (as specified in the Detention
Standard) are not used in detainee accessible areas.
The facility does not use grand master keying systems.
All worn or discarded keys and locks cut up and properly
disposed of .
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Ufe Safety
Code 101.
The operational keyboard suffiCient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
• Identifiable
• Numbers of keys on the ring are cited?
• Keys cannot be removed from issued key rings
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Authorization is necessary to issue any restricted key.
Individual gun lockers are provided.
They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.
The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted daily.
•
t8J
0
0
t8J
D
0
t8J
D
0
[2J
0
0
[8]
D
0
[8]
0
0
[8]
D
D
[8]
0
0
[8]
[8]
0
[J
0
0
[J
0
[8]
[J
[J
[8]
~
~ Remarks
,', -~:;-q,: ~ 0;,;~
II
I
Each Unit holds 35 to 40
individuals
0
0
[8]
[8]
0
0
[8]
0
0
[8]
[8]
[8]
0
0
0
0
0
[8]
0
0
[8]
0
0
0
Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
NA
All
members are trained and
responsible for
adhering to proper procedures for the handling of keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
•
Detainees are not permitted to handle keys
ass ned to staff.
D
D
KEY AND LOCK CONTROL
D Deficient
r:8l Acceptable
=· u ..
::.. ••• '1'.'
------_ ._-
(b)(6) (b)t7)c
~
D
At-Risk
D
Repeat Finding
, observations, other sources used, etc.)
06
Auditor's Signature I Date
Page 53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
detainee before
0
0
D
0
f2J
0
0
f2J
0
0
Written procedures cover informal and emergency
counts.
• They followed during informal counts .
•
f8I Acceptable
o Deficient
o Repeat Finding
O At-Risk
observations, other sources used, etc.)
Auditor's Signature I Date
Page 54
G~324A
Detention Inspection Form Worksheet for IGSAs
~
Rev: 10/18/04
7 "
•
•
. .;;',;;:! ~~'
,/rf{ ·:~':iI;ii{fFfOSTORDERS i ,;,/!")i; ."" ,r rr"" ,"
Qutlheii-duties,
i;,
:' Policy'~iicE Rf;ovid.es ~~~ ail necess8!\y. guida~~Je!e
' Uid~,*' inClud~~!.I
"~, ,'d$t ~~;ers t.~,ea for j,er~(; whl~~lr<i~~Vlew a ea~~CijlmUiI!y-~~~ ; n to eaTh' O~~lJpon
'-Jft~
.,)"m
;.?~,m ent t
~st
. { ~,
,;;.' \~;, ",
'
~V:"
,..jS'
.
,',
;v
Comp~ni
Every Fixed post has a set of post orders.
',~
f ,'
'~~~~:", i.
"
o • •
,~
Each set contains the latest inserts (emergency
memoranda, etc.) and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between reviews.
The IGSA maintains a complete set (central file) of post
orders.
The central file accessible to all staff.
The OIC or Contract /IGSA equivalent
initiate/authorizes all post-order changes.
The OIC or Contract /IGSA equivalent has signed and
dated the last paQe of every section.
A review/updating/reissuing of post orders occurs
reQularly and at a minimum, annually.
Procedures keep post orders and logbooks secure from
detainees at all times.
Every armed-post officer qualifies with the post
weapon(s) before assuming post duty.
, Armed-post post orders provide instructions for escape
attempts.
The post orders for housing units track the event
schedule.
Housing~unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the Iggbook.
181 Acceptable
o Deficient
~-
y ,ce'
,,¥
o
~;?;:~~\;~i.·· ·:>; ; ·
li A::,~NA!'
~
0
[8J
0
0
[8J
0
0
I2?J
0
[8l
[]
[]
[8]
0
0
rgJ
0
0
~
0
0
[8]
0
0
0
rzI
0
rzI
rzI
0
0
t8J
0
0
At· Rlsk
t'(~)<~~~ ~'>
,::;I u
.J,',
j'I!+Remarlc.'iJ£
'.-,
,i.'
The orders are not at the
actual pOst.
No armed posts at the
Wayne Co. Jail
No armed posts at the
Wayne Co. Jail
o Repeat Finding
Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
I
L~.,iH!
· '.~ .. f~
"l,!',
"'.~
•
.?: l:-~"v ' ,
SEG,lJ.RI'F':~
•
': '>'1''"::r:z!iiJ 'fl!J
~P:ECTIONS
~
.,,*,
.~"""'\\\
2 '"
. . .~
~n~,p?i~~~mebi~dtitrs
h~~%"k~I~:~,
wh~s~ials~"~~r~ti(~t~'
Oi~.~:
~;WIII be, res~d to e~rle
. perstlonel
a thorough qroundltltrufffiCil
,. ~~~ : ~ "
..,..
I ~y~~tf NQ/"" "NA'.J,., I"
0;
, 'r
......" · ..:g{~ ... ,¢i~te~mpO~.~nts"~(" ~ ')
lL
,
The facility has a comprehensive security inspection
policy. The policy specifies:
Posts to be inspected
• Required inspection forms
• Frequency of inspections
• Guidelines for checking security features
• Procedures for reporting weak spots,
inconsistencies, and other areas needing
improvement
Every officer is required to conduct a security check of
his/her assigned area. The results are documented.
Documentation of security inspections is kept on file.
Procedures ensure that recurring problems and a failure to
take corrective action are reported to the appropriate
manager.
The front-entrance officer checks the 10 of everyone
entering or exiting the facility.
;,/
,~
;;':
Rem arkS~
I
•
All visits offiCially recorded in a visitor logbook or
electronically recorded ,
The facility has a secure visitor pass system.
Every Control Center officer receives specialized training.
The Control Center is staffed around the clock,
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Communications are centralized in the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
during the facility visit
Officers thoroughly search each vehicle entering and
leaving the facility.
[8J
0
0
[8J
D
D
[8J
lJ
[8J
0
0
[8J
0
0
[8J
0
[J
[J
0
[8J
I8J
[8J
I8l
I8J
I8J
0
[]
[]
[8J
0
0
0
[8J
0
0
•
[8J
The facility has a written policy and procedures to prevent
the introduction of contraband into the facility or any of its
components.
Tools being taken into the secure area of the facility are
inventoried before entering and prior to departure.
The SMU entrance has a sallyport.
Written procedures govern searches of detainee housing
units and personal areas.
0
r2J
0
0
I8l
0
D
0
D
IZl
[8J
0
All Commercial Vehicles
are searched. Law
Enforcement Vehicles
are searched by the
operators when they
leave.
No SMU entrance
Page 56
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
D
including exterior windows, are
each shift.
o
o
o
o o
181 Acceptable
o Deficient
OAt-Risk
o Repeat Finding
facts, observations, other sources used, etc.)
Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
•
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
• Every week thereafter for the first month.
• Every 30 days after the first month.
• Does each review include an interview with the
detainee.
Is a written record made of the decision and
the ·ustification.
The detainee is given a copy of the decision and
justification for each review.
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
facili
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
• Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Field 0 erations Branch Chief for ORO.
The OIC or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
• A written record is made of the decision and
the justification .
• The detainee receives a co of this record .
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive
da s.
r2l
0
0
I2l
0
0
181
0
0
r2l
0
0
Il:]
0
0
[2]
0
D
•
Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
The segregated detainees do not have fewer
opportunities to exchangellaunder clothing, bedding,
and linen than
in
neral
lation.
Detainees receive three nutritious
per day.
•
From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is
ishment.
Each d
nee
of personal
hygiene in the SMU .
• The detainees have the opportunity to shower
and shave at least three times a week.
• If
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
• The same correspondence privileges as
detainees in the general population.
•
Telephone access similar to that of the general
population.
•
Personal
material.
A health care professional visits every detainee at least
three times a week.
•
The shift supervisor visits each detainee daily.
• Weekends and
Procedures comply with the "Visitation" standard .
• The detainee retains visiting privileges.
• The visiting room available during normal
visitin hours.
o
0
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
ht to them.
als
•
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
visitors etc.
include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
• CDFs and IGSA facilities use Form 1-888 (or
local
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g. , a
medical condition, suicidallassaultive behaVior,
etc..
• The medical officerlhealth care professional
signs each individual's record during each visit
The
housing officer initials the record when all
•
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee IS
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's retum to the general
Deficient
III 1\6) (LJ II1)e
•
0
0
0
0
[8J
0
0
~
0
D
O At-Risk
o
facts, observations, other sources used, etc.)
03/29/0
Auditor's Signature I Date
Page 60
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
.. ;
%
.~
- :>~ . . '~;:;; y
' ~~'·· ~ :knW
1ZI
0
0
1ZI
0
0
1ZI
0
0
o
o
o
o
o
o
o
o
o
D
o
o
o
o
o
o
o
o
o
o
Order
•
•
•
•
•
•
•
Page 61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
Detainees in the
meals/days.
• Selected from the Food Service's menu of the
day.
• Food is not u as ishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive , unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees ..
material.
• Personal
When phone access is limited by number or type of calls,
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
Calls
to consular/embassy officials.
•
Calls
during
family emergencies (as determined
•
the OIClWarden
A ealth care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
The shift supervisor visit each segregated
detainee daily
Weekends
and
•
SMU detainees are allowed Visitors, in accordance
the ''Visitation'' standard.
detainees receive legal visits, as provided in the
''Visitation" standard.
• Legal service providers notified of security
before a visit.
concerns
Visits from clergy are allowed.
• The clergy member given the option of
visiting/not visiting the segregated detainee.
• Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
• Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• Legal material brought to individuals in the
SMU on a case-by-case basis.
• Staff document every incident of denied
access to the law libra
•
D
D
~
D
D
~
D
D
[2]
D
D
[2]
D
D
~
0
0
[2]
D
D
[2]
D
D
[2]
D
D
Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
All detainee-related activities are
meals served recreation
Is the SPC's, the Special Management Housing Unit
Record (1-888or equivalent) is prepared as soon as the
detainee is placed in the SMU.
• All 1-8885 filled out by the end of each shift
• The CDF/IGSA facility use Form
uivalent local
• 1-888
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
• Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
• The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A
new record is created weekly for each
•
detainee in the SMU.
• The SMU retains these records until the
detainee leaves the SMU .
0
[8J
0
0
[8J
0
0
SPECIAtMANAGEMENT{QNIT '
:jiJDlsciplinary Segregation)
o Deficient
[8J Acceptable
..
•
•.
... ...
_.
a
•
OAt-Risk
o Repeat Finding
nt facts, obseNations, other sources used, etc.}
06
181\0\ \Olj71 _
Auditor's Signature / Date
Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
ut''. ~""'-'?
.:-:'f -.· "_.'"'.: ... ~ .
~~~
"
•
·i:<~;~~··i: '~~:
" I~j!CQNIROL
"
," ~
,. :':; ;~;JQ
..
~" J~..-.l\
'"
P~~iCY:>ltisi~~~i~~ili~t all .mgl~x~~s~t~~~BT~~fcJr'Ct1mPt;i~9'With:![%OO~~
tJ
J~
, Int~n.ance Supervl~~al. mal,tal;?,a~mputer generate? orty~~~~~
_
liiy~;;t hS~ :. , ;<
)j~ a (j, ',YJpment and the locatio: "Wh~~~~~Ii,intqred. These Inventones S ~.!t~~~~;I:
Je~Q!M!.:ailable for tool inventoryanq.,~~unlB~, Ii1Y
'n9 aj:)~audit
·~rr: ·: '
\
,,:
j:
J;n~J:.,
~.~
'
)ffn~:
;
',,1;
ijr,: :
RemarKS
'<
~:.
NA
~< . ; '"~
, ",., ~~9~., ·n,~·t ,U':
', iQ
*":~
I
( ,'
i
~:
q".·.~ Mf
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure accountability.
Department heads are responsible for implementing this
standard in their departments.
Tool inventories are required for:
• Maintenance Department
• Medial Department
• Food Service Department
• Electronics Shop
• Recreation Department
• Armory
The facility has a facility policy for the regular inventory
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)
•
r8I
0
0
r8I
0
0
r8I
0
0
Inventories are
completed daily
r8I
0
0
rzJ
0
0
~
0
0
~
0
0
r8I
0
0
Non Restricted (non-hazardous).
Department heads are responsible for implementing
tool-control procedures.
The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
• Commonly used tools (tools that can be
mounted) are stored in such a way that
missinQ tool are readily notice.
Each facility has procedures for the issuance of tools to
staff and detainees.
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
• Procedures for detainee access.
Necessary documentation/review for all
incidents of lost tools.
Broken or worn out tools are surveyed and disposed of
in an appropriate and secure manner.
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the facility.
~
0
0
~
0
0
t8l
0
0
r8I
0
0
All tools must be signed
for and returned upon
completion
•
Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
r81 Acceptable
F~"'I"",rrl
(tJ" h' \ IJl'
o Deficient
OAt-Risk
o Repeat Finding
"",.,,.,,rt.....'ont facts, observations, other sources used, etc.}
1,,-
Auditor's Signature I Date
Page 65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
181
0
0
181
0
0
r2J
0
0
~
0
0
181
0
0
~
0
0
ing transported is
rg]
0
0
immediately prior to boarding
the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
level.
rg]
0
0
[8J
0
0
[8J
0
0
Officers use a checklist during every vehicle in
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
the 1 hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
e start of each detail, the vehicle is thoroughly
•
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
o
o
o
o
o
o
~
0
0
~
0
0
~
0
0
0
0
1 t81
•
•
Vehicles have:
• Two-way radios.
• Cellular telephones.
• Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehicles are clean and sanita at all times.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accom anies the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
Escape
Hostage-taking
•
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
Severe weather
Passenger list is not exclusively men or women
or minors
•
•
•
Page 67
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
TRANSPORTATION
Transportation)
ble
, ~') I( t) I d 117,,,:
•
Oeflclent
At-Risk
facts, observations, other sources used, etc.)
9/06
Auditor's Signature 1 Date
Page 68
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
Written policy
staff to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is in an area that is or can
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
to force.
resolve the situation without
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
calculated use of force.
When a detainee must be forcibly moved and/or .
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
rvlslon.
er staff
•
Staff members are trained n the performance of the
Use-of-Force Team Tech ue.
t8J
0
0
t8J
0
0
t8J
0
0
t8J
0
0
t8J
0
0
t8J
0
0
0
0
Wayne Co. their own
ERT team to handle any
problems
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other nonconfrontational means, including verbal
have failed or are i
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
0
0
t8J
Use-of-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable
t8J
0
0
•
•
Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
USE OF FORCE
using four-point
•
•
•
•
15
•
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
•
•
•
•
•
•
Medical rsonnel are consulted
Protective gear is worn when restraining detainees with
a en cuts or wounds.
Staff documents every use of force and/or non-routine
a Iication of restraints.
It standard practice to review any use of force and the
non-routine a lication of restraints.
All officers receive training in self-defense,
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
certified in all devices the use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In SPCs is the Use of Force form is used. In other
facilities (IGSAs I CDFs) this form or its equivalent is
used.
o
o
Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
181 Acceptable
•
o Deficient
OAt-Risk
o Repeat Finding
observations, other sources used, etc.}
Auditors Signature I Date
Page 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
~
0
0
~
0
0
r2J
0
[gI
0
0
0
0
[gI
0
r8I
0
Scheduled visits are posted in ICE detainee areas.
Visiting staff observe and note current climate and
conditions of confinement at each IGSA.
ICE information request Forms are available at the
IGSA for use b ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as S ecial Corres ndence.
ICE staff respond to a detainee request from an IGSA
within 72 hours.
ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
re ardin their case or conditions of confinement.
0
[gI
0
0
~
0
Deportation Officers do
not conduct weekly visits
at the Wa ne Co. Jail
Deportation Officers do
not conduct weekly visits
at the Wa ne Co. Jail
This office does not
receive any detainee
requests from this
facili
~@ff Detainee Communications
o Acceptable
:.;.:L
181 Deficient
._"
--~-
ItJd6, (tH7)c
...
O At-Risk
o Repeat Finding
ts, observations, other sources used, etc.)
06
Auditor's Signature I Date
Page 72
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
;
,..>, ..
•
•
;:,.;.A -·J1·h irJ ;~ETAINEE TRANSFER STANDARD.
.i'"
it91
,
'.
r:rplicy: ICEw~~~g~~arY nOtificationS'Whena.detai~e&i~r,amsfeFted ..... 'If .a,detaiRee isbei"~k"~1
transfe red ~i " 8 .• st! · Prisoner Alien TllI ~po~o,rr,~J~j\i '(J !'.'l:S)';'1£ WI!I aphe(!> Jo
4,prb GGo lndedaing whether~o gan~Je ~a;. ~fairiee,~'ICE. i'rt:aJ(e to" nside ' til) wti~ er
etai ee
I~isre resen' Etd~efo[eJh~ amm" r~9!'1edurt In sucn' cases,' the Reid o ffice Dfre:c ' F'N,!!!: .,-n~ . ~.ft'th~ ~;'· < •
detainee's s~~
~~ft~" c:>val process, w.~ether thedetainee's attorney is located within reasonable
driving d!~U!n.. ':J. of1he 9i!. ,: and where th&~igrat'(m court proceeding/~are taking p l a c e . "
. ~:~t5~
Ojmnonents
. {
-;p,~/.~-¥.
.0
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
• Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.
.~~ "'N'i" ~W~·c
fZI
0
0
fZI
0
0
fZI
D
D
fZI
0
0
fZI
0
0
fZI
0
0
fZI
0
0
.....
Remarks
,-;t(,:;1;:~. ~
Up to this point there has
never been a medical
transfer
0
0
fZI
fZI
0
0
fZI
0
D
fZI
0
0
fZI
D
D
fZI
0
0
Page 73
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
o Deficient
rgJ Acceptable
-......
(b)(6) (b)( 7 JC
,I·
-
o
o
o
o Repeat Finding
OAt-Risk
observations, other sources used, etc.)
••
Auditor's Signature I Date
Page 74
G-324A Detention Inspection Form Worksheet for IGSAs
~
Rev: 10/18/04
•
•
The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:
;
1
2
3
4
5
6
7
8
.,,'
Item
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written oli and procedure are reviewed annually and updated accordin I
T~he facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted
To the extent Possible, physical plant design facilitates continuous personal contact
and Interaction between staff and detainees in the housing unit and recreation I
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
throu hout the meal.
(;gI
0
[8]
0
[8]
[8]
0
0
(;gI
0
0
(;gI
0
0
[8]
0
0
SOj·
~r
9
Staff are provided appropriate annual cultural diversity or sensitivity training . Such
training is designed and implemented in a fashion that will further enhance
staff members' abili to communicate with detainees in an effective manner.
Standards - Rating
IGSA'sOnly
At-Risk
•
(UIIO) lOll 71G
t facts, observations, other sources used, etc.)
•
9/06
Auditor's Signature I Date
Page 75
G·324A Detention Inspection Form Worksheet for JGSAs - Rev: 10118/04
[8]
0
0
•
()jJice o.lion and Removal Operations
U.S. Dc
ent of Homeland Security
425 [ Street... NW
Washington, DC 20536
~',.
t£9~~ U.S. Immigration
l.-.-fJ
.~~" Enforcement
and Customs
.
3129/2006
MEMORANDUM FOR:
John P. Torres
Director (Acting)
Office of Detention and Removal Operations
FROM:
lEA
Detroit, MI (Detroit Field Offi
SUBJECT:
2006 Annual Detention Review
The 2006 Detroit Field Office, Office of Detention and Removal conducted a detention review of the
03/24/2006 to 03/27/2006. This review was conducted by me,
(RIC) and
(b)(6) Iblllle
along with
This facility is used for detainees requiring
housing over 72 hours.
Type of Review:
This review is a scheduled Operational Review to detennine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
While conducting my yearly inspection of the Wayne County Jail, there was a minimum of
deficiencies noted,
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Staff Detainee CommunicationsThe local DRO staff does Dot conduct weekly visits with detainees held at this facility. (This
was marked deficient due to DRO-ICE in Detroit)
ICE staff does not respond to requests from an IGSA within 72 hours- (This is marked
Deficient due to the fact that this facility has not forwarded any requests to the Detroit District
Office)
Subject: Detention Revi.ummary Report
Page 3
•
ICE Detainees are notified in writing upon admission to the facility of their right to correspond
with ICE staff regarding their case or conditions of commement.
(This is marked as Deficient due to the fact that neither the IGSA nor the local ICE-DRO field
office gave this information out to the ICE detainees.)
Standards Summary Findings:
Overall the IGSA has attempted to meet all our standards.
RIC Observations: With the help of Executive Commander Pam McClain and Sgt. Reggie
Vanwulfen, the inspection at this facility went off without any problems. Commander McClain has
been very instrumental in giving our reviewers assistance in inspecting the facility on very short
notice. Sgt. Vanwulfen walked our reviewers throughout the facility and gave very precise answers
to whatever questions were asked of him. During my walk through of this jail, I noticed
immediately that this is a very clean and well run facility. The Command Staff at this facility ensures
that all of the corrections officers here receive cultural diversity training and sensitivity training that
can and will aid the officers in their communications with our detainees and local/county/state
pnsoners.
RIC Issues and Concerns
Upon reviewing the jail contract with Commander McClain, it was brought to my attention that the
current contract has been in effect for over 10 years. A modification was done in 1999. The contract
between the IGSA andthe local field office needs to be reviewed by Headquarters due to the fact
that there has been a breakdown in the understanding of the inner works of the contract. The IGSA
command staff interprets the contract their way and the local DRO-ICE field office has their own
idea of how the contract reads.
Recommended Rating and Justification:
It is the recommendation of this Reviewer in Charge that the Wayne County Jail "Dickerson
Facility" receive a rating of "ACCEPTABLE/ PASSING for the year.
RIC Assurance Statement:
All findings of this review have been documented on Form G-324A and are supported by the written
.
.
in the review file.
Department Of Homeland Security •
Immigration and Customs Enforcement
..ention Facility Inspection Form
" , Facilities Used Over 72 hours
A. T-.YJle of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
I:8J
ICE Intergovernmental Service Agreement
o
G. Accreditation Certificates
List all State or National Accreditation[sl received:
o
t8J
B. Current Inspection
Type of Inspection
t8J Field Office
HQ Inspection
Date[s] of Facility Ryview
H. Problems I Complaints (Copies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Major Litigation
0 Life/Safety Issues
",'0' .,
[8J Check if None.
,,;., ,'
0
o
o
03/24/t>(, - 03/:;17/61,
C. Previous/Most Recent Facili
Date[s] of Last Facility Review
2/10/2005 THRU 2/1112005
Check box iffacility has no accreditation[s]
Review
'.'
I. Facility History
Date Built
Deficient 0 At-Risk
1991
Date Last Remodeled or Upgraded
2000 New Roof Added
Date New Construction / Bedspace Added
Name and Location of
Future Construction Planned
~ Yes DNo Date: 2007
Current Bedspace
Future Bedspace (# New Beds only)
896
Number: 0 Date: NONE
I
J. Total Facility Population
Total Facility Intake for previous 12 months
with ovtrsight responsibilities)
15894
TotailCE Mandays for Previous 12 months
9956
nl'''rO,-..rr DISTRICT OFFICE
K. Classification Level (lCE SPCs and CDFs Only)
,
[:[i,':!,; "
L-l
L-2
L-3
E.
I Adult Male
I Adult Female
L
MI
Name of Team Member / Title 1 Duty Location
/
/
.
f Ion 01
F CDFflGSA I norma
~
DIY
Contract Number
Date ofContract or IGSA
1994 Modified 1999
ACB-7-I-0075
Basic Rates per Man-Day
$100.00
Other Charges: (If None, Indicate N/A)
N/A;
,
,
Estimated Man-days Per Year
9,956
1
.
F ac II"Ity C a [Jaclty
;'i[I'1 Rated
Adult Male
772
Adult Female
128
181
Operational
768
128
Emergency
772
128
Facility holds Juveniles Offenders 16 and older as Adults
.
'1 P
·
M A verage D alY
opuIatJon
ICE
I Adult Male
35
I Adult Female
2
USMS
0
0
Otber
0
0
Form G-324A (Rev. 8/ 13/04) No Prior Version May Be Used After 10/1/04
SignirlCant Incident Summary Worksheet
•
For ICE to complete its review of your facility, the following infonnation must be completed prior to the scheduled review dates. The
infonnation on this form should contain data for the past twelve months in the boxes provided. The infomlation on this form is used
in conjooction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. 'This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility.
Assaull:
Offenders on
Offenders'
15
6
PHYSICAL
PHYSICAL
PHYSICAL
0
2
0
15
0
0
Assault:
L>eUtincc on
Staff
2
0
0
0
0
0
0
2 (V)
6 (vy 1
3 (V)
Other
6 (0) 11 (B)
Other
0
Deaths
0
0
0
0
0
70
35
38
58
55
28
32
33
A
'A
A
0
42
39
48
43
0
o
o
o
Referrals
# Psychiotric Cases T¢ferred for
Outside C!Ire
Any attempted physical eontact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or Iltlempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/oft'enders is not considered " forced"
Any incident thllt involves four or more dctainecsiofr"'I1ders, includes gang tights, organized multiple hung.". strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 1011/04
•
5.
6.
7.
8.
9.
10.
J 1.
12.
13.
14.
J5.
16.
•
Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work D ..",,,..,,..,
Advanced Directives and Death
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
AJI finding (Deficient a.n d At-Risk) require written comment describing the finding and what is necessary to meet compliance.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
•
RIC Review Assurance Statement
•
By signing below, the Reviewer-In-Charge (RIC) certifies that an findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
.
MI
Print Name, Title, & Duty Location
Recommended Rating:
o Superior
o Good
k8l Acceptable
o Deficient
OAt-Risk
Comments:
The Policy concerning "Staff Detainee Communications" was annotated as "Deficient" due to the following
issues:
1.) The local DRO staff does not conduct scheduled weekly visits with detainees held at this facility.
(This is marked as "Deficient" due to DRO-ICE in Detroit)
2.) ICE Staff respond to a detainee requst from an IGSA within 72 hours.
(This is marked as "Deficient" due to the fact that this facility has not forwarded any requests to the
Detroit District Office)
3.) ICE detainees are notified in writing upon admission to the facility of their right to correspond with
ICE staff regarding their case or conditions of confinement.
(This is marked as "Deficient" due to the fact that neither the IGSA or the local field office gave this
information out to the ICE detainees.)
Fonn G-324A (Rev. 8/ 13/04) No Prior Version May Be Used After 10/1/04
HEADQUARTERS EXECUTIVE REVIEW
I Review Authority
The signature below constitutes review of this report and acceptance by the
receipt of this report to respond to all findings and recommendations.
30 days from
i-QORO EXECUTTVE REVIEW:
Final lUting:
0
Superior
o Good
[8J Acceptable
o Deficient
OAt-Risk
Comments:
The Review Authority concurs with the Reviewer-In-Charge (RIC) recommended
rating of "Acceptable" as justified in the RIC Memorandum and G-324A Worksheet. A Plan of Action
is required. The Field Office should help the facility obtain Lexus Nexus and correct deficiencies in
StafflDetainee Communication and the facility should address the deficiencies in Environmental Health
and Safety and Post Orders.
Form G-324A (Rev. 8/ 1101) No Prior Version May Be Used After 12/31101
Office vi Detention Gnd Removal Operations
U.S. Department of Homdand &curity
425 1 Street, NW
Wa~hing1on. DC 20536
U.S. Immigration
and Customs
Enforcement
MEMORANDUM FOR:
Robin Baker
Field Office Director
Detroit Field
FROM:
SUBJECT:
Wayne County Jail Annual Review
The annual review of the Wayne County Jail conducted March 24-27, 2006 in Hamtramack,
Michigan has been received. A final rating of Acceptable has been assigned.
The rating was based on the Reviewer-in-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must remedy the deficiencies in the
G-324A Worksheet, and initiate the following actions in accordance with the Detention
Management Control Program (DMCP) :
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved .
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.
,vww.icc.gov
Subject: Wayne County Jail Annual Review
Page 2
The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility
to respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include information that this assistance is available.
Should you or your staff have any questions regarding this matter, please contact
Deputy Assistant Director, Detention Management Division at (202) 73
cc: Official File
