Field Office Operational Review - Chippewa County Jail, MI, INS, 2005
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Detention and Removal.erations
Detention Operation Division
•
Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities
Headquarters Detention and Removal Operations
Head uarters and Field
rg]
D
erational Review Worksheet
Local Jail- IGSA
State Facilitiy - IGSA
Name
CHIPPEWA COUNTY SHERIFF'S DEPT
Address (Street and Name)
325 Court St.
City, State and Zip Code
SAUL T SAINTE
Mr
County
CHIPPEWA
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
ecial Assessment
er
•
Table of Contents
DETAINEE SERVICES STANDARDS
(SECTION I)
•
............................................................. 3
.m . · · · · · · · · · · · · · . ·. · . · · ·. ·. · ·. ·. ·. · ·. . . . . . . . . . . . . . . . . . . . . . . . ..
ADMISSION AND RELEASE ............................................................................ .......................................... ..
CLASSIFICATION SYSTEM ....................................................................................................................... ..
CORRESPONDENCE AND OTHER MAIL ..................................................................................................... .
DETAINEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE ......................................................................................................................................... .
FUNDS AND PERSONAL PROPERTy ................... ..... ........................ .............. ...................................... .. .... .
DETAINEE GRIEVANCE PROCEDURES .. ............................... .... ................................................................. .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ....................................................... .
MARRIAGE REQUESTS ................................ .. ....... ........................................... .. ...................................... ..
NON-MEDICAL ESCORTED TRIPs ........................................................................................................... ..
RECREATION ........................................... ...... ............................................... ............................................ .
RELIGIOUS PRACTICES ................-. ............ ......................................................... ............................... .. ..... . .
VOLUNTARY WORK PROGRAM ........ .. ............ ...... .................................................................................... .
HEALTH SERVICES STANDARDS (SECTION II) ................................................................. 38
HUNGER STRIKES .... ...... .................................................................................... ...................................... .
MEDICAL CARE ....................................................................................................................................... ..
SUICIDE PREVENTION AND INlERVENTION ............................................................................................. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEAlH ................. .. .............................................. .. ..
SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 48
CONTRABAND .......................................................................................................................................... .
DETENTION FILES ...................................................................................... .... ... ............................ ...... ..... .
DISCIPLINARY POLICy .................................................................................. , .... .......................... .. .......... .
EMERGENCY PLANS ......................................... .. ................................................................................ ...... .
ENVIRONMENTAL HEALTH AND SAFETY ................................................................................................ ..
HOLD ROOMS IN DETENTION FACILITTES ............................................................................................... ..
KEy AND LocK CONTROL ....................................................................................................................... .
POPULATION COUNTS ........................................................................................ ........................ .. .... ....... ..
POST ORDERS .... ..... .. ............ ...... .... .. ............ .. ........................................................................................ ..
SECURITY INSPECTIONS ......... ................................................... ;............................................................. ..
SPECIAL MANAGEMENT UNIT (ADMlNTSTRATTVE SEGREGATION) .......................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ............................................................... .
TOOL CONTROL ..................................................... ......................................... ... ............................ .......... .
TRANSPORTATION (LAND) .......................................................................................................................
USE OF FORCE ............................................................................................. ............................................ .
DOJ CORE STANDARDS (NOT CURRENTLY COVERED UNDER INS
Page 2 of80
G-324a Detention Inspection Form Worksheet for IGSAs
STANDARDS) ......... 82
•
•
Section I
Detainee Services Standards
Page 3 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
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1. The facility provides a designated law library for
detainee use.
2. The library contains a sufficient number of chairs, is
well lit and is reasonably isolated from noisy areas.
3. The law library is adequately equipped with
typewriter, computers or both and has sufficient
supplies for daily use by the detainees.
4. Outside persons and organizations are permitted to
submit published legal material for inclusion in the
legal library. Outside published material is
forwarded and reviewed by the INS prior to
inclusion.
6. The law library contains all materials listed in the
"Access to Legal Materials" Standard, Attachment
A. The listing of materials is posted in the law
library.
7. There is a designated INS employee who inspects,
updates, and maintain/replace legal material and
equipment on a routine basis. The designee
properly disposes outdated supplements and
replaces damaged or missing material promptly.
8. Detainees are offered a minimum 5 hours per week
in the law library. Detainees are not required to
forego recreation time in lieu of library usage.
Detainees facing a court deadline are given priority
use of the law library.
9. Detainees may request material not currently in the
law library. Each request is reviewed and where
appropriate an acquisition request is initiate and
timely pursued. Request for copies of court
decisions are accommodate within 3 - 5 business
days.
10. The facility permits detainees to assist other
detainees, voluntarily and free of charge. in
researching and preparing legal documents,
consistent with security,
11. The INS ensures that illiterate or non-Englishspeaking detainees without legal representation
receive more than access to English-language law
books after indicating their need for help.
12. Detainees may retain a reasonable amount of
personal legal material in the general population and
in the special management unit. Stored legal
materials are accessible within 24 hours of a written
request.
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Page 40[80
G-324a Detention Inspection Form Worksbeet for IGSAs
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13. Detainees housed n Administrative Segregation
and Disciplinary Segregation units have the same
law library access as the general population, barring
security concerns. Detainees denied access to
legal materials are documented and reviewed
routi
for liftin of sanctions.
14. All denials of access to the law library fully
documented.
15. INS Management is aware of each instance where
detainees are denied access to the law library or law
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THEY ARE NOTIFIED
IMMEDIATELY
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[gJ Acceptable
0
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Deficient
0
Repeat Deficiency
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At-Risk
Remarks: (Record Significant facts, observations, alternate source used for verification, etc.)
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Page 5 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
2.
3.
4.
5.
6.
•
In-processing includes an orientation session. At a
minimum, orientation addresses: Unacceptable
activities and behavior, and corresponding
sanctions. How to contact his/her deportation
officer. The availability of pro bono legal services,
and how to pursue such services. Schedule of
programs, services, daily activities, including
visitation, telephone usage, mail service, religious
programs, count procedures, access to and use of
the law library and the general library; sick-call
rocedures, etc and the detainee handbook.
Medical screenings are performed by a medical staff
m:..persons who have received specialized training
for the purpose of conducting an initial health
screenin .
The accompanying documentation is used to
identi and classi each new arrival?
All new arrivals strip-searched in accordance with
the "Detainee Search" standard. An officer of the
same sex as the detainee conducts the search and
the search is conducted in an area that affords as
much rivac as ossible.
The "Contraband" standard governs all personal
property searches. IGSAs use or have a similar
contraband standard. Staff prepare a complete
inventory of each detainee's possessions. The
detainee receives a co
Staff completes Form 1-387 or similar form for CDFs
and IGSAs for every lost or missing property claim.
IGSA facilities forward all 1-387 claims to INS.
7.
The facility provides and replenishes personal
hygiene items as needed. Gender-specific items are
available. INS Detainees are not charged for these
items.
9. All releases are coordinated with the INS office of
urisdiction.
10. Staff complete paperwork/forms for release as
re uired.
11. INS Staff enter all information on detainees
admitted, released, or transferred into the Deportable
Alien Control S stem DACS.
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Page 6 of80
G-324a Detention Inspection Form Worksheet for IGSAs
TB SCREEENINGS ARE
DONE AT INTIAL BOOKIN
•
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8J Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
-Remarks: (Record significant facts, observations, other sources used, etc.)
Page 7 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
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1. The facility has a system for classifying INS
detainees. In IGSAs, an Objective Classification
System or similar is used.
2. The facility classification system includes:
Classifying detainees upon arrival.
Separating indMduals who cannot be classified
upon arrival from the general population.
The first-line supervisor or designated
classification speCialist reviewing every
classification decision.
3. The intake/processing officer reviews work-folders,
A-files, etc., to identify and classify each new
arrival.
4. Staff use only information that is factual, and
reliable to determine classification assignments.
Opinions and unsubstantiated! unconfirmed reports
may be filed but are not used to score detainees
classifications.
5. Housing aSSignments are based on classificationlevel.
6. A detainee's classification-level does not affect
his!her recreation opportunities. Detainees
recreate with persons of similar classification
designations.
7. Detainee work assignments are based upon
classification designations.
8. The classification process includes
reassessmenVreclassification. Reassessments
are conducted between 45 and 60 days after arrival
and subsequent reassessments are completed
every 60 to 90 days?
9. The classification system includes standard
procedures for processing new arrivals' appeals.
Only a deSignated supervisor or classification
specialist has the authority to reduce a
classification-level on appeal.
10. Classification appeals are resolved within five
business days and detainees are
notified of the outcome within 10 business days.
11. Classification designations may be appealed to a
higher authority such as the Officer in Charge or
equivalent
12. The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions applicable to each.
13. The Detainee Handbook or equivalent for IGSAs
specifies the procedures a detainee must follow to
appeal his/her classification or request
reclassification.
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DETAINEES ARE
CLASSIFIED AT INTIAL
BOOK-IN
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Page 8 of80
G-324a Detention Inspection Form Worksheet for IGSAs
THE DETAINEE
HANDBOOK EXPLAINS
THE RULES AND
POLICIES OF THE JAIL
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
, [8] Acceptable
0
Deficient
D
Repeat Deficiency
0
At-Risk
"'Remarks: (Record signdicant facts, observations, other sources used, etc)
Page 9 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
2.
•
The rules for correspondence and other mail are
posted in each housing or common area or providd
to each detainee via a detainee handbook.
The facility provides key infonnation in languages
other than English; In the language(s) spoken by
significant numbers of detainees. list any
3.
Incoming mail distributed to detainees on the day it
is received by the facility and in no case more than
24 hours after it is received.
4. Outgoing mail routinely delivered to the postal
service within one day of its entering the internal
mail
weekends and holid
5. Staff records all priority, overnight, and certified mail
delivered by the U.S.P.S. and all deliveries from
commercial alternatives to the U.S.P.S.
6. Staff do not open and inspect incoming general
correspondence and other mail (including packages
and publications) without the detainee present
unless documented and authorized by the OfficerIn-Charge or equivalent for prevailing security
reasons .
7. Staff does not ever read
ming general
correspondence without the OIC's prior approval.
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8. Staff does not inspect incoming special
Correspondence for physical contraband or to verify
the "special" status of enclosures without the
detainee
9. Staff are prohibited from reading or copying
incoming special correspondence.
10. Staff are only authorized to inspect outgOing
correspondence or other mail without the detainee
present when there is reason to believe the item
might present a threat to the facility's secure or
orderly operation, endanger the recipient or the
public, or might facilitate criminal activity. Inspection
of outgoing special correspondence is done in the
of the detain
contraband on
and
11 . Correspondence to a politician or to the media is
processed as special correspondence and is not
read or co
12. The official authorizing the rejection of incoming
mail sends written notice to the sender and the
addressee.
Page 10 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
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13. The official authorizing censorship or rejection of
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outgoing mail provides the detainee with signed
written notice.
14. Staff maintains a written record of every item
removed from detainee mail.
15. The OIC monitors staff handling of discovered
contraband and its disposition. Records are
accurate and up to date.
16. The procedure for safeguarding cash removed from
a detainee is effective. The amount of cash
credited to detainee accounts is accurate.
Discrepancies are documented and investigated.
Standard procedure includes issuing a receipt to the
detainee.
17. Original Detainee identity documents (e.g .•
passports birth certificates) are maintained A-files.
18. Staff provides the detainee an INS-certified copy of
hislher identity document(s) upon request.
19. Staff disposes of prohibited items found in detainee
mail in accordance with the "Control and Disposition
of Contraband" Standard or the similar prevailing
policy in IGSAs.
20. Every indigent detainee has the opportunity to mail,
at government expense: Correspondence about a
legal matter: At least three other letters per week:
Packages deemed necessary by INS.
21. The facility has a system for detainees to purchase
stamps and for mailing all special correspondence
and a minimum of 5 pieces of general
correspondence per week.
22 . The facility provides writing paper, envelopes, and
pencils at no cost to INS detainees.
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[2:J Acceptable 0 Deficient 0 Repeat Deficiency D At-Risk
--
*Remarks: (Record Significant facts, observations, other sources used, etc.)
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Page 110[80
G-324a Detention Inspection Form Worksheet for IGSAs
•
1.
•
The detainee handbook is written in English and
translated into Spanish or into the next most-
2.
the facility orientation
and training
3.
The
as necessary and there
are procedures in place for immediately
communicating any revisions to staff and
detainees.
5.
annual review of the h nQ[)ooK.
ated committee or
member.
6. The detainee handbook address the !lowIng
issues:
•
Personal Items permitted to be retained
•
by the detainee.
• Initial issue of clothes.
7.
detainee hand
in clear language
detainee
8. The handbook identifies:
and beddi and
9. The handbook states when a medical examination
will be conducted .
10. The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special
man
units.
11 . The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets.
additional information, Smoking policy. Clothing
exchange schedules and if authorized, clothes
washing and drying procedures and expected
iene
12. The handbook describe times and procedures for
obtaining disposable razors and allows that
detainees attending court will be afforded the
to shave fi rst.
13. The hand
barber hours and hair
cutti
14. The
describes; the
ne policy.
debit card procedures, direct and frees calls;
Locations of telephones; Policy when telephone
demand is high; Policy and procedures for
emergency phone calls, and the Detainee Message
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Page 12 of80
G-324a Detention Inspection Form Worksheet for IGSAs
16. The handbook states times and procedures for
commissary or vending machine usage. (where
available)
17. The handbook describes the detainee voluntary
work program procedures and pay procedures.
18. The handbook describes the library location and
hours of operation and law library procedures and
schedules.
19. The handbook describes; attorney visitation hours;
Location of the list of pro bono legal organizations;
Group legal rights presentations schedule and sign
up procedures.
20. The handbook describes the facility search
procedures and contraband policy.
21 . The handbook describes the facility visiting hours
and schedule and visiting rules and regulations.
22. The handbook describes the correspondence
policy and procedures.
23. The handbook describes the detainee disciplinary
policy and procedures:
Including:
•
Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
•
Summary of Disciplinary Process.
24. The handbook describes the detainee grievance
procedures including appeals.
25. The detainee handbook describes the sick call
procedures for general population and segregation.
26. The handbook describes the facility recreation
policy including:
•
Outdoor recreation hours.
•
Indoor recreation hours.
•
In dorm leisure activities.
•
Rules for television viewing.
27. The handbook describes the detainee dress code
for daily living· Work assignments.
28. The handbook specifies the rights and
responsibilities of all detainees.
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
I:8l A_cceptable 0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, observations, other sources used, etc.)
Page 13 of80
G-324a Detention Inspettion Form Worksheet for IGSAs
•
•
The food service program is under the direct
supervision of a grofessionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The FSA determines
the responsibilities of the Food Service Staff.
2.
3.
The CS is on duty on days when the FSA is off duty
and vice versa.
The FSA provides food service employees with
training that specifically addresses detainee-related
issues.
•
4.
5.
6.
7.
8.
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In INS Facilities this includes a review of the
INS "Food Service" standard
Knife cabinets close with an approved locking
device and the on-duty cook foreman maintains .
control of the
locks the device.
All knives not in a secure cutting room are
physically secured to the workstation and staff
directly supervise detainees using knives at these
workstations. Staff monitor the condition of knives
and
utensils
andl"lng of food
include daily
searches
work areas.
The FSA monitor staffs implementation of the
facility's counting procedures. These procedures in
written form and staff are trained in counting
procedures.
9.
The detainees assigned to the food service
department look neat and clean. Their clothing
and grooming comply with the "Food Service"
standard.
O. The FSA annually reviews
job
descriptions to ensure they are accurate and up-todate.
11. The CS instructs newly assigned detainee workers
in the rules and procedures of the food service
12. During orientation and training session(s). the CS
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual productsl pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
13. The CS documents all training in individ
detainee detention files?
Page 14 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
14. Detainees are paid in accordance with the
"Voluntary Work Program" standard or prevailing
IGSA standards.
15. Detainees are served at least two hot meals every
day. No more than 14 hours elapse between the
last meal served and the first meal of the following
day.
16. A transparent "sneeze guard" protects both the
serving line and salad bar line.
17. The facility has a standard 35-day menu cycle.
IGSAs use a 35 day or similar system for rotating
meals.
18. The FSA or facility considers the ethnic diversity of
the facility's detainee population when developing
menu cycles. (Provide examples)
19. A registered dietitian conducts a complete
nutritional analysis of every master-cycle menu
planned.
20. The CS has established procedures to ensure that
items on the master-cycle menu are prepared and
presented according to approved recipes.
21. Does the CS have the authority to change menu
items if necessary?
•
If yes, documenting each substitution, along
with its justification
•
With copy to FSA
22. All staff and volunteers know and adhere to written
"food preparation" procedures.
23. Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the Chaplain or FSA.
24. A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
•
Changes to the planned common-fare menu
can be made at the facility level.
Hot entrees are offered three times a week.
•
•
The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
•
Staff routinely provides hot water for instant
beverages and foods.
•
Common-fare meals are served with:
•
Disposable plates and utensils?
•
Reusable plates and utensils?
•
Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
25. A Supervisor at the command level must approve a
detainee's removal from the Common-Fare
Program.
a. Under what circumstances?
26. The OIC, in conjunction with the Chaplain and/or
local religious leaders, provide the FSA a schedule
of the ceremonial meals for the following calendar
year.
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Page 150[80
G-324a Detention Inspection Form Worksheet for IGSAs
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27. The common-fare program accommodates
detainees abstaining from particular foods or
fasting for religious purposes at prescribed times of
the year.
• Muslims fasting during Ramadan receive their
meals after sundown?
• Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
• Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Fridays durinQ Lent.
28. The food servl\,;C program addresses medical diets.
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29. Satellite-feeding programs follow guidelines for
proper sanitation.
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prescribed, "safe" temperature(s) ~fter two hours.
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31. All meals provided in
portions.
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l2l
0
0
[gI
0
0
~
0
0
0
0
0
l2l
0
0
[gI
0
0
I2J
0
0
itlUlldllY adequate
32. Food is not used to punish or reward detainees
based upon behavior.
33. The food service staff instructs detainee volunteers
on:
Personal cleanliness and hygiene;
• Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of equipment.
34. Everyone working in the food service department
complies with food safety and sanitation
requirements.
a. If not, explain nOII-\,;UIII!-llicl.l ceo
35. Standard operating procedures include weekly
inspections of all food service areas, including
dining and food-preparation areas and equipment.
• who conducts the inspections?
,+"'~ for compliance with health
36. Equipment is II
and safety codes and regulations.
• How often?
• When was the most recent inspection?
i?
• Which agency conducted the II
37. Reports of discrepancies are forwarded to the OIC
or AOIC and corrective action is scheduled and
completed.
38. Standard procedure includes checking and
documenting temperatures of all dishwashing
machines durinQ each meal.
39. Staff documents the results of every refrigerator/
freezer temperature check.
40. The cleaning schedule for each food service area
is vu,,::,u,,-,uously posted.
•
Page 16 of80
G-324a Detention Inspection Form Worksheet for IGSAs
41 . Do procedures include inspecting all
9 food
shipments for damage. contamination. and pest
infestation?
42. Storage areas are Jocked.
D
D
o
D
FOOD SERVICE - Rating
When rated below Acceptable. facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
I2J Acceptable 0
-
: : ,. ..
.;."
Deficient
..
0
Repeat Deficiency
0
At-Risk
ca,;{ facts, observations, other sources used, etc.)
!----
5/05/05
Page 17 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
mi:miH :,mm;H",,"::':n:Hm'Hm:Compplie'n:~m:Hfi:;:H:..z;mmmm::ji:
".ii';:-; ::::l¥.-i~~ ,m:NO' :,U: :::::N~; ":'· F;;mimimm~R~matk~mm:mmii!;:!mm;;,
1. Detainee funds and valuables are properly
separated and stored away. Detainee funds and
0
~
0
valuables are accessible to designated
supervisor{s) only.
2. Detainees' large valuables are secured in a location
[8]
accessible to designated supervisor(s) or
0
0
.processing staff only.
3. Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables).
0
0
I2'l
For IGSAs and CDFs, using a personal property
inventory form that meets the INS standard?
4. Staff forwards an arriving detainee's
0
0
I2'l
Medicine to the medical staff.
5. Staff searches arriving detainees and their personal
0
I2'l
0
property for contraband.
6. There is a written policy for returning forgotten
0
0
I2'l
property to detainees and staff follows procedures?
7. Property discrepancies are immediately reported to
0
0
I2'l
the CDEO or Chief of Security.
8. Staff follows written procedures when returning
0
0
I2'l
property to detainees.
9. CDFIIGSA facility procedures for handling detainee
0
I2'l
0
property claims are similar with the INS standard.
10. The facility attempts to notify an out-processed
detainee that he/she left property in the facility.
• By sending written notice to the detainee's last
known address;
I2'l
0
0
• Via certified mail;
• The notice state that the detainee has 30 days
in which to claim the property, after which it will
be considered abandoned.
11. The facility disposes of abandoned property in
accordance with written procedures.
[8]
0
0
• If a CDFJlGSA facility, written procedure
requires the prompt forwarding of abandoned
property to INS.
Page 18 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
-; . II . ..
0
: ....
Deficient
•
11
0
Repeat Deficiency
0
At·Risk
nt facts, observations, other sources used, etc.)
• 05/05
Page 19 of80
G~324a
Detention lnspection Form Worksheet for IGSAs
•
•
responsive to requests by attorneys
The
and accredited representatives for group
2.
3.
4.
5.
6.
Director,
Upon receipt of concurrence
the OIC ensures proper notification to attorneys or
in a
manner.
policy and procedure when
rejecting or requesting modifications to objectionable
material provided or presented by the attorney or
accredited
Posters announcing presentations appear in
common areas at least 48 hours in advance and
sign-up sheets are available and accessible.
Documentation is submitted and m
when
any detainee is denied permission to attend a
for the denial.
and the reason
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed
attend.
!2l
0
0
[8]
0
0
f8I
0
0
f8I
0
0
!2l
0
0
!2l
0
0
[8]
0
0
!2l
0
0
[8]
0
0
[8]
0
0
!2l
0
0
[8]
0
0
[8]
0
0
I2J
0
0
7.
8.
a minimum one hour to
Presenters are
make the presentation and to conduct a questionand-answer session.
10.
presenters to distribute INS-approved
9.
. The facility permits presenters to meet
groups of detainees to discuss their cases after the
group presentation. INS Staff are present but do not
monitor conversations with
12. Group presenters who have had their privileges
suspended are notified in writing by the OIC and the
reasons for suspension are documented. The
District Director is notified when a group or individual
is
13. The
INS-approved videotaped
on legal rights, at regular opportunities
at the
s.
of outside
14. A copy of the Group Legal Rights Presentation
policy, including attachments, is available to
detainees
Page 20 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[gJ Acceptable
D
Deficient
0
Repeat Deficiency
D
At-Risk
facts, observations, other sources used, etc.)
5
Page 21 af80
G-324a Detention Inspection Form Worksheet for rGSAs
•
1. Written procedures provide for the informal
2.
resolution of oral grievances.
• If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the
committee (or equivalent in IGSA), using formal
procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
D
D
r2J
D
D
r2J
D
D
~
D
D
121
D
D
121
0
D
3. Every member of the staff knows how to identify
emergency grievances, including the procedures
for
them.
4. There are no documented substantiated cases of
staff harassing, disciplining, penalizing, or
otherwise retaliating against a detainee who lodges
a complaint.
lain.
• If
5. Procedures include maintaining a Detainee
Grievance Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
For
quality control purposes, staff documents
•
nuisance
ts received but not fi
6. Staff is requ
any grievance that
to
includes officer misconduct to a higher official or,
in a CDF/IGSA
INS.
Page 22 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
iL:' ",.,.,
7.
,~(')~~~~ts·· ".
r'X~;'N()i •• ' .'NA!
'>"
Ii'
..•..
......~~~~~(
The grievance section of the handbook explains all
steps in the grievance process - Including:
•
Informal and formal grievance procedures;
•
•
•
•
•
The appeals process and step-by-step
procedures;
In CDFs/IGSA facilities: procedures for filing
an appeal with INS.
Staff/detainee availability to help during the
grievance process
Guarantee against staff retaliation for
filing/pursuing a grievance.
How to file a complaint about officer
misconduct with the Department of Justice.
o
o
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8J Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, obselVations, other sources used, etc.)
Page 230[80
G-324a Detention Inspection Form Worksheet for IGSAs
·TTl
•
fh'···.·2: Ei.·m:i ;:,.ml··>:<
!ni~IDPo~~~J~',m:
.
....
.'::. "'f&\;r
~ <N() ,.,,,1'11'
\.:.:.::
;~~;Uilm :,>,~~~~~,
.. :,~.
1. The facility has a policy and procedure for the
regular issuance and exchange of clothing, bedding,
linens and towels.
• The supply of these items exceeds the
minimum required for the number of detainees.
2. All new detainees are issued clean, temperatureappropriate, presentable clothing during inprocessing. Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
• One pair of socks.
• One pair of undelWear (Daily change).
• One pair of facility-issued footwear.
3. Additional clothing is available for changing weather
conditions or is seasonally appropriate.
4. New detainees are issued clean bedding, linens and
towel. They receive
One mattress
• One blanket
• One pillow
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local
weather conditions.
5. Detainees aSSigned to special work areas are
clothed in accordance with the requirements of the
[gJ
0
0
I2J
0
0
[8J
0
0
[8J
0
0
~
0
0
[8J
0
0
~
0
0
I2J
0
D
•
job.
6.
7.
8.
Detainees are provided clean clothing, linen and
towels.
• Socks and undergarments exchanged daily.
• Outer garments at least twice weekly.
• Sheets at least weekly.
• Towels at least weekly
• Pillowcases at least weekly.
Food service detainee volunteer workers permitted
to exchanQe outer garments daily.
Volunteer detainee workers are permitted to
exchanges of outer garments more frequently.
Page 24 of80
G-324a Detention Inspection Form Worksheet for IGSAs
. ..
..
..:: .. ;
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
t8l Acceptable D Deficient 0
Repeat Deficiency
0
At-Risk
observations, other sources used, etc.)
Page 250[80
G-324a Detention lnspection Form 'Worksheet for IGSAs
•
•
..' , .
~
The OICIINS considers detainee marriage requests
on a case-by-case basis.
2.
3.
4.
5.
6.
7.
8.
The ADD reviews every marriage request rejected
are documented.
an OIC or IGSA.
It is standard practice to require a written request for
rmission to
The written request includes a signed statement or
comparable documentation from the intended
marital intent.
The OIC provides a written copy of his/her decision
to the detainee and hisiher
When permission is denied, the OIC states the
basis for his/her
The OIC provides the detainee with a place and
time to make
ents.
The detainee handbook (or equivalent) explains the
.
0
0
r81
0
0
~
0
0
~
0
0
r81
0
0
~
~
0
0
~
0
0
0
0
(8l
[> . .... .. :.......
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
I:8l Acceptable 0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, obselVations, other sources used, etc.)
Page 26 of80
{;-324a Detention Inspection Form Worksheet for IGSAs
•
•
The OIC considers and approves, on a case-bycase basis, trips to immediate family member's:
•
Funeral
• Deathbed
2. The facility recognizes mother, father, brother,
sister, spouse, child, stepparent, and foster parent
as
3. The
notifies INS of all detainee
requests for non-medical escorts.
4.
5.
The detainee's
reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's
suitability for travel, e.g., the kind of supervision
6.
overnight housing
aced in
7.
Each escort includes at least two officers.
• The detainee under constant, direct visual
su rvision of escorti staff.
8. The Chief Detention Enforcement Officer
responsible for training escort officers to follow
written rocedures.
9. Esco g officers report unexpected
to
the Originating facility as a matter of procedure and
the ranking supervisor on duty has the authority to
of the
issue instructions for
10. Escorting officers have the discretion to: a.
Increase or decrease minimum restraints in
accordance with written instruction, procedures and
classification level of the detainee.
11. Escort officer training includes INS Firearms Policy,
Section 20.012?
o
o
D
o
D
D
D
D
o
D
o
o
o
D
o
o
o
D
o
D
o
o
o
o
reason.
Page 27 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
13. Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not
bring discredit to the INS.
Do not violate federal, state, or local laws.
•
• Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
•
Do not arrange to visit family or friends unless
approved before the trip.
•
Make no unauthorized phone calls.
•
Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
the faCility.
14. Standard procedure requires the immediate return
to the facility of any detainee who violates trip rules .
o
o
o
o
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8J Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, observations, other sources used, etc.)
5
Page 28 af80
C:r-324a Detention Inspection Form Worksheet for IGSAs
•
•
1.
Does the facility provide:
•
An indoor recreation program?
•
An outdoor recreation program?
2. The recreational specialist tailors the program
activities and offerings to the particular detainee
population.
3. Regular maintenance keeps recreational facilities
and equiQment in good condition.
4. The recreational specialist supervises detainee
recreation workers.
5. The recreational specialist oversees recreation
programs for Special Management Unit and specialneeds detainees.
6. Dayrooms offer sedentary activities, e.g., board
qames cards television.
7. Outside activities are restricted to limited-contact
sports.
8. Each detainee has the opportunity to participate in
daily recreation.
9. Detainees have access to recreation activities
outside the housing units for at least one hour daily,
5 days a week.
10. Staff checks all items for damage and condition
when equipment is retumed.
11. Staff conducts searches of recreation areas before
and after use.
12. All recreation areas under constant staff
supervision.
13. Supervising staff is equipped with radios.
14. The facility provides detainees in the SMU at least
one hour of recreation time daily.
15. Detainees in disciplinary segregation receive a
written explanation when a panel revokes his/her
recreation privileges.
16. Does the ole review the panel's decision before it
becomes effective.
If yes, in every case?
17. Detainees in administrative segregation receive a
written explanation for denied recreational
privileQes.
18. Volunteer groups present special programs or
religious activities.
19. Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are present.
20. Visitors, relatives or friends are not allowed to serve
as volunteers.
o
o
D
o
D
o
D
o
o
o
0
o
0
o
0
D
D
D
o
D
D
o
0
[]
[J
o
o
0
o
0
o
0
D
D
D
D
D
D
0
0
Page 29 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
.··:::yes'.:-:.<.'~N,'6.'·mt,: i:.:',' ~A:. !m.i;./.;.:!~';.;:::,:;ii:.;!.,:!)),'R,,:.(#n,··.a,_·".~
fk .:.~:.~m.i,.,.,: .:.:.,.,.,., :.,•'.'c.'.:;,'.',)
:';;:':'':';::::!:i:::i:; .. ·"··: :: > ~&:roponEiIl~;m:~,:.;:~(:,:::'<:m:::
""""'."""":,,::,:,,,:, :.:.-,..• ,:,.,:,:,:,.,',
.
', .... " . . .
.
',......" ..,-----•...•,,,,-,,,'..,,,,,
' .. ·""'
....""·
.. ·2
.. ""'----'+"'~~4-=-'-'-==t===9"'_"""--===""-.=
. =~''''''.~''__''4
21. If the facility has no outside recreation, are
detainees considered for transfer after six months?
•
If yes, written procedures ensure timely review
of all eligible detainees.
22. Case officers make written transfer
recommendations about every six-month detainee
to the OIC.
23. The OIC documents all detainee-transfer decisions,
whether yes or no.
24. The detainee's written decision for or against an
offered transfer documented in his/her A-file.
25. Staff notifies the detainee's legal representative of
hislher decision to accepUdecline a transfer.
26. If no recreation is available, the INS District routinely
review transfer eligibility for all detainees after 60
days.
27. Does the A-file of every detainee is held more than
60 days without access to recreation contains either
a transfer-waiver signed by the detainee or the
OIC's written determination of the detainee's
ineligibility for transfer.
28. The detainee's legal representative is notified of the
detainee's/Ole's decision,
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
.:n:~:;;~: .........
'''",";.:".;:
,
. "
.~'-"'-'-'-"
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[:8J Acceptable
•
~-
0
Deficient
0
Repeat DefiCiency
0
At-Risk
,.-
-- --- --' .~ts, obselVations, other sources used, etc.)
,I.. -;. . .
• 05/05
I
Page 30 0[80
G-324a Detention Inspection Form Worksheet for IGSAs
1.
2.
3.
4.
5.
6.
7.
8.
Detainees are allowed to engage in religious
services.
Space is available for detainees to conduct religious
services.
The facility allows detainees to observe the major
"holy days" of their religious faith.
s.
a. Ust a
The facility accommodates recognized holy-day
observances by:
• Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements .
• FaCilitating religious services.
restrictions.
• Allowin
~
0
0
~
0
0
~
0
0
[8]
0
0
Each deta inee is allowed religious items in his/her
immediate
Volunteers credentials are checked and verified
before letting him/her participate in detainee
[8J
0
0
[8J
0
0
0
0
0
0
Members of faiths not represented by clergy
conduct may request to present their own services
within secu
Detainees in the SpeCial Management Unit to
participate in religious practices unless otherwise
documented for the safety and security of the
·;: · :·:·············. ··LU!lill
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compl iance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
rrca fll..I'acrs. observations, other sources used, etc.)
Page 31 of80
G-324a Detention Inspection Form Work.<;beet for IGSAs
•
•
.....
_:o~p~t1,~wmmm_:>\[;n~L··.·.'
'v'
. .·. ·. . A ;'1'2;
:",
1.
Detainees allowed access to telephones during
established facility waking hours.
t8l
0
0
2.
Upon admittance, detainees are made aware of the
facility's telephone access policy.
Notification of this policy is in the detainee
handbook.
t8l
0
0
t8l
0
0
The telephone access rules are posted in each
housing area.
The facility makes a reasonable effort to provide
key information to detainees in languages spoken
by any significant portion of the facility's population.
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility
population.
t8l
0
0
I:8J
0
0
[gJ
0
0
Telephones are inspected regularly (daily in
SPCslCDFs), by designated facility staff, to ensure
that they are in good working order.
t8l
0
0
The facility administration promptly reports out-oforder telephones to the facility's telephone service
provider.
[gJ
0
0
The facility administration monitors repair progress
and take appropriate measures to ensure that the
required repairs are begun and completed timely.
[8J
0
0
[gJ
0
0
(8]
0
0
(8]
0
0
I:8J
0
0
[gJ
0
0
[gJ
0
0
[gJ
0
0
[gJ
0
0
(8]
0
0
3.
4.
S.
6.
7.
8.
9.
10. Detainees are afforded a reasonable degree of
privacy for legal phone calls.
11. A procedure exists to assist a detainee who is
having trouble placing a confidential call.
12. The facility provides the detainees with the ability to
make non-collect (special access) calls.
13. Special Access calls are at no charge to the
detainees.
14. In facilities unable to fully meet this requirement
initially because of limitations of its telephone
service, the INS makes alternate arrangements to
provide required access within 24 hours of a
request by a detainee.
15. No restrictions are placed on detainees attempting
to contact attorneys and legal service providers
who are on the approved "Free Legal Services
Lisf.
16. Special arrangements are made to allow detainees
to speak by telephone with an immediate family
member detained in another Facility?
17. Use of general access phones is ordinarily not
restricted.
18. Any restrictions are documented and fall within one
of the categories in paraQraph VIII section G?
Page 32 0[80
G-324a Detention Inspection Form Worksheet for IGSAs
.
. ir,·l:~'m~r.~g.:;
~.
":"i-
""
19. The facility has a system for taking and delivering
detainee telephone messages.
r2J
0
0
20. Emergency phone call messages are immediately
given to detainees.
[gj
0
0
r;gJ
0
0
0
0
[g]
0
0
~
0
0
[g]
0
0
[8J
0
0
21. Detainees are all
to return emergency phone
ble.
calls as soon as
22. Detainees in diSciplinary segregation are
phone calls relating to the detainee's immigration
case or other legal matters, including consultation
calls.
24.
25. Detainees
strative segregation and
protective custody afforded the same telephoning
ral
as those in
26. When detainee phone calls are monitored,
notification is posted by detainee telephones that
phone calls made by the detainees may be
monitored.
Access calls are not monitored.
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
I2l Acceptable 0
DeficIent
0
Repeat Deficiency
'lm/~~r1~"'T.<1
0
At-Risk
observations, other sources used, etc.)
Page 33 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
"...,. ,. .
'mY~~mm m~<:r
There is a written visitation schedule and hours for
general visitation.
The visitation hours tailored to the detainee
population and the demand for visitation.
o
o
o
3.
The visitation schedule and rules are available to
the public,
o
o
4.
The hours for all categories of visitation are posted
in the visitation waiting area.
o
o
5.
A written copy of the rules regulating visitation and
the hours of visitation is available to visitors.
6.
7.
A general visitation log is maintained.
o
o
o
o
o
8.
9.
A visitor dress code is available to the public.
o
o
o
o
l\:,\m',':mm;l;l\ml,1~X9~mj;J,g:tJf;jti~mm~~::m~~"
1.
2.
The detainees are permitted to retain personal
property item specified in the standard.
Visitors are searched and identified according to
standard requirements.
11, The requirement on visitation by minors is
complied with.
12. At facilities where there is no provision for visits by
minors, the INS arranges for visits by children and
stepchildren, on request, within the first 30 days.
.
D
>:~~.'
o
o
o
D
o
13. After that time, on request, INS considers a
transfer, when possible, to a facility that will allow
minor visitation. At a minimum, monthly visits are
allowed.
14. Detainees in special housing afforded visitation.
D
o
o
o
15. Legal visitation is available seven (7) days a week,
including holidays?
o
o
16. On regular business days legal visitation hours
provide for a minimum of eight (8) hours per day
and a minimum of four hours per day on weekends
and holidays.
o
o
17. On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
o
o
o
D
D
o
D
o
18. The call ahead inquiry policy is available to legal
service providers.
19. Private consultation rooms are available for
attomey meetings. There is a mechanism for the
detainee and his/her representative to exchange
documents.
20. There are written procedures governing detainee
searches. The procedure is also listed in the
detainee handbook or equivalent.
..... :::·:~l'\\.l·fR~...y@~:1~\,s:m;mm1';
Page 34 of80
G-324a Detention Inspection Form Worksheet for IGSAs
No contact visitation
•
21 . When strip searches are required after every
contact visit with a legal representative , the facility
provides an option for non-contact visits with legal
representatives.
22. Prior to each visit, legal service providers and
assistants are identified per the standard.
o
o
o
o
o
o
o
o
o
o
28. Former detainees or aliens in proceedings,
requesting to visit with a detainee, are referred to
the ole.
D
o
29. Procedures are in place, consistent with the
detention standard, for examinations by
independent medical service providers and
experts .
o
D
24. The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.
25. The decision to permit or deny a tour is not
delegated below the level of District Director?
26. Provisions for NGO visitation as stated in the
Detention Standards are complied with.
27 . Law enforcement officials, requesting to visit with a
detainee, are referred to the
.. ,,-', -
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ole for approval.
o
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
r8J Acceptable D Deficient D Repeat Deficiency D
At-Risk
facts, observations, other sources used, etc.)
Page 35 of80
{'y-324a Detention Inspection Form Worksheet for rGSAs
•
•
Does the facility have a voluntary work program?
If
do nPT"'.n ...... '"
o
2.
Detainee housekeeping meets neatness and
cleanliness standards.
3. Detainees have the opportunity to participate in
special details, however, are never allowed to work
outside the secure
4. Written procedures govem selection of detainees for
the Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
• Staff follows written rocedures.
5. Where possible, physically and mentally challenged
detainees
in
6. The facility complies with work-hour requirements for
detainees, not exceeding:
• Eight hours a day.
•
hours a week.
7. Detainee volunteers generally work according to fixed
schedule.
8. If a detainee is removed from a work detail, staff
places the written justification for the action in the
detainee's detention file.
9. Staff, in accordance with written procedure, ensures
that
detainee
volunteers
understand
their
responsibilities as workers before they join the work
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
10.
The voluntary work program meets:
• OSHA standards
• NFPA standards
• ACA standards
• EOSH standards
11 . Medical staff screens and formally certifies detainee
food service volunteers.
• Before the assignment begins
• As a matter of written
12. Detainees receive safety equipment! training sufficient
for the
13.
proced
is followed when an INS detainee is
on the
o
Page 36 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8l Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, observations, other sources used, etc.)
Page 37 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
Section II
Health Services
Standards
Page 38 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
When a detainee has refused food for 72 hours, it is
standard practice for staff to refer himlher to the
medical department.
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0
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2.
CDFs and IGSAs immediately report a hunger strike
to the INS.
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3.
The facility has established procedures to ensure
staff respond immediately to a hunger strike.
~
0
0
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0
0
0
0
Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24
hours.
0
0
7.
The OIC of the facility obtains a hunger striker's
consent before medical treatment.
0
0
8.
A signed Refusal of Treatment form is required of
every detainee who rejects medical evaluation or
treatment.
0
0
0
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intake and food consumption, does staff always use
Hunger Strike Monitoring Form 1-839. IGSA's use a
similar form.
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The medical staff has written procedures for
treating hunger strikers.
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4. Policy and procedure require that staff isolate a
5.
6.
hunger-striking detainee from other detainees.
in an observation room?
a. If
Medical personnel are authorized to place a
detainee in the Special Management Unit or a
locked hospital room.
9.
[gJ
During a hunger strike, staff documents and
provides the hunger-striking detainee three meals a
day.
10. Staff maintains the hunger striker's supply of
drinking water/other beverages.
11. During a hunger strike,
staff removes all food items
from the hunger striker's living area.
12. Staff is directed to record the hunger striker's fluid
13.
14. Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical
risks.
15. Staff has received training in identification of hunger
strikes. Medical staff receives early training in
hunger-strike evaluation and treatment. Staff
remain current in evaluation and treatment
techniques.
Page 39 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
••••·••••·····;:;aUNGER·.STRIKES·:;;;.Rijlitig:·.:l.,u]}yj. ,'.....•, ................~::.,' . ; ••·~.•·.·~.:·t • ::.:
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
181 Acceptable D Deficient D Repeat Deficiency 0
.~
.......
-
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;
At-Risk
nt facts, observations. other sources used, etc.)
05/05
'. .'
"I
Page 400[80
G-324a Detention Inspection Form Worbheet for IGSAs
.: : : . . . . :; . \
•
•
IGSA facilities operate a health care facility in
compliance with State and Local laws and
uidelines.
arriving
2. The facility's in-processing
detainees include medical
3. All detainees have access to and receive medical
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4.
examine
5.
6.
7.
13. Medical screening includes a Tuberculosis (TB) test.
•
Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
ulation.
from the
14. All detainees receive a mental-health screening
upon arrival. It is conducted:
By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
15. The facility health care provider promptly reviews all
1-794s (or equivalent) to identify detainees needing
ical attention.
•
Page 41 of80
G-324a Detention Inspection Form Worksheet for IGSAs
, . ~." .•'•.. '." ·~.·;iif'ji:i::~:;'C .•.•••
•
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16. The health care provider physically
examines/assesses arriving detainees within 14
days of admission.
17. Detaineesin the Special Management Unit have
access to health care services.
18. Staff provides detainees with health- services
request slips daily, upon request.
• Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
fashion to the health care provider.
19. The facility has a written plan for the delivery of 24hour emergency health care when no medical
personnel are on duty at the facility, or when
immediate outside medical attention is required.
20. The plan includes an on-call provider.
21. The plan includes a list of telephone numbers for
local ambulances and hospital services.
22. The plan includes procedures for facility staff to
utilize this emergency health care consistent with
security and safety.
23. Detention staff is trained to respond to healthrelated emergencies within a 4-minute response
time.
24. In IGSAs, if staff is used to distribute medication, a
health care provider properly trains these officers.
25. The medical unit keeps written records of
medication that is distributed.
26. The 1-819 (or IGSA equivalent) is used to notify the
OIC/Facility of a detainee that has special medical
needs.
27. A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
28. Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records
to outside sources.
29. The facility health carellGSA provider is given
advance notice prior to the release, transfer, or
removal of a detainee.
30. Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
31. Medical records are placed in a sealed envelope or
other container labeled with the detainee's name
and A-number and marked "MEDICAL
CONFIDENTIAL".
•
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Page 42 of80
G-324a Detention Inspection Form Worksheet for IGSAs
',,;",".,-
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1.
2.
.>'> .
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during
the employee orientation program.
Training prepares staff to:
Recognize potentially suicidal behavior;
Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of
the admission process?
• Screening does not occur later than one working
di:lY after the det~nee's arrival.
Written procedures cover when and how to refer atrisk detainees to medical staff and procedures are
followed_
The facility has a designated isolation room for
evaluation and treatment.
The deSignated isolation room does not contain any
structures or smaller items that could be used in a
suicide attempt
Medical staff has approved the room for this
purpose.
Staff observes a lil,;t~~ ,~~:::h detainee at least
once every 15 minut~
•
•
3.
4.
5.
6.
7.
S.
.·.·M
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8] Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
facts, observations, other sources used, etc.)
Page 44 of80
C-324a Detention Inspection Form Worksheet for lGSAs
•
.·s;
. :•. ,':..
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1. Detainees, who are chronically or terminally ill, are
transferred to an apQ.ropriate offsite medical facility.
2. The facility or appropriate INS office promptly
notifies the next of kin of the detainee's: medical
condition.
• The detainee's location.
• The limitations placed on visiting.
3. For IGSAs There are guidelines addressing State
Advanced Directive Form for Implementing Living
Wills and Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
4. The guidelines provide the detainee the opportunity
to have a private attorney prepare the documents.
5. There is a policy addressing "Do Not Resuscitate
Orders"?
6. Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts
short of resuscitation?
7. The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the
case of IGSAs, this notification is made through the
local INS representative.
8. The facility has written procedures to address the
issues of organ donation by detainees.
9. The facility has written procedures to notify INS
officials, deceased family members and consulates,
when a detainee dies while in Service.
10. The facility has a policy and procedure to address
the death of a detainee while in transport.
11.At all INS locations the detainee's remains disposed
of in accordance with the provisions detailed in this
standard.
12.ln the event that neither family nor consulate claims
the remains, the DD schedules an indigent's burial,
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
De~artment of Veterans Affairs notified.
13. An Original or certified copy of a detainee's death
certificate is placed in the subject's a-file.
;. ;~::::
:"
181
0
0
(8]
0
0
(8]
0
0
181
0
0
181
0
0
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0
0
181
0
0
(8]
0
0
181
0
0
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0
0
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0
0
181
0
0
Page 45 of80
G-324a Detention Inspection Form Worksbeet for IGSAs
:;~:;;;~;~>:":;
:;;:::::;:;::;.'
';:;:::;;;:;:;'
14. The facility follows established policy and
procedures describing when to contact the local
coroner regarding such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
•
Obtaining State approved death certificates.
•
Local trans rtation of the bod .
15. INS staff follow established procedures to properly
close the case of a deceased detainee.
D
D
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fe ,
l>:;:;:-'
Hi';;;:--;';
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance,
Standard Rating:
[2J Acceptable
-: : I' ·
D Deficient 0
: . . .,
~ :
Repeat Deficiency
0
At-Risk
, , J cant facts, obseNations, other sources used, etc.)
.•5/05/05
g
Page 46 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
Section III
Security and Control
Page 47 of80
G 324a Detention Inspection Form Worksheet for IGSAs
w
•
1.
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and
reports it when necessary to the proper authOrity for
action/possible seizure.
2. Contraband that is government property is retained
as evidence for potential disciplinary action or
criminal prosecution.
3. Staff returns property not needed as evidence to the
proper authority. Written procedures cover the
return of such property,
D
D
o
o
D
o
4.
Altered property is destroyed following
documentation and using established procedures.
o
o
5.
Before confiscating religious items, the OIC or
designated investigator contacts a religious
authority.
o
o
6.
Staff follows written procedures when destroying
hard contraband that is illegal.
D
o
7.
Hard contraband that is illegal (under criminal
statutes) may be retained and used for official use,
e.g. training purposes.
o
D
o
o
If yes, under specific circumstances and using
speCified written procedures. Hard contraband is
secured when not in use.
8.
Upon admittance, detainees receive notice of items
they can and cannot possess ,
PROPERTY
DESTROYED IS
LOGGED
AT INTIAL BOOK-IN
I, .. .
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action w ill specify remedial action
and the estimated timetable for compliance.
Standard Rating:
IZI Acceptable D
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
05/05/2005
Page 48 0[ 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
1.
2.
3.
4.
5.
6.
7.
8.
•
A detention file is created for every new arrival
whose stay will exceed 24 hours.
The detainee detention file contains either originals
or copies of documentation and forms generated
during the admissions process.
The detainee's detention file also contains
documents generated during the detainee's custody.
•
Special requests
•
Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
•
Grievances, complaints, and the disposition(s)
of same
The Chief Detention Enforcement Officer (CDEO) or
equivalent directs certain documents be added to an
alien's detention file.
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the
detainee's stay. When the detainee is released
from the facility, staff adds copies of completed
release documents, the original closed-out receipts
for property and valuables, the original 1-385 or
equivalent and other documentation.
The officer closing the detention file makes a
notation that the file is complete and ready to be
archived.
Staff makes copies and sends documents from the
file when appropriately requested by supervisory
personnel at the receiving facility or office.
Appropriate staff has access to the detention files
and other departmental requests are
accommodated by making a request for the file.
Each file is properly logged out and in by a
representative of the responsible department.
10. Field offices controlling detention in IGSA facilities
create and maintain detention files on all detainees
admitted to IGSA facilities. These files contain the
forms and documents set forth for SPC/CDF
detention files to the extent that the field office
creates them or the IGSA forwards them.
[8J
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0
0
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0
0
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0
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0
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0
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9.
SUPERVISORS ONLY
o
D
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Page 49 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
"Remarks: (Record significant facts , observations, other sources used, etc.)
-...
.
05/05/2005
.. .. .- .
Page 50 of 80
G-324a Detention inspection Form Worksheet for IGSAs
•
3.
4.
5.
6.
state that
action shall
retali
Written
prohibit staff from imposing or
permitting the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
of
exercise
• de
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated
to all detainees verba and in
The following conspicuously posted in Spanish and
English or other dominate languages used in the
facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
• If where
acts occur,
D
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D
D
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D
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D
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D
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0
D
D
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7.
8. Incident reports are investigated within 24 hours of
the incident report. The Unit Disciplinary Committee
(UDC) or equivalent does not convene before
investigations have ended .
9.
process is used to
10. A disciplinary panel (or eqUivalent in IGSAs)
adjudicates infractions. The panel:
Conducts hearings on all charges and
allegations referred by the UDC
Considers written reports, statements. physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
• 1m
11. A staff
detai
•
•
Page 51 of80
G-324a Detention Inspection Form Worksheet for IGSAs
THE RULES ARE IN
THE DETAINEE
•
12. The facility permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are documented.
13. The duration of punishment set by the
OIC/recommended by the disciplinary panel does
not exceed established sanctions. The maximum
time in disciplinary segregation does not exceed 60
days for a single offense.
14. Written procedures govern the handling of
confidential-informant information. Standards
include criteria for recognizing "substantial
evidence"
15. All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
distributed as required.
•
D
D
D
D
D
0
o
0
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance. the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
"Remarks: (Record significant facts, observations. other sources used, etc.)
-...
05105/2005
/~
... . ..
Page 52 of80
G-324a Detention Inspection Form Worksheet for ICSAs
•
•
~
1.
"r:rm~q~~!~~,
mm:::m:,
i~~~\m!: m~o:
No Detainee or detainee groups exercise control or
authority over other detainees.
Detainees are protected from:
• Personal abuse
Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
3. Staff are trained to identify signs of detainee unrest
• What type of training and how often?
4. Does staff effectively disseminates information on facility
climate, detainee attitudes, and moods to the Officer In
Charge (OIC)?
• From the OIC to line staff?
5. There is a designated person or persons responsible
for emergency plans and their implementation.
Sufficient time is allotted to the person or group for
development and implementation of the plans.
6. The plans address the following issues:
• Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
• Revisions
7. Contingency plans include a comprehensive general
section with procedures applicable to most emergency
situations.
8. The facility has cooperative contingency plans 'with
applicable:
• Local law enforcement agencies
• State agencies
• Federal agencies
9. All staff receive copies of Hostage Situation
Management,policy and procedures.
10. Staff is trained to disregard instructions from
hostages, regardless of rank. Within 24 hours after
release hostages are screened for medical and
psychological effects.
11. Emergency plans include emergency medical treatment
for staff and detainees during and after an incident.
12. The food service maintain at least 3-days' worth of
emergency meals for staff and detainees.
13. Written plans locate shut-offvalves and switches for all
utilities (water gas, electric).
""":Ri:iril"~
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Page 53 0[80
G-324a Detention Inspection Form Worksheet for IGSAs
ANNUALLY
ANNUAL TRAINING IS
GIVEN TO THE STAFF
14. Written procedures cover:
•
Work/Food Strike
•
Disturbances
•
Escapes
•
Bomb Threats
•
Adverse Weather
•
Internal Searches
•
Facility Evacuation
•
Detainee Transportation System Plan
•
Internal Hostages
•
Civil Disturbances
D
D
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance. the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[gJ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record Significant facts, observations, other sources used, etc.)
--.
•
•
05/0512005
9
.'
I.'
~
Page 54 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
facility has a system
storing. issuing. and
maintaining inventories of hazardous materials.
2. Constant inventories are maintained for all
flammable, toxic, and caustic substances
section of the facil
3. The manu
Material Safety Data Sheet
(MSDS) file is up-to-date for every hazardous
substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the
o
o
o
o
o
o
o
D
o
o
o
o
o
o
o
o
D
o
o
D
o
o
I.
5. The
are
ac<~sslblle to staff and
detainees in the work areas.
6. Hazardous materials are always issued under
proper supervision .
• .quantities are limited.
• Staff always supervises detainees using these
substances.
7. "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
8.
fixtures and electrical equipment are
installed in storage rooms and other hazardous
areas meet National Electrical Code
irements.
9. All
and caustic materials stored in their original
in a secure area.
mables, combustibles, and toxic liquids
are disposed of properly and in accordance with
MSDSs.
11. Staff directly supervises and accounts for products
with methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such.
"Accountability" includes issuing such products to
detainees in the smallest workable
lities.
12. Every employee and detainee using flammable,
toxic, or caustic materials receives advance training
in their
and
\.
D
INSPECTION ARE
DONE QUATERLY.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
•
Report hazards and spills to the
•
o
Page 55 of80
G-324a Detention Inspection Form Worksheet for IGSAs
14. The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
Occupational Safety and Health Administration
ualified officer conducts the fire and
16. The Safety Office (or officer) maintains files of
inspection reports? Including corrective actions
taken.
17. The
approved fire prevention, control,
and
18. The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
•
An area-specific exit diagram conspicuously
nnc::tl'>l'1 in the d
rammed area.
regulate the
and
24. All items representing potential safety or security
risks are inventoried and a designated individual
checks this inve
wee
25. Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
An
established schedule of cleaning and follow•
u
29.
30.
31.
32.
contractor disposes of
waste.
~taff are trained to prevent contact with blood and
other body fluids and written procedures are
followed.
Do the
ling/disposing of refuse
meet
ments.
A licensed/CertifiedfTrained pest-control
professional inspects for rodents, insects, and
vermin.
• At least monthly.
• The pest-control program includes preventive
enous insects.
for
Drin
water and wastewater is routinely tested
to a fixed schedule.
o
o
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0
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0
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D
ANNUAL TRAINING
[:8j
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0
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0
0
0
D
0
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Page 56 of80
G-324a Detention Inspection Form Worksheet for IGSAs
Emergency power generators is tested at least
every two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
actions
and
D
D
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the pfan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
C8l Acceptable
~ Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
--
..... -. - ...
05/0512005
-
Page 57 0[80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
2.
rooms well ventilated, well lighted
all
switches located outside the room.
3. The hold rooms contain sufficient seating for the
number of detainees held.
4. No bunks/cots/beds or other related make shift
sleeping apparatuses are permitted inside
hold
5. The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
t.
6.
Individuals are not
in hold rooms for more
than 12 hours.
7. Male and females are segregated from each other
at all times.
8. Every effort is made to ensure that detained
detainees under the age of 18 are not held with
ult detainees.
9.
are provided with basic personal
hygiene items such as water, soap, toilet paper,
cups for water, feminine hygiene items, diapers
and wi
10. In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities
on a
lar basis.
11. All detainees are given a patdown search for
weapons or contraband before being placed in the
room.
12.
closely supervise the detention hold rooms
using direct supervision (Irregular visual
monitoring.).
•
Hold rooms are irregularly monitored every 15
minutes.
•
Unusual behavior or
are noted.
13. When the last detainee has been removed from
the hold room, it is given a thorough inspection.
•
Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or
r.
14. There is a written evacuation plan?
• There is a designated officer to remove
detainees from the holdrooms in case of fire
bu
15. An
emergency service is called
immediately upon a determination that a medical
exist.
o
o
o
o
o
o
o
o
o
o
o
o
o
I2l
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Page 58 of80
G-324a Detention Inspection Form Worksheet for IGSAs
JUVE
NOT
BROUGHT TO THE
FACILITY
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
complianCe. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
; [g] Acceptable
0
Deficient
0
Repeat Deficiency
D
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
-..
.
05/0512005
9
. -
Page 59 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
o
2.
The security
responsibly for
, or equivalent in IGSAs, has
all administrative. duties and
to
locks etc.
o
o
o
3.
o
4.
o
o
o
5. The security officer
a preventive maintenance
program and maintains all preventive maintenance
documentation.
6. Facility
and procedures address the issue of
com
and locks.
7. The security
r, or
IG
develops
policy and procedures to ensure safe combinations
integrity.
8. Only dead bolt or dead lock functions are used in
detainee accessible areas.
9.
locks (as specified in the Detention
used in detainee accessible
10.
11. All wom or discarded keys and locks cut up and
properly disposed of .
13. The entrance/exit door locks to detainee living
quarters, or areas with an occupant load of 50 or more
people, conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
14. The operational keyboard sufficient to accommodate
all the facility key rings including keys in use is located
in a secure area.
15. Procedures
to ensure that key
are:
• Identifiable
• Numbers of keys on the ring are cited?
•
cannot be removed from
16. Emergency keys are available for all areas of the
facility.
o
o
o o
o o
o o
o o
o o
o o
o
o
o
o
o
o
o
o
Page 60 of80
G-324a Detention Inspection Form Worksheet for IGSAs
THEY ARE KEPT IN THE
CONTROL ROOM
•
19. Individual gun lockers are provided .
•
They are located in an area that permits constant
officer observation .
• In an area that does not allow detainee or public
access.
20. The facility has a key accountability policy and
procedures to ensure key accountability. The keys
are physically counted daily.
21. All staff members are trained and held responsible
for adhering to proper procedures for the handling of
keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
•
Detainees are not permitted to handle keys
assiQned to staff.
rg]
o
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ANNUAL TRAINING
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[g] Acceptable
D Deficient D
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
-
• •••
05/05/2005
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Page 61 0[ 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•::./';mmlR~~?m::Y:
1.
m: : :;:::m: :::!~· '{ .·" " ,,~. ,'!mm:lill2ili .· ... .•.•.. __ ·. · ~~,m '':-:~§1i:. ':,{~i _
St~ff conducts a formal count at least once each
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shift.
2. Activities cease or are strictly controlled while a
formal count is being conducted.
3. Do certain operations continue during formal
counts?
4. Is a certain amount of movement tolerated during a
formal count?
5. Formal counts in all units take place
simultaneously.
6. Officers do not allow detainee participation in the
count.
7. A face-to-photo count follows each unsuccessful
recount.
8. Officers positively identify each detainee before
counting him/her as present.
9. Written procedures cover informal and emergency
counts.
• They followed during informal counts .
• During emergencies.
10. The control officer (or other deSignated position)
maintains an out -count record of all detainees
temporarily leaving the facility .
11 . This train ing is documented in each officer's
training folder.
i.H:H!::.:il:i:l:R~m:ark$i::Wn::m:!::[":
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AT THE BEGINNING
AND END OF SHIFTS
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When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
Page 62 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
!mm.::;: ,.
•
·~<; ;: : :;::,;: p9.mPQ·n(r~,l: :::, >
.
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1. Every Fixed post has a set of post orders.
2.
Each set contains the latest inserts (emergency
memoranda, etc.) and revisions.
3. One individual or department is responsible for
keeping all post-orders current with revisions that
take place between reviews.
4. The IGSA maintains a complete set (central file) of
post orders.
5. The central file accessible to all staff.
6. The ole or Contract IIGSA equivalent
initiate/authorizes all_post-order chan~es .
7. The OIC or Contract IIGSA equivalent has signed
and dated the last page of every section.
8. A review/updating/reissuing of post orders occurs
regularly. At a minimum Annually.
9. Procedures keep post orders and logbooks secure
from detainees at all times.
10. Every armed-post officer qualifies with the post
weapon(s) before assuming post duty.
11 . Armed-post post orders provide instructions for
escape attempts.
12. The post orders for housing units track the event
schedule.
13. Housing-unit post officers record all detainee activity
in a log. The post order include instructions on
maintaining the logbook.
D
D
0
0
o
0
D
D
D
D
0
0
o 0
o 0
o 0
o 0
o 0
o 0
o o
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
I3l Acceptable 0
DefIcient
0
Repeat Deficiency
0
At-Risk
"Remarks: (Record significant facts, observations, other sources used, etc.)
05/05/2005
Page 63 of80
G-324a Detention Inspection .Form Worksheet for IGSAs
•
•
The facility has a comp
policy. The policy specifies:
• Posts to be inspected
• Required inspection forms
• Frequency of inspections
• Guidelines for checking security features
• Procedures for reporting weak spots,
inconsistencies. and other areas needing
~
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2.
Procedures ensure that recurring problems and a
failure to take corrective action are reported to the
a
rna
5. The front-entrance officer checks the ID of everyone
entering or exiting the facility.
6.
All
or
specialized
14. The facility maintains a log of all incoming and
departing vehicles to sensitive areas of the facility.
Each entry contains:
• The drivers name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
duri the
visit
15.
Iy search each vehicle entering and
Page 64 0[80
G-324a Detention Inspection Form Worksheet for IGSAs
•
21 . Every search of
documented.
22. Storage and supply rooms; walls, light and plumbing
fixtures, accesses, and drains, etc. undergo frequent,
es.
are documented.
ular
23. Walls,
windows,
•
•
o
o
o
o
o
o
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[2J Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
(bIl6) (bl( 7Ie
I
-
••
•• w
... -
Page 65 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
The Administrative Segregation unit provides
non-punitive protection from the general population
and individuals undergoing disciplinary
segregation.
•
Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
2. In exigent circumstances, staff may place a
detainee in the SMU (administrative) before a
written order has been approved.
• A copy of the order given to the detainee within
24 hours.
3. The ole (or equivalent) regularly reviews the
status of detainees in administrative detention?
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU
A supervisory officer conducts another
after
the detainee has spent seven days in
administrative segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written record made of the decision and
the stification.
5. The detainee is given a copy of the decision and
justification for each review.
•
If not, why not?
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
6.
7.
The OIC (or equivalent) routinely notifies the
Assistant District Director (or staff officer in charge
of IGSAs), Detention and Deportation (ADDD), any
time a detainee's stay in administrative detention
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
days, the AD DO forwards written notice to the
Assistant
ional Director for ORO.
The OIC or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
• A written record is made of the decision and
the justification.
•
The detainee receives a
of this record.
D
o
o
o
o
o
o
o
o
o
D
o
o
D
Page 66 of80
G-324a Detention Inspection Form Worksheet for IGSAs
.mm::·~·.·· • ··c·.: .. m!~mw.~ml .•.•
8.
•
....
.
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.......
..
The detainee is given the right to appeal to the OIC
(or equivalent) the conclusions and
recommendations of any review conducted after
the detainee has remained in administrative
segregation for seven consecutive days.
9. Administratively segregated detainees enjoy the
same general privileges as detainees in the
Qeneral population.
10. The SMU well ventilated.
• Adequately lighted.
Appropriately heated.
• Maintained in a sanitary condition.
11. All cells are equipped with beds.
• Every bed securely fastened to the floor or
wall.
12. The number of detainees in any cell does not
exceed the occupancy limit.
Does the OIC approve excess occupancy on a
case-by-case basis?
• When occupancy exceeds recommended
capacity, do basic living standards decline?
• Do criteria for objectively assessing living
standards exist?
• If yes, are the criteria included in the written
procedures?
13. The segregated detainees do not have fewer
opportunities to exchangellaunder clothing,
bedding, and linen than detainees in the general
population.
14. Detainees receive three nutritious meals per day.
• From the general population's menu of the day.
• Do detainees eat only with disposable utensils.
Is food ever used as punishment.
15. Each detainee maintains a normal level of personal
hygiene in the SMU.
• The detainees have the opportunity to shower
and shave at least three times a week.
• If not, explain.
16. The detainees are provided:
• Barbering services.
• Recreation privileges in accordance with the
"Detainee Recreation" standard.
• Non-legal reading material.
Religious material.
The
same correspondence privileges as
•
detainees in the general population.
Telephone access similar to that of the general
population.
• Personal legal material.
17. A health care professional visits every detainee at
least three times a week.
• The shift supervisor visits each detainee daily.
Weekends and holidays.
•
•
:,:y~~g!_ ·~;~·!m l~~1m;m
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Page 67 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
THE DETAINEE HAS
THE SAME
PRIVILEDGES.
•
18. Procedures comply with the "Visitation" standard .
•
The detainee retains visiting privileges.
•
The vis iting room available during nonnal
visiting hours.
19. Visits from clerqy are allowed.
20. Detainees do not have have less law-library access
than the general population.
• Are they required to use tile law library
separately, as a group? If so:
• Legal materials brought to them .
21. The SMU maintains a pennanent log.
•
Detainee-related activity, e.g., meals served,
recreation, visitors etc.
22 . SPC procedures include completing the SMU
Housing Record (1-888) immediately upon a
detainee's placement in the SMU.
•
Staff completes the form at the end of each
shift.
•
CDFs and IGSA facilities use Form 1-888 (or
local equivalent) .
23. Does staff record whether the detainee ale,
showered, exercised and took any medication
during every shift?
•
Does the log record all pertinent information,
e.g. , a medical condition, suicidal/assaultive
behavior, etc.?
•
Does the medical officer/health care
professional sign each individual's record
during each visit?
•
Does the housing officer initial the record when
all detainee services are completed or at the
end of the shift?
24. A new record is created for each week the
detainee is in Admin istrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general
population.
•
o
o
[]
o
0
o
0
o
0
o
0
o
o
0
When rated below Acceptable, facililies must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
~ Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
~rO_5__________
Page 68 of 80
G-324a Detention [nspection Form Worksheet for JCSAs
•
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1. Officers placing detainees in disciplinary segregation
[8]
0
follow written 1-"
rrrAC;
2. The sanctions for violation committed during one
[8]
0
incident do not exceed 60 days.
3. A completed Disciplinary Segregation Order
accompanies the detainee into the SMU?
The detainee receives a copy of the order
0
r2l
within 24 hours of placement in disciplinary
segregation.
4, Standard procedures include reviewing the cases
of individual detainees housed in disciplinary
detention at set intervals.
• Who conducts the review?
• What is reviewed?
• How is the review documented?
• Does the reviewer interview the detainee?
[8J
0
Can the reviewing officer recommend an early
release from the SMU?
•
•
•
•
:,:,~:t~~:~~;_ ii:
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0
0
0
0
If yes, under what circumstances?
After each formal review, does the detainee
receive a written copy of the decision and
reason(s) for it?
5,
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
1-" UL=-l detainees and staff.
6. Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
segregation.
7. Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
• If yes, does staff prepare written
documentation for this action.
• Does the OIC sign to IlIdi(;all:: approval.
8. Every detainee in disciplinary segregation receive
the same humane treatment, regardless of
offense.
9. The quarters used for segregation are:
Well-ventilated.
• Adequately lighted.
• Appropriately heated.
Maintained in a sanitary condition.
•
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•
10. All cells are equipped with beds.
• The beds secu rely fastened to the floor or wall of
the cell.
Page 69 of80
G-324a Detention Inspection Form Worksheet for IGSAs
THE DETAINEE HAS
THE SAME
PRIVILEDGES.
•
11. The number of detainees confined to each cell or
room do not exceed the number for which the
space was designate.
• Does the OIC approve excess occupancy on a
temporary basis.
12. Is a dry cell part of the disciplinary SMU?
13. When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made
and the decision is reviewed each shift. Items are
returned as soon as it is safe.
13. Detainees in the SMU have the same opportunities
to exchange clothing, bedding, etc., as other
detainees.
14. Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
•
Food is not used as punishment
15. Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to
shower and shave at least three times/Week.
16. The detainees receive, unless documented as a
threat to security:
•
Barbering services.
•
Recreation privileges.
• Other-than-Iegal reading material.
•
Religious material.
•
The same correspondence privileges as other
detainees.
•
Personal legal material.
17. When phone access is limited by number or type of
calls, limits do not apply apply to the following:
•
Calls about the detainee's immigration case or
other legal matters.
•
Calls to consular/embassy officials.
•
Calls during family emergencies (as determined
by the OIClWarden).
18. A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
• Weekends and holidays.
19. SMU detainees are allowed visitors, in accordance
with the ''Visitation'' standard.
20. SMU detainees receive legal visits, as provided in
the ''Visitation'' standard.
•
Legal service providers notified of security
concerns arising before a visit.
21. Visits from clergy are allowed.
•
The clergy member given the option of
viSiting/not visiting the segregated detainee.
•
Violent/uncooperative detainees denied access
to religiOUS services when safety and security
would otherwise be affected.
•
[8]
0
0
~
[]
[J
121
0
0
121
0
0
121
0
0
121
0
0
[8]
0
0
[8]
0
0
[8]
0
0
121
0
0
121
0
0
121
0
0
Page 70 of80
G-324a Detention Inspection Form Worksheet for IGSAs
~':.:-
;',; ;:'; ;':<+>';;;;';;r!'A·,
•
~~::::;:m::};:,Y:'t:jfr: 1t·
•
•.'·•.• •··:' •••' :i;:::)t~~mll m:::~pmm mm~~mm mm@;;jilll!;::!i!1:::~~m~~~ m:immmm0e!!'
22. SMU detainees have law library access.
•
Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• Legal material brought to individuals in the
SMU on a case-by-case basi.
• Staff document every incident of denied
access to the law library.
All
detainee-related
activities are documented, e.g.,
23.
meals served, recreation activities visitors, etc.
24. Is the SPC's, the Special Management Housing
Unit Record (1-888) is prepared as soon as the
detainee is placed in the SMU .
• All 1-8885 filled out by the end of each shift
• The CDFflGSA facility use Fonn
• 1-888 (or equivalent local form).
25 . SMU staff records whether the detainee ate,
showered, exercised, took medication, etc.
• Details about the detainee logged, e.9., a
medical condition, suicidal/violent behavior,
etc.
• The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift,
• A new record is created weekly for each
detainee in the SMU.
• The SMU retains these records until the
detainee leaves the SMU.
t8J
0
0
t8J
0
0
t8J
0
0
t8J
0
0
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
i
Standard Rating:
[g] Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
·Remarks: (Record significant facts, observations, other sources used, etc.)
Page 71 of 80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
~
2.
3.
4.
There is an individual who is responsible for
developing a tool control procedure and an
to insure accountab
Department heads are responsible for implementing
this standard in their departments.
(2J
0
0
[g1
0
0
0
0
0
0
0
0
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D
[g1
0
0
[g1
0
0
!2]
D
0
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D
0
D
D
Tool inventories are required for.
• Maintenance Department
• Medial Department
• Food Service Department
• Electronics Shop
• Recreation Department
facility has a facility policy for the regular
inventory of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• INS facilities use AMIS bar code labels when
required.
5. The facility has a tool classification system. Tools
are classified according to:
• Restricted (dangerous/hazardous)
•
6.
7.
Non Restricted (non-hazardous).
Department head are responsible for implementing
tool-control
ures.
The facility has policies and procedures in place to
ensure that all tools are marked and readily
identifiable.
8.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
• Commonly used tools (tools that can be
mounted) are stored in such a way that
notice.
missi tool are
9. Each facility has procedures for the issuance of tools
to staff and detainees.
10. The facility has policies and procedures to address
the issue of lost tools. The policy and procedures
include:
• Verbal and written notification.
• Procedures for detainee access.
• Necessary documentation/review for all
incidents of lost tools.
11. Broken or wom out tools are surveyed and
of in an
and secure manner.
Page 72 of80
G-324a Detention Inspection Form Worksheet for IGSAs
,
; ; ; ;
.
"
............ ..... ... ; :. :- ..
: ;
~ .::
:,
~
! ; • ' ;
12. All private or contract repairs and maintenance
workers under contract to the INS, or other visitors,
submit an inventory of all tools prior to admittance
into or
re from the
. . ....:
~
o
o
,'"
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
r8l Acceptable D Deficient 0
Repeat Deficiency
0
At-Risk
·Remarks: (Record signmcant facts, observations, other sources used, etc.)
Page 73 of80
G-324a Detention Inspection Form Worksheet for IGSAs
•
•
Transporting officers comply with applicable local,
state, and federal motor vehicle laws and regulations.
Records
find'l of com
2. Every transporting
required to drive a
commercial size bus has a valid Commercial
Driver's License (COL) issued by the state of
3.
o
o
maintain records for each vehicle
Officers use a checklist during every "an'.... 'a
inspection.
• Officers report deficiencies affecting operability.
•
Deficiencies are corrected before the vehicle
back into service.
5.
ransporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
a
the 1O-hour limit.
6. Two
cers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
each detail, the vehicle is
7.
o
THE FACILITY HAS NO
BUSES
o
o
o
o
o
o
o
4.
8.
of
all
detainees
being
9.
All detainees are searched immediately prior to
boarding the vehicle by staff controlling the bus or
vehicle.
10. The
ensures that the number of detainees
transported does not exceed the vehicles
manufacturers occu
level.
11. Protective vests are provided to all transporting
officers.
o
o
o
o
o
o
o
o
o o
o
o
Page 74 of80
G-324a Detention Inspection Form Worksheet for IGSAs
12. The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
13. Policies and procedures are in place addressing the
14.
15.
16.
17.
use of restraining equipment on transportation
vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified
dieticians utilized
the Service.
The vehicle crew inspects all Food
pickups
before accepting delivery (food wrapping. portions,
quality, quantity, thermos-transport containers, etc.).
•
Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
•
Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
INS Vehicles have:
o
o
o
o
o o
•
•
•
o
o
o
o
o
o
19. Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Acco
inee.
20. The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
•
Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors
~
o o
[gI
o
D
Page 75 of80
G-324a Dete[!tion Inspection Form Worksheet for IGSAs
BEFORE EVERY
TRANSPORT DETAIL.
•
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8] Acceptable
D Deficient 0
Repeat Deficiency
0
At-Risk
"Remarks: (Record significant facts, observations, other sources used, etc.)
-..
_.....
05/0512005
- ...
Page 76 0[80
G-324a Detention Inspection Form Worksheet for [GSAs
•
•
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a
isor's
or direction.
2. When the detainee is in an area that is or can
be isolated (e.g .• a locked cell, a range). posing
no direct threat to the detainee or others,
officers must try to resolve the situation without
reso
to force.
3. Written policy asserts that
rather than
immediate use of force is feasible in most
cases.
The facility subscribes to the prescribed
Confrontation Avoidance Procedures.
Ranking detention official. health
•
professional, and others confer before every
calculated use of force.
5. When a detainee must be forcibly moved and/or
restrained and there is time for a calculated use
of force, staff use the Use-of-Force Team
Technique.
• Under staff
ion.
6. Staff members are trained in the performance of
the Use-of-Force Team Techni ue.
7. All use-of-force incidents are documented and
revieWed.
I2l
o o
I2l
D
D
I2l
o
o
~
D
o
I2l
D
D
I2l
o
o
~
o
D
D
o
o
o
D
D
4.
8.
•
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other nonconfrontational means, including verbal
have failed or
im
9. Mecication may only be used for restraint
purposes when authorized by the Medical
Auth
as
necessa
10. Use-of-Force Team follow written procedures
that attempt to prevent injury and exposure to
communicable
Page 77 of80
G-324a Detention Inspection Form Worksheet for IGSAs
..
':;':
•
~,"r>',
:Y:ii'",
"": ..,.".,,' ..
11. Standard procedures associated with using fourpoint restraints include:
• Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blanket/sheet.
• Checking the detainee at least every 15
minutes.
• Logging each check.
• Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
When
qualified medical staff is not
•
immediately available, staff position the
detainee "face-up".
12. The shift supervisor monitors the detainee's
position/condition every two hours.
He/she allow the detainee to use the rest
room at these times under safeguards.
13. All detainee checks are logged.
14. In immediate-use-of-force situations, staff
contacts medical staff once the detainee is
under control.
15. When the OIC authorizes use of non-lethal
weapons:
• Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
• Medical staff review the detainee's medical
file before use of a non-lethal weapon is
authorized.
16. Special precautions are taken when restraining
pregnant detainees.
• Medical personnel are consulted
17. Protective gear is worn when restraining
detainees with open cuts or wounds.
18. Staff documents every use of force and/or nonroutine application of restraints.
19. It standard practice to review any use of force
and the non-routine application of restraints.
20. All officers receive training in self-defense,
confrontation-avoidance techniques and the use
of force to control detainees.
• Specialized training is given Officers are
certified in all devices they use.
21. The officers are thoroughly trained in the use of
soft and hard restraints.
22. In SPCs is the Use of Force form is used. In
other facilities (IGSAs I CDFs) this form or its
equivalent is used.
"i'i
~
,
•
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•
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0
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0
0
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0
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0
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Page 78 of80
G-324a Detention Inspection Form Worksheet for IGSAs
,,"
'"
• •·~Rema~j::·!:!i::.i·m·
DAILY
ANNUALLY
::: ': ::: _.:-:: ~::::;:: :::,'
"
';. ~,-: "
•
•
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
[8J Acceptable
0
Deficient
0
Repeat Deficiency
0
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
Page 79 of80
G-324a Detention Inspection Form Worksheet for rGSAs
The following items must be inspected for compliance with those Justice Core Standards not
covered by the INS Detention Standards:
'E:;,:'!!1:i!i,:: i>Stand~l'fbg;;;P6liCvDeveloDm9ntsari(fM0r1tfonnqiHiii;:s:;im.::!:::H·:
#
1
2
';i:i!::·::;:;;;!:;;;;::;:,:::_. . :.;'~:::::::..'"
Item
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written policy and procedure are reviewed annually and updated accordingly
•. · :·. . U:::)::::ij:!j:::Stand'~l'rc:l<.;:;i~MrtlnuHR&lUirimentmm:mi:W: ;~,:: -' :;:mm:!m!;i!!:!:::- :; . . · · ,.·: ·;:~,- :_~_·.:i: :
3
4
5
6
The facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted
.•
A
t:8l
0
o
0
0
o
':'::'::'' ':-':;;.,.,:.; .
~
~
C8'J
·Sfinaard::J;LjDlmct'-Suoe:tVision~ ':·:::W::;:::>:·: ;m;:;: m:;:·~.;;;;:;':·>::::::::j;:i::·,:~;::·:;m;;;::;;:;;H:'.U,:;:Y.r:Hi:!j!l!!!/::!:jjj:@:
7
: i:':!:::!:::)::;'--: ..
u NA
To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation I
leisure areas.
8
Written policies and procedures are in place that outline a comprehensive program
which promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
throughout the meal.
. ·· :;:"'·TmSfandard ;.t:;WCulturalmversltV'::::« «",-,,:.;.:: > . . ···::,n·!:';jj:j!!'.. . .•. ; . ';' .: .. ',,: mm···, .:-.:.' ···;:m:c· ;;
9
Staff are provided appropriate annual cultural diversity or sensitivity training. Such
training is designed and implemented in afashion that will further enhance
staff members' ability to communicate with detainees in an effective manner.
0
0
0
[8J Acceptable
0
Deficient
D.Repeat Deficiency 0
At-Risk
"Remarks: (Record significant facts, observations. other sources used, etc.)
05/05/05
Page 80 of80
C..-324a Detention Inspection Form Worksheet for IGSAs
o
o
o o
- .'....-.......... ,....,
o o
o o
'n::;::m:>·' ,
o
When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into
compliance. For each element found out of compliance, the plan of action will specify remedial action
and the estimated timetable for compliance.
Standard Rating:
o
o
Office a/ A uion and Removal Operations
V.S. De~ent of Homeland Security
425 I Street, NW
\Vashlngton, DC 20536
u.s. Immigration
and Customs
Enforcement
5/5/2005
MEMORANDUM FOR:
John P. Torres
Director (Acting)
Office Of Detention and
FROM:
Deportation Officer
D&R Detroit, Mi. 4
Annual Detention Review
SUBJECT:
The Detroit Field Office, Office of Detention and Removal conducted a detention review of the
Correctional Facility on 4127/2005. This review was conducted by
. This facility is used for detainees requiring housing over 72
Type of Reyiew:
This review is a scheduled Operational Review to determine general compliance \vith established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE".
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -
36
0
0
21
Subject: Detention Revi.ummary Report
Page 2
•
Standards Summary Findings:
ACCEPTABLE
RIC Observations:
NONE
RIC Issues and Concerns
NONE
Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE".
RIC Assurance Statement:
All findings ofthis review have been documented on Form G-324A and are supported by the written
documentation contained in the review file.
Facility Inspection Form
Facilities Used Over 72 hours
Department OfHomeJand Security •
Immigration and Customs Enforcement
Reviewed
ICE Sen'ice Processing Center
ICE Contract Detention Facility
,-=~=-_ _I_C_E_In_t_e-,rg:::..o_v_e_r_n_m_e_n_ta_l_S_e_n:_·i_c_e_A.....::g"-r_e_em_en_t_ _ ~
A.
D
D
Current Ins ection
Type ofInspection
G. Accreditation Certificates
List all State or National Accreditation[s) received:
[J
Check box if facility has no accreditation[s]
B.
~ Field Office
D HQ Inspection
· Date[s] of Facility Review
I. 4/27/2005
H. Problems I Complaints (Copies must ~ attached)
The Facility is under Court Order or Class Action Finding
D Court Order
0 ClaSs Action Order
The Facility has Significant Litigation Pending
Major Litigation
D Life/Safety Issues
CbeckifNone.
........ ... .
o
C. Previous/Most Recent Facility Review
Date[s] of Last Facility Review
10/0212003
Previous Rating
D Superior
Good ['ZJ Acceptable D Deficient D At-Risk
0
\ t8J
.
1 FaCI
Tltv Historv
Date Built
1951
Date Last Remodeled or Upgraded
2000
Date New Construction / Bedspace Added
Future Construction Planned
DYes [8] No Date:
Current Bedspace
Future Bedspace (# New Beds only)
117
Number:
Date:
I
OffiCtT (W ardtnlO ICfSopuintendtnt)
es)
ation
(Last Name, Title and Duty Station)
. / Detroit District Office
! Title / Duty LAI,.,UILVU
! USBP Detroit
MI
Name of Team Member! Title / Duty Location
/
/
Name of Team Member / Title / Duty Location
/
I
J. __Total Facili~ Population
Total Facility Illtake for previous 12 months
2,200
Total fCE Mandays for Previous 12 months
CE SPCs and CDFs Onl
L-l
L-2
1.-3
Ul3U .... . Ul
Adult Female
0
~Fa~mty
Caeacity
..:::y·:: c . .....
Rated
Operational
Emergencv
Adult Male
117
Adult Female
[J Facmty holds Juveniles Offender~· 16 and older as Adults
F. CDFIIGSA Information Only
Contract Number
Date of Contract or IGSA
ACB-3-H-0006
2/2112003
Basic Rates per Man-Day
56.69
Other Charges: (If None, Indicate N/A)
M. Anrage Daily Po?~u::.:l::::a.::ti:.::on::-____----:c--,_-,-_ _ _- - ,
'. '· :.1: ::.;;::::::::: : ICE
USMS
Other
~
0
35
Adult Female
3
Estimated Man-days Per Year
I
I
L3~Q..
C~~ J)
N. Facility Staffmg ¥::=..:.,v.::..;e1=----r-:-_ _ _ _ _ _ _ _ _---.
Security:_
__ -Support:
I
~. __________~
365
Fonu G-324A (Rev. 8/13/04) No Prior Version May Be Used After lO/li04
•
•
5.
6.
7.
8.
9.
10.
11.
12.
13 .
14.
15.
16.
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work IJrn, np"> n-.
22.
23.
24.
25 .
26.
27.
28.
29.
30.
31 .
32.
33 .
34.
35 .
36.
37.
38.
Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
All findings (De(icient and At-RiSk) require written comment describing the finding aDd wbat is necessary to meet compliance.
Fonn G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/ 1/04
••
~VVlI
~iDificMt JpddeJt Summ,ry Work!!.l!cet
For TCE to complete its review of your fiIcilily~ 1bo followioi infOrmation muat hcl gJglp1eted prior to the schedu)ed nMcW dates. The
in.formatlon on this form should contain data for the pasl twelve months in the boxes provided. The information on this Conn is lZSed.
in conjunction with the leE Detention Standards in assessing your Ddention Operations against the needs of the ICE and Us detained
population.. This fuan should be filled out by the facility prior fO the start of any inspection. Failuro to complete this sectioJl will
resuh In a delay in processing t1ri.s report and the possible :red.uc:tion or removal
ICE' detaiDces at your facl.Iity.
or
JuI-Sept
Jan-Mar
'ft.
o
o
o
o
7
7
6
o
o
o
o
1
2
6
1
10
13
22
3
o
o
0,
0,
CI
C]
C6
C6
o
o
()
o
o
o
o
o
o
()
o
o
o
o
Q
o
o
o
o
SI
II
o
o
o
o
o
o
16
12
16
18
o
o
o
2
o
Assault:
Off.cndcB on
()
o
Off~1
Without n.:~l
Assanl1:
, etc.)
Detainecon
Staff
WIth Weapon
Without w"
pori
'# Times PourlFivc Point
Restraints appliodlused
0ffi:n4er I DetaInee Medica]
Rcfcrrab as It result of
6,
Grlevanc:cs:
#ft
_,.
~~_Y-:lOl4m" I-Jl~~,
Suicide. ?
rJ
# • _,
C8.'!«i referred for
OutSid~ care
'
Any ~ ~cal contla. or physical 00IIbIc:t 1tIli: tn.votvea two 01" l'tIOre oO'endus
Oral. anal «vaginal J)IOiDJQciou.Of ~ pt.netmtion iavolvina It \.cast 2 p!IrtIc:s. wbdIIct it is ~ or ~
RQIItim: b~OQ of detaineerloft'ClIdc:D Is DOC conslck:R>;t .. ~
Nrf IDc:idt:DI m. iavo1vcs fOur Of JD()It: ~~ iDdI.uks gang fights. ~ multiple IluI2ger strikI:s. "I¥(JItc ~ hostage situalioos.
Il1'IIQI" f\R$. QC' ctt-1Mp sc:O!I iI1ciideDti.
Form G-324A (Rev. 8113/04) No Priot' Version May Be Used After 1011104
VVI
•
RIC Review Assurance Statement
•
By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
DEPORTATION
Recommended Rating:
DETROIT MJ
0
Superior
Good
~ Acceptable
Deficient
OAt-Risk
o
o
Comments:
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
HEADQUARTERS EXECUTIVE REVIEW
The signature below constitutes review of this report and acceptance by the Review Authority. OICICEO will have
from
receipt of this report to respond to all findings and recommendations.
Signalrue
Final Rating:
D Superior
DGood
rgj Acceptable
Deficient
OAt-Risk
o
Comments:
The Review Authority concurs with the recommended rating of "Acceptable." The Reviewer-In..charge
has justified the rating.
Fonn G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12131101
I. J!j:ce !.I/ Ilt'fent'II.JJJ una Ken1o-.:oJ
( .S.
-1~-,
!)~pll1-lmcnt
nf IIllmdanu
(JI)(,FlIIJons
~ccllril~
I "m:c(. ,\W
Washin~t\ln.
DC 21)5.16
U.S. Im.migration
and CUStOlllS
Enforceruent
MEMORANDUM FOR:
Robin Baker
Field Otlice Director
Detroit Field Office
FROM:
Acting Director
SUBJECT:
~/V
Chippew'a County Correctional Facility Annual Review
The annual review of the Chippewa County Correctional Facility conducted on April 27,2005, in
Sault Ste Marie, Michigan has been received. A tinal rating of Acceptable has been assigned. No
further action is required and this review is closed.
The rating v,,'as based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must no\v initiate the following actions in accordance
with the Detention Management Control Program CDMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility within
five business days of receipt of this memorandum. Notification shall include copies ofthe
Fonn G-324A, Detention Facility Revietv Form, the G-324A Worksheet, RIC Summary
Memorandum, and a copy of this memorandum.
2) The Field Office Director shall schedule the next annual review on or before
April 27, 2006.
Should you or your staff have any questions regarding this matter, please contact
Deputy Assistant Director, Detention Management Division at (202) 732
cc: Official File
lb)l6). \b)ll)e
