POLICY
TITLE

Correspondence
16

CHAPTER

POLIC•f
NUMBER

Procedures
16-1

Page 1

EFFECTIVE DATE

SUPERSEDES DATE

CORRECTIONS CORPORATION OF ERICA

OCTOBER 28, 2009

NOVEMBER 1, 1997

$1GNA rUNE ON FILE
FACILITY •PPORT C•NTER
Richard P. Seiter
E*ecutlve Vice PfesldenVChief Co•recl•ns Offset

FACILITY
NAME

SIGNA rUR£ ON FILE A FACILITY S•RT CENTER
G,A. Pu•eaf. IV
Executi• Vice P/esiden•Genetal Counsel

of 25

SAGUARO CORRECTIONAL CENTER

FACILITY EFFECTIVE DATE

FACILITY SUPERSEDES DATE

FEBRUARY 1, 2010

JANUARY 1, 2009

POLICY:

16-1.1

policy of CCA to allow all inmates/residents, including those housed in segregation units, to
correspond with individuals and organizations outside of the facility. The sending and receiving of
correspondence will only be restricted to the extent necessary to prevent a threat to the safety, security,
and good order of the facility, the safety or well being of any individual, or for other legitimate
penalogical purposes.
It is the

AUTHORITY:

16-1.2

CCA

Company Policy

DEFINITIONS:

16-1.3

requiring proof of delivery.
Censorin.q Mail The act of monitoring and withholding general correspondence, periodicals, and
publications that are found to be detrimental to the security, good order, or discipline of the facility or
that might incite violence or facilitate criminal activity.
For the purpose of this policy, any items found in incoming/outgoing mail that are not
Contraband
authorized at the facility and/or not authorized to be sent out of/into the facility.
A class of mail that includes all matter wholly or partly in writing or typewriting, all
First Class Mail
actual and personal correspondence, all bills and statements of account (e.g. postcards, letters, and
sealed parcels).
Mail, incoming and outgoing, between an inmate/resident and individual
General Correspondence
other than those approved for special correspondence.
Any article or substance designated by the U.S. Department of Transportation
Hazardous Material
(DOT) as being capable of posing an unreasonable risk to health, safety, and property during
transportation.
Indiqent Inmate/Resident An inmate/resident having maintained a balance of at least three dollars
($3.00) or less in their account, physical possession, or in both combined for thirty (30) days prior to the
request for supplies. However, some facilities may vary due to contract requirements.
AT THIS FACILITY, THE DOLLAR AMOUNT USED FOR INDIGENCY IS:
Certified Mail -Uninsured first class mail

THREE DOLLARS
AT THIS

FACILITY, THE PROCEDURE USED FOR INDIGENCY IS:
DOLLARS

Proprietary
21626641

(•;3.00).

Information

(:•3.00)

OR LESS FOR THIRTY

Not For Distribution

Copyrighted

(30) CONTINUOUS

Property

DAYS.

of Corrections

Corporation

of America

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16-1

Inmate/Resident
Any adult or juvenile, male or female housed in a CCA facility. Inmates/residents
be
also
referred
to as detainees, prisoners, or offenders depending on classification and in
may
accordance with facility management contracts
Insured Mail A service that provides indemnity coverage for a lost, rifled,
to the standards for the service and payment of the applicable fee.
Perishable Matter An item (such as produce, live animal,
and thereby lose value, create a health hazard, or cause
mailing conditions.
Obscene Material
ALL of the following

Catalogs, advertisements,
apply:

or
a

or

damaged article, subject

live plant) that can deteriorate in the mail
nuisance or disturbance under ordinary

brochures and other material is deemed obscene when

applying contemporary state standards, would find that the material, taken
whole, appeals to the prurient interest;
The material, taken as a whole, depicts or describes, in a patently offensive way, sexual content
The average person,

as a

as

policy;

defined in this

The material, taken

Paper

Printed Matter

having

on

and

whole, lacks serious literary, artistic, political, or scientific value.
which words, letters, characters, figures or images (or any combination of
as a

the character of a bill or statement of account, or of actua• personal correspondence,
been
reproduced by any process other than handwriting or typewriting.
have
Publication
Books, periodicals, newspapers, pamphlets, brochures, flyers, magazines, newsletters or
similar materials (to include articles printed from the internet or clipped from magazines/newspapers)
published by an individual, organization, or corporation that is distributed or made available through any

them)

not

means.

Reasonable Suspicion
Actions, conduct, or circumstances which lead the company to believe that
activity in conflict with CCA policy and procedures has taken or is taking place.
Reqi.s.tered Mail A service by which, through a system of receipts, the United States Postal Service
(USPS) monitors the movement of the piece of mail from the point of acceptance to the point of delivery.
The sender receives a receipt at the time of mailing and a delivery record is kept at the post office of
address.

Sexual Content -Content, regardless of how it is produced, that contains any picture, photograph,
or similar visual representation or image of an individual or portion on the human body which
depicts nudity, sexual conduct, sadomasochistic abuse, bestiality, or homosexuality and/or detailed
verbal descriptions or narrative accounts of deviate sexual behavior.

drawing,

Special Correspondence
correspondents by this policy.

Mail

between

an

inmate/resident

and

Standard Mail A class of mail consisting of mailable matter lhat is not
class mail or is not mailed as a publication.

designated special

persons

required

to be mailed

as

first-

matter, pamphlets,

weighs fewer than sixteen (16) ounces and includes circulars, printed
catalogs, newsletters, direct mail, and merchandise or mail matter that

weighs

ounces or more.

Standard mail matter that
sixteen

(16)

Standard mail matter that weighs sixteen
pounds such as bound printed matter.

(16)

but

ounces

or more

Property

of Corrections

no more

than

seventy (70)

16-1,4 PROCEDURES:

PROCEDURESINDEX

Proprletarylnfotmation
2162664.1

Not For Distribution

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SECTION
A
B
C
D
E
F
G
H

16-1

SUBJECT
Communication of Procedures
Supplies and Postage

Envelope Preparation
Correspondence Receptacles
United States Postal Service (USPS)
Facility Postal Services
Prohibited Correspondence/Items
Prohibited Publications

Re•lulations

Suspicious Correspondence
Funds

Special Correspondents
Restricted Correspondents
Inmate Correspondents

K

M

Correspondence

N

Internal

O
P
Q
R
S
T
U

Correspondence
Inspection/Review of Correspondence
Withheld Correspondence/Items/Publications
Distribution of Correspondence
Packages
Correspondence Restriction
Forwardin 9 of Correspondence
Collection of

COMMUNICATION OF PROCEDURES
1.

The

Inmate/Resident

Handbook will include information regarding the facility's
At a minimum, the handbook will include the following:

correspondence procedures.

policy
facility;

General reference to this

a.

and

availability

of the

policy;

c.

Mailing
Mailing

d.

Procedures for

obtaining supplies

e

Instructions

how to

f.

special correspondents;
Notification that as long as the inmate/resident bears the mailing cost, there is
the volume of correspondence that the inmate/resident can
no limit on
sendlrece•ve or on the length, language, content, or source of correspondence
or publications except when it is a clear violation of this policy;
Notification that general correspondence may be opened and inspected for
security reasons;
Notification that special correspondence will only be opened in the presence of

b.

address of the

address for funds:

on

postage;
address envelopes;
and

List of

g.

h.
i.

the inmate/resident;

j.

censoring mail; and
Package procedures (if applicable).
k.
All employees responsible for the collection, review/inspection, distribution, and
disposition of inmate/resident correspondence will be required to review this policy and

sign
Proprietary Information
2162664.

Procedures for

a

1-1G

Policy/Post Order/PCN Acknowledgement

Not For Distribution

Copyrighted

Property

form.

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Corporation

of America

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16-1

All 1-1G's will be maintained by the facility Manager, Quality Assurance
accordance with procedures out/ined in CCA Policy 1-1 Policy Management.

a

in

SUPPLIES AND POSTAGE

B

1.

Indigent Inmates/Residents
Upon request, indigent inmates/residents will be provided with supplies and postage for
general and special correspondence as outlined below. A charge will not be placed
against future deposits to the inmate/resident's trust account to recover the costs of
materials and postage provided to the inmate/resident while the inmate/residents was in
indigent status.
General Correspondence
a.
Indigent inmates/residents will be provided a sufficient amount of
i.
supplies (i.e. paper and writing utensils) to maintain community ties,
Indigent inmates/residents will also be provided postage in an amount
ii.
equal to three (3) one (1) ounce letters per week, unless otherwise
mandated by contractual requirements.
The facility will not be responsible for providing additional postal
iii.
services (e.g. registered mail, certified mail, insured mail, etc.), unless
otherwise mandated by contractual requirements.
iv.

FOR
CONTRACTUAL
REQUIREMENTS
AT THIS FACILITY,
INDIGENT
POSTAGE
SUPPLIES
TO
PROVIDING
AND
INMATES/RESIDENTS FOR GENERAL CORRESPONDENCE ARE:
FIRST CLASS POSTAGE AND SUFFICIENT SUPPLIES TO SEND
AT LEAST THREE (3) GENERAL CORRESPONDENCE ITEMS
PER WEEK.

Special Correspondence
i.

Indigent

inmates/residents will be provided
paper and writing utensils)
identified in this policy.

supplies (i.e.
correspondents

a

sufficient amount
to

write

to

of

special

Indigent

inmates/residents will also be provided postage in an amount
to five (5) one (1) ounce letters per week, unless otherwise
mandated by contractual requirements.

equal

The facility will not be responsible for providing additional postal
services (i.e. registered, certified, or insured mail), unless otherwise
mandated by contractual requirements.
iV.

REQUIREMENTS
FOR
THIS FACILITY, CONTRACTUAL
INDIGENT
SUPPLIES
AND
POSTAGE
TO
PROVIDING
INMATES/RESIDENTS FOR SPECIAL CORRESPONDENCE ARE:
AT

FIRST CLASS POSTAGE AND SUFFICIENT SUPPLIES TO SEND
AT LEAST FIVE (5) SPECIAL CORRESPONDENCE ITEMS PER
WEEK.

2.

Proprietary
21626(•.1

Information

Non-Indigent Inmates/Residents

Not For Distribution

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lS-1

Non-indigent inmates/residents may purchase supplies and postage through the
facility's commissary. The amount of supplies and postage that an inmate/resident may
purchase and possess will be in accordance with the facility's allowable property list.
Incoming Correspondence
When required by contract, regulations, or law, inmates/residents may receive supplies
and postage in incoming correspondence.
AT THIS FACILITY, PROCEDURES FOR RECEIVING SUPPLIES AND POSTAGE IN
INCOMING CORRESPONDENCE PER CONTRACT, REGULATIONS, OR LAW ARE:
INMATES ARE PROHIBITED FROM RECEIVING SUPPLIES AND POSTAGE IN
INCOMING CORRESPONDENCE. ALL POSTAGE AND SUPPLIES MUST BE
URCHASED THROUGH THE FACILITY COMMISARYI'

ENVELOPE PREPARATION
All

general correspondence
Incoming
At

a

minimum,

correspondence

must be received in

a

the following information
sent to inmates/residents:

a.

Inmate/resident's name;

b.

Inmate/resident's identification number;

c.

Facility

d

Name and full address of the sender.

NOTE:

name

When the sender is

At

a

must

minimum,

correspondence

an

letter size
included

be

envelope.
on

any

incoming

approved special correspondent,

the following information
sent by inmates/residents:

ii.
iii.

Facility

iv

Name and full address of the receiver.

name

as

outlined in this

be marked "Confidential".

Inmate/resident's name;
Inmate/resident's number;

i.

or

and address; and

policy, the envelope should also
Outgoing
a.

legal

standard

must

be

included

on

any

and address;

The inmate/resident shall

use

their commitment

name

unless it has been

legally

changed.

facility address, inmates/residents may not include business
position
titles in their return address information.
names or
All envelopes addressed to special correspondents, as outlined in this policy,
Other than the

must be marked "Confidential".

Drawings

on

outgoing correspondence

are

not

allowed

if

they

obstruct

processing.

Proprietary
2162664.1

Information

Not For Distribution

Copyrighted

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f.

Failure to properly address an envelope may result in the
the correspondence to the inmate/resident.

opening

g.

All

outgoing correspondence will include a statement
correspondence originated from a correctional facility and
responsible for the substance or contents.

to reflect that the
that the facility is not

and return of

CORRESPONDENCE RECEPTACLES
1.

At least one (1) correspondence receptacle will be available for
inmates/residents to securely drop their outgoing correspondence.

general population

RECEPTACLE(S)

ARE LOCATED IN

AT THIS FACILITY, THE CORRESPONDENCE
THE FOLLOWING LOCATION(S):

ON THE WALKWAY OUTSIDE THE DINING HALL,
/

Each facility will establish procedures for the collection of outgoing correspondence for
inmates/residents who do not have access to the general population correspondence
receptacle (e.g. segregation, medical observation, etc.).

THIS FACILITY, CORRESPONDENCE COLLECTION
INMATES/RESIDENTS THAT DO NOT HAVE ACCESS
POPULATION CORRESPONDENCE RECEPTACLE(S) ARE:
AT

MAILBOXES IN SEGREGATION ARE LOCATED
COLLECTED EACH DAY MONDAY-FRIDAY.

UNITED STATES POSTAL SERVICE

IN

EACH

POD.

MAIL

IS

(USPS) REGULATIONS

All correspondence addressed to inmates/residents must be sent
Postal Service (USPS) and comply with USPS Regulations.
1.

PROCEDURES FOR
TO THE GENERAL

through

the United States

(USPS) prohibits the mailing of any of the following:
Potentially hazardous materials that are not properly marked and packaged;
Perishable items that are not properly marked and packaged;
Correspondence containing any vile, or obscene material, and matter inciting

The United States Postal Services
a.

b.
c.

violence
d.

or

terrorism;

Solicitations that mimic billing statements, unless accompanied by
disclaimer:

a

prominent

Solicitations stating approval by the USPS or Postmaster General, or
conformance to any postal law or regulation; and
f.
Correspondence that bears deliberate imitations of postal markings and/or
postal trademarks (e.g. "Priority Mail", etc.).
Correspondents are personally responsible for the content of each item of
correspondence they send through the USPS.
e

2.

3.

Proprietary Information
21626•.

violation of laws governing correspondence will be referred to postal authorities
and to appropriate criminal authorities. The sender may be subject to civil or criminal
penalties and/or federal prosecution for violation of postal laws.

Any

Not For Distribution

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16-1

FACILITY POSTAL SERVICES
1.

facility will provide services for inmates/residents to send correspondence by
registered, certified, or insured mail as long as the inmate/resident pays all associated
costs according to current postal regulations.
The facility will not provide for express mail, COD, private carriers, or stamp
a
collecting for inmates/residents while confined at the facility.
Facility postal services are intended for inmates/residents and should not be used by
employees to send/receive personal correspondence.
In the event personal correspondence •s received for an employee
a.
unintentionally, the correspondence will be opened prior to delivery. The
employee will be required to sign a 16-1A Unauthorized Use of Facility Mail
Services form acknowledging that they understand that they are not to have
personal correspondence sent to the facility
b.
In the event personal correspondence is placed in an outgoing correspondence
receptacle, the correspondence will be returned to the employee. The
employee will be required to sign a 16-1A acknowledging that they understand
that they are not to send personal correspondence from the facility.
A copy of the signed 16-1A form will be sent to the Human Resources Office for
c.
inclusion in the employee's file.
The Facility Mailroom shall maintain a current address list of federal, state, county,
appellate, and district courts.
The Facility Mailroom shall maintain a current address list of health care providers that
CCA uses for off-site inmate/resident medical appointments.
Facility Mailroom employees shall obtain postage rate charts through the local servicing
post office. Current copies of these charts will be maintained and posted in areas
The

where all inmates/residents have

access.

prohibited from using facility postal services for the following,
by contractual requirements:
Receiving any contraband or anything of an illegal or threatening nature;
Soliciting or accepting any publicahon or item which has not been paid for in

Inmates/residents

are

unless otherwise mandated
a.

b.

advance;
c.

d.

Obligating themselves or others
Joining or participating in book,
a

inmate/resident;

Proprietary
2162664

Information

or

third-party;
Soliciting or accepting anything of value without written approval of the
Warden/Administrator or designee;
Sending any items other than correspondence out of the facility without the
written approval of the Warden/Administrator or designee;
Sending or receiving correspondence for another inmate/resident;
Sending or receiving correspondence with coded messages;
Sending or receiving information related to the crime or sentence of another
via

e.

payments;
record, tape, or CD clubs, either personally

to time

Not For Distribution

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Directing
protect

or

conducting any

real estate

property

or

16-1

business
close out

operations, except
a

as

necessary

to

business; and

k

Sending/receiving Cash-On-lgetivery (C019) correspondence.

I.

CONTRACTUAL
REQUIREMENTS
AT THIS FACILITY,
PROHIBITED FACILITY POSTAL SERVICES ARE:

REGARDING

PROHIBITED CORRESPONDENCE/ITEMS
1

Correspondence
Correspondence containing malicious, false, inflammatory, or other types of statements
or information, the purpose of which is reasonably intended to harm, or intimidate an
employee, visitor, or guest may be prohibited. Correspondence that could reasonably
jeopardize legitimate penalogical interests includes, but is not limited to:
Prohibited

b.

Plans to escape;
Plans for criminal activities;

c.

Plans to introduce contraband into

d.

Plans for activities in violation of

e

Threats to the

f.

Information which, if communicated, would create a clear and present danger of
violence and physical harm to a human being (including racially inflammatory

a.

safety

and

security

out of the

or

facility;

facility rules;
of

facility

order, discipline

or

rehabilitation;

material);
g.

h.

Letters or materials written in code or a foreign language when the
inmate/resident understands English (unless the Warden/Administrator or
designee determined that the recipient does not read and write fluently in

English);
Correspondence
third

which

attempts

to forward unauthorized

correspondence

to a

party;

i.

Obscene material;

j.

Correspondence

which encourages deviate sexual behavior which is criminal,
in violation of facility rules, detrimental to the rehabilitation of inmates/residents,
or determined by the Warden/Administrator or designee to be detrimental to the
safety and security of the facility (these materials include, but are not limited to,
pictures, drawings, or photographs which display or suggest vaginal, rectal, or
oral penetration by a person or object, ejaculation, bestiality, sadistic or
masochistic behaviors, child pornography, or the suggestion of child

pornography);
Correspondence which may enable one (1) or more inmates/residents to
ascertain the time(s), date(s), and/or location(s) of upcoming off-site
appointments or transports;
Personal identifying information (e.g. birth certificate, social security number,
driver's license number, etc.) of individuals other than the inmatelresident's and
his/her immediate family; and

Proprietary
21626641

Information

Not For Distribution

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of Corrections

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of America

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16-1

general correspondence for which rejection is reasonably related to a
legitimate penalogical interest.
NOTE: Any restrictions imposed on prohibited correspondence shall be unrelated to
the suppression of expression and may not be restricted solely based on unwelcome or
unflattering opinions. These restrictions shall not apply to information and/or
statements communicated for the express purpose of obtaining legal assistance.
m.

Other

Prohibited Items
Items normally contained in general correspondence that are considered
prohibited include, but are not limited to:
Maps of the city where the facility is located or surrounding communities;
a.
b.
Polaroid photographs;
Photo negatives/slides;

be

to

Photo albums;
Photos of current

or

former

f.

Framed

photos;

g.
h

cards

larger

cards

containing

i.

Greeting
Greeting
Greeting

j.

Stick

k.

Items that

Any
m.

on

employees;

than 8 X 10;
electronic

cards constructed in such
labels

items

or

stamps

other non-paper parts;
way to permit concealment of contraband;

or
a

that appear to contain contraband;

glued, taped, stapled, or otherwise affixed
prohibited by law, regulations, or contract.

are

to a page; and

AT THIS FACILITY, ADDITIONAL ITEMS PROHIBITED ARE
ANY ITEM WITH ANY FORM OF LAMINATION.

PROHIBITED PUBLICATIONS

Publications shall be prohibited if they interfere with legitimate penalogical objectives (e.g.
deterrence of crime, rehabilitation of inmates/residents, good order of the facility, to ensure an
environment free of sexual harassment, etc.), or if the refusal is necessary to prevent the
commission of a crime or to protect the interests of crime victims.
Publications shall also be prohibited if they contain
information related to any of the following subjects:
Inciting, aiding, or abetting riots, work stoppages,
3.
4.

Terrorism information;

5.

Functionality
or

2162664.

Information

defeat the

of locks and/or security devices (e.g. cameras,
functions of these devices;

alarms)

or

how to

security

Not For Distribution

Copyrighted

Property

of Corrections

or

of resistance;

or means

Sending/receiving of contraband;
Gang information (to includes codes, signs, symbols, training material, etc.);

2.

Proprietary

pictures, depictions, illustrations,

Corporation

of America

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16-1

fighting

techniques, self-defense

6.

Use of hands, feet,
and martial arts;

7

Drug paraphernalia, brewing
drugs, narcotics, or poisons;

8.

Racism and/or religious oppression and the superiority of one race/religion/political
group over another, and/or the degradation of one race/religion/political group by
another;
Sale, manufacture, concealment, or construction of ammunition, guns, rifles, bombs,
explosives, or any other type weaponry;
NOTE: The mere photograph of a gun or knife in a magazine or publication (e.g Field

9.

10
11.
12

or

head

as

weapons,

of alcoholic

weapons and

beverages,

or

the manufacture

and Stream) is not sufficient in and of itself to exclude the

publication.

Sabotage or disruption of computers, communications,
Identity theft;
Escape methods (e.g. blueprints, drawings, road maps,
facility, etc.);

electronics;

or

or

descriptions

eluding capture following

or

of

a

cultivation of

correctional

13.

Survival skills that could be used

14.

Obscene material;

15.

Publications which encourage deviate sexual behavior which is criminal, in violation of
detrimental to the rehabilitation of inmates/residents, or determined by the
Warden/Administrator or designee to be detrimental to the safety and security of the
facility (these materials include, but are not limited to, pictures, drawings, or

as an

aid in

an

escape;

facility rules,
photographs

which

display

or

object, ejaculation, bestiality,

17.

18.
19.

20.
21.

sadistic

or

or
or

pornography);
Gambling strategies and other gambling-related material;
Patterns for tattoos and/or skin modification equipment which would provide, at a
minimum, visual aids for inmates/residents wishing to reproduce this type of body
ornamentation and/or equipment;
Contents that include cipher or code or instruct on the usage of codes;
Acts of violence, that cause or intend to cause, serious criminal injury or harm such as
murder, rape, sexual assault, and cruelty to animals; and/or
Graphic violence that includes amputation, decapacitation, dismemberment, or
mutilation maiming or disfigurement.
Any other type of content which the Warden/Administrator or designee has designated
prohibited due to a threat such content is reasonably believed to pose to the safety,
security, and/or orderly operation of the facility.
the

16.

suggestion

or oral penetration by a person
masochistic behaviors, child pornography,

suggest vaginal, rectal,

of child

SUSPICIOUS CORRESPONDENCE
1.

Suspicious correspondence includes incoming/outgoing correspondence
or more of the following characteristics:
Oily stains on the envelope or on the outside of the package;
a.
b.
Discolorations on the envelope or on the outside of the package;
Crystallization on the envelope or on the outside of the package;
c.

that has

(1)

Proprietary Information
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Property of Corrections Corporation of America

one

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OCTOBER 28, 2009

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wrapping, tape, or string;
Rigid, uneven, irregular, or lopsided packages;
e
Packages with soft spots, bulges, or excessive weight;
f.
Packages with protruding w•res or aluminum foil; and/or
g.
Any other characteristic which would give rise to suspicion that the mail system
h.
is being used in a way that violates policy, law, or regulation.
Facilities may apply heightened scrutiny to the incoming and outgoing correspondence
of certain inmates/residents to identify suspicious information. Examples include, but
d.

2.

are

Excessive

not limited to, inmates/residents:

participated

in criminal

a.

Who

b.

Whose crimes involved mail

c.

Who

are

activity of
or

a

sophisticated

fraudulent schemes: and/or

considered escape risks.

suspicious correspondence may not
correspondence. Unless the correspondence

Processing

3.

nature;

of

the
in the normal manner.

interfere with the
is

being denied,

prompt handling of
it will be

processed

FUNDS
1.

Inmates/residents will be allowed to have funds sent to them while incarcerated.
will be sent to inmates/residents at one (1) of the following locations:
a

To the

b.

To the

c

To the

d.

facility;
company's bank Iockbox;
contracting agency.

AT THIS
LOCATION:

FACILITY,

FUNDS

or

WILL

BE

SENT

TO

FOLLOWING

THE

CERTIFIED CHECKS1 CASHIER'S CHECKS AND MONEY
ARE MAILED TO THE COMPANY'S BANK LOCKBOX.

e.

AT THIS

Funds

ORDERS•

FACILITY, THE ADDRESS WHERE FUNDS WILL BE SENT IS:

CCA INMATE TRUST
INMATE FIRST & LAST NAME (AS IT APPEARS ON ID
INMATE COMMISSARY NUMBER
FACILITY: SUARO
P.O. BOX 933488
ATLANTA GA 31193-3488

CARD)

Funds received must be in the form of a money order or cashier check made payable to
the inmate/resident. There is no limit to the amount of funds that the inmatelresident
may receive on any given day, unless contractual requirements mandate otherwise.

Proprietary Information
2162664.

accepted.

1.

Cash will not be

2.

Personal checks will not be

3.

Checks made out to

Not For Distribution

Copyrighted

accepted.
multiple parties will

Property'

not be

accepted.

of Corrections

Corporation

of America

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OCTOE ER :'S, :'009

12 of 25

lS-1

4.

Foreign currency

5.

Wireless transfer services (e.g. Western Union, etc) are
of transferring funds and may be used where available.

will not be

accepted.
an

appropriate

means

With the exception of personal checks received at the company's Iockbox, unaccepted
funds received will be sent back to the sender with a 16-1B Unaccepted Funds
Notification. Personal checks received at the company's Iockbox will be destroyed.
In the event cash is received, it will be deposited and
the sender for the amount of cash received

a.

a

check will be written to

Unless approved by the Warden/Administrator (e.g. authorized facility activities/events
such as hobby craft sales, etc.), inmates/residents are not authorized to receive funds
from the following individuals:
a.

Other incarcerated inmates/residents;

b

Families

or

visitors of other incarcerated inmates/residents;

Ex-inmates/residents
d.

Employees

e.

Unidentifiable

Incoming

or

their families;

their families; and
sources.

Funds

Air incoming funds must
number.
a.

or

Funds

received

ctearly indicate
at

the

the inmate/resident's

facility may

be

included

name

with

and

dentification

incom=ng general

correspondence.
Funds received at the company's bank Iockbox may not have any other
Other documents or personal items
documents included in the envelope.
received at the company's Iockbox will be destroyed.
AT

THIS

FACILITY,

CONTRACTING

AGENCY

PROCEDURES

FOR

INCOMING FUNDS ARE:
RETURNED TO SENDER WITH INSTRUCTIONS
CCA INMATE TRUST ADDRESS.

6.

TO SEND

FUNDS TO

Inmates/residents will receive a receipt for all funds received and posted to their trust
In the event funds were received from multiple sources on the same day, the
inmalelresident's receipt wil• indicate each source separately.
account

SPECIAL CORRESPONDENTS
1.

Inmates/residents will be allowed to send/receive confidential correspondence with the

following special correspondents:
State and federal elected officials;

by the Governor;
State and federal official appointed by the President of the United States;
State and federal judges and courts;
Attorneys who can be verified as licensed to practice law in any state;
State and federal officials appointed

Proprietary
2162664.1

Information

Not For Distribution

Copyrighted

Properly

of Corrections

Corporation of

America

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OCTOBER 28, 2009

13 of 25

16-1

City, county,

state, and federal
inmate/resident's present, prior, or

officials having responsibility for the
anticipated custody, parole, or probation

supervision;
County agenczes regarding child custody proceedings;
Officials of a foreign consulate:
Verified legal service providers/organizations (e.g. American

Liberties

Civil

Union, Prison Law Office, National Association of Criminal Defense Lawyers,

etc.); and

Facility Support

Managing Directors, Facility Operations.

Center

AT THIS FACILITY, ADDITIONAL
CORRESPONDENTS ARE:

2.

CONSIDERED

INDIVIDUALS

SPECIAL

Confidential correspondence with the special correspondents listed above is a right
guaranteed by law. Intentionally using special correspondence as a means for sending
general correspondence or the transmission of contraband items is an abuse of rights
guaranteed by •aw and such abuse may be subject to disciplinary action.

RESTRICTED CORRESPONDENTS
1.

Inmates/residents
below:
a.

b.
c.

restricted

correspondents

as

outlined

has

a crime for which the inmate/resident has been convicted of or is
under indictment, or with any member of a victim's household who is
immediate family member of the inmate/resident;

Victims of

presently
an

Individuals under

e.

permission;
Any individuals
Any individual

probation

that

are

parole,

or

restricted based

unless the
on a

who has filed a written
discontinuation of correspondence.

If the receiver of any correspondence,
the facility, due considerations will be
individual to include, but not limited to:
a.

with

legal guardian has provided written objection;
Minors, except immediate family members, unless the legal guardian
granted permission;

d.

f.

correspond

Minors in which the

not

2.

not

may

Discussing the complaint

court

paroling

officer has

granted

order; and/or

request

to

the

facility requesting

general or special, submits a written complaint to
given to any reasonable remedy sought by the

with the inmate/resident in

an

attempt

to resolve the

matter;
b.

c.

Proprietary
2162664.1

Information

Reading of all correspondence,
the individual and disallowing
problem; and/or

including special correspondence, addressed to
only that which appears to perpetrate the

Disallowing

to the individual

Not For Distribution

a•l

correspondence

Copyrighted

Property

of Corrections

Corporation

of America

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OCTOBER 28, 2009

14 of 25

3.
4.

16-1

Any inmate/resident found to be corresponding with a restricted correspondent may be
subject to correspondence restriction and/or disciplinary action
AT THIS FACILITY, CONTRACTUAL REQUIREMENTS REGARDING RESTRICTED
CORRESPONDENTS ARE:
INMATES WILL BE ALLOWED TO SEND LETTERS TO WHOMEVER EXCEPT
AS OUTLINED IN 16-1.L.1 OR WHEN A REASONABLE BELIEF EXISTS THAT
SUCH CORRESPONDECE COULD POSE A THREAT TO THE SAFETY AND
SECURITY OF THE FACILITY.

INMATE/RESIDENT CORRESPONDENTS
1.

Inmates/residents may correspond with
correctional facilities as outlined below.

inmates/residents

incarcerated

other

in

Prior written approval of the Warden/Administrator or designee must be
obtained from each facility. Copies of the approvals will be provided to both

inmates
Written approvals will remain in effect even though one
the inmates/residents are transferred to another facility.

i.

b.

Correspondence privileges

(1)

or

both of

will be limited to:

i.

Immediate family members (spouse, parents, siblings, children,
grandchildren); and

ii

Co-defendants in active

and

cases.

Correspondence will not be deemed to be special in any manner.
All outgoing correspondence must remain unsealed until reviewed by
d
designated facility employees.
Photographs of incarcerated inmates/residents must not be included in any
e.
correspondence.
Inmates/residents may not receive nor send correspondence to multiple
f.
inmates/residents inside the same envelope.
Correspondence privileges with other inmates/residents may be suspended or
terminated by the Warden/Administrator or designee, of either facility, for the following
c.

reasons:
a.

One

(1)

or

facility
longer applies

both inmates/residents have violated

The reason for the original
to have been erroneous or

rules and

regulations,

approval no
or has been determined
deceptive;
The safety, security, or good order of the facility is jeopardized; and/or
c.
The safety or well being of any individual is jeopardized.
d.
Any time that correspondence privileges are suspended or terminated, a 16-1C
Inmate/Resident Correspondent Suspension/Termination form will be completed. The
facility initiating the 16-1C will send a copy of the 16-1C to the other participating facility
b.

and to both inmates/residents.

Proprietary Information
2162664.

Not For Distribution

Copyrighted

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of Corrections

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of America

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OCTOBER 28, 2009

15 of 25
AT THIS FACILITY,

ADDITIONAL

16-1

CONTRACTING

AGENCY

PROCEDURES

FOR

INMATE/RESIDENT CORRESPONDENTS ARE:
INMATES MUST REQUEST APPROVAL TO
HAWAII INMATES ONLY
THROUGH THE HAWAII DEPARTMENT
INMATES
WITH
OTHER
CORRESPOND
OF PUBLIC SAFETY MAINLAND BRANCH.

N

INTERNAL CORRESPONDENCE

Inmates/residents may correspond with the
or concerns that they may have
AT THIS FACILITY, THE PROCEDURES

1.

appropriate facility employees

to address

any issues

FOR

INTERNAL

CORRESPONDENCE

ARE:

INMATE REQUEST FORMS

2.

All internal correspondence to/from Health Services staff and/or the Grievance Officer
will be considered special and confidential and will not be opened unless authorized by
the Warden/Administrator or designee.

3.

Any internal correspondence addressed to contracting agency staff will be considered
special and confidential and will not be opened by facility staff. Internal correspondence
addressed to contracting agency staff will be forwarded appropriately.

COLLECTION OF CORRESPONDENCE

Excluding weekends and holidays, or emergency situations, correspondence will be collected
facility correspondence receptacles on a daily basis.
Each facility will prepare a schedule indicating normal collection times for each
1.
Each schedule must indicate that the times are
correspondence receptacle.
approximate and may be altered as necessary due to facility situations.
2.
The collection schedule will be posted in an area accessible to all inmates/residents.
from all

INSPECTION/REVIEW OF CORRESPONDENCE

exception of special correspondence, incoming/outgoing correspondence will be
opened, inspected, and may be read to make sure that it does not violate the secure and
orderly operation of the facility, does not adversely affect the rehabilitative progress of the
inmates/residents, is not obscene, or does not conflict with the procedures outlined in this
policy.
With

1.

the

Universal Procedures
a.

b.

Proprietary
2162664.1

Information

Disposable gloves will be provided for employees to use while
inspecting/reviewing correspondence
While reviewing correspondence, employees may incidentally learn of
information concerning the private lives of inmates/residents or their
correspondents.
Employees must be sensitive to the fact that information in
i
correspondence is of a private nature and must be handled discreetly.

Not For Distribution

Copyrighted

Property

of Corrections

Corporation of America

I

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OCTOBER 28, 2009

16 of 25
ii.

Unless there is

a

security, safety,
correspondence

legitimate penalogical concern relating to the facility's
operation, the contents of reviewed
or orderly
are

not to be revealed Io any other person

reviewing correspondence, disagreement

When

c.

16-1

apparent moral values, attitudes,
for

reason

withholding

d

Canines

e.

correspondence
Correspondence

and

or

with the sender/receiver's
choice of words will nol be used as a

or

delaying correspondence.

x-ray machines may be
at lhe facility's discretion.

used,

at

any

will be returned to sender if it is not

time,

to

search

properly prepared

as

oullined in 16-1.4C

Occupant"

f.

Correspondence
be disposed of.

g

All undelivered letters and packages returned to a facility, by the
be opened and inspected before returning to the inmate/resident.
i.

addressed to "Current

In the event

special correspondence

opened

the

or

"Current Addressee" will

post office,

will

is returned, the envelope shall be
The special
presence of the inmate/resident.
correspondence will be examined and read to the degree necessary to
determine if it was sent out by Ihe inmate/resident and that it was not
opened or tampered with before its return to the facility.
in

Upon conclusion of review/inspection, correspondence will be resealed
(stapled, taped, etc.) prior to sorting for distribution. Caution should be taken
when resealing correspondence, to ensure contents are not damaged.
i.
All correspondence and publications retained as personal property will be
subject to search or reading for contraband and security violations.
Incoming Correspondence
h.

a.

General
i.

All incoming general correspondence is subject to being read, in part or
in full, and searched for contraband before it is delivered to the
inmate/resident.

ii.

Any

enclosures (e.g. newspaper articles, internet articles, or copies
thereof, etc) will be treated in the same manner as the general

correspondence.
iii.

iv.

v.

Incoming general correspondence containing contraband or prohibited
correspondence/items as outlined in 16-1.4 G will be withheld,
In the event general correspondence is received for an inmate/resident
from a health care provider that CCA uses for off-site inmate/resident
medical appointments, the correspondence will be withheld in an effort
to protect the public, facility employees, and inmates/residents from
outside threats during transports/off-site appointments.
Inmates/residents not wanting their incoming general correspondence
to be reviewed/inspected by employees may choose to reject all
incoming general correspondence.
The inmate/residenl must complete and submit the 16-1D
Rejection of General Correspondence form to the Facility
Mailroom.

Proprietary
2162664

Information

Not For Distribution

Copyrighted

Property

of Corrections Corporation of America

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OCTOBER 28, 2009

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16-1

All general correspondence received for inmates/residents who
have submitted a 16-1D will not be opened. It will be marked
returned to sender and sent back to the local post office

Special

b.

i,

Incoming special correspondence

should be marked "Confidential"
sender
considered special under
a
name
policy. Any special correspondence that cannot
identified as special correspondence based on the markings on
outside of the envelope will be treated as general correspondence.
must bear the
1.4 K. of this

and title of

and
16be
the

be opened and inspected in the
inmate/resident
whom
of
the
it is addressed.
to
presence
In the event special correspondence is opened in error, it will
not be read but will be immediately resealed. The employee
who opened the correspondence in error must mark "opened in
error" on the envelope and sign and date the envelope. A log
will be maintained to document all special correspondence

Incoming special correspondence may

opened
iii.
iv.

in error.

Any

enclosures (e.g. newspaper articles, internet articles, etc.) will be
treated in the same manner as special correspondence.

Prohibited correspondence/items,

as

outlined above in 16-1.4 G., will

special correspondence if detected. However, any
portions of the special correspondence that do not contain prohibited
correspondence/items will be delivered to the addressee.
correspondence will be returned to the special
Prohibited
v.
correspondent as outlined in 16-1.4 Q.
Outgoing Correspondence
be withheld from

a

General
i.

ii.

All
in
for

outgoing general correspondence
full,

is subject to being read, in part or
and searched for contraband before it is sent to the post office

delivery,

Any

enclosures (e.g. newspaper articles, internet articles, etc.) will be
treated in the same manner as general correspondence.

Outgoing general correspondence containing contraband or prohibited
correspondence/items as outlined above in 16-14 G. will not be
processed and the inmate/resident may be subject to correspondence
restriction or disciplinary action
b.

Special
i.

ii.
iii.

Proprietary Information
2162664.

Not For Distribution

All outgoing special correspondence must be marked "Confidential"
when it is addressed to individuals outlined in 16-1.4 K. Failure to mark
the correspondence as "Confidential" will result in the correspondence

being processed as generat correspondence.
Outgoing special correspondence will be sealed by the inmate/resident
prior to depositing into correspondence receptacles.
If reasonable suspicion exists to believe that the outgoing
correspondence is not special, the Warden/Administrator may hold the
Copyrighted

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Corporation

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OCTOBER 28, 2009

18 of 25

correspondence

16-1

(2) business days prior to mailing to allow
special status of the addressee.
Outgoing special correspondence may be opened and inspected in the
presence of the sending inmate/resident to ensure that the special
correspondence does not contain contraband.
In the event special correspondence is opened in error, it will
not be read but will be immediately resealed The employee
who opened the correspondence in error must mark "opened in
error" on the envelope and sign and date the envelope A log
will be maintained to document all special correspondence
opened in error.
Any enclosures (e.g. newspaper articles, internet articles, etc.) will be
treated in the same manner as the special correspondence
prohibited
If
special
outgoing
correspondence
contains
correspondence/items outlined above in 16-1 4 G., the prohibited
correspondence/items will be removed from the correspondence before
sending. If the prohibited correspondence/item indicates a violation of
for two

verification of the

iV.

vi.

the law,

intent to violate the •aw, the matter may be referred to the

or

appropriate authorities for possible prosecution.

The inmate/resident
action.
correspondence
restriction
be
subject
disciplinary
to
may
or
CORRECTIONAL CENTER• THE FOLLOWING
AT SAGUARO
PROCEDURES WILL BE APPLIED TO OUTGOING SPECIAL
CORRESPONDENCE IN LIEU OF THOSE OUTLINED IN P.3.b.iv.
ABOVE:
INMATE WILL PRESENT THE UNSEALED SPECIAL
CORRESPONDENCE TO A MEMBER OF THE UNIT TEAM
STAFF TO INSPECT FOR CONTRABAND. AT NO TIME
WILL THE STAFF MEMBER READ OR CENSOR ANY
PORTION OF THE SPECIAL CORRESPONDENCE.
THE

AFTER INSPECTION THE INMATE WILL SEAL
SPECIAL CORRESPONDENCE IN THE PRESENCE OF
SEALED
INSPECTING STAFF MEMBER.
ONCE
SPECIAL CORRESPONDENCE WILL REMAIN WITH
INMATE FOR PLACEMENT IN THE OUTGOING MAIL.

THE
THE
THE
THE

Publications
All

publications

i.

reviewed to ensure the foltowing:
publication was sent directly from a recognized publisher,

will be

That the

distributor,

or

authbnzed retailer.

The Warden/Administrator may refuse to process publications
shipped from persons, entities, and organizations which cannot
assure the facility that the publications have not been handled
by persons other than their employees and the employees of
the mail or shipping service used for shipments to prevent the
introduction of contraband.
ii.

Proprietary Information
2162664.

Not For Distribution

That the publication does not include
or information as outlined in 16-1.4 H.

Copyrighted

Property

pictures, depictions, illustrations,

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Corporation of America

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OCTOBER 28, 2009

19 of 25

16-1

remove stapled or perforated items including, but not limited to, free
product samples, calendars, advertising, or promotional items.

To

iii.

Non-English publications are subject to the same review/inspection and may be
subject to a reasonable delay in distribution pending translation. When such
delay exceeds five (5) calendar days, the inmate/resident will be notified in
writing of the delay, the reason for the delay, and subsequent actions regarding
the item.
mandated by contract, law, or regulation,
because they were purchased as gifts
other than those from inmate/resident accounts.

Unless

rejected solely

publications will not be
or purchased using funds

WITHHELD CORRESPONDENCEIITEMS/PUBLICATIONS

Correspondence (General or Special)
Facility Mailroom employees will document receipt of prohibited
correspondence on the 16-1E Prohibited Correspondence form.
Withheld correspondence from a health care provider that CCA uses
i.
for off-site inmate/resident medical appointments, will be processed as

Prohibited

1.

a.

follows:

(HSA)

The Chief of Security and Health Services Administrator
will be notified;

The
and

correspondence

The

HSA

will be forwarded to the HSA for review;

designee

or

will be

responsible

for

reviewing

the

correspondence from the health care provider, ensuring the
privacy of medical information contained within the
correspondence, and communicating any health information to
the inmate/resident.

Unless an investigation or legal/disciplinary action is necessary,
prohibited correspondence (general or special) will be returned to the
along with a copy of the 16-1E and 16-1H
sender
Correspondence/Publications Appeal form within two (2) business days
of receipt.
Where permitted, the cost of returning prohibited
correspondence to the sender will be charged to the inmate/resident

ii.

addressee
Prohibited

correspondence withheld for investigation and/or

pending legal/d=sciplinary action

will be held until conclusion of

the action.
In the event
on

an

correspondence

investigation

and/or

was
no

deemed

appropriate

based

legal/disciplinary charges

are

recommended, the correspondence will be forwarded to the

inmate/resident.
When the inmate/resident is not the sender, a copy of the 16-1E and
16-1H will also be provided to the inmate/resident

iii.

Prohibited Items
a.

Facility Mailroom employees
16-1F

Proprietary Information
2 62664.

Not For Distribution

Prohibited Items form.

Copyrighted

will document receipt of prohibited items on the
Copies of the form will be provided to the

Property of Corrections Corporation of America

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OCTOBER 28, 2009

20 of 25

inmate/resident

days

of

along

with

a

16-1

copy of the 16-1H form within two (2) business

receipt.

AT THIS FACILITY, COPIES OF THE 16-1F AND
FORWARDED TO THE FOLLOWING INDIVIDUALS:

16-1H WILL ALSO

BE

CHIEF OF SECURITY AND ASSISTANT CHIEF OF SECURITY.

"'3.

Prohibited Publications
a.

The Warden/Administrator has the authority to ban publications that routinely
contain pictures, depictions, illustrations, or information as outlined in 16-1.4 H.
i.

it.

(3) or more issues of the publication
publication, whichever is less, must be conducted to
publication meets the criteria outlined above in Q.3.a.

all issues of
that the

A review of three

or

the

ensure

If the results of the review indicate
must occur:

a

need to ban the

publication,

the

following

publisher must be informed,
publication and a brief explanation
The

in

writing, of the
reason(s)

of the

ban on the
for the ban

must be included.

Within thirty (30) days of the ban, the publication will be
included on the facility's banned publication list and posted in
an area accessible to the inmate/resident population.
The issues reviewed must be retained at the
duration of the ban.
b.

c.

d.
e.

facility

for the

Publications may also be banned when required by the contracting agency.
Publications banned by the contracting agency will be posted in an area
accessible to the inmate/resident population.
A current list of banned publications must be
the inmate/resident population.

Facility Mailroom employees will document
the 16-1G Prohibited Publication form.
A copy of the 16-1G and 16-1H will be
the reason for denial.

posted

receipt

provided

of

in

an

area

accessible to

prohibited publications

to the inmate/resident

on

stating

Appeal
When
prohibited correspondence/items/publications have been denied, the
inmate/resident and/or the sender will have the opportunity to appeal the denial.
Correspondence/items/publications denied for legal/disciplinary action may not be

appealed.
Any individual choosing to appeal denied correspondence/publications must
a.
complete the 16-1H and return the form to the Facility Mailroom employees
within seven (7) calendar days of receipt.
b.
Upon receipt of a 16-1H, Facility Mailroom employees will forward the form to
the Warden/Administrator or designee (not to be delegated below Assistant
Warden/Administrator) for review and response.

Proprietary Information
2162664.

Not For Distribution

Copyrighted

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Corporation of America

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OCTOBER 28, 2009

21 of 25
C.

16-1

or designee (not to be delegated below Assistant
Warden/Administrator) will provide a response to the appeal within fifteen (15)
The response will be forwarded to the Facility
calendar days of receipt.
Mailroom employees who will be responsible for ensuring that the original is
maintained at the fac=lity and copies are provided to the sender.
Inmates/residents will have the opportunity to choose disposition of denied
appeals regarding prohibited items as outlined below.
The Warden/Administrator or designee's (not to be delegated below Assistant
Warden/Administrator) decision is final and concludes the appeal process,
unless otherwise specified in the facility management contract.
AT THIS FACILITY, ADDITIONAL CONTRACTUAL PROCEDURES FOR

The Warden/Administrator

APPEALING DENIED CORRESPONDENCE/ITEMS/PUBLICATIONS ARE:

Disposition
a.

Inmates/residents will be provided the
of prohibited items on the 16-1F in one

opportunity to designate the disposition
(1) of the following manners:

Destroyed by facility employees;
Mailed to an address designated by

i.

the inmate/resident at the
inmate/resident's expense; or
iii.
Picked up by an inmate/resident's visitor, with prior approval of the
Warden/Administrator or designee.
The inmate will have thirty, (30) calendar days to holily the facility of the
ii.

disposition.
REQUIREMENTS
AT THIS FACILITY, CONTRACTUAL
DISPOSITION OF PROHIBITED ITEMS ARE:

REGARDING

NONE

Destruction

disposition has not been received by the inmate/resident after thirty (30)
no pending appeals, grievances, or other hold notices exist, the
prohibited items witt be destroyed.
Two (2) employees must be present for the destruction.
a.
In the event

a

calendar days and

b.
c.

The 16-1F must document that a disposition
hold notice is pending.

grievance or other
Both employees

will

sign

the

16-1F

was

indicating

not received and that
the

date

and

no

time of the

destruction.
d.

Upon completion

of the

destruction,

a

copy of the 16-1F will be forwarded to the

inmate/resident.
7

Proprietary Information
2162664

All signed 16-1E, 16-1F, 16-1G, and 16-1H forms will be maintained at the
accordance with CCA Policy 1-15 Retention of Records.

Not For Dislribution

Copyrighted

Property

of Corrections

facility

Corporation of America

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16-1

DISTRIBUTION OF CORRESPONDENCE
1

2

Excluding weekends and holidays, or emergency situations, incoming and outgoing
correspondence will be distributed within forty-right (48) hours of the facility's receipt
Correspondence received in languages other than English may be subject to a
a
delay for translation of its contents. When such delay exceeds normal
distribution timeframes, a 16-11 Correspondence Translation Delay form will be
completed and presented to the inmate/resident to acknowledge
The distribution of special correspondence, incoming and outgoing, will be documented.
Inmates/residents may be required to sign acknowledging their receipt of the special
corres

3ondence.

PACKAGES
1.

Incoming
In the event the
a

b

facility

allows

receipt of special packages,

the

following

will

apply:

Warden/Administrator may make available to the inmate/resident
list of items which may be received in packages.
may purchase and send such app,'Dyed items to any
inmate/resident. However, at some facilities the contracting agency allows the
package to be sent from a vendor only.
Each

population a
Any person
i.

AT THIS

FACILITY, THE ITEMS WHICH MAY BE RECEIVED IN

PACKAGES ARE AS FOLLOWS:
ONLY PACKAGES FROM VENDORS APPROVED
FACILITY ADMINISTRATION MAY BE RECEIVED.

ii.

BY

THE

THE NUMBER OF PACKAGES WHICH MAY BE RECEIVED ARE AS
FOLLOWS:
AS ALLOWABLE PROPERTY MATRIX DICTATES.

c.

d.

incoming packages will be inspected for contraband.
Excluding weekends and holidays, or emergency situations, packages are
no more than seventy-two (72) hours before delivery to the inmate/resident
All

held

Outgoing

outgoing packages will be inspected for contraband.
Excluding weekends and holidays, or emergency situations, packages will be
b.
shipped within seventy-two (72) hours of receipt.
Packages containing non-allowable or excess property items, that are not considered
contraband, will be disposed of in accordance with CCA Policy 14-6 Inmate/Resident
Property unless contractually mandated otherwise.
a.

All

AT THIS FACILITY, THE
POLICY 14-6:

FOLLOWING

POLICY

IS UTILIZED

IN LIEU

OF

NONE

Proprietarylnformation
21626641

Not For Distribution

Copyrighted

Property of Corrections Corporation of America

CCA

Parle

OCTOBER 28, 2009

23 of 25

16-1

Contraband will be destroyed in accordance with procedures outlined in CCA
Searches and Contraband Control unless contractually mandated othent•ise.

Policy

AT THIS FACILITY,
POLICY 9-5:

OF

FOLLOWING

THE

POLICY

IN LIEU

IS UTILIZED

9-5

CCA

NONE

5.

Packages containing legal
same

materials and
time
frames
and
manner
as special

special information
correspondence.

will be

processed

in the

CORRESPONDENCE RESTRICTION
1.

Correspondence restriction may be imposed on inmates/residents for:
Violation of the procedures in this policy;
a.
Violation of USPS regulations;
b.
Complaints received from the receiver of the correspondence;
c.
d.
Any other action deemed appropriate by the Warden/Administrator.
Anytime a correspondence restriction is imposed a 16-1J Correspondence Restriction
Notice must be completed and sent to the affected inmate/resident. The 16-1J must
include the reason for the restriction and the length of time the restriction will be
imposed.
The 16-1J and all documentation supporting the restriction will be maintained in
a.
the inmatelresident's institutional file, unless prohibited by contractual
requirements.
AT THIS FACILITY, CORRESPONDENCE RESTRICTION DOCUMENTS
b.
WILL BE MAINTAINED IN THE FOLLOWING LOCATION:

All correspondence restrictions will be reviewed by the Warden/Administrator
Assistant Warden at least once every six (6) months and documented
the 16-1K Review of Correspondence Restriction.
The

a.

purpose

for

the

review

is

to

determine

correspondence restriction should be continued
must fully document the results of the review.
The inmate/resident must be

b.

provided

CONTRACTUAL
THIS
FACILITY,
AT
CORRESPONDENCE RESTRICTION ARE:

a

or

or
on

if the inmate/resident's
discontinued. The 16-1K

copy of the 16-1K.

REQUIREMENTS

REGARDING

NONE

FORWARDING OF CORRESPONDENCE
1.

Proprietary
2162664.

Information

Inmates/residents are responsible for notifying their correspondents and the publishers
of their subscriptions of any change of address. Inmates/residents arriving at the facility
or scheduled for transfer or release may request change of address cards from the
Facility Mailroom.

Not For Distribution

Copyrighted

Property

of Corrections

Corporation

of America

Parle

OCTOBER 28, 2009

24 of 25

16-1

not required to forward correspondence to inmates who are
absent from the facility (eg out to court, hospital, etc) when the
inmate/resident is anticipated to return to the facility within two (2) weeks.

Facilities

are

temporarily

Correspondence received from an inmate/resident who has been transferred from the
facility where the correspondence was received shall be immediately forwarded to the
facility or agency that has current custody of the inmate/resident. The correspondence
will not be returned to sender as "Addressee Unknown" or "Inmate No Longer Housed
At This Facility" unless the inmate/resident has been released from custody and a

forwarding

address is not available

First class mail and periodicals addressed to an inmate/resident who has been
transferred shall be forwarded to the inmate/residenrs current address via United
States Postal Service (USPS).
mail with a "mailer endorsement" (i.e. "Address Service Requested",
Service Requested", "Change Service Requested", "Return Service
that was appropriately addressed, but is undeliverable due to the
inmate/resident no longer being housed at lhe facility will be returned to the USPS for
processing.
Standard mail received without a "mailer endorsement",
for
inmates/residents no longer at the facility, may be disposed of.

Standard

"Forwarding
Requested")

AT THIS FACILITY, ADDITIONAL CONTRACTING
FORWARDING CORRESPONDENCE ARE:

AGENCY

PROCEDURES

NONE

16-1.5

REVIEW:

This
16-1.6

policy

will be reviewed

of General Counsel

on an

annual basis.

APPLICABILITY:
All CCA Facilities

16-1.7

by the Office

(Provided contractual requirements

do not mandate

otherwise)

APPENDICES:
None

16-1.8

ATTACHMENTS:
Unauthorized Use of

16-18

Unacceptable

16-1C
16-1E

Correspondent Suspension/Termination
Rejection of General Correspondence
Prohibited Correspondence

16-1F

Prohibited Items

16-1G

Prohibited Publication

16-1H

Correspondence/Publications Appeal
Correspondence Translation Delay
Correspondence Restriction Notice

16-1D

16-11
16-1J

Mail Services

Funds Notification

Inmate/Resident

Proprietary Information
2162664,

Facility

16-1A

Not For Distribution

Copyrighted

Property

of Corrections

Corporation

of America

FOR

Parle
16-1K

1-1G

25 of 25

OCTOBER 28, 2009

16-1

Correspondence Restriction
Policy/Post OrderlPCN Acknowledgement
Review of

AT THIS FACILITY ADDITIONAL FORMS UTILIZED ARE:

16-1.9

REFERENCES:

Policy 1-1
C.CA Policy 1-15
CCA Policy 9-5
CCA Policy 14-6
CCA

ACA Standards.

4-4266/4-ALDF-2A-60
4-4487

4-4488/4-ALDF-5B-05
4-4489/4-ALDF-5B-06
4-4490/4-ALDF-5B-07
4-449 I/4-ALDF-5B-08

4-4492/4-ALDF-5B-09
4-4493

4-4494

4-4495/4-ALDF-5B-10
4-4496

Proprietary
2162(•64.

Information

Not For Distribution

Copyrighted

Property

of Corrections

Corporation

of America