COUNTY OF LOS ANGELES
PROBATION DEPARTMENT
9150 EAST IMPERIAL HIGHWAY - DOWNEY , CA 90242
ROBERT B. TAYLOR

(562) 940 - 2501

Ch ief Probation Offi cer

February 3, 2009

The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
APPROVAL OF CONTRACT WITH INTERQUEST DETECTION CANINES
TO PROVIDE CANINE CONTRABAND DETECTION SERVICES
FOR THE COUNTY OF LOS ANGELES
(3 VOTES, ALL SUPERVISORIAL DISTRICTS)
SUBJECT
This contract is to provide canine contraband detection services to assist in the
elimination of narcotics and associated contraband in the juvenile halls , camps and a
secured placement facility as well as to deter persons from bringing narcotics or
associated contraband into, through or around these facilities. The contract will be for a
one year term with four successive one year renewal options by mutual agreement
financed with net County cost.
IT IS RECOMMENDED THAT YOUR BOARD:
1. Approve and instruct the Chair to sign the attached contract (Attachment I) with
Interquest Detection Canines (IDC) to provide Canine Contraband Detection
Services for the Probation Department at an estimated annual amount not to
exceed $100 ,000 for a one (1) year period effective March 1, 2009 or upon
approval by your board , whichever is later.
2. Approve the attached Budget Adjustment (Attachment II) in the amount of
$100,000 for fiscal year (FY) 2008-09 to provide ongoing funding from
Provisional Financing Uses (PFU), to the Probation Department (Probation) for
Services and Supplies to fund the canine contraband detection services contract.

Rebuild Lives and Provide for Healthier and Safer Communities

The Honorable Board of Supervisors
February 3, 2009
Page 2

3. Delegate authority to the Chief Probation Officer to prepare and execute contract
amendments to extend the contract term for up to four (4) additional 12-month
periods upon approval as to form by County Counsel.
4. Delegate authority to the Chief Probation Officer to prepare and execute
amendments to this contract for any decreases or increase not to exceed 10% of
the per unit cost and/or 180 days to the period of performance pursuant to the
terms contained therein, upon approval as to form by County Counsel. The Chief
Probation Officer will notify the Chief Executive Office in writing within 10
business days after execution.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION:

The purpose of the recommended actions is to obtain approval of a contract
(Attachment I) with Interquest Detection Canines to provide Canine Contraband
Detection Services to the County of Los Angeles Probation Department. The proposed
services will assist in the elimination of narcotics and associated contraband in the
juvenile halls and residential treatment facilities and to deter persons from bringing
narcotics or associated contraband into, through or around the Department's juvenile
halls and residential treatment facilities
It is the policy of the Los Angeles County Probation Department to ensure a drug-free
workplace, and to eliminate unauthorized controlled substances within its juvenile
detention facilities. Concurrently, it is the policy of Department to detect and eliminate
the transportation of unauthorized controlled substances and other associated
contraband into its juvenile facilities. In addition, the Department of Justice monitors,
regulatory entities, community advocates, and parents expect and deserve that the
Probation Department establish and maintain an environment in juvenile detention
facilities that is specifically conducive to care, treatment, and rehabilitation of youthful
offenders and those youth awaiting court disposition. The presence of illicit narcotics in
juvenile halls and camps is contrary to these expectations, and a hazard to the health
and well being of youth. The presence of a narcotic detecting canine will aid in the
elimination of narcotics and other associated contraband from the juvenile halls and
residential treatment facilities and discourage individuals from attempting to carry
narcotics into Probation facilities.
The canine searches will be unannounced, be both scheduled and unscheduled, and
include a rapid response option. The program will target the three (3) juvenile halls,
eighteen (18) camps, and one (1) secured placement. The proposed contract will
commence on March 1,2009 or following approval by your Board, whichever is later.

The Honorable Board of Supervisors
February 3, 2009
Page 3

Implementation of Strategic Plan Goals:

The recommended actions are consistent with the principles of the County Strategic
Plan, Organizational Goal #3: Organizational Effectiveness: Ensure that service delivery
systems are efficient, effective, and goal-oriented. Specifically, this project will enhance
the Department's ability to monitor and supervise probationers, thus increasing the
organizational effectiveness of the Department.
FISCAL IMPACT/FINANCING:

The Probation Department plans to utilize $100,000 ongoing funding from the monies
available in the Provisional Finance and Use (PFU) budget originally earmarked for
lease space. Currently, $8,355,000 is in PFU earmarked for Probation of which
$100,000 of ongoing funding will be utilized for the Canine Contraband Detections
Services contract. For FY 2008-09, the $100,000 Budget Adjustment (Attachment II)
will transfer funds from PFU to Probation and provide spending authority to the
Probation Department to develop, implement, and maintain Canine Contraband
Detections Services.
Interquest Detection Canines will charge a fixed hourly rate/fee of $81.25 to provide
Canine Contraband Detections Services. Funding for the Agreement will be net County
cost (NCC). The proposed contract includes provisions for non-appropriation of funds
and budget reductions.
FACTS AND PROVISIONS/LEGAL REQUIREMENTS:

Pursuant to the contract, Interquest Detection Canines will provide unannounced
scheduled and unscheduled searches as well as rapid response searches.
The contractor agrees to give first consideration to hire permanent County employees
targeted for layoff, or qualified former County employees who are on are-employment
list after the effective date of this contract and during the life of the contract.
In accordance with the Chief Executive Office memorandum dated October 6,1997, this
contract contains County requirements regarding the hiring of participants of the
GAIN/GROW program, contractor non-responsibility and debarment, and jury service.
The proposed contractor has been instructed to register on WebVen.
In accordance with the Auditor-Controller memorandum dated March 2, 2000, this
contract contains County requirements regarding contractor non-responsibility and
debarment.

The Honorable Board of Supervisors
February 3, 2009
Page 4

There is no departmental employee relations impact since this is not a Proposition A
contract. The Department has evaluated and determined that the Living Wage Program
(County Code Chapter 2.201) does not apply to the recommended contract.
Probation will not request the contractor to perform service that exceed the Board
approved contract amount, scope of work, and/or contract term.
County Counsel has approved the contract as to form.
CONTRACTING PROCESS:

To solicit for these services, a competitive Request for Proposals (RFP) was utilized
and issued on March 21, 2008. Approximately one hundred forty-four (144) letters were
sent to potential proposers inviting them to respond to this RFP. Advertisements were
run in the Los Angeles Times, Compton Bulletin and Lynwood Journal.
Notice of the solicitation was also made available on the County Internal Services
Department's Web Internet site and the Probation Department Internet site. As a result,
five (5) potential providers attended the mandatory proposers' conference on April 9,
2008 and three (3) proposals were received by the due date.
All proposals were evaluated using an initial screening "pass/fail" process, which was
consistent with the Selection Process and Evaluation Criteria set forth in the RFP.
Three (3) proposals were received by May 9, 2008. The proposals submitted by
International K-9 and Kontraband Interdiction & Detection Services; Inc. did not pass the
minimum requirements as set forth in the RFP. The Interquest Detection Canines
proposal passed the initial screening and was submitted for evaluation to the Evaluation
Committee.
An Evaluation Committee made up of Los Angeles County Probation staff was formed
to evaluate Interquest Detection Canines proposal. The evaluation factors listed in the
RFP included the proposer's qualifications such as background, experience, work
history and references; plan for providing services; and quality control plan. The
proposal was scored by the evaluation committee using a point system which rated the
proposal against each of the evaluation criteria. The proposal submitted by lnterquest
Detection Canines was fully evaluated on the strengths and weaknesses of the critical
categories for services consistent with the factors identified in the RFP.
The proposal submitted by Interquest Contraband Canines demonstrated the
experience required, and met the needs of the Department for service delivery. The
proposal demonstrated an excellent working knowledge of the County's expectations
and the structure of the organization clearly demonstrated the ability to perform the
required tasks. lnterquest Detection Canines has made a firm commitment to comply
with all RFP requirements.

The Honorable Board of Supervisors
February 3, 2009
Page 5

The proposed contract is for a one-year period to commence on March 1, 2009 or upon
approval of your Board with four one-year renewal options.
Interquest Detection Canines is being recommended for contract award to ensure that
the Department's needs at the various Probation locations are met.
IMPACT ON CURRENT SERVICES (OR PROJECTS):

Approval of the recommended action will continue the Department's efforts to detect
and deter contraband from entering its juvenile facilities.
CONCLUSION

Upon approval and execution of this contract, it is requested that the Executive
Officer/Clerk of the Board send a copy of the adopted Board Letter and contract to:
1.

Probation Department
Attention: Tasha Howard, Director
9150 E. Imperial Hwy. Rm. A66
Downey, CA 90242

2.

Interquest Detection Canines
Attention: Scott Edmonds, President
2275 Huntington Drive #464
San Marino, CA 91108

Respectfully submitted,

~~.::J~
ROBERT B. TAYLOR
Chief Probation Officer
RBTTH:CK:or
LICONTRACTSIContraband DetectionlBoard Letter\CANINE_BOARDLETTER_FINAL0203.doc

Attachments(2)
c: County Counsel

CONTRACT

BY AND BETWEEN

COUNTY OF LOS ANGELES
AND
INTERQUEST DETECTION CANINES
TO
PROVIDE CANINE CONTRABAND
DETECTION SERVICES
FOR THE COUNTY OF LOS ANGELES
PROBATION DEPARTMENT

49 of FEB 03, 2009

TABLE OF CONTENTS
PARAGRAPH

TITLE

PAGE

RECITALS ...................................................................................................................... 1
1.0

APPLICABLE DOCUMENTS............................................................................... 1

2.0

DEFINITIONS....................................................................................................... 2

3.0

WORK .................................................................................................................. 3

4.0

TERM OF CONTRACT ........................................................................................ 4

5.0

CONTRACT SUM ................................................................................................ 4

6.0

ADMINISTRATION OF CONTRACT- COUNTY .................................................. 6
6.1

COUNTY’S CONTRACT MANAGER .......................................................... 6

6.2 COUNTY’S PROGRAM MANAGER............................................................. 6
6.3 COUNTY’S CONTRACT MONITOR ............................................................ 7
7.0

ADMINISTRATION OF CONTRACT - CONTRACTOR....................................... 7
7.1 CONTRACTOR’S PROJECT DIRECTOR.................................................... 7
7.2 APPROVAL OF CONTRACTOR’S STAFF .................................................. 7
7.3 CONTRACTOR’S STAFF IDENTIFICATION ............................................... 8
7.4 BACKGROUND & SECURITY INVESTIGATIONS ...................................... 9
7.5 CONFIDENTIALITY.................................................................................... 10
7.6 NEPOTISM................................................................................................. 11

8.0

STANDARD TERMS AND CONDITIONS.......................................................... 11
8.1 AMENDMENTS .......................................................................................... 11
8.2 ASSIGNMENT AND DELEGATION ........................................................... 12
8.3 AUTHORIZATION WARRANTY................................................................. 13
8.4 BUDGET REDUCTIONS............................................................................ 13
8.5 COMPLAINTS ............................................................................................ 13
8.6 COMPLIANCE WITH APPLICABLE LAW .................................................. 14
8.7 COMPLIANCE WITH CIVIL RIGHTS LAWS .............................................. 15
8.8 COMPLIANCE WITH THE COUNTY’S JURY SERVICE PROGRAM........ 15
8.9 CONFLICT OF INTEREST ......................................................................... 17
8.10 CONSIDERATION OF HIRING COUNTY EMPLOYEES TARGETED
FOR LAYOFF/OR RE-EMPLOYMENT LIST .............................................. 17
8.11 CONSIDERATION OF HIRING GAIN/GROW PROGRAM
PARTICIPANTS ......................................................................................... 17
8.12 CONTRACTOR RESPONSIBILITY AND DEBARMENT............................ 18

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Canine Contraband Detection Services

Page i

TABLE OF CONTENTS
PARAGRAPH

TITLE

PAGE

8.13 CONTRACTOR’S ACKNOWLEDGEMENT OF COUNTY’S
COMMITMENT TO THE SAFELY SURRENDERED BABY LAW .............. 20
8.14 CONTRACTOR’S WARRANTY OF ADHERENCE TO COUNTY’S
CHILD SUPPORT COMPLIANCE PROGRAM .......................................... 21
8.15 COUNTY’S QUALITY ASSURANCE PLAN ............................................... 21
8.16 DAMAGE TO COUNTY FACILITIES, BUILDINGS OR GROUNDS ........... 21
8.17 EMPLOYMENT ELIGIBILITY VERIFICATION ........................................... 22
8.18 FACSIMILE REPRESENTATIONS ............................................................ 22
8.19 FAIR LABOR STANDARDS ....................................................................... 23
8.20 FORCE MAJEURE..................................................................................... 23
8.21 GOVERNING LAW, JURISDICTION, AND VENUE ................................... 23
8.22 INDEPENDENT CONTRACTOR STATUS ................................................ 24
8.23 INDEMNIFICATION.................................................................................... 24
8.24 GENERAL INSURANCE REQUIREMENTS .............................................. 25
8.25 INSURANCE COVERAGE REQUIREMENTS ........................................... 27
8.26 LIQUIDATED DAMAGES ........................................................................... 28
8.27 MOST FAVORED PUBLIC ENTITY ........................................................... 29
8.28 NONDISCRIMINATION AND AFFIRMATIVE ACTION .............................. 29
8.29 NON EXCLUSIVITY ................................................................................... 31
8.30 NOTICE OF DELAYS................................................................................. 31
8.31 NOTICE OF DISPUTES ............................................................................. 31
8.32 NOTICE TO EMPLOYEES REGARDING THE FEDERAL EARNED
INCOME CREDIT....................................................................................... 31
8.33 NOTICE TO EMPLOYEES REGARDING THE SAFELY
SURRENDERED BABY LAW..................................................................... 32
8.34 NOTICES ................................................................................................... 32
8.35 PROHIBITION AGAINST INDUCEMENT OR PERSUASION .................... 32
8.36 PUBLIC RECORDS ACT ........................................................................... 32
8.37 PUBLICITY ................................................................................................. 33
8.38 RECORD RETENTION AND INSPECTION/AUDIT SETTLEMENT........... 33
8.39 RECYCLED BOND PAPER ....................................................................... 35
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TABLE OF CONTENTS
PARAGRAPH

TITLE

PAGE

8.40 SUBCONTRACTING.................................................................................. 35
8.41 TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN
COMPLIANCE WITH COUNTY’S CHILD SUPPORT COMPLIANCE
PROGRAM

........................................................................................... 36

8.42 TERMINATION FOR CONVENIENCE ....................................................... 36
8.43 TERMINATION FOR DEFAULT ................................................................. 37
8.44 TERMINATION FOR IMPROPER CONSIDERATION ............................... 38
8.45 TERMINATION FOR INSOLVENCY .......................................................... 39
8.46 TERMINATION FOR NON-ADHERENCE OF COUNTY LOBBYIST
ORDINANCE .............................................................................................. 40
8.47 TERMINATION FOR NON-APPROPRIATION OF FUNDS ....................... 40
8.48 VALIDITY ................................................................................................... 40
8.49 WAIVER ..................................................................................................... 40
8.50 WARRANTY AGAINST CONTINGENT FEES ........................................... 40
9.0

UNIQUE TERMS AND CONDITIONS................................................................ 41
9.1 THIS SECTION IS INTENTIONALLY OMITTED ........................................ 41
9.2 CONTRACTOR’S OBLIGATIONS AS A “BUSINESS ASSOCIATE”
UNDER THE HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY
ACT of 1996 (HIPAA) ................................................................................. 41
9.3 LOCAL SMALL BUSINESS ENTERPRISE (SBE) PREFERENCE
PROGRAM ................................................................................................. 41
9.4 OWNERSHIP OF MATERIALS, SOFTWARE AND COPYRIGHT ............. 42
9.5 PATENT, COPYRIGHT & TRADE SECRET INDEMNIFICATION ............. 43
9.6 CONTRACTOR’S CHARITABLE ACTIVITIES COMPLIANCE .................. 44

SIGNATURES ............................................................................................................... 45

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TABLE OF CONTENTS
PARAGRAPH

TITLE

PAGE

STANDARD EXHIBITS
A STATEMENT OF WORK ................................................................................................ 46
B PRICING SHEET ........................................................................................................... 67
C INTENTIONALLY OMMITTED ........................................................................................ 69
D CONTRACTOR’S EEO CERTIFICATION....................................................................... 70
E COUNTY’S ADMINISTRATION ...................................................................................... 72
F

CONTRACTOR’S ADMINISTRATION ............................................................................ 74

G EMPLOYEE ACKNOWLEDGEMENT OF EMPLOYER .................................................. 76
G1

CONTRACTOR ACKNOWLEDGEMENT AND CONFIDENTIALITY
AGREEMENT...................................................................................................... 78

G2

CONTRACTOR EMPLOYEE ACKNOWLEDGEMENT AND
CONFIDENTIALITY AGREEMENT..................................................................... 79

G3

CONTRACTOR NON-EMPLOYEE ACKNOWLEDGEMENT AND
CONFIDENTIALITY AGREEMENT..................................................................... 80

H JURY SERVICE ORDINANCE ....................................................................................... 81
I

SAFELY SURRENDERED BABY LAW .......................................................................... 85

J

CONFIDENTIALITY OF CORI INFORMATION.................................................................. 90

K NOTICE TO EMPLOYER REGARDING THE FEDERAL EARNED INCOME CREDIT.... 91
L

PERFORMANCE REQUIREMENTS SUMMARY .............................................................. 94

M CONTRACT DISCREPANCY REPORT ............................................................................. 99
N CONTRACTOR’S OBLIGATIONS AS A “BUSINESS ASSOCIATE” UNDER THE
HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT OF 1996 (HIPAA)... 101
O DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY AND CONTRACTOR
DEBARTMENT ORDINANCE ........................................................................................... 108
P CERTIFICATION OF NO CONFLICT OF INTEREST ...................................................... 113
Q FAMILIAR WITH THE COUNTY LOBBYIST ORDINANCE CERTIFICATION ................ 114
R ATTESTATION OF WILLINGNESS TO CONSIDER GAIN/GROW PARTICIPANTS..... 117
S CONTRACTOR EMPLOYEE JURY SERVICE PROGRAM CERTIFICATION FORM AND
APPLICATION FOR EXEPTION ....................................................................................... 118
T

CHARITABLE CONTRIBUTIONS CERTIFICATION........................................................ 121

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CONTRACT BETWEE N
COUNTY OF LOS A NGELES
AN D
INTERQUEST DETECT ION CA NINES
TO PROVIDE CA NINE CONTRABAND DETECTION SERVICES
This Contract and Exhibits made and entered into this 3 RD day of it12 , , 2009 by and
between the County of Los Ange les, hereinafter referred to as County and, Interquest
Detection Canines hereinafter referred to as Contractor. Interguest Detection Canines is
located at 2275 Huntington Drive #464 , San Marino, CA 91108.
RECITALS
WHEREAS , the County may contract with private businesses for Canine Contraband
Detection Serv ices when certain requirements are met ; and

WHEREAS, the Contractor is a private firm specializing in providing Canine Contraband
Detection Services ; and
WH EREAS, CONTRACTOR is duly qualified to engage in the business of providing
Canine Contra band Detection Services warrants that it possesses the compete nce,
requ ired licenses, expertise and personnel necessary to provide such services; and
WH EREAS, CONTRACTOR has sub mitted a proposal to the COUNTY for provision of
such services based upon competitive negotiation CONTRACTOR has been selected for
recommendation by the Probation Officer for award of such contract.
NOW THEREFORE, in cons ideration of the mutual covenants conta ined herein, and for
good and valuable cons ideration, the parties agree to the follow ing:
1.0

A PPLI CABLE DOCUMENTS
Exhibits A . B, C, D, E, F, G, H, I, L, M, N, 0 , P, Q , R, S, and T are attached to
and form a part of this Contract. In the event of any conflict or inconsistency in
the definition or interpretation of any word , responsibility, sched ule, or the

contents or description of any task, deliverable, goods, service, or other work, or
otherw ise between the base Contract and the Exhibits , or between Exhibits, such
conflict or inconsistency shall be resolved by giving precedence first to the
Contract and then to the Exhibits accord ing to the following priority.
Sta nda rd Ex hi bits:
1.1
1.2

1.3

EXHIBIT AEXHIBIT B EXHIBIT C-

Statement of Work
Pricing Sheet
Intentionally Omitted

Contract
C anine Contraband Detection Services

49 of FEB 03, 2009

Page 1

1.4
1.5
1.6
1.7

EXHIBIT D EXHIBIT E EXHIBIT F EXHIBIT G EXHIBIT G1
EXHIBIT G2
EXHIBIT G3

1.8
1.9
1.10
1.11

EXHIBIT H EXHIBIT I EXHIBIT J EXHIBIT K -

1.12
1.13
1.14

EXHIBIT L EXHIBIT M EXHIBIT N -

1.15

EXHIBIT O -

1.16
1.17
1.18

EXHIBIT P EXHIBIT Q EXHIBIT R -

1.19

EXHIBIT S -

1.20

EXHIBIT T -

Contractor’s EEO Certification
County’s Administration
Contractor’s Administration
Employees Acknowledgement of Employer
Contractor Acknowledgement and Confidentiality
Agreement
Contractor Employee Acknowledgement and Confidentiality
Agreement
Contractor Non-Employee Acknowledgement and
Confidentiality Agreement
Jury Service Ordinance
Safely Surrendered Baby Law
Confidentiality of CORI Information
Notice to Employer Regarding the Federal Earned Income
Credit
Performance Requirements Summary
Contract Discrepancy Report
Contractor’s Obligation as a “Business Associate” Under
the Health Insurance Portability & Accountability Act of
1996 (HIPPA)
Title 2 Administrations Determinations of Contractor NonResponsibility and Contractor Debarment Ordinance
Certification of No Conflict of Interest
Familiar with the County Lobbyist Ordinance Certification
Attestation of Willingness to Consider Gain/Grow
Participants
Contractor Employee Jury Service Program certification
Form and Application for Exception
Charitable Contributions Certification

This Contract and the Exhibits hereto constitute the complete and exclusive
statement of understanding between the parties, and supersedes all previous
Contracts, written and oral, and all communications between the parties relating to
the subject matter of this Contract. No change to this Contract shall be valid
unless prepared pursuant to sub-paragraph 8.1 - Amendments and signed by both
parties.
2.0

DEFINITIONS
The headings herein contained are for convenience and reference only and are
not intended to define the scope of any provision thereof. The following words as
used herein shall be construed to have the following meaning, unless otherwise
apparent from the context in which they are used.

Contract
Canine Contraband Detection Services

Page 2

3.0

2.1

Contract: Agreement executed between COUNTY and CONTRACTOR. It
sets forth the terms and conditions for the issuance and performance of the
Statement of Work, Exhibit A.

2.2

CONTRACTOR: The sole proprietor, partnership, or corporation that has
entered into a contract with the COUNTY to perform or execute the work
covered by the Statement of Work.

2.3

CONTRACTOR Project Director: The individual designated by the
CONTRACTOR to administer the Contract operations after the Contract
award.

2.4

COUNTY Contract Monitor: Person with the responsibility of monitoring
the contract and the CONTRACTOR. Responsible for providing reports to
COUNTY Contract Manager and COUNTY Program Manager.
Responsibility for inspections of any and all tasks, deliverables, goods,
services and other work provided by CONTRACTOR.

2.5

COUNTY Contract Manager: Person designated by COUNTY with
authority for COUNTY on contractual or administrative matters relating to
this Contract.

2.6

COUNTY Program Manager: Person designated by COUNTY to manage
the operations under this Contract.

2.7

Day(s): Calendar day(s) unless otherwise specified.

2.8

Fiscal Year: The twelve (12) month period beginning July 1st and ending
the following June 30th.

WORK
3.1

Pursuant to the provisions of this Contract, the Contractor shall fully
perform, complete and deliver on time, all tasks, deliverables, services and
other work as set forth in herein.

3.2

If the Contractor provides any tasks, deliverables, goods, services, or other
work, other than as specified in this Contract, the same shall be deemed to
be a gratuitous effort on the part of the Contractor, and the Contractor shall
have no claim whatsoever against the County.

Contract
Canine Contraband Detection Services

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4.0

5.0

TERM OF CONTRACT
4.1

The term of this contract shall commence on March 01, 2009 or following
Board of Supervisors’ approval (whichever is later) for a twelve (12) month
period. It may be extended by the Chief Probation Officer and the
authorized official of CONTRACTOR upon mutual agreement for four (4)
additional twelve (12) month periods.

4.2

The term of the contract may also be extended beyond the stated
expiration date on a month-to-month basis, for a period of time not to
exceed six (6) months, upon the written request of the Chief Probation
Officer and the written concurrence of CONTRACTOR. All terms of the
contract in effect at the time of extending the term shall remain in effect for
the duration of the extension.

4.3

The Contractor shall notify Probation when this Contract is within six (6)
months from the expiration of the term as provided for hereinabove. Upon
occurrence of this event, the Contractor shall send written notification to
Probation at the address herein provided in Exhibit E - County’s
Administration.

CONTRACT SUM
5.1

The contract payments under the terms of this contract will be the total
monetary amount payable by COUNTY to the CONTRACTOR for Canine
Contraband Detection Services specified under this contract consistent with
the cost listed in Exhibit B. The estimated maximum amount of this contract
for the first twelve (12) months, inclusive of all applicable taxes is $100,000.
If total annual costs, exceed $100,000, payment shall continue to be made
at the agreed upon costs listed in Exhibit B.

5.2

The Contractor shall not be entitled to payment or reimbursement for any
tasks or services performed, nor for any incidental or administrative
expenses whatsoever incurred in or incidental to performance hereunder,
except as specified herein. Assumption or takeover of any of the
Contractor’s duties, responsibilities, or obligations, or performance of
same by any entity other than the Contractor, whether through
assignment, subcontract, delegation, merger, buyout, or any other
mechanism, with or without consideration for any reason whatsoever, shall
occur only with the County’s express prior written approval.

5.3

The Contractor shall maintain a system of record keeping that will allow
the Contractor to determine when it has incurred seventy-five percent
(75%) of the total contract authorization under this Contract. Upon
occurrence of this event, the Contractor shall send written notification to

Contract
Canine Contraband Detection Services

Page 4

Probation at the address herein provided in Exhibit E - County’s
Administration.
5.4

No Payment for Services Provided Following Expiration/ Termination
of Contract
The Contractor shall have no claim against County for payment of any
money or reimbursement, of any kind whatsoever, for any service
provided by the Contractor after the expiration or other termination of this
Contract. Should the Contractor receive any such payment it shall
immediately notify County and shall immediately repay all such funds to
County.
Payment by County for services rendered after
expiration/termination of this Contract shall not constitute a waiver of
County’s right to recover such payment from the Contractor. This
provision shall survive the expiration or other termination of this Contract.

5.5

Invoices and Payments
5.5.1

The Contractor shall invoice the County only for providing the
tasks, deliverables, goods, services, and other work specified in
Exhibit A - Statement of Work and elsewhere hereunder. The
Contractor shall prepare invoices, which shall include the charges
owed to the Contractor by the County under the terms of this
Contract. The Contractor’s payments shall be as provided in
Exhibit B - Pricing Sheet, and the Contractor shall be paid only for
the tasks, deliverables, goods, services, and other work approved
in writing by the County. If the County does not approve work in
writing no payment shall be due to the Contractor for that work.

5.5.2

The Contractor’s invoices shall be priced in accordance with
Exhibit B - Pricing Sheet.

5.5.3

The Contractor’s invoices shall contain the information set forth in
Exhibit A - Statement of Work describing the tasks, deliverables,
goods, services, work hours, and facility and/or other work for
which payment is claimed.

5.5.4

The Contractor shall submit the monthly invoices to the County by
the 15th calendar day of the month following the month of service.

Contract
Canine Contraband Detection Services

Page 5

5.5.5

All invoices under this Contract shall be submitted in two (2)
copies to the following address:
Larry Rubin – Detection Services Bureau Consultant
County of Los Angeles Probation Department
9150 East Imperial Highway
Downey, CA 90242

6.0

5.5.6

COUNTY Approval of Invoices. All invoices submitted by the
CONTRACTOR for payment must have the written approval of
the COUNTY’S Program Manager prior to any payment thereof.
In no event shall the COUNTY be liable or responsible for any
payment prior to such written approval. Approval for payment will
not be unreasonably withheld.

5.5.7

Local Small Business Enterprises – Prompt Payment
Program. Certified Local SBEs will receive prompt payment for
services they provide to COUNTY departments. Prompt payment
is defined as 15 calendar days after receipt of an undisputed
invoice.

ADMINISTRATION OF CONTRACT - COUNTY
COUNTY ADMINISTRATION
A listing of all County Administration referenced in the following sub-paragraphs
are designated in Exhibit E - County’s Administration. The County shall notify the
Contractor in writing of any change in the names or addresses shown.
6.1

County’s Contract Manager
Responsibilities of the County’s Contract Manager include:

6.2

ƒ

ensuring that the objectives of this Contract are met; and

ƒ

providing direction to the Contractor in the areas relating to County
policy, information requirements, and procedural requirements.

County’s Program Manager
The responsibilities of the County’s Program Manager include:
ƒ

meeting with the Contractor’s Project Director on a regular basis; and

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ƒ

inspecting any and all tasks, deliverables, goods, services, or other
work provided by or on behalf of the Contractor.

The County’s Program Manager is not authorized to make any changes in
any of the terms and conditions of this Contract and is not authorized to
further obligate County in any respect whatsoever.
6.3

County’s Contract Monitor
The County’s Contract Monitor is responsible for overseeing the day-today administration of this Contract. The County’s Contract Monitor reports
to the County’s Program Manager.

7.0

ADMINISTRATION OF CONTRACT
7.1

7.2

Contractor’s Project Director
7.1.1

The Contractor’s Project Manager is designated in Exhibit F Contractor’s Administration. The Contractor shall notify the
County in writing of any change in the name or address of the
Contractor’s Project Director.

7.1.2

The Contractor’s Project Director shall be responsible for the
Contractor’s day-to-day activities as related to this Contract and
shall coordinate with County’s Program Manager and County’s
Contract Monitor on a regular basis.

7.1.3

The Contractor’s Project Director has provided the required
services a minimum of three (3) years within the last five (5)
years. The resume must include specific dates that demonstrate
experience.

Approval of Contractor’s Staff
County has the absolute right to approve or disapprove all of the
Contractor’s staff performing work hereunder and any proposed changes
in the Contractor’s staff, including, but not limited to, the Contractor’s
Project Director.
7.2.1

Other CONTRACTOR Personnel
7.2.1.1

The CONTRACTOR shall be responsible for providing
qualified staff to fulfill the contracted services.

7.2.1.2

The CONTRACTOR shall ensure that by the first day of
employment, all person working on this contract shall

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have signed an acknowledgement form regarding
confidentiality that meets the standards of the Probation
Department for COUNTY employees having access to
confidential criminal offender record information
(CORI). CONTRACTOR shall retain the original CORI
form and forward a copy to COUNTY Program Manager
within five (5) business days of start of employment.
(Refer to Exhibit J, Confidentiality of CORI).
7.2.2

CONTRACTOR Employee Acceptability
The COUNTY reserves the right to preclude the CONTRACTOR
from employment or continued employment of any individual. The
CONTRACTOR shall be responsible for removing and replacing
any employee within twenty-four (24) hours when requested to do
so by the COUNTY Program Manager.

7.3

Contractor’s Staff Identification
Contractor shall provide, at Contractor’s expense, all staff providing
services under this Contract with a photo identification badge.
Contractor shall provide all staff assigned to this Contract with a photo
identification badge in accordance with COUNTY and CONTRACTOR will
be provided new specifications as required. The format and content of the
badge is subject to the COUNTY’S approval prior to the CONTRACTOR
implementing the use of the badge. CONTRACTOR staff, while on duty or
when entering a COUNTY facility or its grounds, shall prominently display
the photo identification badge on the upper part of the body.
7.3.1 Contractor is responsible to ensure that employees have obtained a
County ID badge before they are assigned to work in a County
facility. Contractor personnel may be asked to leave a County facility
by a County representative if they do not have the proper County ID
badge on their person.
7.3.2 Contractor shall notify the County within one business day when staff
is terminated from working under this Contract. Contractor shall
retrieve and return an employee’s ID badge to the County on the next
business day after the employee has terminated employment with the
Contractor.
7.3.3 If County requests the removal of Contractor’s staff, Contractor
shall retrieve and return an employee’s ID badge to the County on
the next business day after the employee has been removed from
working on the County’s Contract.

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7.4

Background and Security Investigations
CONTRACTOR shall be responsible for the ongoing implementation and
monitoring of sub-sections 7.4.1 through 7.4.6. On at least a quarterly
basis, CONTRACTOR shall report, in writing, monitoring results to
COUNTY, indicating compliance or problem areas. Elements of monitoring
report shall receive prior written approval from COUNTY.
7.4.1 No personnel employed by the CONTRACTOR for this program
having access to probation information or records shall have a
criminal conviction record or pending criminal trial unless such
information has been fully disclosed and employment of the
employee for this program is approved (in writing) by the Probation
Department.
7.4.1.1 The COUNTY reserves the right to conduct a background
investigation of CONTRACTOR’S prospective employees
prior to employment and further reserves the right to conduct
a background investigation of CONTRACTOR’S employees
at any time and to bar such employees from working on the
contract under appropriate circumstances.
7.4.1.2 Contractor shall notify the County within one business day
when staff is terminated from working under this Contract.
Contractor shall retrieve and return an employee’s ID badge
to the County on the next business day after the employee
has terminated employment with the Contractor.
7.4.2 The COUNTY reserves the right to preclude the CONTRACTOR
from employment or continued employment of any individual for this
contract service.
7.4.2.1 If County requests the removal of Contractor’s staff,
Contractor shall retrieve and return an employee’s ID
badge to the County on the next business day after the
employee has been removed from working on the County’s
Contract.
7.4.3 No personnel employed by the CONTRACTOR for this project shall
be on active probation or parole currently or within the last three (3)
years.
7.4.4 CONTRACTOR and employees of the CONTRACTOR shall be
under a continuing obligation to disclose any prior or subsequent

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criminal conviction record or any pending criminal trial to the
Probation Department.
7.4.5 The CONTRACTOR shall submit the names of its employees to the
County Contract Manager prior to the employee starting work on
this contract. The COUNTY will schedule appointments to conduct
background investigation/record checks based on fingerprints of
CONTRACTOR’S employees, and further reserves the right to
conduct a background investigation of CONTRACTOR’S
employees at any time. The CONTRACTOR’S employees shall
not begin work on this contract before receiving clearance
from COUNTY in writing.
7.4.6 Because COUNTY is charged by the State for checking the criminal
records of CONTRCATOR’S employee; COUNTY will bill
CONTRACTOR to recover expense. The current amount is $32.00
per record check, which is subject to change by the State.
7.5

Confidentiality
7.5.1

The Contractor shall maintain the confidentiality of all records
obtained from the County under this Contract in accordance with
all applicable federal, State or local laws, ordinances, regulations
and directives relating to confidentiality.

7.5.2

Confidentiality of Adult and Juvenile Records
The Contractor shall inform all of its officers, employees, agents
and subcontractors providing services hereunder of the
confidentiality provisions of this Contract.
By State law (California Welfare and Institutions Code § 827 and
828, and Penal Code § 1203.05, and 1203.09 and 11140 through
11144) all adult and juvenile records and Probation case
information which is in the CONTRACTOR’S care and possession
is confidential and no information related to anyone except those
authorized employees of the Los Angeles County Probation
Department and law enforcement agencies.
7.5.2.1 Employees of CONTRACTOR shall be given a form to
sign (Refer to Exhibit J) regarding confidentiality of the
information in adult and juvenile records. CONTRACTOR
shall retain original CORI forms and forward copies to the
COUNTY Program Manager within five (5) business days
of start of employment.

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7.5.2.2 Violations: CONTRACTOR agrees to inform all of its
employees, agents, subcontractors, and partners of the
above provision and that any person knowingly and
intentionally violating the provisions of said State law is
guilty of a misdemeanor.

7.6

7.5.3

The Contractor shall sign and adhere to the provisions of the
“Contractor Acknowledgement and Confidentiality Agreement”,
Exhibit G1.

7.5.4

The Contractor shall cause each employee performing services
covered by this Contract to sign and adhere to the provisions of
the “Contractor Employee Acknowledgment and Confidentiality
Agreement”, Exhibit G2.

7.5.5

The Contractor shall cause each non-employee performing
services covered by this Contract to sign and adhere to the
provisions of the “Contractor Non-Employee Acknowledgment
and Confidentiality Agreement”, Exhibit G3.

Nepotism
CONTRACTOR shall not hire nor permit the hiring of any person in a
position funded under this contract if a member of the person’s immediate
family is employed in an administrative capacity by the CONTRACTOR.
For the purposes of this section, the term “immediate family” means
spouse, child, mother, father, brother, sister, brother-in-law, sister-in-law,
son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle,
niece, nephew, step-parent, and step-child.
The term “administrative capacity” means persons who have overall
administrative responsibility for a program including selection, hiring, or
supervisory responsibilities.

8.0

STANDARD TERMS AND CONDITIONS
8.1

AMENDMENTS
The COUNTY reserves the right to change any portion of the work required
under this contract, or amend such other items and conditions which may
become necessary. Any such revisions shall be accomplished in the
following manner:
8.1.1

For any change which does not materially affect the scope of work,
period of performance, payments, or any other term or condition

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included under this contract, a Change Notice shall be prepared
and signed by COUNTY’S Chief Probation Officer or his designee
and CONTRACTOR’S Project Director.

8.2

8.1.2

For any revision which materially affects the scope of work, period
of performance, payments, or any term and condition included
under this Contract, a negotiated modification to this contract shall
be executed by the Los Angeles COUNTY Board of Supervisors
and CONTRACTOR.

8.1.3

As used herein, the term “materially” is defined as being a change
of more than ten percent (10%) of the contract price contingent
upon available funding, a change of more than one hundred
eighty (180) days to any period of performance or a change in the
work required which in the sole discretion of the COUNTY’S Chief
Probation Officer warrants execution by the Board of Supervisors.

8.1.4

The COUNTY’s Board of Supervisors or Chief Executive Officer or
designee may require the addition and/or change of certain terms
and conditions in the Contract during the term of this Contract. The
COUNTY reserves the right to add and/or change such provisions
as required by the COUNTY’s Board of Supervisors or Chief
Executive Officer. To implement such changes, an Amendment to
the Contract shall be prepared and executed by the
CONTRACTOR and by the Chief Probation Officer or his designee.

ASSIGNMENT AND DELEGATION
8.2.1

The Contractor shall not assign its rights or delegate its duties
under this Contract, or both, whether in whole or in part, without the
prior written consent of County, in its discretion, and any attempted
assignment or delegation without such consent shall be null and
void. For purposes of this sub-paragraph, County consent shall
require a written amendment to the Contract, which is formally
approved and executed by the parties. Any payments by the
County to any approved delegate or assignee on any claim under
this Contract shall be deductible, at County’s sole discretion,
against the claims, which the Contractor may have against the
County.

8.2.2

Shareholders, partners, members, or other equity holders of
Contractor may transfer, sell, exchange, assign, or divest
themselves of any interest they may have therein. However, in the
event any such sale, transfer, exchange, assignment, or
divestment is effected in such a way as to give majority control of
Contractor to any person(s), corporation, partnership, or legal entity

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other than the majority controlling interest therein at the time of
execution of the Contract, such disposition is an assignment
requiring the prior written consent of County in accordance with
applicable provisions of this Contract.
8.2.3

8.3

If any assumption, assignment, delegation, or takeover of any of
the Contractor’s duties, responsibilities, obligations, or performance
of same by any entity other than the Contractor, whether through
assignment, subcontract, delegation, merger, buyout, or any other
mechanism, with or without consideration for any reason
whatsoever Without County’s express prior written approval, shall
be a material breach of the Contract, which may result in the
termination of this Contract. In the event of such termination,
County shall be entitled to pursue the same remedies against
Contractor as it could pursue in the event of default by Contractor.

AUTHORIZATION WARRANTY
The Contractor represents and warrants that the person executing this
Contract for the Contractor is an authorized agent who has actual authority
to bind the Contractor to each and every term, condition, and obligation of
this Contract and that all requirements of the Contractor have been fulfilled
to provide such actual authority.

8.4

BUDGET REDUCTIONS
In the event that the County’s Board of Supervisors adopts, in any fiscal
year, a County Budget which provides for reductions in the salaries and
benefits paid to the majority of County employees and imposes similar
reductions with respect to County Contracts, the County reserves the right
to reduce its payment obligation under this Contract correspondingly for
that fiscal year and any subsequent fiscal year during the term of this
Contract (including any extensions), and the services to be provided by
the Contractor under this Contract shall also be reduced correspondingly.
The County’s notice to the Contractor regarding said reduction in payment
obligation shall be provided within thirty (30) calendar days of the Board’s
approval of such actions. Except as set forth in the preceding sentence,
the Contractor shall continue to provide all of the services set forth in this
Contract.

8.5

COMPLAINTS
The Contractor shall develop, maintain and operate procedures for
receiving, investigating and responding to complaints.

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8.5.1 Within 15 business days after Contract effective date, the Contractor
shall provide the County with the Contractor’s policy for receiving,
investigating and responding to user complaints.
8.5.2 The County will review the Contractor’s policy and provide the
Contractor with approval of said plan or with requested changes.
8.5.3 If the County requests changes in the Contractor’s policy, the
Contractor shall make such changes and resubmit the plan within
five (5) business days for county approval.
8.5.4 If, at any time, the Contractor wishes to change the Contractor’s
policy, the Contractor shall submit proposed changes to the County
for approval before implementation.
8.5.5 The Contractor shall preliminarily investigate all complaints and
notify the County’s Contract Manager of the status of the
investigation within five (5) business days of receiving the complaint.
8.5.6 When complaints cannot be resolved informally, a system of followthrough shall be instituted which adheres to formal plans for specific
actions and strict time deadlines.
8.5.7 Copies of all written responses shall be sent to the County’s Contract
Manager within three (3) business days of mailing to the
complainant.
8.6

COMPLIANCE WITH APPLICABLE LAW
8.6.1

The Contractor shall comply with all applicable Federal, State, and
local laws, rules, regulations, ordinances, and directives, and all
provisions required thereby to be included in this Contract are
hereby incorporated herein by reference.

8.6.2

The Contractor shall indemnify and hold harmless the County
from and against any and all liability, damages, costs, and
expenses, including, but not limited to, defense costs and
attorneys' fees, arising from or related to any violation on the part
of the Contractor or its employees, agents, or subcontractors of
any such laws, rules, regulations, ordinances, or directives.

8.6.3

Regulations
CONTRACTOR agrees to comply with all applicable Federal,
State, and local laws, including the Americans with Disabilities Act
(ADA)
and
its
requirement
to
provide
reasonable

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accommodations and auxiliary aids or services, unless
compliance with the ADA would place an undue financial burden
on, or would fundamentally alter the nature of, the
CONTRACTOR’S program.
8.7

COMPLIANCE WITH CIVIL RIGHTS LAWS
The Contractor hereby assures that it will comply with Subchapter VI of
the Civil Rights Act of 1964, 42 USC Sections 2000 (e) (1) through 2000
(e) (17), to the end that no person shall, on the grounds of race, creed,
color, sex, religion, ancestry, age, condition of physical handicap, marital
status, political affiliation, or national origin, be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination
under this Contract or under any project, program, or activity supported by
this Contract. The Contractor shall comply with Exhibit D - Contractor’s
EEO Certification.

8.8

COMPLIANCE WITH THE COUNTY’S JURY SERVICE PROGRAM
8.8.1

Jury Service Program:
This Contract is subject to the provisions of the County’s
ordinance entitled Contractor Employee Jury Service (“Jury
Service Program”) as codified in Sections 2.203.010 through
2.203.090 of the Los Angeles County Code, a copy of which is
attached as Exhibit H and incorporated by reference into and
made a part of this Contract.

8.8.2

Written Employee Jury Service Policy.
1. Unless the Contractor has demonstrated to the County’s
satisfaction either that the Contractor is not a “Contractor” as
defined under the Jury Service Program (Section 2.203.020 of
the County Code) or that the Contractor qualifies for an
exception to the Jury Service Program (Section 2.203.070 of
the County Code), the Contractor shall have and adhere to a
written policy that provides that its Employees shall receive
from the Contractor, on an annual basis, no less than five days
of regular pay for actual jury service. The policy may provide
that Employees deposit any fees received for such jury service
with the Contractor or that the Contractor deduct from the
Employee’s regular pay the fees received for jury service.
2. For purposes of this sub-paragraph, “Contractor” means a
person, partnership, corporation or other entity which has a
contract with the County or a subcontract with a County

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Contractor and has received or will receive an aggregate sum
of $50,000 or more in any 12-month period under one or more
County contracts or subcontracts. “Employee” means any
California resident who is a full-time employee of the
Contractor. “Full-time” means 40 hours or more worked per
week, or a lesser number of hours if: 1) the lesser number is a
recognized industry standard as determined by the County, or
2) Contractor has a long-standing practice that defines the
lesser number of hours as full-time. Full-time employees
providing short-term, temporary services of 90 days or less
within a 12-month period are not considered full-time for
purposes of the Jury Service Program. If the Contractor uses
any Subcontractor to perform services for the County under
the Contract, the Subcontractor shall also be subject to the
provisions of this sub-paragraph. The provisions of this subparagraph shall be inserted into any such subcontract
agreement and a copy of the Jury Service Program shall be
attached to the agreement.
3. If the Contractor is not required to comply with the Jury
Service Program when the Contract commences, the
Contractor shall have a continuing obligation to review the
applicability of its “exception status” from the Jury Service
Program, and the Contractor shall immediately notify the
County if the Contractor at any time either comes within the
Jury Service Program’s definition of “Contractor” or if the
Contractor no longer qualifies for an exception to the Jury
Service Program.
In either event, the Contractor shall
immediately implement a written policy consistent with the
Jury Service Program. The County may also require, at any
time during the Contract and at its sole discretion, that the
Contractor demonstrates to the County’s satisfaction that the
Contractor either continues to remain outside of the Jury
Service Program’s definition of “Contractor” and/or that the
Contractor continues to qualify for an exception to the
Program.
4. Contractor’s violation of this sub-paragraph of the Contract
may constitute a material breach of the Contract. In the event
of such material breach, County may, in its sole discretion,
terminate the Contract and/or bar the Contractor from the
award of future County contracts for a period of time
consistent with the seriousness of the breach.

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8.9

8.10

CONFLICT OF INTEREST
8.9.1

No COUNTY employee whose position with the COUNTY enables
such employee to influence the award of this Contract or any
competing Contract, and no spouse or economic dependent of
such employee, shall be employed in any capacity by the
CONTRACTOR or have any other direct or indirect financial
interest in this Contract.
No officer or employee of the
CONTRACTOR who may financially benefit from the performance
of work hereunder shall in any way participate in the COUNTY’S
approval, or ongoing evaluation, of such work, or in any way
attempt to unlawfully influence the COUNTY’S . A copy of which is
attached as Exhibit P and incorporated by reference into and made
a part of this contract.

8.9.2

The CONTRACTOR shall comply with all conflict of interest laws,
ordinances, and regulations now in effect or hereafter to be
enacted during the term of this Contract. The CONTRACTOR
warrants that it is not now aware of any facts that create a conflict
of interest. If the CONTRACTOR hereafter becomes aware of any
facts that might reasonably be expected to create a conflict of
interest, it shall immediately make full written disclosure of such
facts to the COUNTY. Full written disclosure shall include, but is
not limited to, identification of all persons implicated and a
complete description of all relevant circumstances. Failure to
comply with the provisions of this sub-paragraph shall be a material
breach of this Contract.

CONSIDERATION OF HIRING COUNTY EMPLOYEES TARGETED FOR
LAYOFF/OR RE-EMPLOYMENT LIST
Should the Contractor require additional or replacement personnel after the
effective date of this Contract to perform the services set forth herein, the
Contractor shall give first consideration for such employment openings to
qualified, permanent County employees who are targeted for layoff or
qualified, former County employees who are on a re-employment list during
the life of this Contract.

8.11

CONSIDERATION OF HIRING GAIN/GROW PROGRAM PARTICIPANTS
8.11.1

Should the Contractor require additional or replacement personnel
after the effective date of this Contract, the Contractor shall give
consideration for any such employment openings to participants in
the County‘s Department of Public Social Services Greater
Avenues for Independence (GAIN) Program or General Relief
Opportunity for Work (GROW) Program who meet the Contractor’s

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minimum qualifications for the open position. For this purpose,
consideration shall mean that the Contractor will interview qualified
candidates. The County will refer GAIN/GROW participants by job
category to the Contractor. A copy of which is attached as Exhibit
R and incorporated by reference into and made a part of this
contract.
8.11.2

8.12

In the event that both laid-off County employees and GAIN/GROW
participants are available for hiring, County employees shall be
given first priority.

CONTRACTOR RESPONSIBILITY AND DEBARMENT
8.12.1 Responsible Contractor
A responsible Contractor is a Contractor who has demonstrated
the attribute of trustworthiness, as well as quality, fitness, capacity
and experience to satisfactorily perform the contract. It is the
County’s policy to conduct business only with responsible
Contractors.
8.12.2 Chapter 2.202 of the County Code
The Contractor is hereby notified that, in accordance with Chapter
2.202 of the County Code, if the County acquires information
concerning the performance of the Contractor on this or other
contracts which indicates that the Contractor is not responsible,
the County may, in addition to other remedies provided in the
Contract, debar the Contractor from bidding or proposing on, or
being awarded, and/or performing work on County contracts for a
specified period of time, which generally will not exceed five years
but may exceed five years or be permanent if warranted by the
circumstances, and terminate any or all existing Contracts the
Contractor may have with the County. A copy of which is attached
as Exhibit O and incorporated by reference into and made a part of
this contract.
8.12.3 Non-responsible Contractor
The County may debar a Contractor if the Board of Supervisors
finds, in its discretion, that the Contractor has done any of the
following: (1) violated a term of a contract with the County or a
nonprofit corporation created by the County, (2) committed an act
or omission which negatively reflects on the Contractor’s quality,
fitness or capacity to perform a contract with the County, any
other public entity, or a nonprofit corporation created by the

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County, or engaged in a pattern or practice which negatively
reflects on same, (3) committed an act or offense which indicates
a lack of business integrity or business honesty, or (4) made or
submitted a false claim against the County or any other public
entity.
8.12.4 Contractor Hearing Board
1.

If there is evidence that the Contractor may be subject to
debarment, the Department will notify the Contractor in
writing of the evidence which is the basis for the proposed
debarment and will advise the Contractor of the scheduled
date for a debarment hearing before the Contractor Hearing
Board.

2.

The Contractor Hearing Board will conduct a hearing where
evidence on the proposed debarment is presented. The
Contractor and/or the Contractor’s representative shall be
given an opportunity to submit evidence at that hearing.
After the hearing, the Contractor Hearing Board shall
prepare a tentative proposed decision, which shall contain a
recommendation regarding whether the Contractor should
be debarred, and, if so, the appropriate length of time of the
debarment. The Contractor and the Department shall be
provided an opportunity to object to the tentative proposed
decision prior to its presentation to the Board of Supervisors.

3.

After consideration of any objections, or if no objections are
submitted, a record of the hearing, the proposed decision,
and any other recommendation of the Contractor Hearing
Board shall be presented to the Board of Supervisors. The
Board of Supervisors shall have the right to modify, deny, or
adopt the proposed decision and recommendation of the
Contractor Hearing Board.

4.

If a Contractor has been debarred for a period longer than
five (5) years, that Contractor may after the debarment has
been in effect for at least five (5) years, submit a written
request for review of the debarment determination to reduce
the period of debarment or terminate the debarment. The
County may, in its discretion, reduce the period of
debarment or terminate the debarment if it finds that the
Contractor has adequately demonstrated one or more of the
following: (1) elimination of the grounds for which the
debarment was imposed; (2) a bona fide change in
ownership or management; (3) material evidence discovered

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after debarment was imposed; or (4) any other reason that is
in the best interests of the County.
5.

The Contractor Hearing Board will consider a request for
review of a debarment determination only where (1) the
Contractor has been debarred for a period longer than five
(5) years; (2) the debarment has been in effect for at least
five (5) years; and (3) the request is in writing, states one or
more of the grounds for reduction of the debarment period or
termination of the debarment, and includes supporting
documentation. Upon receiving an appropriate request, the
Contractor Hearing Board will provide notice of the hearing
on the request. At the hearing, the Contractor Hearing
Board shall conduct a hearing where evidence on the
proposed reduction of debarment period or termination of
debarment is presented. This hearing shall be conducted
and the request for review decided by the Contractor
Hearing Board pursuant to the same procedures as for a
debarment hearing.

6.

The Contractor Hearing Board’s proposed decision shall
contain a recommendation on the request to reduce the
period of debarment or terminate the debarment. The
Contractor Hearing Board shall present its proposed
decision and recommendation to the Board of Supervisors.
The Board of Supervisors shall have the right to modify,
deny, or adopt the proposed decision and recommendation
of the Contractor Hearing Board.

8.12.5 Subcontractors of Contractor
These terms shall also apply to Subcontractors of County
Contractors.
8.13

CONTRACTOR’S
ACKNOWLEDGEMENT
OF
COUNTY’S
COMMITMENT TO THE SAFELY SURRENDERED BABY LAW
The Contractor acknowledges that the County places a high priority on the
implementation of the Safely Surrendered Baby Law. The Contractor
understands that it is the County’s policy to encourage all County
Contractors to voluntarily post the County’s “Safely Surrendered Baby Law”
poster in a prominent position at the Contractor’s place of business. The
Contractor will also encourage its Subcontractors, if any, to post this poster
in a prominent position in the Subcontractor’s place of business. The
County’s Department of Children and Family Services will supply the
Contractor with the poster to be used. Information on how to receive the

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poster can be found on the Internet at www.babysafela.org. A copy of
which is attached as Exhibit I and incorporated by reference into and made
a part of this contract.
8.14

8.15

CONTRACTOR’S WARRANTY OF ADHERENCE TO COUNTY’S CHILD
SUPPORT COMPLIANCE PROGRAM
8.14.1

The Contractor acknowledges that the County has established a
goal of ensuring that all individuals who benefit financially from the
County through Contract are in compliance with their court-ordered
child, family and spousal support obligations in order to mitigate the
economic burden otherwise imposed upon the County and its
taxpayers.

8.14.2

As required by the County’s Child Support Compliance Program
(County Code Chapter 2.200) and without limiting the Contractor’s
duty under this Contract to comply with all applicable provisions of
law, the Contractor warrants that it is now in compliance and shall
during the term of this Contract maintain in compliance with
employment and wage reporting requirements as required by the
Federal Social Security Act (42 USC Section 653a) and California
Unemployment Insurance Code Section 1088.5, and shall
implement all lawfully served Wage and Earnings Withholding
Orders or Child Support Services Department Notices of Wage and
Earnings Assignment for Child, Family or Spousal Support,
pursuant to Code of Civil Procedure Section 706.031 and Family
Code Section 5246(b).

COUNTY’S QUALITY ASSURANCE PLAN
The County or its agent will evaluate the Contractor’s performance under
this Contract on not less than an annual basis. Such evaluation will include
assessing the Contractor’s compliance with all Contract terms and
conditions and performance standards. Contractor deficiencies which the
County determines are severe or continuing and that may place
performance of the Contract in jeopardy if not corrected will be reported to
the Board of Supervisors. The report will include improvement/corrective
action measures taken by the County and the Contractor. If improvement
does not occur consistent with the corrective action measures, the County
may terminate this Contract or impose other penalties as specified in this
Contract.

8.16

DAMAGE TO COUNTY FACILITIES, BUILDINGS OR GROUNDS
8.16.1

The Contractor shall repair, or cause to be repaired, at its own
cost, any and all damage to County facilities, buildings, or grounds

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caused by the Contractor or employees or agents of the
Contractor. Such repairs shall be made immediately after the
Contractor has become aware of such damage, but in no event
later than thirty (30) days after the occurrence.
8.16.2

8.17

If the Contractor fails to make timely repairs, County may make any
necessary repairs. All costs incurred by County, as determined by
County, for such repairs shall be repaid by the Contractor by cash
payment upon demand.

EMPLOYMENT ELIGIBILITY VERIFICATION
8.17.1 The Contractor warrants that it fully complies with all Federal and
State statutes and regulations regarding the employment of aliens
and others and that all its employees performing work under this
Contract meet the citizenship or alien status requirements set
forth in Federal and State statutes and regulations.
The
Contractor shall obtain, from all employees performing work
hereunder, all verification and other documentation of
employment eligibility status required by Federal and State
statutes and regulations including, but not limited to, the
Immigration Reform and Control Act of 1986, (P.L. 99-603), or as
they currently exist and as they may be hereafter amended. The
Contractor shall retain all such documentation for all covered
employees for the period prescribed by law.
8.17.2 The Contractor shall indemnify, defend, and hold harmless, the
County, its agents, officers, and employees from employer
sanctions and any other liability which may be assessed against
the Contractor or the County or both in connection with any
alleged violation of any Federal or State statutes or regulations
pertaining to the eligibility for employment of any persons
performing work under this Contract.

8.18

FACSIMILE REPRESENTATIONS
The County and the Contractor hereby agree to regard facsimile
representations of original signatures of authorized officers of each party,
when appearing in appropriate places on the Amendments prepared
pursuant to sub-paragraph 8.1, and received via communications facilities,
as legally sufficient evidence that such original signatures have been
affixed to Amendments to this Contract, such that the parties need not
follow up facsimile transmissions of such documents with subsequent
(non-facsimile) transmission of “original” versions of such documents.

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8.19

FAIR LABOR STANDARDS
The Contractor shall comply with all applicable provisions of the Federal
Fair Labor Standards Act and shall indemnify, defend, and hold harmless
the County and its agents, officers, and employees from any and all liability,
including, but not limited to, wages, overtime pay, liquidated damages,
penalties, court costs, and attorneys' fees arising under any wage and hour
law, including, but not limited to, the Federal Fair Labor Standards Act, for
work performed by the Contractor’s employees for which the County may
be found jointly or solely liable.

8.20

FORCE MAJEURE
8.20.1 Neither party shall be liable for such party's failure to perform its
obligations under and in accordance with this Contract, if such
failure arises out of fires, floods, epidemics, quarantine
restrictions, other natural occurrences, strikes, lockouts (other
than a lockout by such party or any of such party's
subcontractors), freight embargoes, or other similar events to
those described above, but in every such case the failure to
perform must be totally beyond the control and without any fault
or negligence of such party (such events are referred to in this
sub-paragraph as "force majeure events").
8.20.2 Notwithstanding the foregoing, a default by a subcontractor of
Contractor shall not constitute a force majeure event, unless such
default arises out of causes beyond the control of both Contractor
and such subcontractor, and without any fault or negligence of
either of them. In such case, Contractor shall not be liable for
failure to perform, unless the goods or services to be furnished by
the subcontractor were obtainable from other sources in sufficient
time to permit Contractor to meet the required performance
schedule.
As used in this sub-paragraph, the term
“subcontractor” and “subcontractors” mean subcontractors at any
tier.
8.20.3

8.21

In the event Contractor's failure to perform arises out of a force
majeure event, Contractor agrees to use commercially reasonable
best efforts to obtain goods or services from other sources, if
applicable, and to otherwise mitigate the damages and reduce the
delay caused by such force majeure event.

GOVERNING LAW, JURISDICTION, AND VENUE
This Contract shall be governed by, and construed in accordance with, the
laws of the State of California. The Contractor agrees and consents to the

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exclusive jurisdiction of the courts of the State of California for all purposes
regarding this Contract and further agrees and consents that venue of any
action brought hereunder shall be exclusively in the County of Los Angeles.
8.22

8.23

INDEPENDENT CONTRACTOR STATUS
8.22.1

This Contract is by and between the County and the Contractor
and is not intended, and shall not be construed, to create the
relationship of agent, servant, employee, partnership, joint venture,
or association, as between the County and the Contractor. The
employees and agents of one party shall not be, or be construed to
be, the employees or agents of the other party for any purpose
whatsoever.

8.22.2

The Contractor shall be solely liable and responsible for providing
to, or on behalf of, all persons performing work pursuant to this
Contract all compensation and benefits. The County shall have no
liability or responsibility for the payment of any salaries, wages,
unemployment benefits, disability benefits, Federal, State, or local
taxes, or other compensation, benefits, or taxes for any personnel
provided by or on behalf of the Contractor.

8.22.3

The Contractor understands and agrees that all persons
performing work pursuant to this Contract are, for purposes of
Workers' Compensation liability, solely employees of the
Contractor and not employees of the County. The Contractor shall
be solely liable and responsible for furnishing any and all Workers'
Compensation benefits to any person as a result of any injuries
arising from or connected with any work performed by or on behalf
of the Contractor pursuant to this Contract.

8.22.4

The Contractor shall adhere to the provisions stated in subparagraph 7.5 - Confidentiality.

INDEMNIFICATION
The Contractor shall indemnify, defend and hold harmless the County, its
Special Districts, elected and appointed officers, employees, and agents
from and against any and all liability, including but not limited to demands,
claims, actions, fees, costs, and expenses (including attorney and expert
witness fees), arising from or connected with the Contractor’s acts and/or
omissions arising from and/or relating to this Contract.

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8.24

GENERAL INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the County and during
the term of this Contract, the Contractor shall provide and maintain, and
shall require all of its Subcontractors to maintain, the following programs
of insurance specified in this Contract. Such insurance shall be primary to
and not contributing with any other insurance or self-insurance programs
maintained by the County. Such coverage shall be provided and
maintained at the Contractor’s own expense.
8.24.1 Evidence of Insurance: Certificate(s) or other evidence of
coverage satisfactory to the County shall be delivered to:
Oscar Rivas, Contract Analyst
Los Angeles County Probation Department
Contracts and Grants Management Division
9150 E. Imperial Hwy, B-62
Downey, CA 90242
prior to commencing services under this Contract. Such certificates
or other evidence shall:
ƒ

Specifically identify this Contract;

ƒ

Clearly evidence all coverages required in this Contract;

ƒ

Contain the express condition that the County is to be given
written notice by mail at least thirty (30) days in advance of
cancellation for all policies evidenced on the certificate of
insurance;

ƒ

Include copies of the additional insured endorsement to the
commercial general liability policy, adding the County of Los
Angeles, its Special Districts, its officials, officers and
employees as insured’s for all activities arising from this
Contract; and

ƒ

Identify any deductibles or self-insured retentions for the
County’s approval. The County retains the right to require the
Contractor to reduce or eliminate such deductibles or selfinsured retentions as they apply to the County, or, require the
Contractor to provide a bond guaranteeing payment of all such
retained losses and related costs, including, but not limited to,
expenses or fees, or both, related to investigations, claims

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administrations, and legal defense. Such bond shall be
executed by a corporate surety licensed to transact business
in the State of California.
8.24.2 Insurer Financial Ratings: Insurance is to be provided by an
insurance company acceptable to the County with an A.M. Best
rating of not less than A: VII unless otherwise approved by the
County.
8.24.3 Failure to Maintain Coverage: Failure by the Contractor to
maintain the required insurance, or to provide evidence of
insurance coverage acceptable to the County, shall constitute a
material breach of the Contract upon which the County may
immediately terminate or suspend this Contract. The County, at
its sole option, may obtain damages from the Contractor resulting
from said breach. Alternatively, the County may purchase such
required insurance coverage, and without further notice to the
Contractor, the County may deduct from sums due to the
Contractor any premium costs advanced by the County for such
insurance.
8.24.4 Notification of Incidents, Claims or Suits:
Contractor shall report to the County,
•

Any accident or incident relating to services performed under
this Contract which involves injury or property damage which
may result in the filing of a claim or lawsuit against the
Contractor and/or the County. Such report shall be made in
writing within 24 hours of occurrence.

ƒ

Any third party claim or lawsuit filed against the Contractor
arising from or related to services performed by the Contractor
under this Contract.

ƒ

Any injury to a Contractor employee that occurs on County
property. This report shall be submitted on a County “Nonemployee Injury Report” to the County’s Project Manager.

ƒ

Any loss, disappearance, destruction, misuse, or theft of any
kind whatsoever of County property, monies or securities
entrusted to the Contractor under the terms of this Contract.

8.24.5 Compensation for County Costs: In the event that the
Contractor fails to comply with any of the indemnification or
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insurance requirements of this Contract, and such failure to
comply results in any costs to the County, the Contractor shall
pay full compensation for all costs incurred by the County.
8.24.6 Insurance Coverage Requirements for Subcontractors: The
Contractor shall ensure any and all Subcontractors performing
services under this Contract meet the insurance requirements of
this Contract by either:

8.25

ƒ

The Contractor providing evidence of insurance covering the
activities of Subcontractors, or

ƒ

The
Contractor
providing
evidence
submitted
by
Subcontractors evidencing that Subcontractors maintain the
required insurance coverage. The County retains the right to
obtain copies of evidence of Subcontractor insurance
coverage at any time.

INSURANCE COVERAGE REQUIREMENTS
8.25.1 General Liability insurance written on ISO policy form CG 00 01
or its equivalent with limits of not less than the following:
General Aggregate:
Products/Completed Operations Aggregate:
Personal and Advertising Injury:
Each Occurrence:

$2 million
$1 million
$1 million
$1 million

Such insurance shall not exclude coverage for assault and
battery, animal bite or other animal related liability.
8.25.2 Automobile Liability written on ISO policy form CA 00 01 or its
equivalent with a limit of liability of not less than $1 million for
each accident. Such insurance shall include coverage for all
“owned”, “hired” and “non-owned” vehicles, or coverage for “any
auto”.
8.25.3 Workers’ Compensation and Employers’ Liability insurance
providing workers’ compensation benefits, as required by the
Labor Code of the State of California or by any other state, and
for which the Contractor is responsible. If the Contractor’s
employees will be engaged in maritime employment, coverage
shall provide workers’ compensation benefits as required by the
U.S. Longshore and Harbor Workers' Compensation Act, Jones
Act or any other federal law for which the Contractor is
responsible. In all cases, the above insurance also shall include
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Employers’ Liability coverage with limits of not less than the
following:
Each Accident:
Disease - policy limit:
Disease - each employee:

$1 million
$1 million
$1 million

8.25.4 Professional Liability insurance covering liability arising from
any error, omission, negligent or wrongful act of the Contractor, its
officers or employees with limits of not less than $1 million per
occurrence and $2 million aggregate. Such coverage shall be
continued for two years beyond the expiration of the Agreement,
or the policy shall provide an extended two-year reporting period
commencing upon termination or cancellation of this Agreement.
8.26

LIQUIDATED DAMAGES
8.26.1 If, in the judgment of the Chief Probation Officer, or his designee,
the Contractor is deemed to be non-compliant with the terms and
obligations assumed hereby, the Chief Probation Officer, or his
designee, at his/her option, in addition to, or in lieu of, other
remedies provided herein, may withhold the entire monthly
payment or deduct pro rata from the Contractor’s invoice for work
not performed. A description of the work not performed and the
amount to be withheld or deducted from payments to the
Contractor from the County will be forwarded to the Contractor by
the Chief Probation Officer, or his designee, in a written notice
describing the reasons for said action.
8.26.2 If the Chief Probation Officer, or his designee, determines that
there are deficiencies in the performance of this contract that the
Chief Probation Officer, or his designee, deems are correctable
by the Contractor over a certain time span, the Chief Probation
Officer, or his designee, will provide a written notice to the
Contractor to correct the deficiency within specified time frames.
Should the Contractor fail to correct deficiencies within said time
frame, the Chief Probation Officer, or his/her designee, may:
(a)

Deduct from the Contractor’s payment, pro rata, those
applicable portions of the Monthly Contract Sum; and/or

(b)

Deduct liquidated damages. The parties agree that it will be
impracticable or extremely difficult to fix the extent of actual
damages resulting from the failure of the Contractor to
correct a deficiency within the specified time frame. The
parties hereby agree that under the current circumstances a

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reasonable estimate of such damages is One Hundred
Dollars ($100) per day per infraction, or as specified in the
Performance Requirements Summary (PRS) Chart, as
defined in Exhibit L, hereunder, and that the Contractor shall
be liable to the County for liquidated damages in said
amount. Said amount shall be deducted from the County’s
payment to the Contractor; and/or
(c)

Upon giving five (5) days notice to the Contractor for failure
to correct the deficiencies, the County may correct any and
all deficiencies and the total costs incurred by the County for
completion of the work by an alternate source, whether it be
County forces or separate private contractor, will be
deducted and forfeited from the payment to the Contractor
from the County, as determined by the County.

8.26.3 The action noted in sub-paragraph 8.26.2 shall not be construed
as a penalty, but as adjustment of payment to the Contractor to
recover the County cost due to the failure of the Contractor to
complete or comply with the provisions of this Contract.
8.26.4 This sub-paragraph shall not, in any manner, restrict or limit the
County’s right to damages for any breach of this Contract
provided by law or as specified in the PRS or sub-paragraph
8.26.2, and shall not, in any manner, restrict or limit the County’s
right to terminate this Contract as agreed to herein.
8.27

MOST FAVORED PUBLIC ENTITY
If the Contractor’s prices decline, or should the Contractor at any time
during the term of this Contract provide the same goods or services under
similar quantity and delivery conditions to the State of California or any
county, municipality, or district of the State at prices below those set forth in
this Contract, then such lower prices shall be immediately extended to the
County.

8.28

NONDISCRIMINATION AND AFFIRMATIVE ACTION
8.28.1

The Contractor certifies and agrees that all persons employed by it,
its affiliates, subsidiaries, or holding companies are and shall be
treated equally without regard to or because of race, color, religion,
ancestry, national origin, sex, age, physical or mental disability,
marital status, or political affiliation, in compliance with all
applicable Federal and State anti-discrimination laws and
regulations.

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8.28.2

The Contractor shall certify to, and comply with, the provisions of
Exhibit D - Contractor’s EEO Certification.

8.28.3

The Contractor shall take affirmative action to ensure that
applicants are employed, and that employees are treated during
employment, without regard to race, color, religion, ancestry,
national origin, sex, age, physical or mental disability, marital
status, or political affiliation, in compliance with all applicable
Federal and State anti-discrimination laws and regulations. Such
action shall include, but is not limited to: employment, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship.

8.28.4

The Contractor certifies and agrees that it will deal with its
subcontractors, bidders, or vendors without regard to or because of
race, color, religion, ancestry, national origin, sex, age, physical or
mental disability, marital status, or political affiliation.

8.28.5

The Contractor certifies and agrees that it, its affiliates,
subsidiaries, or holding companies shall comply with all applicable
Federal and State laws and regulations to the end that no person
shall, on the grounds of race, color, religion, ancestry, national
origin, sex, age, physical or mental disability, marital status, or
political affiliation, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under this
Contract or under any project, program, or activity supported by
this Contract.

8.28.6 The Contractor shall allow COUNTY representatives access to the
Contractor’s employment records during regular business hours to
verify compliance with the provisions of this sub-paragraph 8.28
when so requested by the COUNTY.
8.28.7

If the COUNTY finds that any provisions of this sub-paragraph
8.28 have been violated, such violation shall constitute a material
breach of this Contract upon which the COUNTY may terminate
or suspend this Contract. While the COUNTY reserves the right to
determine independently that the anti-discrimination provisions of
this Contract have been violated, in addition, a determination by
the California Fair Employment Practices Commission or the
Federal Equal Employment Opportunity Commission that the
Contractor has violated Federal or State anti-discrimination laws
or regulations shall constitute a finding by the COUNTY that the
Contractor has violated the anti-discrimination provisions of this
Contract.

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8.28.8 The parties agree that in the event the Contractor violates any of
the anti-discrimination provisions of this Contract, the County shall,
at its sole option, be entitled to the sum of Five Hundred Dollars
($500) for each such violation pursuant to California Civil Code
Section 1671 as liquidated damages in lieu of terminating or
suspending this Contract.
8.29

NON EXCLUSIVITY
Nothing herein is intended nor shall be construed as creating any exclusive
arrangement with the Contractor. This Contract shall not restrict Probation
Department from acquiring similar, equal or like goods and/or services from
other entities or sources.

8.30

NOTICE OF DELAYS
Except as otherwise provided under this Contract, when either party has
knowledge that any actual or potential situation is delaying or threatens to
delay the timely performance of this Contract, that party shall, within one (1)
business day, give notice thereof, including all relevant information with
respect thereto, to the other party.

8.31

NOTICE OF DISPUTES
The Contractor shall bring to the attention of the County’s Program
Manager and/or County’s Contract Manager any dispute between the
County and the Contractor regarding the performance of services as stated
in this Contract. If the County’s Contract Manager or County’s Program
Manager is not able to resolve the dispute, the Chief Probation Officer, or
designee shall resolve it.

8.32

NOTICE TO EMPLOYEES REGARDING THE FEDERAL EARNED
INCOME CREDIT
The Contractor shall notify its employees, and shall require each
Subcontractor to notify its employees, that they may be eligible for the
Federal Earned Income Credit under the federal income tax laws. Such
notice shall be provided in accordance with the requirements set forth in
Internal Revenue Service Notice No. 1015. A copy of which is attached as
Exhibit K and incorporated by reference into and made a part of this
contract.

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8.33

NOTICE TO EMPLOYEES REGARDING THE SAFELY SURRENDERED
BABY LAW
The Contractor shall notify and provide to its employees, and shall require
each Subcontractor to notify and provide to its employees, a fact sheet
regarding the Safely Surrendered Baby Law, its implementation in Los
Angeles County, and where and how to safely surrender a baby. The fact
sheet is set forth in Exhibit I of this Contract and is also available on the
Internet at www.babysafela.org for printing purposes.

8.34

NOTICES
All notices or demands required or permitted to be given or made under this
Contract shall be in writing and shall be hand delivered with signed receipt
or mailed by first-class registered or certified mail, postage prepaid,
addressed to the parties as identified in Exhibits E - County’s Administration
and F - Contractor’s Administration. Addresses may be changed by either
party giving ten (10) days' prior written notice thereof to the other party. The
Chief Probation Officer shall have the authority to issue all notices or
demands required or permitted by the COUNTY under this Contract.

8.35

PROHIBITION AGAINST INDUCEMENT OR PERSUASION
Notwithstanding the above, the Contractor and the County agree that,
during the term of this Contract and for a period of one year thereafter,
neither party shall in any way intentionally induce or persuade any
employee of one party to become an employee or agent of the other party.
No bar exists against any hiring action initiated through a public
announcement.

8.36

PUBLIC RECORDS ACT
8.36.1

Any documents submitted by the Contractor; all information
obtained in connection with the County’s right to audit and inspect
the Contractor’s documents, books, and accounting records
pursuant to sub-paragraph 8.38 - Record Retention and
Inspection/Audit Settlement of this Contract; as well as those
documents which were required to be submitted in response to the
Request for Proposals (RFP) used in the solicitation process for
this Contract, become the exclusive property of the County. All
such documents become a matter of public record and shall be
regarded as public records. Exceptions will be those elements in
the California Government Code Section 6250 et seq. (Public
Records Act) and which are marked “trade secret”, “confidential”,
or “proprietary”. The COUNTY shall not in any way be liable or
responsible for the disclosure of any such records including,

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without limitation, those so marked, if disclosure is required by law,
or by an order issued by a court of competent jurisdiction.
8.36.2

8.37

In the event the County is required to defend an action on a Public
Records Act request for any of the aforementioned documents,
information, books, records, and/or contents of a proposal marked
“trade secret”, “confidential”, or “proprietary”, the Contractor agrees
to defend and indemnify the County from all costs and expenses,
including reasonable attorney’s fees, in action or liability arising
under the Public Records Act.

PUBLICITY
8.37.1

8.37.2

The Contractor shall not disclose any details in connection with this
Contract to any person or entity except as may be otherwise
provided hereunder or required by law. However, in recognizing
the Contractor’s need to identify its services and related clients to
sustain itself, the County shall not inhibit the Contractor from
publishing its role under this Contract within the following
conditions:
ƒ

The Contractor shall develop all publicity material in a
professional manner; and

ƒ

During the term of this Contract, the Contractor shall not, and
shall not authorize another to, publish or disseminate any
commercial advertisements, press releases, feature articles,
or other materials using the name of the County without the
prior written consent of the County’s Project Director. The
County shall not unreasonably withhold written consent.

The Contractor may, without the prior written consent of County,
indicate in its proposals and sales materials that it has been
awarded this Contract with the County of
Los Angeles, provided that the requirements of this sub-paragraph
8.37 shall apply.

8.38

RECORD RETENTION AND INSPECTION/AUDIT SETTLEMENT
The Contractor shall maintain accurate and complete financial records of its
activities and operations relating to this Contract in accordance with
generally accepted accounting principles. The Contractor shall also
maintain accurate and complete employment and other records relating to
its performance of this Contract. The Contractor agrees that the County, or
its authorized representatives, shall have access to and the right to

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examine, audit, excerpt, copy, or transcribe any pertinent transaction,
activity, or record relating to this Contract. All such material, including, but
not limited to, all financial records, bank statements, cancelled checks or
other proof of payment, timecards, sign-in/sign-out sheets and other time
and employment records, and proprietary data and information, shall be
kept and maintained by the Contractor and shall be made available to the
County during the term of this Contract and for a period of five (5) years
thereafter unless the County’s written permission is given to dispose of any
such material prior to such time. All such material shall be maintained by
the Contractor at a location in Los Angeles County, provided that if any
such material is located outside Los Angeles County, then, at the County’s
option, the Contractor shall pay the County for travel, per diem, and other
costs incurred by the County to examine, audit, excerpt, copy, or transcribe
such material at such other location.
8.38.1

In the event that an audit of the Contractor is conducted specifically
regarding this Contract by any Federal or State auditor, or by any
auditor or accountant employed by the Contractor or otherwise,
then the Contractor shall file a copy of such audit report with the
County’s Auditor-Controller within thirty (30) days of the
Contractor’s receipt thereof, unless otherwise provided by
applicable Federal or State law or under this Contract. Subject to
applicable law, the County shall make a reasonable effort to
maintain the confidentiality of such audit report(s).

8.38.2

Failure on the part of the Contractor to comply with any of the
provisions of this sub-paragraph 8.38 shall constitute a material
breach of this Contract upon which the County may terminate or
suspend this Contract.

8.38.3

If, at any time during the term of this Contract or within five (5)
years after the expiration or termination of this Contract,
representatives of the County conduct an audit of the Contractor
regarding the work performed under this Contract, and if such audit
finds that the County’s dollar liability for any such work is less than
payments made by the County to the Contractor, then the
difference shall be either:
a) repaid by the Contractor to the County by cash payment upon
demand or
b) at the sole option of the County’s Auditor-Controller, deducted
from any amounts due to the Contractor from the County,
whether under this Contract or otherwise. If such audit finds
that the County’s dollar liability for such work is more than the
payments made by the County to the Contractor, then the

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difference shall be paid to the Contractor by the County by cash
payment, provided that in no event shall the County’s maximum
obligation for this Contract exceed the funds appropriated by
the County for the purpose of this Contract.
8.39

RECYCLED BOND PAPER
Consistent with the Board of Supervisors’ policy to reduce the amount of
solid waste deposited at the County landfills, the Contractor agrees to use
recycled-content paper to the maximum extent possible on this Contract.

8.40

SUBCONTRACTING
8.40.1

The requirements of this Contract may not be subcontracted by the
Contractor without the advance approval of the County. Any
attempt by the Contractor to subcontract without the prior consent
of the County may be deemed a material breach of this Contract.

8.40.2

If the Contractor desires to subcontract, the Contractor shall provide
the following information promptly at the County’s request:
ƒ

A description of the work to be performed by the Subcontractor;

ƒ

A draft copy of the proposed subcontract; and

ƒ

Other pertinent information and/or certifications requested by
the County.

8.40.3

The Contractor shall indemnify and hold the County harmless with
respect to the activities of each and every Subcontractor in the
same manner and to the same degree as if such Subcontractor(s)
were the Contractor employees.

8.40.4

The Contractor shall remain fully responsible for all performances
required of it under this Contract, including those that the
Contractor has determined to subcontract, notwithstanding the
County’s approval of the Contractor’s proposed subcontract.

8.40.5

The County’s consent to subcontract shall not waive the County’s
right to prior and continuing approval of any and all personnel,
including Subcontractor employees, providing services under this
Contract. The Contractor is responsible to notify its Subcontractors
of this County right.

8.40.6

The County’s Contract Manager is authorized to act for and on
behalf of the County with respect to approval of any subcontract

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and Subcontractor employees. After approval of the subcontract
by the County, Contractor shall forward a fully executed
subcontract to the County for their files.
8.40.7

The Contractor shall be solely liable and responsible for all
payments or other compensation to all Subcontractors and their
officers, employees, agents, and successors in interest arising
through services performed hereunder, notwithstanding the
County’s consent to subcontract.

8.40.8

The Contractor shall obtain certificates of insurance, which
establish that the Subcontractor maintains all the programs of
insurance required by the County from each approved
Subcontractor.
The Contractor shall ensure delivery of all such documents to:
Oscar Rivas, Contract Analyst
Los Angeles, County Probation Department
Contracts and Grants Management Division
9150 E. Imperial Hwy, B-62
Downey, CA 90242
before any Subcontractor employee may perform any work
hereunder.

8.41

TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN
COMPLIANCE WITH COUNTY’S CHILD SUPPORT COMPLIANCE
PROGRAM
Failure of the Contractor to maintain compliance with the requirements set
forth in sub-paragraph 8.14 - Contractor’s Warranty of Adherence to
County’s Child Support Compliance Program, shall constitute default under
this Contract. Without limiting the rights and remedies available to the
County under any other provision of this Contract, failure of the Contractor
to cure such default within ninety (90) calendar days of written notice shall
be grounds upon which the County may terminate this Contract pursuant to
sub-paragraph 8.43 - Termination for Default and pursue debarment of the
Contractor, pursuant to County Code Chapter 2.202.

8.42

TERMINATION FOR CONVENIENCE
8.42.1

This Contract may be terminated, in whole or in part, from time to
time, when such action is deemed by the County, in its sole
discretion, to be in its best interest. Termination of work hereunder
shall be effected by notice of termination to the Contractor

Contract
Canine Contraband Detection Services

Page 36

specifying the extent to which performance of work is terminated
and the date upon which such termination becomes effective. The
date upon which such termination becomes effective shall be no
less than ten (10) days after the notice is sent.
8.42.2

8.42.3

8.43

After receipt of a notice of termination and except as otherwise
directed by the County, the Contractor shall:
ƒ

Stop work under this Contract on the date and to the extent
specified in such notice, and

ƒ

Complete performance of such part of the work as shall not
have been terminated by such notice.

All material including books, records, documents, or other evidence
bearing on the costs and expenses of the Contractor under this
Contract shall be maintained by the Contractor in accordance with
sub-paragraph 8.38, Record Retention & Inspection/Audit
Settlement.

TERMINATION FOR DEFAULT
8.43.1

8.43.2

The County may, by written notice to the Contractor, terminate the
whole or any part of this Contract, if, in the judgment of County’s
Project Manager:
ƒ

Contractor has materially breached this Contract; or

ƒ

Contractor fails to timely provide and/or satisfactorily perform
any task, deliverable, service, or other work required either
under this Contract; or

ƒ

Contractor fails to demonstrate a high probability of timely
fulfillment of performance requirements under this Contract, or
of any obligations of this Contract and in either case, fails to
demonstrate convincing progress toward a cure within five (5)
working days (or such longer period as the County may
authorize in writing) after receipt of written notice from the
County specifying such failure.

In the event that the County terminates this Contract in whole or in
part as provided in sub-paragraph 8.43.1, the County may procure,
upon such terms and in such manner as the County may deem
appropriate, goods and services similar to those so terminated.
The Contractor shall be liable to the County for any and all excess
costs incurred by the County, as determined by the County, for

Contract
Canine Contraband Detection Services

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such similar goods and services. The Contractor shall continue the
performance of this Contract to the extent not terminated under the
provisions of this sub-paragraph.

8.44

8.43.3

Except with respect to defaults of any Subcontractor, the
Contractor shall not be liable for any such excess costs of the type
identified in sub-paragraph 8.43.2 if its failure to perform this
Contract arises out of causes beyond the control and without the
fault or negligence of the Contractor. Such causes may include,
but are not limited to: acts of God or of the public enemy, acts of
the County in either its sovereign or contractual capacity, acts of
Federal or State governments in their sovereign capacities, fires,
floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather; but in every case, the
failure to perform must be beyond the control and without the fault
or negligence of the Contractor. If the failure to perform is caused
by the default of a Subcontractor, and if such default arises out of
causes beyond the control of both the Contractor and
Subcontractor, and without the fault or negligence of either of them,
the Contractor shall not be liable for any such excess costs for
failure to perform, unless the goods or services to be furnished by
the Subcontractor were obtainable from other sources in sufficient
time to permit the Contractor to meet the required performance
schedule. As used in this sub-paragraph 8.43.3, the terms
"Subcontractor" and "Subcontractors" mean Subcontractor(s) at
any tier.

8.43.4

If, after the County has given notice of termination under the
provisions of this sub-paragraph 8.43, it is determined by the
County that the Contractor was not in default under the provisions
of this sub-paragraph 8.43, or that the default was excusable under
the provisions of sub-paragraph 8.43.3, the rights and obligations
of the parties shall be the same as if the notice of termination had
been issued pursuant to sub-paragraph 8.42 - Termination for
Convenience.

8.43.5

The rights and remedies of the County provided in this subparagraph 8.43 shall not be exclusive and are in addition to any
other rights and remedies provided by law or under this Contract.

TERMINATION FOR IMPROPER CONSIDERATION
8.44.1

The County may, by written notice to the Contractor, immediately
terminate the right of the Contractor to proceed under this Contract
if it is found that consideration, in any form, was offered or given by
the Contractor, either directly or through an intermediary, to any

Contract
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Page 38

County officer, employee, or agent with the intent of securing this
Contract or securing favorable treatment with respect to the award,
amendment, or extension of this Contract or the making of any
determinations with respect to the Contractor’s performance
pursuant to this Contract. In the event of such termination,
the County shall be entitled to pursue the same remedies against
the Contractor as it could pursue in the event of default by the
Contractor.

8.45

8.44.2

The Contractor shall immediately report any attempt by a County
officer or employee to solicit such improper consideration. The
report shall be made either to the County manager charged with
the supervision of the employee or to the County AuditorController's Employee Fraud Hotline at (800) 544-6861.

8.44.3

Among other items, such improper consideration may take the
form of cash, discounts, service, the provision of travel or
entertainment, or tangible gifts.

TERMINATION FOR INSOLVENCY
8.45.1

8.45.2

The County may terminate this Contract forthwith in the event of
the occurrence of any of the following:
ƒ

Insolvency of the Contractor. The Contractor shall be deemed
to be insolvent if it has ceased to pay its debts for at least sixty
(60) days in the ordinary course of business or cannot pay its
debts as they become due, whether or not a petition has been
filed under the Federal Bankruptcy Code and whether or not the
Contractor is insolvent within the meaning of the Federal
Bankruptcy Code;

ƒ

The filing of a voluntary or involuntary petition regarding the
Contractor under the Federal Bankruptcy Code;

ƒ

The appointment of a Receiver or Trustee for the Contractor; or

ƒ

The execution by the Contractor of a general assignment for
the benefit of creditors.

The rights and remedies of the County provided in this subparagraph 8.45 shall not be exclusive and are in addition to any
other rights and remedies provided by law or under this Contract.

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8.46

TERMINATION FOR NON-ADHERENCE OF COUNTY LOBBYIST
ORDINANCE
The Contractor, and each County Lobbyist or County Lobbying firm as
defined in County Code Section 2.160.010 retained by the Contractor, shall
fully comply with the County’s Lobbyist Ordinance, County Code Chapter
2.160. Failure on the part of the Contractor or any County Lobbyist or
County Lobbying firm retained by the Contractor to fully comply with the
County’s Lobbyist Ordinance shall constitute a material breach of this
Contract, upon which the County may in its sole discretion, immediately
terminate or suspend this Contract.

8.47

TERMINATION FOR NON-APPROPRIATION OF FUNDS
Notwithstanding any other provision of this Contract, the County shall not be
obligated for the Contractor’s performance hereunder or by any provision of
this Contract during any of the County’s future fiscal years unless and until
the County’s Board of Supervisors appropriates funds for this Contract in
the County’s Budget for each such future fiscal year. In the event that funds
are not appropriated for this Contract, then this Contract shall terminate as
of June 30 of the last fiscal year for which funds were appropriated. The
County shall notify the Contractor in writing of any such non-allocation of
funds at the earliest possible date.

8.48

VALIDITY
If any provision of this Contract or the application thereof to any person or
circumstance is held invalid, the remainder of this Contract and the
application of such provision to other persons or circumstances shall not be
affected thereby.

8.49

WAIVER
No waiver by the County of any breach of any provision of this Contract
shall constitute a waiver of any other breach or of such provision. Failure of
the County to enforce at any time, or from time to time, any provision of this
Contract shall not be construed as a waiver thereof. The rights and
remedies set forth in this sub-paragraph 8.50 shall not be exclusive and are
in addition to any other rights and remedies provided by law or under this
Contract.

8.50

WARRANTY AGAINST CONTINGENT FEES
8.50.1

The Contractor warrants that no person or selling agency has been
employed or retained to solicit or secure this Contract upon any
Contract or understanding for a commission, percentage,

Contract
Canine Contraband Detection Services

Page 40

brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained
by the Contractor for the purpose of securing business.
8.50.2

9.0

For breach of this warranty, the County shall have the right to
terminate this Contract and, at its sole discretion, deduct from the
Contract price or consideration, or otherwise recover, the full
amount of such commission, percentage, brokerage, or contingent
fee.

UNIQUE TERMS AND CONDITIONS
9.1

THIS SECTION IS INTENTIONALLY OMITTED

9.2

CONTRACTOR’S OBLIGATIONS AS A “BUSINESS ASSOCIATE”
UNDER HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY
ACT OF 1996 (HIPAA)
The County is subject to the Administrative Simplification requirements of
the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Under this Contract, the Contractor provides services to the County and
the Contractor receives, has access to, and/or creates Protected Health
Information as defined in Exhibit N in order to provide those services. The
County and the Contractor therefore agree to the terms of Exhibit N,
Contractor’s Obligations As a “Business Associate” Under Health
Insurance Portability & Accountability Act of 1996 (HIPAA).

9.3

LOCAL SMALL
PROGRAM

BUSINESS

ENTERPRISE

(SBE)

PREFERENCE

9.3.1

This Contract is subject to the provisions of the County’s
ordinance entitled Local Small Business Enterprise Preference
Program, as codified in Chapter 2.204 of the Los Angeles County
Code.

9.3.2

The Contractor shall not knowingly and with the intent to defraud,
fraudulently obtain, retain, attempt to obtain or retain, or aid
another in fraudulently obtaining or retaining or attempting to
obtain or retain certification as a Local Small Business Enterprise.

9.3.3

The Contractor shall not willfully and knowingly make a false
statement with the intent to defraud, whether by affidavit, report,
or other representation, to a County official or employee for the
purpose of influencing the certification or denial of certification of
any entity as a Local Small Business Enterprise.

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Canine Contraband Detection Services

Page 41

9.3.4

If the Contractor has obtained certification as a Local Small
Business Enterprise by reason of having furnished incorrect
supporting information or by reason of having withheld
information, and which knew, or should have known, the
information furnished was incorrect or the information withheld
was relevant to its request for certification, and which by reason of
such certification has been awarded this contract to which it would
not otherwise have been entitled, shall:
1. Pay to the County any difference between the contract amount
and what the County’s costs would have been if the contract
had been properly awarded;
2. In addition to the amount described in subdivision (1), be
assessed a penalty in an amount of not more than 10 percent
of the amount of the contract; and
3. Be subject to the provisions of Chapter 2.202 of the Los
Angeles County Code (Determinations of Contractor Nonresponsibility and Contractor Debarment). A copy of which is
attached as Exhibit O and incorporated by reference into and
made a part of this contract.
The above penalties shall also apply to any business that has
previously obtained proper certification, however, as a result of a
change in their status would no longer be eligible for certification,
and fails to notify the state and OAAC of this information prior to
responding to a solicitation or accepting a contract award.

9.4

OWNERSHIP OF MATERIALS, SOFTWARE AND COPYRIGHT
9.4.1

County shall be the sole owner of all right, title and interest,
including copyright, in and to all software, plans, diagrams,
facilities, and tools (hereafter "materials") which are originated or
created through the Contractor’s work pursuant to this Contract.
The Contractor, for valuable consideration herein provided, shall
execute all documents necessary to assign and transfer to, and
vest in the County all of the Contractor’s right, title and interest in
and to such original materials, including any copyright, patent and
trade secret rights which arise pursuant to the Contractor’s work
under this Contract.

9.4.2

During the term of this Contract and for five (5) years thereafter,
the Contractor shall maintain and provide security for all of the
Contractor’s working papers prepared under this Contract.
County shall have the right to inspect, copy and use at any time

Contract
Canine Contraband Detection Services

Page 42

during and subsequent to the term of this Contract, any and all
such working papers and all information contained therein.

9.5

9.4.3

Any and all materials, software and tools which are developed or
were originally acquired by the Contractor outside the scope of
this Contract, which the Contractor desires to use hereunder, and
which the Contractor considers to be proprietary or confidential,
must be specifically identified by the Contractor to the County’s
Project Manager as proprietary or confidential, and shall be
plainly and prominently marked by the Contractor as "Propriety"
or "Confidential" on each appropriate page of any document
containing such material.

9.4.4

The County will use reasonable means to ensure that the
Contractor’s proprietary and/or confidential items are safeguarded
and held in confidence. The County agrees not to reproduce,
distribute or disclose to non-County entities any such proprietary
and/or confidential items without the prior written consent of the
Contractor.

9.4.5

Notwithstanding any other provision of this Contract, the County
will not be obligated to the Contractor in any way under subparagraph 9.4.4 for any of the Contractor’s proprietary and/or
confidential items which are not plainly and prominently marked
with restrictive legends as required by sub-paragraph 9.4.3 or for
any disclosure which the County is required to make under any
state or federal law or order of court.

9.4.6

All the rights and obligations of this sub-paragraph 9.4 shall
survive the expiration or termination of this Contract.

PATENT, COPYRIGHT & TRADE SECRET INDEMNIFICATION
9.5.1

The Contractor shall indemnify, hold harmless and defend County
from and against any and all liability, damages, costs, and
expenses, including, but not limited to, defense costs and
attorneys' fees, for or by reason of any actual or alleged
infringement of any third party's patent or copyright, or any actual
or alleged unauthorized trade secret disclosure, arising from or
related to the operation and utilization of the Contractor’s work
under this Contract. County shall inform the Contractor as soon
as practicable of any claim or action alleging such infringement or
unauthorized disclosure, and shall support the Contractor’s
defense and settlement thereof.

Contract
Canine Contraband Detection Services

Page 43

9.5.2

9.5.3

9.6

In the event any equipment, part thereof, or software product
becomes the subject of any complaint, claim, or proceeding
alleging infringement or unauthorized disclosure, such that
County’s continued use of such item is formally restrained,
enjoined, or subjected to a risk of damages, the Contractor, at its
sole expense, and providing that County’s continued use of the
system is not materially impeded, shall either:
ƒ

Procure for County all rights to continued use of the
questioned equipment, part, or software product; or

ƒ

Replace the questioned equipment, part, or software product
with a non-questioned item; or

ƒ

Modify the questioned equipment, part, or software so that it is
free of claims.

The Contractor shall have no liability if the alleged infringement or
unauthorized disclosure is based upon a use of the questioned
product, either alone or in combination with other items not
supplied by the Contractor, in a manner for which the questioned
product was not designed nor intended.

CONTRACTOR’S CHARITABLE ACTIVITIES COMPLIANCE
The Supervision of Trustees and Fundraisers for Charitable Purposes Act
regulates entities receiving or raising charitable contributions. The
“Nonprofit Integrity Act of 2004” (SB 1262, Chapter 919) increased
Charitable Purposes Act requirements. By requiring Contractors to
complete the Charitable Contributions Certification, Exhibit T, the County
seeks to ensure that all County contractors which receive or raise
charitable contributions comply with California law in order to protect the
County and its taxpayers. A Contractor which receives or raises
charitable contributions without complying with its obligations under
California law commits a material breach subjecting it to either contract
termination or debarment proceedings or both. (County Code Chapter
2.202)
/
/
/
/
/
/
/

Contract
Canine Contraband Detection Services

Page 44

IN WITN ESS WH EREOF, Contractor has executed this Contract, or caused it to be duiy
executed and the County of Los Angeles, by order of its Board of Supervisors has
caused this Contract to be executed on its behalf by the Chair of said Board and
attested by the Executive Officer-Clerk of the Board of Supervisors thereof, the day and
year first above written.

COUNTY OF LOS

Chair, Boa

GELES

of Supervisors
I hereby certt'y that pursuant 'to
S~tio n 25103 of the Government Code
deuvery of this document has been mad~.

ATIEST:

SACHI A HAMAl
Executive Officer
Clerk: of the Board of Supervisors

SACHI HAMAl
Executive Officer and Clerk
Board of Supervisors

BY~oepuly

B~
oep;J
CONTRACTOR:
By

xfuti a./I~

Name

SLo-rr CDffO f.J D5

APPROVED AS TO FORM:
RAYMOND G.

F O RT NE ~ JI><---

County Counsel

...---:

BOARDOFSURERVISDRS
C
CQUNTY OF LOS A"If1

~~==:--

Gordon W. Trask
Principal Deputy County Counsel

49 of FEB 03 , 2009

ADOPTED
t£ '"

. _, - FEB 0 3 2009

<'

tJ.

..LJ.-, -w.du~CHI A. rIA~'
I

.

EXECUTIVE OFFICER

.

EXHIBIT A
STATEMENT OF WORK

Statement of Work
Canine Contraband Detection Services

Page 46

TABLE OF CONTENTS

SECTION
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0

TITLE

PAGE

SCOPE OF WORK ................................................................................ .48
SPECIFIC TASKS .................................................................................. .48
QUALITY CONTROL .............................................................................. .52
QUALITY ASSURANCE PLAN............................................................... .52
DEFINITIONS ......................................................................................... .54
PERSONNEL ......................................................................................... 56
HOURS/DAY OF WORK ........................................................................ .61
RECOGNIZED HOLIDAYS..................................................................... .61
UNSCHEDULED WORK ........................................................................ .61
PERFORMANCE REQUIREMENTS SUMMARY ................................... .61

Statement of Work – Table of Contents
Canine Contraband Detection Services

Page 47

STATEMENT OF WORK (SOW)
1.0

SCOPE OF WORK
1.1

Scope of Work
1.1.1 Contractor shall provide qualified Contraband Detection Services to
twenty-two Probation facilities located throughout the County of Los
Angeles. Current Probation facilities are listed in Technical Exhibit
1. Additional facilities may be added or deleted during the term of
this contract based on the needs of the COUNTY.
1.1.2 Contractor shall provide a contraband detection program utilizing
contraband detection canines. The program shall be cost-effective
and be a deterrent for those who may attempt to transport,
possess, or distribute unauthorized controlled substances within
juvenile detention facilities.
1.1.3 Contractor shall provide contraband detection services tailored to
the needs of the juvenile halls, residential treatment facilities, and
secure placements in an unobtrusive and yet highly visible manner
utilizing “passive alert” canines.
1.1.4 Contractor shall provide services during any activity conducted by
Probation at the detection facilities.

2.0

SPECIFIC TASKS
2.1

Contractor shall provide COUNTY with a procedural guide that thoroughly
describes the steps for COUNTY to make a service request. Any changes
to procedure will be made by mutual agreement and in writing.

2.2

Contractor shall provide the canine contraband detection services to
COUNTY in accordance with the specifications, terms, and conditions set
forth in Section 1.0 above, Scope of Work.

2.3

Contractor shall
confidential.

2.4

Contractor shall ensure that all canine handlers and all canines assigned
to this contract hold a minimum of one (1) of the following certificates and
that the certification is valid and current:

keep

all

assignment-related

information

strictly

2.4.1 United States Detection Dog Association (USADDA)
2.4.2 The American Detection Canine Association (ADCA)
2.4.3 The International Police Work Dog Association (IPWDA).
Statement of Work
Canine Contraband Detection Services

Page 48

2.4.4 National Narcotic Detector Dog Association (NNDDA).
2.5

Contractor shall keep certificates on file and have them immediately
available for County inspection upon request.

2.6

Contractor shall provide all canines on this contract with the proper
vaccinations and shall provide veterinary records immediately upon
COUNTY request.

2.7

Contractor shall provide only passive alert canines for this contract.
CONTRACTOR shall not use any canine that has been trained/crosstrained as an active alert or as a bite dog.

2.8

Contractor shall provide scheduled searches as directed by County
Program Manager. Monthly schedule shall be issued by the twenty-fifth
(25) day of the month previous. COUNTY anticipates that this type of
response will be needed approximately 97% of the total amount of
requested services.

2.9

Contractor shall provide unscheduled searches with twenty-four (24) hour
prior notice. Unscheduled searches shall be minimum guarantee of two
(2) hours (half day). COUNTY anticipates that this type of response will
be needed approximately 2% of the total amount of requested services.

2.10

Contractor shall provide Rapid Response emergency services, within two
(2) hours of notification, as requested. COUNTY anticipates that this type
of response will be needed approximately 1% of the total amount of
requested services.

2.11

Contractor shall search for various substances including but not limited to
those substances listed in Technical Exhibit 2.

2.12

Contractor shall be responsible for the proper collection and disposal of all
canine waste.

2.13

Contractor shall report to the Facility Manager on duty and the Officer of the
Day upon arrival.

2.14

CONTRACTOR shall be escorted within the facility and during search
operations by the facility Director or Designee (Facility Escort). Areas that
may be searched include but are not limited to:
•
•
•
•
•

Administration Building
Minor living areas
Laundry Room
Quartermaster’s Office (clothing storage area)
Supply closets

Statement of Work
Canine Contraband Detection Services

Page 49

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

School Buildings – all classrooms and restrooms in the school areas,
including all janitorial closets, library, assessment center, hallways, and
gymnasiums
Gymnasium (including rooms therein)
Restrooms and portable toilets
Trash bins, trash cans and wastebaskets
Day room and lounge areas
Dining/Building Hallways and Kitchen and rooms therein
Food storage areas and rooms, including freezers
Janitorial storage areas
Tool storage areas
Personals or miscellaneous storage room
Earthquake supply areas
Behavior Modification Store
Vehicles used to transport minors
Parking lots, Recreational areas and all facility grounds
Pantry Area
Breezeways
Utility Rooms
Minors Lockers (cubby areas)
Shower Areas
Linen Closet
Chapel (All areas inside the chapel, outside perimeter, restrooms and
sitting area (Pews)
Visiting Areas
Warehouse
Infirmary (nurse office)
Line of visitors waiting to enter the facility
Visiting areas
Perimeter, parking area and grounds near visiting area

2.15

Contractor shall have experience and knowledge of the inherent dangers
and necessary safety precautions associated with narcotics/contraband
detection.

2.16

Contractor shall immediately notify the COUNTY of any aggressive behavior
exhibited by any canine while performing services under this contract. A
complete written report including, but not limited to, the date, time, location of
incident, behavior exhibited, witness(es) injuries (or lack of), and corrective
action taken shall be submitted to the COUNTY Program Manager within
four (4) hours for incidents involving injuries and within twenty-four (24)
hours for incidents not involving injuries.

2.17

Contractor shall report to the COUNTY incidents within forty-eight (48) hours
of any aggressive behavior exhibited by any canine assigned to this contract
while not on county property or performing services under this contract. The

Statement of Work
Canine Contraband Detection Services

Page 50

report shall include, but not limited to, date, time and location of incident,
behavior exhibited, witness(es), injuries (or lack of), and corrective action
taken.
2.18

Notice of Delay
If CONTRACTOR becomes aware of any circumstances that reasonably
may cause any significant delay by CONTRACTOR or COUNTY in the
performance of their respective obligations hereunder, then CONTRACTOR
shall promptly notify COUNTY’S Contract Manager verbally of such
circumstance. Said notification shall be followed within five (5) working days,
by a written report to COUNTY’S Contract Manager containing all facts then
known to CONTRACTOR pertaining to the delay.

2.19

Self-Monitoring Reports
CONTRACTOR shall prepare monthly reports that indicate compliance
with the Statement of Work and submit to COUNTY Contract Manager by
the 10th working day of the following month. Report format and content is
subject to COUNTY review and final approval.

2.20

Days of Operation
CONTRACTOR shall provide canine contraband detection services at
Juvenile Halls and Camps upon request of the Probation Department on
weekdays, weeknights, weekend days, and weekend nights, including
holidays:
2.20.1 Weekdays shall be defined as:
Monday through Friday 6:00 a.m. to 8:00 p.m., daily
2.20.2 Weeknights shall be defined as:
Monday through Friday 8:01 p.m. to 5:59 a.m., daily
2.20.3 Weekend days shall be defined as:
Saturday and Sunday 6:00 a.m. to 8:00 p.m., daily
2.20.4 Weekend nights shall be defined as:
Saturday and Sunday 8:01 p.m. to 5:59 a.m., daily
2.20.5 Holidays shall be defined as COUNTY recognized holidays as set
forth in Section 8.0 of the Statement of Work.

Statement of Work
Canine Contraband Detection Services

Page 51

3.0

QUALITY CONTROL
The CONTRACTOR shall establish and maintain a Quality Control Plan to
assure the requirements of the contract are met. The plan shall be submitted as
part of the proposal. An updated copy must be provided to the Probation
Contract Manager on the contract start date and as changes occur. The original
plan and any future amendments shall include, but not be limited to the following:

4.0

3.1

An inspection system covering all the services and must specify the
activities to be inspected on either a scheduled or unscheduled basis, how
often inspections will be accomplished, and the title of the individual(s)
who will perform the inspection.

3.2

The methods for identifying and preventing deficiencies in the quality of
service performed before the level of performance becomes unacceptable.

3.3

A file of all inspections conducted by the CONTRACTORS and, if
necessary, the corrective action taken. This documentation shall be made
available as requested by COUNTY during the term of the contract.

3.4

The methods for ensuring uninterrupted service to Probation in the event
of a strike of the CONTRACTOR'S employees or any other unusual
occurrence (i.e. power loss) which would result in the CONTRACTOR’S
being unable to perform the contracted work.

3.5

The methods for assuring that confidentiality of juvenile and adult records
are maintained.

3.6

The methods for maintaining security of records and prevention of loss or
destruction of COUNTY and/or CONTRACTOR’S data.

QUALITY ASSURANCE PLAN
The COUNTY or its agent will evaluate the CONTRACTOR’S performance under
this contract on not less than an annual basis. Such evaluation will include
assessing CONTRACTOR’S compliance with all contract terms and performance
standards. CONTRACTOR’S deficiencies which COUNTY determines are
severe or continuing and that may place performance of the contract in jeopardy
if not corrected will be reported to the Board of Supervisors. The report will
include improvement/corrective action measures taken by the COUNTY and
CONTRACTOR’S. If improvement does not occur consistent with the corrective
action measures, COUNTY may terminate this contract or impose other penalties
as specified in this contract.
The COUNTY will evaluate the CONTRACTOR'S performance under this
contract using the quality assurance procedures specified in Exhibit L,
“Performance Requirements Summary”, or other such procedures as may be
necessary to ascertain CONTRACTOR compliance with this contract.

Statement of Work
Canine Contraband Detection Services

Page 52

4.1

Performance Evaluation Meetings
The Contractor Project Director or his alternate shall meet at least weekly
with the COUNTY Contract Manager during the first three (3) months of
the contract, if COUNTY Contract Manager finds it necessary. However, a
meeting will be held whenever a Contract Discrepancy Report (CDR) is
issued. A mutual effort will be made to resolve all problems identified.
Whenever meetings are held, the written minutes taken by Probation
personnel shall be signed by the CONTRACTOR’S Project Director and
the COUNTY’S Contract Manager. Should the CONTRACTOR not concur
with the minutes, the CONTRACTOR shall state in writing to the Contract
Manager within five (5) business days of receipt of the signed minutes any
areas wherein the CONTRACTOR does not concur.

4.2

After the first three (3) months of operation, regular performance
evaluation meetings shall be held monthly in accordance with a mutually
agreed upon schedule.

4.3

The COUNTY shall have the right to require any personnel assigned to
the Contract who, in the opinion of the COUNTY Contract Manager, is
unsatisfactory, will be removed and replaced by the CONTRACTOR within
twenty-four (24) hours.

4.4

Monthly Self-Monitoring Reports
CONTRACTOR shall produce at the end of each month informational
reports that indicate the level and type of services rendered for the
Probation Department. The CONTRACTOR will forward this report to the
COUNTY’S Contract Manager by the 10th working day of the following
month for which the services were rendered. Report format and content is
subject to final COUNTY review and approval.

4.5

Contract Discrepancy Report (Exhibit M)
Verbal notification of a Contract discrepancy will be made to the COUNTY
Contract Manager as soon as possible whenever a Contract discrepancy is
identified. The problem shall be resolved within a time period mutually
agreed upon by the COUNTY and the CONTRACTOR.
The COUNTY Contract Manager will determine whether a formal Contract
Discrepancy Report shall be issued. Upon receipt of this document, the
CONTRACTOR is required to respond in writing to the COUNTY Contract
Manager within five (5) workdays, acknowledging the reported discrepancies
or presenting contrary evidence. A plan for correction of all deficiencies
identified in the Contract Discrepancy Report shall be submitted to the
COUNTY Contract Manager within ten (10) workdays.

Statement of Work
Canine Contraband Detection Services

Page 53

4.6

COUNTY Observations
In addition to departmental contracting staff, other COUNTY personnel may
observe performance, activities, and review documents relevant to this
Contract at any time during normal business hours. However, these
personnel may not unreasonably interfere with the CONTRATOR’S
performance.

5.0

DEFINITIONS
5.1

Acceptable Quality Level (AQL): As used herein, the term “Acceptable
Quality Level”, shall mean a measure to express the leeway or variance
from a standard before Probation can apply damages as specified in
Exhibit L, Performance Requirements Summary. An AQL does not imply
that the CONTRACTOR may knowingly perform in a defective way. It
implies that Probation recognizes that defective performance sometimes
happens unintentionally. It is required that the CONTRACTOR corrects all
defects whenever possible. A variance from the AQL can result in a credit
to Probation against the monthly charge for the CONTRACTOR’S service.

5.2

Contract: Agreement executed between COUNTY and CONTRACTOR. It
sets forth the terms and conditions for the issuance and performance of the
Statement of Work, Exhibit A.

5.3

Contract Discrepancy Report (CDR):
As used herein, the term
“Contract Discrepancy Report”, shall mean a report prepared by the
Quality Assurance Evaluator to inform the CONTRACTOR of faulty
service.
The CDR requires a response from the CONTRACTOR
explaining the problem and outlining the remedial action being taken to
resolve the problem.

5.4

Contract Start Date: The date the CONTRACTOR begins work (start of
the basic contract period) in accordance with the terms of the contract.

5.5

CONTRACTOR: The sole proprietor, partnership, or corporation that has
entered into a contract with the COUNTY to perform or execute the work
covered by the Statement of Work.

5.6

CONTRACTOR Project Director: The individual designated by the
CONTRACTOR to administer the Contract operations after the Contract
award.

5.7

COUNTY Contract Manager: Person designated by COUNTY with
authority for COUNTY on contractual or administrative matters relating to
this Contract.

5.8

COUNTY Contract Monitor: Person with the responsibility of monitoring
the contract and the CONTRACTOR. Responsible for providing reports to

Statement of Work
Canine Contraband Detection Services

Page 54

COUNTY Contract Manager and COUNTY Program Manager.
Responsibility for inspections of any and all tasks, deliverables, goods,
services and other work provided by CONTRACTOR.
5.9

COUNTY Program Manager: Person designated by COUNTY to manage
the operations under this Contract.

5.10

Day(s): As used herein, the term “day(s)” shall mean calendar days and
not business or working days.

5.11

Daytime: shall mean 6:00 am to 8:00 pm.

5.12

Facility Escort: An individual assigned by the facility director at the level
of supervisor or above whose sole responsibility shall be to escort the
contractor and perform those functions related to the search and any
contraband seized.

5.13

Fiscal Year: The twelve (12) month period beginning July 1st and ending
the following June 30th.

5.14

Hours: As used herein, the term “hours”, shall mean sequential sixty (60)
minutes time frames.

5.15

Juvenile Records: Personal and social history, including criminal
information of juvenile offenders. The records include legal documents
and other information, which are confidential. The information is not to be
discussed with or disclosed to unauthorized persons as defined by the
Probation Department.

5.16

Nighttime: shall mean 8:01 pm to 5:59 am.

5.17

Performance Requirements Summary (PRS): As used herein, the term
“Performance Requirements Summary” shall mean the statement that
identifies the key performance indicators of the contract which will be
evaluated by the COUNTY to ensure contract performance standards are
met by the CONTRACTOR.

5.18

Quality Control Program: As used herein, the term “Quality Control
Program” shall mean all necessary measures taken by the
CONTRACTOR to assure that the quality of service will meet the contract
requirements regarding security, accuracy, timeliness, appearance,
completeness, consistency and conformity to the requirements set forth in
the Statement of Work.

5.19

Rapid Response Searches: The term Rapid Response shall mean
services two that are perform within two (2) hours of notification. County
estimates that this type of service will be requested approximately 1% of
the services used.

Statement of Work
Canine Contraband Detection Services

Page 55

6.0

5.20

Scheduled Searches: Shall mean services that are pre-scheduled and
requested with advance notification.

5.21

Subcontractor: As used herein, the term ”Subcontractor” shall mean any
person, entity, or organization to which the CONTRACTOR has delegated
any of its obligations hereunder in accordance with the Contract, Section
8.4. Subcontracting.

5.22

Unscheduled Searches:
Shall mean services that are not prescheduled and are requested with a minimum twenty-four (24) hour
advance notification. COUNTY estimates that this type of service will be
requested approximately 2% of the services used.

5.23

User Complaint Report (UCR): As used herein, the term “User
Complaint Report” shall mean a report prepared by Probation personnel in
order to inform the Quality Assurance Evaluator of incidents involving
faulty performance by the CONTRACTOR.

5.24

Weekday: shall mean Monday through Friday.

5.25

Weekend: shall mean Saturday, Sunday and County Holidays.

PERSONNEL
6.1

Key COUNTY Personnel
6.1.1 COUNTY Contract Manager
The Chief Probation Officer of the COUNTY of Los Angeles, or his
designee, is designated COUNTY Contract Manager, who will have
full authority to act for COUNTY in all matters connected with this
contract consistent with the provisions contained herein.
ƒ

The Contract Manager shall provide direction to CONTRACTOR
in areas relating to policy, information, operations and procedural
requirements.

ƒ

The Contract Manager is not authorized to make any changes in
the terms and conditions of the contract and is not authorized to
obligate the COUNTY in any way whatsoever beyond the terms
of the contract except as provided in the Standard Terms and
Conditions.

ƒ

COUNTY will inform the CONTRACTOR of the name, address
and telephone number of the Contract Manager at the time the
contract is awarded.

Statement of Work
Canine Contraband Detection Services

Page 56

6.1.2 COUNTY Program Manager
The responsibilities of the COUNTY’S Program Manager include:
ƒ

meeting with CONTRACTOR’S Project Director on a regular
basis; and

ƒ

inspecting any and all tasks, deliverables, goods, services, or
other work provided by or on behalf of CONTRACTOR.

The COUNTY’S Program Manager is not authorized to make any
changes in any of the terms and conditions of this Contract and is
not authorized to further obligate COUNTY in any respect
whatsoever.
6.1.3 COUNTY’S Contract Monitor
The COUNTY’S Contract Monitor is responsible for the monitoring
of the contract and the CONTRACTOR, also for providing reports to
COUNTY’S Contract Manager and COUNTY Program Manager.
6.2

Key CONTRACTOR Personnel
6.2.1 CONTRACTOR Project Director
The CONTRACTOR shall provide its own full time officer or
employee as Project Director and identify the person in the proposal.
The Project Director or an approved alternate shall be assigned
locally and available for telephone contact 8:00 a.m. and 5:00 p.m.,
Pacific, Time Monday through Friday, including all COUNTY holidays.
The Project Director shall provide overall management and
coordination of the contract services on the CONTRACTOR’S behalf,
and shall act as the central point of contact with Probation.
6.2.2 When contract work is being performed at times other than described
above, or when the Project Director cannot be present, and with prior
approval of the Contract Manager, an equally qualified individual shall
be designated to act for the Project Director.
6.2.3 The Project Director shall have full authority to act for the
CONTRACTOR on all contract matters relating to the daily operation
of this contract.
6.2.4 The Project Director shall be available during normal weekday work
hours, 8:00 a.m. to 5:00 p.m., Pacific Daylight Time, to meet with
COUNTY personnel designated by the COUNTY to discuss problem
areas.

Statement of Work
Canine Contraband Detection Services

Page 57

6.2.5 The Project Director must have at least three (3) years of
demonstrated previous experience within the last five (5) years in the
management and operation of canine detection services or similar
scope.
6.2.6 The Project Director and alternate must be able to read, write, speak
and understand English.
6.2.7 COUNTY shall have the right to review the qualifications and approve
the Project Director and any replacement recommended by
CONTRACTOR.
6.3

Other CONTRACTOR Personnel
6.3.1 The CONTRACTOR shall be responsible for providing qualified staff
to fulfill the contracted services. (COUNTY shall have the right to
review and approve potential staff prior to assignment.)
6.3.2 All personnel must be able to read, write, spell, speak and
understand English.
6.3.3 CONTRACTOR certifies that all persons employed to perform
services under this contract will be treated equally without regard to
race, religion, ancestry, national origin or sex and in compliance with
all anti-discrimination laws of the United States of America and the
State of California, Exhibit D. Proporser’s EEO Certification.
6.3.4 The CONTRACTOR shall insure that by first day of employment, all
persons with access to adult and/or juvenile records and arrest
information have signed an acknowledgement that meets the
standards of the Probation Department for COUNTY employees
having access to confidential criminal offender record information
(CORI). CONTRACTOR shall retain original signed CORI form and
forward a copy to Contract Manager within five (5) business days of
start of employment. (Refer to Exhibit J.)
6.3.5 The CONTRACTOR shall give advance notice to COUNTY'S
Contract Manager, in writing within ten (10) business days, of any
change in CONTRACTOR personnel assigned to perform any work
on this contract.
6.3.6 All persons working on this contract must sign an Employee
Acknowledgement and Confidentiality Agreement and a
CONTRACTOR
Non-Employee
Acknowledgement
and
Confidentiality Agreement (Refer to Contract, Exhibits G1 and G2).
CONTRACTOR shall retain original signed Acknowledgement of
Employer Form and forward a copy to Contract Manager within five
(5) business days of start of employment.

Statement of Work
Canine Contraband Detection Services

Page 58

6.4

CONTRACTOR Employee Acceptability
The COUNTY reserves the right to preclude any CONTRACTOR’S
employee or canine from employment or continued employment of any
employee or canine assigned to this contract. The CONTRACTOR shall
be responsible for the immediate and forthwith removal of any
CONTRACTOR’S employee or canine from county property upon request
of the COUNTY. CONTRACTOR shall replace any employee or canine
within twenty-four (24) hours when requested to do so by the COUNTY
Contract Manager.

6.5

Conflict of Interest
See Standard Terms and Conditions Section 8.9 Conflict of Interest.

6.6

Employee Benefits and Acknowledgement of Employer
6.6.1 CONTRACTOR will be solely responsible for providing to, or on
behalf of, its employees all legally required employee benefits. An
acknowledgement that each employee understands that they are an
employee of CONTRACTOR and not an employee of Los Angeles
COUNTY must be signed by each employee of CONTRACTOR
employed by first day of employment (Refer to Contract, Exhibits G1
and G2). The CONTRACTOR original acknowledgement and a copy
must be filed within five (5) business days of employment with the
COUNTY of Los Angeles, Probation Department, Contracts and
Grants Management Division, 9150 East Imperial Highway A-66,
Downey, CA 90242.
6.6.2 COUNTY shall not assume any liability for the payment of any
salaries, wages, benefits or other compensation to, or on behalf of,
any personnel provided by the CONTRACTOR.

6.7

Employee Criminal Records, Notice and County Approval
CONTRACTOR shall be responsible for ongoing implementation and
monitoring of subsections 6.7.1 through 6.7.7. On at least a quarterly basis,
CONTRACTOR shall report, in writing, monitoring results to COUNTY,
indicating compliance or problem areas. Elements of monitoring report shall
receive prior written approval from COUNTY.
6.7.1

No personnel employed by CONTRACTOR for this program having
access to Probation information or records shall have a criminal
conviction record or pending criminal trial unless such information
has been fully disclosed and employment of the employee for this
program is approved (in writing) by the Probation Department.

Statement of Work
Canine Contraband Detection Services

Page 59

6.8

6.7.2

The COUNTY reserves the right to conduct a background
investigation of CONTRACTOR’S prospective employees prior to
employment and further reserves the right to conduct a
background investigation of CONTRACTOR’S employees at any
time and to bar such employees from working on the contract
under appropriate circumstances.

6.7.3

The COUNTY reserves the right to preclude the CONTRACTOR
from employment or continued employment of any individual for
this contract service.

6.7.4

No personnel employed by the CONTRACTOR for this project
shall be on active probation or parole currently or within the last
three (3) years.

6.7.5

CONTRACTOR and employees of the CONTRACTOR shall be
under a continuing obligation to disclose any prior or subsequent
criminal conviction record or any pending criminal trial to the
Probation Department.

6.7.6

The CONTRACTOR shall submit the names of employees to the
Contract Manager within five (5) business days of the date of hire.
The COUNTY will schedule appointments to conduct background
investigation/record
checks
based
on
fingerprints
of
CONTRACTOR’S employees, and further reserves the right to
conduct a background investigation of CONTRACTOR’S
employees at any time.

6.7.7

Because COUNTY is charged by the State for checking the
criminal records of CONTRACTOR’S employee; COUNTY will bill
CONTRACTOR to recover expense. The current amount is
$32.00 per record check, which is subject to change by the State.

Gratuities
It is improper for any COUNTY Officer, employee, or agent to solicit
consideration, in any form from a CONTRACTOR with the implication,
suggestion, or statement that the CONTRACTOR’S provision of the
consideration may secure more favorable treatment for the
CONTRACTOR in the award of the contract or that the CONTRACTOR’S
failure to provide such consideration may negatively affect the COUNTY’S
consideration of the CONTRACTOR’S submission. A CONTRACTOR
shall not offer or give, either directly or through an intermediary,
consideration, in any form, to a COUNTY Officer, employee, or agent for
the purpose of securing favorable treatment with respect to the award of
the contract.

Statement of Work
Canine Contraband Detection Services

Page 60

A CONTRACTOR shall immediately report any attempt by a COUNTY
officer, employee, or agent to solicit such improper consideration. The
report shall be made either to the COUNTY Manager charged with the
supervision of the employee or to the COUNTY Auditor-Controller’s
Employee Fraud Hotline at (800) 544-6861. Failure to report such a
solicitation may result in the CONTRACTOR’S submission being
eliminated from consideration.
Among other items, such improper consideration may take the form of
cash, discounts, services, the provision of travel or entertainment, or
tangible gifts.
6.9

Consideration of Hiring COUNTY Employees Targeted for Layoffs
Should CONTRACTOR require additional or replacement personnel after
the effective date of this contract to perform the services set forth herein,
CONTRACTOR shall give first consideration for such employment
openings to qualified permanent COUNTY employees who are targeted
for layoff or qualified former COUNTY employees who are on a reemployment list during the life of this contract.

7.0

HOURS OF OPERATION
CONTRACTOR shall be available to report to various locations throughout the
COUNTY of Los Angeles on a twenty-four (24) hour daily basis as set forth in
Section 2.0, Specific Tasks.

8.0

RECOGNIZED HOLIDAYS
The CONTRACTOR may be required to provide service on COUNTY recognized
holidays. These holidays change from year to year. The Contract Manager will
provide the CONTRACTOR, upon request, with a list of COUNTY holidays for
the 2008 calendar year and the succeeding years.

9.0

UNSCHEDULED WORK
CONTRACTOR agrees that any work performed outside the scope of "Statement
of Work" or the "Other CONTRACTOR Obligations" sections of this document,
without the prior written approval of the COUNTY in accordance with the
Contract, Section 8.1, "Amendments,” shall be deemed to be a gratuitous effort
on the part of the CONTRACTOR, and the CONTRACTOR shall have no claim
therefore against the COUNTY.

10.0

PERFORMANCE REQUIREMENTS SUMMARY
All listings of services used in the Performance Requirements Summary (PRS)
Exhibit L are intended to be completely consistent with the Contract and the
SOW, and are not meant in any case to create, extend, revise, or expand any

Statement of Work
Canine Contraband Detection Services

Page 61

obligation of CONTRACTOR beyond that defined in the Contract and the SOW.
In any case of apparent inconsistency between services as stated in the Contract
and the SOW and this PRS, the meaning apparent in the Contract and the SOW
will prevail. If any service seems to be created in this PRS which is not clearly
and forthrightly set forth in the Contract and the SOW, that apparent service will
be null and void and place no requirement on CONTRACTOR.
Exhibit L summarizes the required services, performance standards, maximum
allowable deviation from the standards, monitoring methods to be used by the
COUNTY, and monetary damages to be imposed for unacceptable performance.
COUNTY will evaluate the CONTRACTOR'S performance under this contract
using the quality assurance procedures specified in Exhibit L, or other such
procedures as may be necessary to ascertain CONTRACTOR’S compliance with
this contract. Failure of the CONTRACTOR’S to achieve this standard can result
in a deduction from CONTRACTOR’S monthly payment as determined by
COUNTY.
When the CONTRACTOR’S performance does not conform with the requirements
of this Contract, the COUNTY will have the option to apply the following nonperformance remedies:
ƒ

Require CONTRACTOR to implement a formal corrective action plan, subject
to approval by the COUNTY. In the plan, the CONTRACTOR must include
reasons for the unacceptable performance, specific steps to return
performance to an acceptable level, and monitoring methods to prevent
recurrence.

ƒ

Reduce payment to CONTRACTOR by a computed amount based on the
assessment fee(s) in the PRS.

ƒ

Reduce, suspend or cancel this Contract for systematic, deliberate
misrepresentations or unacceptable levels of performance.

ƒ

Failure of the CONTRACTOR to comply with or satisfy the request(s) for
improvement of performance or to perform the neglected work specified within
ten (10) days shall constitute authorization for the COUNTY to have the
service(s) performed by others. The entire cost of such work performed by
others as a consequence of the CONTRACTOR’S failure to perform said
service(s), as determined by the COUNTY, shall be credited to the COUNTY
on the CONTRACTOR’S future invoice.
This section does not preclude the COUNTY’S right to terminate the contract
upon ten (10) days written notice with or without cause, as provided for in the
Contract, Paragraph 8, Standard Terms and Conditions, Sub-paragraph 8.42,
Termination for Convenience.
/
/

Statement of Work
Canine Contraband Detection Services

Page 62

STATEMENT OF WORK

TECHNICAL EXHIBIT 1

Statement of Work – Technical Exhibit 1
Canine Contraband Detection Services

Page 63

CURRENT LIST OF FACILITIES AND SIZE

FACILITIES

ADDRESS

GROSS
SQUARE
FEET

NET
SQUARE
FEET

ACRES

260,000

159,000

28

463,000

179,000

27

347,078

231,000

26

225,000

184,625

These Six
Camps sit
on a 65
Acre site
(Challenger
Memorial)

60,668

39,014

13

77,143

47,296

3

38,0303

30,131

34,587
55,408

26,412
31,505

Both Camps
sit on 234Acre site

36,612

27,650

38,456

28,638

50,353

33,200

48,682

36,655

30,059

23,126

24,339

17,907

46,983

34,720

22,881

17,872

HALLS
Barry J. Nidorf Juvenile Hall
Central Juvenile Hall
Los Padrinos Juvenile Hall

16350 Filbert Street
Sylmar, CA 91342
1605 Eastlake Ave.
Los Angeles, ca 90033
7285 Quill Drive
Downey, CA 90242
CAMPS

Camp Ronald Mc Nair
Camp Judith Resnik
Camp Francis Scobee
Camp Michael Smith
Camp Gregory Jarvis
Camp Ellison Onizuka
Camp Carl Holton
Dorothy Kirby Center
Camp Williams Mendenhall

5300 West Avenue I
Lancaster, CA 93536

12653 N. Little Tujunga Canyon Rd.
San Fernando, CA 91342
1500 South McDonnell Avenue
Los Angeles, CA 90022
42220 North Lake Hughes Road
Lake Hughes, CA 93532

Camp John Munz
Camp Glenn Rockey

1900 N. Sycamore Canyon Road
San Dimas, CA 91773

Camp Joseph Scott

28700 N. Bouquet Canyon Road
Saugus, CA 91350

Camp Kenyon Scudder
Camp David Gonzales

1301 N. Las Virgenes Road
Calabasas, CA 91302

Camp Vernon Kilpatrick

427 S. Encinal Canyon Road
Malibu, CA 90265

Camp Fred Miller
Camp Joseph Paige
Camp Clinton B.
Afflerbaugh
Camp Louis Routh

6601 N. Stephens Ranch Road
La Verne, CA 91750
12500 Big Tujunga Canyon Road
Tujunga, CA 91042

Statement of Work – Technical Exhibit 1
Canine Contraband Detection Services

35
Both Camps
sit on 70Acre site
38
Both Camps
sit on 231Acre site
Both Camps
sit on 47Acre site
14

Page 64

STATEMENT OF WORK

TECHNICAL EXHIBIT 2

Statement of Work – Technical Exhibit 2
Canine Contraband Detection Services

Page 65

SUBSTANCES DETECTED

The following is a list of various narcotics/contraband. Please indicate by checking the
appropriate box below if your canine detection program provides these services:
Yes

1

Amphetamines

Meth, Crystal

2

Methlyenedioxymethamphetamine

Ecstasy

3

Cocaine

Crack

t/

4

Delta 9-Tetrahydrocanabinol

Marijuana, Pot, Hashish

5

Heroin

Horse

V
./

6

Phencyclidine

PCP, Angel Dust

7

Opiates

Morphine, Opium

8

Lysergic Acid Diethylamide

LSD

9

Frequently abused Prescription
Medications
lighter Fluids

Vicodin, OxyCon!in

10

No

./
/

,/
./
/'
,/

./

~difJmr<thSignature

5"o71
f::\)f~a ~D >
Name and Title of Signer

Statement of Work - Technical Exhibil2
Canine Contraband Detection Services

Page 66

EXHIBIT B

PRICING SHEET

Exhibit B – Pricing Sheet
Canine Contraband Detection Services

Page 67

EXHIBIT B

PRICING SHEET
CANINE CONTRABAND DETECTION SERVICES
The Contractor offers to provide all labor and supplies necessary to provide Canine Contraband
Detection Services as set forth RFP# 6400803
Said work shall be done for the period prescribed and in the manner set forth in said specifications, and
compensation therefore shall be on a fixed-fee basis as provided upon the hereinafter proposed fixed
rates. I agree that if the County Board of Supervisors accepts my proposal, I will commence services
immediately following contract execution.
I agree to provide the specified services for the County of Los Angeles - Probation Department in
accordance with the attached specifications for the following submitted compensation.
I PROPOSE A FIXED RATE/FEE FOR THE REQUIRED SERVICES USING CANINE CONTRABAND
DETECTION, AS FOLLOWS:
Scheduled Searches (daytime only): (Estimated 97% of services used)
½ Day (2 Hours)
Full day (4 Hours)
Weekday:

162.50

325.00

Weekend:

162.50

325.00

Unscheduled Searches (daytime only; 24 hours prior notice): (Estimated 2% of services used)
½ Day (2 Hours)
Full day (4 Hours)
Weekday:

162.50

325.00

Weekend:

162.50

325.00

Rapid Response Searches (2 hours prior notice): (Estimated 1% of services used)
Daytime
½ Day (2 Hours)
Full day (4 Hours)
Weekday:

162.50

325.00

Weekend:

162.50

325.00

Nighttime
½ Day (2 Hours)

Full day (4 Hours)

Weekday:

162.50

325.00

Weekend:

162.50

325.00

Exhibit B – Pricing Sheet
Canine Contraband Detection Services

Page 68

EXHIBIT C
INTENTIONALLY OMITTED

Exhibit C – Intentionally Omitted
Canine Contraband Detection Services

Page 69

EXHIBIT D
CONTRACTOR’S EEO CERTIFICATION

Exhibit D – Contractor’s EEO Certification
Canine Contraband Detection Services

Page 70

CONTRACTOR'S EEO CERTIFICATION

Company Name

2. "2.., ,.- /.&N7ING n ." Di:. ., ,¥ 1.(" 'f
Address

SA", ;11/1/2/ 1-6,

e/l.

911/1

r

Internal Revenue Service Employer Identification Number

GENERAL
In accordance with provisions of the County Code of the County of Los Angeles, the
Proposer certifies and agrees that all persons employed by such firm , its affiliates,
subsidiaries , or holding companies are and will be treated equally by the firm without
regard to or because of race. religion . ancestry, national origin, or sex and in
compliance with all anti-d iscrimination laws of the United States of America and the
State of California.
CERTIFICATION

1. Proposer has written policy statement prohibiting
discrimination in all phases of employment.

2. Proposer periodically conducts a self-analysis or
utilization analysis of its work force.

3. Proposer has a system for determining if its employment
practices are discriminatory against protected groups.
4. When problem areas are identified in employment practices ,
Proposer has a system for taking reasonab le corrective
action to include establishment of goal and/or timetables.

YES

NO

( ,/j

(

(vi

(

)

(vi

(

)

(

)

.~
;;;mJ~
Signature
,

Name and itle of Signer (please prin

Exhibit 0 Contractor'sEEO Certification
Canine Contraband Detection Services

Page 71

EXHIBIT E
COUNTY ADMINISTRATION

Exhibit E – County’s Administration
Canine Contraband Detection Services

Page 72

EXHIBIT E

COUNTY’S ADMINISTRATION
_______________________________
CONTRACT NO.

COUNTY CONTRACT MANAGER:
Name:

Tasha Howard

Title:

Contracts and Grants Division Director

Address:

9150 East Imperial Highway, Room A-166
Downey, CA 90242

Telephone:

562-940-2728

Facsimile

562-803-6585

E-Mail Address:

Latasha.Howard@probation.lacounty.gov

COUNTY PROGRAM MANAGER:
Name:

Larry Rubin

Title:

Detention Services Bureau Consultant

Address:

9150 E. Imperial Highway
Downey, CA 90242

Telephone:

562-940-2523

Facsimile

562-803-1520

E-Mail Address:

Larry.Rubin@probation.lacounty.gov

COUNTY CONTRACT MONITOR:
Name:

Sandra Torres

Title:

Supervising Program Analyst

Address:

7639 S. Painter Avenue
Whittier, CA 90602

Telephone:

562-907-3004

Facsimile

562-464-2831

E-Mail Address:

SANDRA.TORRES@probation.lacounty.gov

Exhibit E – County’s Administration
Canine Contraband Detection Services

Page 73

EXHIBIT F
CONTRACTOR’S ADMINISTRATION

Exhibit F – Contractor’s Administration
Canine Contraband Detection Services

Page 74

EXHIBIT F

CONTRACTOR’S ADMINISTRATION
INTERQUEST DETECTION CANINES
CONTRACTOR’S NAME
CONTRACT NO: _______________
CONTRACTOR’S PROJECT DIRECTOR:
Name:

Scott Edmonds

Title:

President

Address:

2275 Huntington Drive, #464
San Marino, CA 91108

Telephone:

626-284-6838

Facsimile

626-284-6314

E-Mail Address:

interquestk9la@aol.com

CONTRACTOR’S AUTHORIZED OFFICIAL(S)
Name:

Scott Edmonds

Title:

President

Address:

2275 Huntington Drive, #464
San Marino, CA 91108

Telephone:

626-284-6838

Facsimile

626-284-6314

E-Mail Address:

interquestk9la@aol.com

Notices to Contractor shall be sent to the following:
Name:

Scott Edmonds

Title:

President

Address:

2275 Huntington Drive, #464
San Marino, CA 91108

Telephone:

626-284-6838

Facsimile

626-284-6314

E-Mail Address:

interquestk9la@aol.com

Exhibit F – Contractor’s Administration
Canine Contraband Detection Services

Page 75

EXHIBIT G

CONTRACTOR EMPLOYEE ACKNOWLEDGEMENT OF
EMPLOYER

Exhibit G – Employees Acknowledgement of Employer
Canine Contraband Detection Services

Page 76

EX HIBIT G

EMPLOYEE'S ACKNOWLEDGEMENT OF EMPLOYER

I understand that t/'1 71Yul</fJ T ('/}/VIAi f;.S
employment.

is my sale employer for purposes of this

I rely exclusively upon 1t/7c'-:" lJtSr 1:'.'1,0/1.£5 for payment of salary and any and all
other benefits payable to me on my behalf during the period of this employment.
I understand and agree that I am not an employee of Los Angeles County for any
purpose and that I do not have and will not acquire any rights or benefits of any kind
from the County of Los Angeles during the period of this employment.
I understand and agree that I do not have and will not acquire any rights or benefits
pursuant to any agreement between my employer IN 7 c7'4 'UCST t!/);J.'P!5 and the County
of Los Angeles.

ACKNOWLEDGED AND RECEIVED:

SIGNATURE: . . J
A

~E'~j>-

DATE:

/~kr

NAME:

St"',,,- ElJl1cNf)5
Print

Original must be signed by each employee by first day of employment and must be
retained by CONTRACTOR(s)
Copy must be forwarded by CONTRACTOR(s) to County Worker's Compensation
Division with the Los Angeles County Department of Human Resources, Workers'
Compensation Division, Claims Section, 3333 Wilshire Boulevard, Los Angeles,
California 90010, within five (5) business days.

Exhibit G - Employees Acknowledgement of Employer
Canine Contraband Detection Services

Page 77

EXHIBITG1
CONTRACTOR ACKNOWLEDGEMENT AND CONFIDENTIAUTY AGREEMENT
(Note: This certification is to be executed and returned to County with Contractor's executed Contract . Work cannot begin on
the Contract until Cou nty receives this executed document.)

CONTRACTOR NAME: Interquest Detection Canines

Contract No.

_

GENERALINFORMATION:
The Contractor referenced abo ve has entered into a con tract with the Cou nty of Los Angeles to provide certai n service s to the
County . The Cou nty requires the Corporation to sign this Contractor Ack nowledg ement and Confiden tiality Agreement.

CONTRACTOR ACKNOWLEDGEMENT:
Contractor understa nds and agrees that the Contractor employees, con sultants, Outsourced Vendors and independent contractors
(Contractor's Staff) that will provide services in the above referenced agreement are Contrador's sole respo nsib ility. Contractor
understands and agrees that Contractor's Staff must rely exdusive ly upon Contractor for payment of salary and any and all other
benefits payab le by virtue of Contractor's Staff's perfo rmance of wo rx under the above-referenced contract.
Contractor understands and agrees that Contractor's Staff are not emplo yees of the
whatsoever and that Contractor's Staff do not have and will not acquire any rights or
Los Angeles by virtue of my performance of work und er the above-rererenced contract.
Contractor's Staff will not acq uire any right s or benefits from the Cou nty of Los Ang eles
perso n or entity and the County of l os Angeles.

County of Los Angeles for any purpose
benefits of any kind from the Cou nty of
Contractor understands and agrees that
pursuant to any agreement between any

CONFIDENTIALITY AGREEMENT:
Contractor and Contractor's Staff may be involved with worX perta ining to services provided by the County of Los Angeles and, if so,
Contractor and Contractor' s Staff may have access to confidential data and infoonation pertaining to person s and/or entities receivi ng
services from the County . In add ition, Contractor and Contractor's Sta ff may also have access to proprietary infonnation suWlied by
other vendors doing business with the County of los Angeles. The Cou nty has a legal obligation to protect all sud'! confidential data
and infonnation in its possession, especia lly data and information concerning health , aiminal, and welfare recipient records.
Contractor and Contractor's Staff understand that if they are involved in County work , the County mu st ensure that Contractor and
Contractor's Staff, will protect the con fidentia lity of such data and information. Consequently, Contractor must sign this Confidentiality
Agreement as a condition of worX to be provided by Contractor's Staff for the County.
Contractor and Contractor' s Staff hereby agrees that they will not divu lge 10 any unauth oriz ed person any data or infonnation
obtained while performing work pursuant to the above-referenced con tract between Contractor and the Cou nty of los Angeles.
Contractor and Contractor's Staff agree to forwa rd all requests for the release of any data or information rece ived to County's Project
Manag er.
Contractor and Contractor's Staff agree to keep confidentia l all hea lth, aiminal, and welfare reci pient reoords and all data and
infonnation perta ining to person s and/o r entities receiving sefVices from the Cou nty, desig n concepts, algorithms, prog rams, foonats,
docu mentation , Contractor prop rietary information and all other original materia ls produced , created, or provided to Contractor and
Contractor's Staff under the above- refe renced contract. Contractor and Contractor's Staff agree to protect these confidential
materials against disclosure to other than Contra ctOl" or County employees who have a need to know the information. Contractor and
Contractor's Staff agree that if prop rietary infomlation supplied by other Cou nty vendors is provided to me during this employment.
Contractor and Contractor's Staff shall keep such infonn ation confidential.
Contractor and Contractor's Staff agree to report any and all violations of this agreeme nt by Contractor and Contractor's Staff and/or
by any other person ofwhom Contractor and Contractor's Staff become aware .
Contracto r and Contractor's Staff acknowledge that violation of this agreement may subject Con tractor and Contractor's Staff to civ~
and/or criminal action and that the_«OOnty of Los Angeles may seek all poss ible legal redress .

SIGNATURE:

s .a~,,.L

DATE:

.!£__1-3 _..J <<"/

PRINTED NAME: Scott Edmonds
POSITION:

President/Owner

Required Forms EXhibits (Canine Contraband Detection Services)

Page 3

EXHIBIT G2
CONTRACTOR EMPLOYEE ACKNOWLEDGEMENT AND CONFIDENTIALITY AGREEMENT
(Note:This certification is to be executed and returned to County with Contractor's executed Contract. Work cannot begin on the
Contract until County receives this executed document.)
Contractor Name _________________________________________

Contract No.___________

Employee Name __________________________________________________________________
GENERAL INFORMATION:
Your employer referenced above has entered into a contract with the County of Los Angeles to provide certain services to the
County. The County requires your signature on this Contractor Employee Acknowledgement and Confidentiality Agreement.
EMPLOYEE ACKNOWLEDGEMENT:
I understand and agree that the Contractor referenced above is my sole employer for purposes of the above-referenced contract.
I understand and agree that I must rely exclusively upon my employer for payment of salary and any and all other benefits
payable to me or on my behalf by virtue of my performance of work under the above-referenced contract.
I understand and agree that I am not an employee of the County of Los Angeles for any purpose whatsoever and that I do not
have and will not acquire any rights or benefits of any kind from the County of Los Angeles by virtue of my performance of work
under the above-referenced contract. I understand and agree that I do not have and will not acquire any rights or benefits from
the County of Los Angeles pursuant to any agreement between any person or entity and the County of Los Angeles.
I understand and agree that I may be required to undergo a background and security investigation(s). I understand and agree
that my continued performance of work under the above-referenced contract is contingent upon my passing, to the satisfaction of
the County, any and all such investigations. I understand and agree that my failure to pass, to the satisfaction of the County, any
such investigation shall result in my immediate release from performance under this and/or any future contract.
CONFIDENTIALITY AGREEMENT:
I may be involved with work pertaining to services provided by the County of Los Angeles and, if so, I may have access to
confidential data and information pertaining to persons and/or entities receiving services from the County. In addition, I may also
have access to proprietary information supplied by other vendors doing business with the County of Los Angeles. The County
has a legal obligation to protect all such confidential data and information in its possession, especially data and information
concerning health, criminal, and welfare recipient records. I understand that if I am involved in County work, the County must
ensure that I, too, will protect the confidentiality of such data and information. Consequently, I understand that I must sign this
agreement as a condition of my work to be provided by my employer for the County. I have read this agreement and have taken
due time to consider it prior to signing.
I hereby agree that I will not divulge to any unauthorized person any data or information obtained while performing work pursuant
to the above-referenced contract between my employer and the County of Los Angeles. I agree to forward all requests for the
release of any data or information received by me to my immediate supervisor.
I agree to keep confidential all health, criminal, and welfare recipient records and all data and information pertaining to persons
and/or entities receiving services from the County, design concepts, algorithms, programs, formats, documentation, Contractor
proprietary information and all other original materials produced, created, or provided to or by me under the above-referenced
contract. I agree to protect these confidential materials against disclosure to other than my employer or County employees who
have a need to know the information. I agree that if proprietary information supplied by other County vendors is provided to me
during this employment, I shall keep such information confidential.
I agree to report to my immediate supervisor any and all violations of this agreement by myself and/or by any other person of
whom I become aware. I agree to return all confidential materials to my immediate supervisor upon completion of this contract
or termination of my employment with my employer, whichever occurs first.

SIGNATURE:

_____________________________________________

DATE: _____/_____/_____

PRINTED NAME:_____________________________________________
POSITION:__________________________________________________

Exhibit G2 – Contractor Employee Acknowledgement and Confidentiality Agreement
Canine Contraband Detection Services

Page 79

EXHIBIT G3
CONTRACTOR NON-EMPLOYEE ACKNOWLEDGEMENT AND CONFIDENTIALITY AGREEMENT
(Note: This certification is to be executed and returned to County with Contractor's executed Contract. Work cannot begin on
the Contract until County receives this executed document.)
Contractor Name _________________________________________

Contract No.___________

Non-Employee Name ____________________________________________________________________
GENERAL INFORMATION:
The Contractor referenced above has entered into a contract with the County of Los Angeles to provide certain services to the
County. The County requires your signature on this Contractor Non-Employee Acknowledgement and Confidentiality
Agreement.
NON-EMPLOYEE ACKNOWLEDGEMENT:
I understand and agree that the Contractor referenced above has exclusive control for purposes of the above-referenced
contract. I understand and agree that I must rely exclusively upon the Contractor referenced above for payment of salary and
any and all other benefits payable to me or on my behalf by virtue of my performance of work under the above-referenced
contract.
I understand and agree that I am not an employee of the County of Los Angeles for any purpose whatsoever and that I do not
have and will not acquire any rights or benefits of any kind from the County of Los Angeles by virtue of my performance of work
under the above-referenced contract. I understand and agree that I do not have and will not acquire any rights or benefits from
the County of Los Angeles pursuant to any agreement between any person or entity and the County of Los Angeles.
I understand and agree that I may be required to undergo a background and security investigation(s). I understand and agree
that my continued performance of work under the above-referenced contract is contingent upon my passing, to the satisfaction of
the County, any and all such investigations. I understand and agree that my failure to pass, to the satisfaction of the County, any
such investigation shall result in my immediate release from performance under this and/or any future contract.
CONFIDENTIALITY AGREEMENT:
I may be involved with work pertaining to services provided by the County of Los Angeles and, if so, I may have access to
confidential data and information pertaining to persons and/or entities receiving services from the County. In addition, I may also
have access to proprietary information supplied by other vendors doing business with the County of Los Angeles. The County
has a legal obligation to protect all such confidential data and information in its possession, especially data and information
concerning health, criminal, and welfare recipient records. I understand that if I am involved in County work, the County must
ensure that I, too, will protect the confidentiality of such data and information. Consequently, I understand that I must sign this
agreement as a condition of my work to be provided by the above-referenced Contractor for the County. I have read this
agreement and have taken due time to consider it prior to signing.
I hereby agree that I will not divulge to any unauthorized person any data or information obtained while performing work pursuant
to the above-referenced contract between the above-referenced Contractor and the County of Los Angeles. I agree to forward
all requests for the release of any data or information received by me to the above-referenced Contractor.
I agree to keep confidential all health, criminal, and welfare recipient records and all data and information pertaining to persons
and/or entities receiving services from the County, design concepts, algorithms, programs, formats, documentation, Contractor
proprietary information, and all other original materials produced, created, or provided to or by me under the above-referenced
contract. I agree to protect these confidential materials against disclosure to other than the above-referenced Contractor or
County employees who have a need to know the information. I agree that if proprietary information supplied by other County
vendors is provided to me, I shall keep such information confidential.
I agree to report to the above-referenced Contractor any and all violations of this agreement by myself and/or by any other
person of whom I become aware. I agree to return all confidential materials to the above-referenced Contractor upon completion
of this contract or termination of my services hereunder, whichever occurs first.

SIGNATURE:
PRINTED NAME:
POSITION:

_____________________________________________________

DATE: _____/_____/_____

______________________________________________

_____________________________________________

Exhibit G3 – Contractor Non-Employee Acknowledgement and Confidentiality Agreement
Canine Contraband Detection Services

Page 80

EXHIBIT H

JURY SERVICE ORDINANCE

Exhibit H – Jury Ordinance
Canine Contraband Detection Services

Page 81

Page 1 of 3
Title 2 ADMINISTRATION
Chapter 2.203.010 through 2.203.090
CONTRACTOR EMPLOYEE JURY SERVICE

2.203.010 Findings.
The board of supervisors makes the following findings. The county of Los Angeles allows its
permanent, full-time employees unlimited jury service at their regular pay. Unfortunately, many
businesses do not offer or are reducing or even eliminating compensation to employees who serve
on juries. This creates a potential financial hardship for employees who do not receive their pay
when called to jury service, and those employees often seek to be excused from having to serve.
Although changes in the court rules make it more difficult to excuse a potential juror on grounds of
financial hardship, potential jurors continue to be excused on this basis, especially from longer trials.
This reduces the number of potential jurors and increases the burden on those employers, such as
the county of Los Angeles, who pay their permanent, full-time employees while on juror duty. For
these reasons, the county of Los Angeles has determined that it is appropriate to require that the
businesses with which the county contracts possess reasonable jury service policies.
2.203.020 Definitions.
The following definitions shall be applicable to this chapter:
A.

“Contractor” means a person, partnership, corporation or other entity which has a contract
with the county or a subcontract with a county contractor and has received or will receive an
aggregate sum of $50,000 or more in any 12-month period under one or more such contracts
or subcontracts.

B.

“Employee” means any California resident who is a full-time employee of a contractor under
the laws of California.

C.

“Contract” means any agreement to provide goods to, or perform services for or on behalf of,
the county but does not include:
1. A contract where the board finds that special circumstances exist that justify a waiver of
the requirements of this chapter; or
2. A contract where federal or state law or a condition of a federal or state program
mandates the use of a particular contractor; or
3. A purchase made through a state or federal contract; or
4. A monopoly purchase that is exclusive and proprietary to a specific manufacturer,
distributor, or reseller, and must match and inter-member with existing supplies,
equipment or systems maintained by the county pursuant to the Los Angeles County
Purchasing Policy and Procedures Manual, section P-3700 or a successor provision; or
5. A revolving fund (petty cash) purchase pursuant to the Los Angeles County Fiscal
Manual, section 4.4.0 or a successor provision; or

Exhibit H – Jury Ordinance
Canine Contraband Detection Services

Page 82

Page 2 of 3
Title 2 ADMINISTRATION
Chapter 2.203.010 through 2.203.090
CONTRACTOR EMPLOYEE JURY SERVICE
6. A purchase card pursuant to the Los Angeles County Purchasing Policy and Procedures
Manual, section P-2810 or a successor provision; or
7. A non-agreement purchase with a value of less than $5,000 pursuant to the Los Angeles
County Purchasing Policy and Procedures Manual, section A-0300 or a successor provision;
or
8. A bona fide emergency purchase pursuant to the Los Angeles County Purchasing Policy and
Procedures Manual, section PP-1100 or a successor provision.
D.

“Full time” means 40 hours or more worked per week or a lesser number of hours if the lesser
number is a recognized industry standard as determined by the chief administrative officer or the
contractor has a long-standing practice that defines a full-time schedule as less than 40 hours per
week.

2.203.030 Applicability.
This chapter shall apply to contractors who enter into contracts that commence after July 11, 2002. This
chapter shall also apply to contractors with existing contracts which are extended into option years that
commence after July 11, 2002. Contracts that commence after May 28,2002, but before July 11, 2002,
shall be subject to the provisions of this chapter only if the solicitations for such contracts stated that the
chapter would be applicable.
2.203.040 Contractor Jury Service Policy.
A contractor shall have and adhere to a written policy that provides that its employees shall receive from
the contractor, on an annual basis, no less than five days of regular pay for actual jury service. The policy
may provide that employees deposit any fees received for such jury service with the contractor or that the
contractor deduct from the employees’ regular pay the fees received for jury service.
2.203.050 Other Provisions.
A.

Administration. The chief administrative officer shall be responsible for the administration of this
chapter. The chief administrative officer may, with the advice of county counsel, issue
interpretations of the provisions of this chapter and shall issue written instructions on the
implementation and ongoing administration of this chapter. Such instructions may provide for the
delegation of functions to other county departments.

B.

Compliance Certification. At the time of seeking a contract, a contractor shall certify to the county
that it has and adheres to a policy consistent with this chapter or will have and adhere to such a
policy prior to award of the contract.

2.203.060 Enforcement and Remedies.
For a contractor’s violation of any provision of this chapter, the county department head responsible for
administering the contract may do one or more of the following:

Exhibit H – Jury Ordinance
Canine Contraband Detection Services

Page 83

Page 3 of 3
Title 2 ADMINISTRATION
Chapter 2.203.010 through 2.203.090
CONTRACTOR EMPLOYEE JURY SERVICE
1.

Recommend to the board of supervisors the termination of the contract; and/or,

2.

Pursuant to chapter 2.202, seek the debarment of the contractor.

2.203.070. Exceptions.
A.

Other Laws. This chapter shall not be interpreted or applied to any contractor or to any employee
in a manner inconsistent with the laws of the United States or California.

B.

Collective Bargaining Agreements. This chapter shall be superseded by a collective bargaining
agreement that expressly so provides.

C.

Small Business. This chapter shall not be applied to any contractor that meets all of the following:
1. Has ten or fewer employees during the contract period; and,
2. Has annual gross revenues in the preceding twelve months which, if added to the annual
amount of the contract awarded, are less than $500,000; and,
3. Is not an affiliate or subsidiary of a business dominant in its field of operation?
“Dominant in its field of operation” means having more than ten employees and annual gross
revenues in the preceding twelve months which, if added to the annual amount of the contract
awarded, exceed $500,000.
“Affiliate or subsidiary of a business dominant in its field of operation” means a business which
is at least 20 percent owned by a business dominant in its field of operation, or by partners,
officers, directors, majority stockholders, or their equivalent, of a business dominant in that
field of operation.

2.203.090. Severability.
If any provision of this chapter is found invalid by a court of competent jurisdiction, the remaining
provisions shall remain in full force and effect.

Exhibit H – Jury Ordinance
Canine Contraband Detection Services

Page 84

EXHIBIT I

SAFELY SURRENDERED BABY LAW
Posters and Fact Sheets are available in English and Spanish
for Printing Purposes at the following Website:
www.babysafela.org

Exhibit I – Safely Surrendered Baby Law
Canine Contraband Detection Services

Page 85

EXHIBIT I

Exhibit I – Safely Surrendered Baby Law
Canine Contraband Detection Services

Page 86

EXHIBIT I

Exhibit I – Safely Surrendered Baby Law
Canine Contraband Detection Services

Page 87

EXHIBIT I

Exhibit I – Safely Surrendered Baby Law
Canine Contraband Detection Services

Page 88

EXHIBIT I

Exhibit I – Safely Surrendered Baby Law
Canine Contraband Detection Services

Page 89

EXHIBIT J

CONFIDENTIAL OF CORI INFORMATION

Exhibit J – Confidentiality of Cori Information
Canine Contraband Detection Services

Page 90

EXHIBIT J

CONFIDENTIALITY OF CORI INFORMATION

Criminal Offender Record Information (CORI) is that information which is recorded as the result
of an arrest, detention or other initiation of criminal proceedings including any consequent
proceedings related thereto. As an employee of_____________________ during the legitimate
course of your duties, you may have access to CORI. The Probation Department has a policy of
protecting the confidentiality of Criminal Offender Record Information.
You are required to protect the information contained in case files against disclosure to all
individuals who do not have a right-to-know or a need-to-know this information.
The use of any information obtained from case files or other related sources of CORI to make
contacts with probationers or their relatives, or to make CORI available to anyone who has no
real and proper reason to have access to this information as determined solely by the Probation
Department is considered a breach of confidentiality, inappropriate and unauthorized.
Any
employee engaging in such activities is in violation of the Probation Department's
confidentiality policy and will be subject to appropriate disciplinary action and/or criminal action
pursuant to Section 11142 of the Penal Code.
I have read and understand the Probation Department's policy concerning the confidentiality of
CORI records.

(Signature)
Name (Print)
Title
Date
Copy to be forwarded to Probation Contract Manager within five (5) business days of start of
employment.

Exhibit J – Confidentiality of Cori Information
Canine Contraband Detection Services

Page 91

EXHIBIT K
NOTICE TO EMPLOYER REGARDING THE FEDERAL
EARNED INCOME CREDIT
IRS NOTICE 1015
(Obtain latest version from IRS website -

http://www.irs.gov/pub/irs-pdf/n1015.pdf

Exhibit K – Notice to Employer Regarding the Federal Earned Income Credit
Canine Contraband Detection Services

Page 92

EXHIBIT K

IRS NOTICE 1015
(Obtain latest version from IRS website http://www.irs.gov/pub/irs-pdf/n1015.pdf

Exhibit K – Notice to Employer Regarding the Federal Earned Income Credit
Canine Contraband Detection Services

Page 93

EXHIBIT L
PERFORMANCE REQUIREMENTS SUMMARY

Exhibit L – Performance Requirements Summary
Canine Contraband Detection Services

Page 94

EXHIBIT L

PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary (PRS) Chart lists the required services which will be
monitored by the COUNTY during the term of this contract; the required standard of
performance; the maximum deviation from the Acceptable Quality Level Standards (AQLS)
which can occur before damages can be assessed; the method of COUNTY surveillance; and
the liquidated damages for not meeting the AQLS.
Quality Assurance
On an on-going basis, CONTRACTOR performance will be compared to the contract standards.
The Probation Department may use a variety of inspection methods to evaluate the
CONTRACTOR’S performance. The methods of surveillance which may be used, but not
limited to, are:
User and/or Staff Complaints
Random Inspections
Random and/or Judgmental Samplings
Criteria for Acceptance and Unacceptable Performance
Performance of a required service is considered acceptable when it meets the AQLS as set forth
in Appendix C, Technical Exhibit 1. When the performance does not meet this standard, the
CONTRACTOR will be notified promptly of any performance variances identified.
When an instance of unacceptable performance comes to the attention of Probation personnel,
a User Complaint Form (UCR) may be filled out and forwarded to the Quality Assurance
Evaluator. The complaint will be investigated, if necessary, and may be brought to the attention
of the CONTRACTOR.
The CONTRACTOR shall be required to explain, in writing, within ten (10) calendar days of date
of notice when performance was unacceptable, how performance will be returned to acceptable
levels, and how recurrence of the problem will be prevented. CONTRACTOR will pay COUNTY
for liquidated damages as provided herein.
The assessment of monetary damages against the CONTRACTOR for unacceptable services
shall be calculated as shown on the Performance Requirement Summary (PRS) Chart.

Exhibit L – Performance Requirements Summary
Canine Contraband Detection Services

Page 95

EXHIBIT L

Liquidated Damages
Periodically, the CONTRACTOR’S performance will be evaluated comparing service (as stated
in the Performance Work Statement) with the AQL’S, using the method of surveillance. If the
CONTRACTOR’S performance falls below the AQLS, liquidated damages shall be paid by
CONTRACTOR as set forth in Appendix C, Technical Exhibit 1.
The CONTRACTOR will be notified promptly of any performance variance identified.
Corrective Action
The CONTRACTOR shall be required to immediately correct those activities found by Probation
to be unacceptably performed at no additional cost to COUNTY.

Exhibit L – Performance Requirements Summary
Canine Contraband Detection Services

Page 96

EXHIBIT L

Page 1 of 2
PERFORMANCE REQUIREMENTS SUMMARY (PRS) CHART

REQUIRED SERVICE/
PERFORMANCE STATEMENT

STANDARD

CONTRACTOR in compliance with Standard
Terms and Conditions
None of CONTRACTOR’s employees shall have
a criminal conviction or pending criminal trial
unless record has been fully disclosed, Part A,
7.4.3
Fingerprint CONTRACTOR’s current employees
and prospective employees prior to
employment, Part A, 7.4.5
CONTRACTOR shall reimburse COUNTY for
record check. Part A, 7.4.6

Adhere to County requirements.

MAXIMUM
ALLOWED
DEVIATION
(AQL)
0%

TYPICAL METHOD
OF
SURVEILLANCE
Random Inspections
Random Samplings
Random Inspections
Random Samplings

MONETARY DAMAGES
FROM CONTRACTOR FOR
EXCEEDING AQL MAY BE
UP TO:
Up to $50 per occurrence

Adhere to COUNTY requirements

0%

Adhere to COUNTY requirements

0%

Random Inspections
Random Samplings

Up to $100 per employee per
occurrence

Adhere to COUNTY requirements

0%

Up to $100 per employee per
occurrence

Overall compliance with Statement of Work
(SOW), Scope of Work, Section 1.0

Record of investigation of CONTRACTOR to ensure
compliance. The program should be cost effective and
be deterrent for those who may attempt to transport,
possess, or distribute unauthorized controlled
substances within juvenile detention facilities.

4%

Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
Information from
CONTRACTOR Reports

Overall compliance with SOW Specific Tasks
Section 2.0

Record of investigation of CONTRACTOR to ensure
compliance.

4%

Confidentiality, Compliance with SOW 2.3

Contractor shall keep all assignment-related information
strictly confidential.

0%

Certification of handlers/canines, Compliance
with SOW 2.4

Adhere to COUNTY requirements

0%

Vaccinations / Veterinary Records, Compliance
with SOW 2.6

Adhere to COUNTY requirements

0%

Cross-trained canines, Compliance with SOW
2.7

Adhere to COUNTY requirements

0%

Scheduled Searches, Compliance with SOW 2.8

Adhere to COUNTY requirements

0%

Unscheduled Searches, Compliance with SOW
2.9

Adhere to COUNTY requirements

0%

Exhibit L – Performance Requirements Summary (PRS) Chart
Canine Contraband Detection Services

User Complaints
Random Inspections
Random Samplings
Information from
CONTRACTOR Reports
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings

Up to $100 per employee per
occurrence

$100 per day until rectified

$100 per day until rectified

Up to $1,000 per occurrence

Up to $100 per occurrence

Up to $250 per occurrence

Up to $1,000 per occurrence

Up to $50 per occurrence

Up to $100 per occurrence

Page 97

EXHIBIT L

Page 2 of 2
PERFORMANCE REQUIREMENTS SUMMARY (PRS) CHART
Rapid Response Searches, Compliance with
SOW 2.10

Adhere to COUNTY requirements

0%

Canine Waste collection/disposal, Compliance
with SOW 2.12

Adhere to COUNTY requirements

0%

Canine aggressive behavior (on County
Property), Compliance with SOW 2.16

Adhere to COUNTY requirements

0%

Canine aggressive behavior (off County
Property), Compliance with SOW 2.17

Adhere to COUNTY requirements

0%

Quality Control Plan. SOW Part, 3.0

Adhere to COUNTY requirements

0%

Exhibit L – Performance Requirements Summary (PRS) Chart
Canine Contraband Detection Services

User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
User Complaints
Random Inspections
Random Samplings
Random Inspections
Random Samplings

Up to $150 per occurrence

Up to $25 per occurrence

Up to $1,000 per occurrence

Up to $1,000 per occurrence

Up to $100 per occurrence

Page 98

EXHIBIT M

CONTRACT DISCREPANCY REPORT

Exhibit M – Contract Discrepancy Report
Canine Contraband Detection Services

Page 99

EXHIBIT M

CONTRACT DISCREPANCY REPORT

TO: ________________________________________________________________________
FROM: _____________________________________________________________________
DATES:

Prepared:

__________________

Returned by Contractor:

__________________

Action Completed:

__________________

DISCREPANCY PROBLEMS:__________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

_____________________________
Signature of County Representative

_________________________
Date

CONTRACTOR RESPONSE (Cause and Corrective Action): ________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
____________________________
Signature of Contractor Representative

_________________________
Date

COUNTY EVALUATION OF CONTRACTOR RESPONSE:____________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
____________________________
Signature of County Representative

_________________________
Date

COUNTY ACTIONS:__________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

CONTRACTOR NOTIFIED OF ACTION:
County Representative’s Signature and Date ________________________________________________________
Contractor Representative’s Signature and Date _____________________________________________________

Exhibit M – Contract Discrepancy Report
Canine Contraband Detection Services

Page 100

EXHIBIT N

AGREEMENT CONTRACTOR’S OBLIGATIONS AS A
“BUSINESS ASSOCIATE” UNDER THE HEALTH INSURANCE
PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA)

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

Page 101

PAGE 1 OF 6

AGREEMENT
CONTRACTOR’S OBLIGATIONS AS A “BUSINESS ASSOCIATE”UNDER THE
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA)
Under this Agreement, Contractor (“Business Associate”) provides services (“Services”) to
County (“Covered Entity”) and Business Associate receives, has access to, or creates
Protected Health Information in order to provide those Services. Covered Entity is subject
to the Administrative Simplification requirements of the Health Insurance Portability and
Accountability Act of 1996 (HIPAA) and regulations promulgated thereunder, including the
Standards for Privacy of Individually Identifiable Health Information (“the Privacy
Regulations”) and the Health Insurance Reform: Security Standards (“the Security
Regulations”) at 45 Code of Federal Regulations Parts 160 and 164 (“together, the “Privacy
and Security Regulations”).
The Privacy and Security Regulations require Covered Entity to enter into a contract with
Business Associate in order to mandate certain protections for the privacy and security of
Protected Health Information, and those Regulations prohibit the disclosure to or use of
Protected Health Information by Business Associate if such a contract is not in place.
Therefore, the parties agree as follows:
1.0

DEFINITIONS

1.1

“Disclose” and “Disclosure” means, with respect to Protected Health Information, the
release, transfer, provision of access to, or divulging in any other manner of
Protected Health Information outside Business Associate’s internal operations or to
other than its employees.

1.2

“Electronic Media” has the same meaning as the term “electronic media” in 45
C.F.R. § 160.103. Electronic Media means (1) Electronic storage media including
memory devices in computers (hard drives) and any removable/transportable digital
memory medium, such as magnetic tape or disk, optical disk, or digital memory card;
or (2) Transmission media used to exchange information already in electronic
storage media. Transmission media include, for example, the internet (wide-open),
extranet (using internet technology to link a business with information accessible
only to collaborating parties), leased lines, dial-up lines, private networks, and the
physical movement of removable/transportable electronic storage media. Certain
transmissions, including of paper, via facsimile, and of voice, via telephone, are not
considered to be transmissions via electronic media, because the information being
exchanged did not exist in electronic form before the transmission.

1.3

“Electronic Protected Health Information” has the same meaning as the term
“electronic protected health information” in 45 C.F.R. § 160.103. Electronic
Protected Health Information means Protected Health Information that is (i)
transmitted by electronic media; (ii) maintained in electronic media.

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

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PAGE 2 OF 6

1.4

“Individual” means the person who is the subject of Protected Health Information, and
shall include a person who qualifies as a personal representative in accordance with 45
C.F.R. § 164.502(g).

1.5

“Protected Health Information” has the same meaning as the term “protected health
information” in 45 C.F.R. § 164.503, limited to the information created or received by
Business Associate from or on behalf of Covered Entity. Protected Health Information
includes information, whether oral or recorded in any form or medium, that (i) relates to
the past, present, or future physical or mental health or condition of an Individual; the
provision of health care to an Individual, or the past, present or future payment for the
provision of health care to an Individual; (ii) identifies the Individual (or for which there is
a reasonable basis for believing that the information can be used to identify the
Individual); and (iii) is received by Business Associate from or on behalf of Covered
Entity, or is created by Business Associate, or is made accessible to Business Associate
by Covered Entity.
“Protected Health Information” includes Electronic Health
Information.

1.6

“Required By Law” means a mandate contained in law that compels an entity to make a
Use or Disclosure of Protected Health Information and that is enforceable in a court of
law. Required by law includes, but is not limited to, court orders and court-ordered
warrants; subpoenas or summons issued by a court, grand jury, a governmental or tribal
inspector general, or any administrative body authorized to require the production of
information; a civil or an authorized investigative demand; Medicare conditions of
participation with respect to health care providers participating in the program; and
statutes or regulations that require the production of information, including statutes or
regulations that require such information if payment is sought under a government
program providing benefits.

1.7

“Security Incident” means the attempted or successful unauthorized access, Use,
Disclosure, modification, or destruction of information in, or interference with system
operations of, an Information System which contains Electronic Protected Health
Information. However, Security Incident does not include attempts to access an
Information System when those attempts are not reasonably considered by Business
Associate to constitute an actual threat to the Information System.

1.8

“Services” has the same meaning as in the body of this Agreement.

1.9

“Use” or “Uses” mean, with respect to Protected Health Information, the sharing,
employment, application, utilization, examination or analysis of such Information within
Business Associate’s internal operations.

1.10

Terms used, but not otherwise defined, in this Paragraph shall have the same meaning
as those terms in the HIPAA Regulations.

2.0

OBLIGATIONS OF BUSINESS ASSOCIATE

2.1

Permitted Uses and Disclosures of Protected Health Information. Business Associate:

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

Page 103

PAGE 3 OF 6

(a) shall Use and Disclose Protected Health Information as necessary to perform the
Services, and as provided in Sub-sections 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 4.3 and 5.2 of
this Agreement;
(b) shall Disclose Protected Health Information to Covered Entity upon request;
(c) may, as necessary for the proper management and administration of its business or to
carry out its legal responsibilities:
(i) Use Protected Health Information; and
(ii) Disclose Protected Health Information if the Disclosure is Required by Law.
Business Associate shall not Use or Disclose Protected Health Information for any other
purpose.
2.2

Adequate Safeguards for Protected Health Information. Business Associate:
(a) shall implement and maintain appropriate safeguards to prevent the Use or
Disclosure of Protected Health Information in any manner other than as permitted by
this Paragraph. Business Associate agrees to limit the Use and Disclosure of
Protected Health Information to the minimum necessary in accordance with the
Privacy Regulation’s minimum necessary standard.
(b) effective as of April 20, 2005, specifically as to Electronic Health Information, shall
implement and maintain administrative, physical, and technical safeguards that
reasonably and appropriately protect the confidentiality, integrity, and availability of
Electronic Protected Health Information.

2.3

Reporting Non-Permitted Use or Disclosure and Security Incidents. Business Associate
shall report to Covered Entity each Non-Permitted Use or Disclosure that is made by
Business Associate, its employees, representatives, agents or subcontractors, but is not
specifically permitted by this Agreement, and effective as of April 20, 2005, shall report
to Covered Entity each Security Incident of which Business Associate becomes aware.
The initial report shall be made by telephone call to the Covered Entity’s HIPAA Privacy
Officer within forty-eight (48) hours from the time the Business Associate becomes
aware of the Non-Permitted Use or Disclosure or Security Incident, followed by a full
written report no later than ten (10) business days from the date the Business Associate
becomes aware of the non-permitted Use or Disclosure or Security Incident to the Chief
Privacy Officer at:
Chief HIPAA Privacy Officer, County of Los Angeles
Kenneth Hahn Hall of Administration
500 West Temple St.
Suite 410
Los Angeles, CA 90012
(213) 974-2164

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

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PAGE 4 OF 6

2.4

Mitigation of Harmful Effect. Business Associate agrees to mitigate, to the extent
practicable, any harmful effect that is known to Business Associate of a Use or
Disclosure of Protected Health Information by Business Associate in violation of the
requirements of this Paragraph.

2.5.

Availability of Internal Practices, Books and Records to Government Agencies.
Business Associate agrees to make its internal practices, books and records relating
to the Use and Disclosure of Protected Health Information available to the Secretary
of the federal Department of Health and Human Services for purposes of
determining Covered Entity’s compliance with the Privacy and Security Regulations.
Business Associate shall immediately notify Covered Entity of any requests made by
the Secretary and provide Covered Entity with copies of any documents produced in
response to such request.

2.6

Access to Protected Health Information. Business Associate shall, to the extent
Covered Entity determines that any Protected Health Information constitutes a
“designated record set” as defined by 45 C.F.R. § 164.501, make the Protected
Health Information specified by Covered Entity available to the Individual(s) identified
by Covered Entity as being entitled to access and copy that Protected Health
Information. Business Associate shall provide such access for inspection of that
Protected Health Information within two (2) business days after receipt of request
from Covered Entity. Business Associate shall provide copies of that Protected
Health Information within five (5) business days after receipt of request from
Covered Entity.

2.7

Amendment of Protected Health Information. Business Associate shall, to the extent
Covered Entity determines that any Protected Health Information constitutes a
“designated record set” as defined by 45 C.F.R. § 164.501, make any amendments
to Protected Health Information that are requested by Covered Entity. Business
Associate shall make such amendment within ten (10) business days after receipt of
request from Covered Entity in order for Covered Entity to meet the requirements
under 45 C.F.R. § 164.526.

2.8

Accounting of Disclosures. Business Associate agrees to maintain documentation of
the information required to provide an accounting of Disclosures of Protected Health
Information in accordance with 45 C.F.R. § 164.528, and to make this information
available to Covered Entity upon Covered Entity's request, in order to allow Covered
Entity to respond to an Individual's request for accounting of disclosures. However,
Business Associate is not required to provide an accounting of Disclosures that are
necessary to perform its Services if such Disclosures are for either payment or
health care operations purposes, or both. Additionally, such accounting is limited to
disclosures that were made in the six (6) years prior to the request (not including
disclosures that were made prior to the compliance date of the Privacy Rule, April
14, 2003) and shall be provided for as long as Business Associate maintains the
Protected Health Information.

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

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PAGE 5 OF 6

Any accounting provided by Business Associate under this Section 2.8 shall include: (a)
the date of the Disclosure; (b) the name, and address if known, of the entity or person
who received the Protected Health Information; (c) a brief description of the Protected
Health Information disclosed; and (d) a brief statement of the purpose of the Disclosure.
For each Disclosure that could require an accounting under this Sub-section 2.8,
Business Associate shall document the information specified in (a) through (d), above,
and shall securely maintain the information for six (6) years from the date of the
Disclosure. Business Associate shall provide to Covered Entity, within ten (10) business
days after receipt of request from Covered Entity, information collected in accordance
with this Sub-section 2.8 to permit Covered Entity to respond to a request by an
Individual for an accounting of disclosures of Protected Health Information in accordance
with 45 C.F.R. § 164.528.
3.0

OBLIGATION OF COVERED ENTITY

3.1

Obligation of Covered Entity. Covered Entity shall notify Business Associate of any
current or future restrictions or limitations on the use of Protected Health Information that
would affect Business Associate’s performance of the Services, and Business Associate
shall thereafter restrict or limit its own uses and disclosures accordingly.

4.0

TERM AND TERMINATION

4.1

Term. The term of this Paragraph shall be the same as the term of this Agreement.
Business Associate’s obligations under Sections 2.1 (as modified by Section 4.2), 2.3,
2.4, 2.5, 2.6, 2.7, 2.8, 4.3 and 5.2 shall survive the termination or expiration of this
Agreement.

4.2

Termination for Cause. In addition to and notwithstanding the termination provisions set
forth in this Agreement, upon Covered Entity’s knowledge of a material breach by
Business Associate, Covered Entity shall either:
(a) Provide an opportunity for Business Associate to cure the breach or end the
violation, and terminate this Agreement if Business Associate does not cure the
breach or end the violation within the time specified by Covered Entity; or
(b) Immediately terminate this Agreement if Business Associate has breached a material
term of this Paragraph and cure is not possible; or
(c) If either termination or cure are feasible, Covered Entity shall report the violation to
the Secretary of the federal Department of Health and Human Services.

4.3

Disposition of Protected Health Information upon Termination or Expiration
(a) Except as provided in paragraph (b) of this section, upon termination for any reason
or expiration of this Agreement, Business Associate shall return or destroy all
Protected Health Information received from Covered Entity, or

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

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PAGE 6 OF 6

created or received by Business Associate on behalf of Covered Entity. This
provision shall apply to Protected Health Information that is in the possession of
subcontractors or agents of Business Associate. Business Associate shall retain
no copies of the Protected Health Information.
(b) In the event that Business Associate determines that returning or destroying the
Protected Health Information is infeasible, Business Associate shall provide to
Covered Entity notification of the conditions that make it infeasible. If return or
destruction is infeasible, Business Associate shall extend the protections of this
Agreement to such Protected Health Information and limit further Uses and
Disclosures of such Protected Health Information to those purposes that make
the return or destruction infeasible, for so long as Business Associate maintains
such Protected Health Information.
5.0

MISCELLANEOUS

5.1

No Third Party Beneficiaries. Nothing in this Paragraph shall confer upon any
person other than the parties and their respective successors or assigns, any rights,
remedies, obligations, or liabilities whatsoever.

5.2

Use of Subcontractors and Agents. Business Associate shall require each of its
agents and subcontractors that receive Protected Health Information from Business
Associate, or create Protected Health Information for Business Associate, on behalf
of Covered Entity, to execute a written agreement obligating the agent or
subcontractor to comply with all the terms of this Agreement.

5.3

Relationship to Agreement Provisions. In the event that a provision of this
Paragraph is contrary to any other provision of this Agreement, the provision of this
Paragraph shall control. Otherwise, this Paragraph shall be construed under, and in
accordance, with the terms of the Agreement.

5.4

Regulatory References. A reference in this Paragraph to a section in the Privacy or
Security Regulations means the section as in effect or as amended.

5.5

Interpretation. Any ambiguity in this Paragraph shall be resolved in favor of a
meaning that permits Covered Entity to comply with the Privacy and Security
Regulations.

5.6

Amendment. The parties agree to take such action as is necessary to amend this
Paragraph from time to time as is necessary for Covered Entity to comply with the
requirements of the Privacy and Security Regulations.

Exhibit N – Agreement Contractor’s Obligations as a “Business Associate” Under (HIPAA)
Canine Contraband Detection Services

Page 107

EXHIBIT O
DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY
AND CONTRACTOR DEBARTMENT ORDINACE

Exhibit O – Determinations of Contractor Non-Responsibility and Contractor Debarment Ordinance
Canine Contraband Detection Services

Page 108

Page 1 of 4

TITLE 2 ADMINISTRATION
DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY
AND CONTRACTOR DEBARMENT ORDINANCE
2.202.010 Findings and declarations.
The board of supervisors finds that, in order to promote integrity in the county's contracting
processes and to protect the public interest, the county’s policy shall be to conduct business
only with responsible contractors. Determinations of contractor non-responsibility and
contractor debarment shall be made in accordance with the procedures set forth in the
ordinance codified in this chapter and implementation instructions issued by the auditorcontroller.
2.202.020 Definitions.
For purposes of this chapter, the following definitions apply:
A. "Contractor" means a person, partnership, corporation or other entity who has contracted
with, or is seeking to contract with, the county or a nonprofit corporation created by the
county to provide goods to, or perform services for or on behalf of, the county or a nonprofit
corporation created by the county. A contractor includes a contractor, subcontractor,
vendor, or any person or entity who or which owns an interest of 10 percent or more in a
contractor, subcontractor or vendor.
B. "Contract" means any agreement to provide goods to, or perform services for or on behalf
of, the county.
C. "Debarment" means an action taken by the county which results in a contractor being
prohibited from bidding or proposing on, being awarded and/or performing work on a
contract with the county for a period of up to five years. A contractor who has been
determined by the county to be subject to such a prohibition is "debarred."
D. "Department head" means either the head of a department responsible for administering a
particular contract for the county or the designee of same.
E. "County" means the county of Los Angeles, any public entities for which the board of
supervisors is the governing body and any joint powers authorities that have adopted county
contracting procedures.
F. "Contractor hearing board" means the persons designated to preside over contractor
debarment hearings and make recommendations on debarment to the board of supervisors.
G. Determination of “non-responsibility” means an action taken by the county which results in a
contractor who submitted a bid or proposal on a particular contract being prohibited from
being awarded and/or performing work on that contract. A contractor who has been
determined by the county to be subject to such a prohibition is “non-responsible” for
purposes of that particular contract.
Exhibit O – Determinations of Contractor Non-Responsibility and Contractor Debarment Ordinance
Canine Contraband Detection Services

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Page 2 of 4

TITLE 2 ADMINISTRATION
DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY
AND CONTRACTOR DEBARMENT ORDINANCE
2.202.030 Determination of contractor non-responsibility.
A. Prior to a contract being awarded by the county, the county may determine that a
contractor submitting a bid or proposal is non-responsible for purposes of that contract. In
the event that the county determines that a contractor is non-responsible for a particular
contract, said contractor shall be prohibited from being awarded and/or performing work on
that contract.
B. The county may declare a contractor to be non-responsible for purposes of a particular
contract if the county, in its discretion, finds that the contractor has done any of the
following: (1) violated a term of a contract with the county or a nonprofit corporation
created by the county; (2) committed an act or omission which negatively reflects on
the contractor's quality, fitness or capacity to perform a contract with the county, any
other public entity, or a nonprofit corporation created by the county, or engaged in a
pattern or practice which negatively reflects on same; (3) committed an act or omission
which indicates a lack of business integrity or business honesty; or (4) made or
submitted a false claim against the county or any other public entity.
C. Before making a determination of non-responsibility pursuant to this chapter, the
department head shall give written notice to the contractor of the basis for the proposed
non-responsibility determination, and shall advise the contractor that a nonresponsibility hearing will be scheduled on a date certain. Thereafter, the department
head shall conduct a hearing where evidence on the proposed non-responsibility
determination is presented. The contractor and/or attorney or other authorized
representative of the contractor shall be afforded an opportunity to appear at the nonresponsibility hearing and to submit documentary evidence, present witnesses and
offer rebuttal evidence. After such hearing, the department head shall prepare a
proposed decision, which shall contain a recommendation regarding whether the
contractor should be found non-responsible with respect to the contract(s) at issue. A
record of the hearing, the proposed decision and any recommendation shall be
presented to the board of supervisors. The board of supervisors may, in its discretion,
limit any further hearing to the presentation of evidence not previously presented. The
board of supervisors shall have the right to modify, deny or adopt the proposed
decision and recommendation of the department head. A non-responsibility finding
shall become final upon approval by the board of supervisors.
D. The decision by the county to find a contractor non-responsible for a particular contract
is within the discretion of the county. The seriousness and extent of the contractor's
acts, omissions, patterns or practices as well as any relevant mitigating factors may be
considered by the county in determining whether a contractor should be deemed nonresponsible.
Exhibit O – Determinations of Contractor Non-Responsibility and Contractor Debarment Ordinance
Canine Contraband Detection Services

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Page 3 of 4

TITLE 2 ADMINISTRATION
DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY
AND CONTRACTOR DEBARMENT ORDINANCE
2.202.040 Debarment of Contractors.
A. The county may debar a contractor who has had a contract with the county in the preceding
three years and/or a contractor who has submitted a bid or proposal for a new contract with the
county.
B. The county may debar a contractor if the county finds, in its discretion, that the contractor has
done any of the following: (1) violated a term of a contract with the county or a nonprofit
corporation created by the county; (2) committed an act or omission which negatively reflects on
the contractor's quality, fitness or capacity to perform a contract with the county, any other
Public entity, or a nonprofit corporation created by the county, or engaged in a pattern or practice
which negatively reflects on same; (3) committed an act or omission which indicates a lack of
business integrity or business honesty; or (4) made or submitted a false claim against the county or
any other public entity.
C. Before making a debarment determination pursuant to this chapter, the department head shall
give written notice to the contractor of the basis for the proposed debarment, and shall advise
the contractor that a debarment hearing will be scheduled on a date certain. The contractor
hearing board shall conduct a hearing where evidence on the proposed debarment is
presented. The contractor and/or attorney or other authorized representative must be given an
opportunity to appear at the debarment hearing and to submit documentary evidence, present
witnesses, and offer rebuttal evidence at that hearing. After such hearing, the contractor
hearing board shall prepare a proposed decision, which shall contain a recommendation
regarding whether the contractor should be debarred and, if so, the appropriate length of time
for the debarment. A record of the hearing, the proposed decision and any recommendation
shall be presented to the board of supervisors. The board of supervisors may, in its discretion,
limit any further hearing to the presentation of evidence not previously presented. The board of
supervisors shall have the right to modify, deny or adopt the proposed decision and
recommendation of the contractor hearing board. A debarment finding shall become final upon
the approval of the board of supervisors.
D. The decision by the county to debar a contractor is within the discretion of the county. The
seriousness and extent of the contractor's acts, omissions, patterns or practices as well as any
relevant mitigating factors may be considered by the county in making a debarment decision.
The county shall have the right, in its discretion, to determine the period of time that the
contractor may be debarred, which period may not exceed five years. In addition, upon a
debarment finding by the board of supervisors, the county may, in its discretion, terminate any
or all existing contracts the contractor may have with the county. In the event that any existing
contract is terminated by the county, the county shall maintain the right to pursue all other
rights and remedies provided by the contract and/or applicable law.

Exhibit O – Determinations of Contractor Non-Responsibility and Contractor Debarment Ordinance
Canine Contraband Detection Services

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Page 4 of 4

TITLE 2 ADMINISTRATION
DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY
AND CONTRACTOR DEBARMENT ORDINANCE

2.202.050 Pre-emption.
In the event any contract is subject to federal and/or state laws that are inconsistent with
the terms of the ordinance codified in this chapter, such laws shall control.

2.202.060 Severability.
If any section, subsection, subpart or provision of this chapter, or the application thereof to
any person or circumstances, is held invalid, the remainder of the provisions of this chapter
and the application of such to other persons or circumstances shall not be affected
thereby.

Exhibit O – Determinations of Contractor Non-Responsibility and Contractor Debarment Ordinance
Canine Contraband Detection Services

Page 112

EXHIBIT P
CERTIFICATION OF NO CONFLICT OF INTEREST

Exhibit P – Certification of No Conflict of Interest
Canine Contraband Detection Services

Page 113

EXHIBIT P

CERTIFICATION OF NO CONFLICT OF INTEREST

The Los Angeles County Code, Section 2.180.010, provides as follows:

CONTRACTS PROHIBITED
Notwithstanding any other section of this Code, the County shall not contract with, and
shall reject any proposals submitted by, the persons or entities specified below, unless the
Board of Supervisors finds that special circumstances exist which justify the approval of
such contract:
1.

Employees of the County or of public agencies for which the Board of Supervisors is
the governing body;

2.

Profit-making firms or businesses in which employees described in number 1 serve as
officers, principals, partners, or major shareholders;

3.

Persons who, within the immediately preceding 12 months, came within the provisions
of number 1, and who:

4.

a.

Were employed in positions of substantial responsibility in the area of service to
be performed by the contract; or

b.

Participated in any way in developing the contract or its service specifications;
and

Profit-making firms or businesses in which the former employees, described in number
3, serve as officers, principals, partners, or major shareholders.

Contracts submitted to the Board of Supervisors for approval or ratification shall be
accompanied by an assurance by the submitting department, district or agency that the
provisions of this section have not been violated.

____________________________________________________
Proposer Name
____________________________________________________
Proposer Official Title
____________________________________________________
Official’s Signature

Exhibit P – Certification of No Conflict of Interest
Canine Contraband Detection Services

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EXHIBIT Q
FAMILIARITY WITH THE COUNTY
LOBBYIST ORDINANCE CERTIFICATION

Exhibit Q – Familiarity with the County Lobbyist Ordinance Certification
Canine Contraband Detection Services

Page 115

FAM ILIARITY WITH THE COUNTY LOBBYIST ORD INANCE CERTIFICATION

The Proposer certifies that:
1.)

rt is familiar with the terms of the County of Los Angeles Lobbyist Ordinance,
Los Angeles Code Chapter 2.160;

2.)

that all persons acting on behalf of the Proposer organization have and will
comply with it during the proposal process; and

3.)

it is not on the County's Executive Office's List of Terminated Registered
Lobbyists.

Signature:

~ &l1'Yk..,.,L

Exhibit Q Familiarity with the County Lobbyist Ordinance Certification
Canine Contraband Detection Services

•

Date:

1{41d

Page 116

EXHIBIT R
ATTESTATION OF WILLINGNESS TO CONSIDER
GAIN/GROW PARTICIPANTS

Exhibit R – Attestation of Willingness to Consider Gain/Grow Participants
Canine Contraband Detection Services

Page 117

ATTESTATION OF WILLINGNESS TO CONSIDER
GAIN/GROW PARTICIPANTS
As a threshold requirement for consideration for contract award, Proposer shall
demonstrate a proven record for hiring GAIN/GROW participants or shall attest to a
willingness to consider GAIN/GROW participants for any future employment opening ~
they meet the minimum qualifications for that opening. Additionally, Proposer shall attest
to a willingness to provide employed GAIN/GROW participants access to the Proposer's
employee mentoring program, if available, to assist these individuals in obtaining
permanent employment a nd/or promotional opportunities.
Proposers unable to meet this requirement shall not be considered for contract award.
Proposer shall complete all of the following information, sign where indicated below, and
return this form with their proposal.
Proposer has a proven record of hiring GAIN/GROW participants.
_ __ YES (subject to verification by County)

V-- NO

Proposer is willing to consider GAIN/GROW participants for any future employment
openings if the GAIN/GROW participant meets the minimum qualifications for the opening.
"Consider" means that Proposer is willing to interview qualified GAIN/GROW participants.

v' YES

NO

Proposer is willing to provide employed GAIN/GROW participants access to its employeementoring program, if available.

~ YES

_

_

,NO

Proposer Organization:

_ _ _ N/A (Program not available)

/N7D 2<l llES T DC:7EC7iuJ CI9IV IIJE 5

Signature~~ frlm.J .-/
Print Name:
Title:

'Su,....

b t1o/J05

jl.eI'-S,,;:;,., 7"/ ",,"'r:J'...--

Date:

J

Tel.#: 6 ';'{, -

:J- 8'l-6?33'

I(M ;/

r;J..6'--'=..!---'
--;;"S '(- b='::=..!..--I----3/t(
Fax #: -"-'=

Exhibit R - Attestation of Wittingness 10 Consider Gain/Grow Participants
Canine Contraband Detection Services

Page 118

EXHIBIT S
CONTRACTOR EMPLOYEE JURY SERVICE PROGRAM
CERTIFICATION FORM AND APPLICATION FOR EXCEPTION

Exhibit S – Contractor Employee Jury Service Program Certification Form and Application for Exception
Canine Contraband Detection Services

Page 119

COUNTY OF LOS ANGE LES CONTRACTOR EMPLOYEE JURY SERVI CE PROGRAM
CERTIFICATION FORM AND APP LICATION FOR EXCEPTION
The County's solicitation for this Request for Proposals is subject to the County of l os Angeles Contractor Employee Jury

Service Program (Program), Los Angeles County Code, Chapter 2_203.

All proposers, whether a contractor or

subcontractor, must complete this form to either certify compl iance or request an exception from the Program requirements .
Upon review of the subm itted form , the County department will determine. in its sole discret ion, whether the proposer is
acce pted from the Prog ram.

Co mpany Name : /~/7e.tu:l/E.(-1
Company Address : L l. 7,
Cit : 'SA IV M ,t:lR.-, N (J
Teleph one Number:

DE. 7Tl:7/ ~

/,hj", r'N';"'J N '..

d

CAN /~£ ~

#

4'G 'f
State : rA

Zin Code : 'tIl

"r

(;.1(' -:2. :i4 -C8 3 ~

Solicitation For

Services :

If you believe the Jury Service Program does not apply to yo ur business, check the ap propriate box in Part I (attach
do c um entation to support your c laim ); o r, complete Part II to ce rtify compliance with th e Prog ra m . Whether you
complete Part I or Pa rt II, ple as e sign and date this fo rm below.
Part I:Jury Service Program is Not Appli cable to My Bu siness
a

My busine ss does not meet the definition of "con tractor: as defined in the Progra m, as it has not receiv ed an
aggregate sum of $50 ,000 0( more in any 12-month period under one 0( more County cont racts or subcontracts
(thi s exce ption is not available if the contract itself will exceed $50 ,000). I understand that the exception will be lost
and I must comply with the Program if my revenues from the County exceed an aggregate sum of $50 ,000 in any
12-month period.

a

My business is a small business as defined in the Prog ram . It 1) has ten or fewer employees ; and , 2) has ann ual
gross reven ues in the preceding twe lve months which, if added to the ann ual amount of this contract, are $500 ,000
or les s; and , 3) is nol an affiliate or subs idiary of a business dominant in its field of operation, as defi ned below. I
understand that the exception will be lost and I must com ply with the Program if the number of em ployees in my
business and my gro ss annual revenues exceed the above limits.
"Dominant in its field of operatio n" mean s having more than ten employee s and annual gro ss reve nues in the
preceding twelve month s, which , if added to the ann ual amount of the contract awa rded , excee d $500 ,000 .
' Affiliate or subsidiary of a business dominant in its field of operation" means a business which is at least 20 percent
ow ned by a business dominant in its field of operation, or by partn ers, officers, directors, majority stockholders, or
their equivalent , of a business dominant in that field of operation .

U

My business is subject to a Collective Bargaining Agree men t (attach agreeme nt) that express ly provides that it
supersedes all provisions of the Program .

OR
Part II: Certification of Com pliance

1

My business has and adheres to a written policy that provides , on an annual basis , no less than five days of regular
pay for actual jury service for full-time employees of lhe bus iness who are also California residents or my company
will have and adhere to such a policy priof to award of the contract.

I declare under penalty of perjury under the laws of the State of California that the informatio n stated above is true and
correct .

'At.futt. Blit~L,
_ ::"-' tr 8Jku/:).1

Print Name
Signature:

AIl/Ho.. J. -

Title:
Date :

! ,Rcf 1~f).Jr};"'AJa~
11IJkY

Exhibit S - Contractor Employee Jury Service Progra m Certification Form and Application for Exception
Canine Contraband Detection Services

Page 120

EXHIBIT T

CHARITABLE CONTRIBUTIONS CERTIFICATION

Exhibit T – Charitable Contributions Certification
Canine Contraband Detection Services

Page 121

CHARI TABLE CONTRIBUTIONS CERTIFICATION

Company Name

.2,.27S- !lVNTlMi7iJrJ

ee. # '</?-'I, SAN

!-j1/uNd"

Address

C~ , 'lift! Y

Internal Revenue Service Employer Identification Number

California Registry of Charitabie Trusts oCT" number (if applicable)
The Nonprofit Integrity Act (S8 1262, Chapter 919) added requirements to California's
Supervision of Trustees and Fundraisers for Charitable Purposes Act which regulates
those receiving and raising charitable contributions,
Check the Certifica tion below th at is applicable to your company,

)sf

Proposer or Contractor has examined its activities and determined that it does
not now receive or raise charitable contributions regulated under Californ ia's
Supervision of Trustees and Fundraisers for Charitable Purposes Act, If
Proposer engages in activities subjecting it to those laws during the term of a
County contract, it will timely comply with them and provide County a copy of its
initial registration with the California State Attorney General's Registry of
Charitable Trusts when filed,
OR

o

Proposer or Contractor is registered with the California Registry of Charitable
Trusts under the CT number listed above and is in compliance with its
registration and reporting requirements under California law, Attached is a copy
of its most recent filing with the Registry of Charitable Trusts as required by Title
11 California Code of Regulations, sections 300-301 and Government Code
sections 12585-1 2586,

.xIf~
Signature
Se,"" E/)t-1aIJ0 5

Name and Title of Signer (Please Print)

Exhibit T Charitable Contributions Certification
Canine Contraband Detection Services

Page 122

PINK (1)

BOARD OF
SUPERVISORS
OFFICIAL COpy

6A FORM 07107

COUNTY OF LOS ANGELES

REQUEST FOR APPROPRIATION ADJUSTMENT
DEPARTMENT OF Probation

DEPT'S.
NO.
December g,

640
2008

AU DITOR-eO NTROLLER:
THE FOLLOWING APPROPRIATION ADJUSTMENT IS DEEMED NECESSARY BY THIS DEPARTMENT.
PLEASE CONFIRM THE
A CCOUNTING ENTRIES AND AVAI LABL E BALANCES AND FORWARD TO THE CHIEF EXECUTIVE OFFICER FOR HIS RECOMMENDATION OR
ACTION.

ADJUSTMENT REQUESTED AND RrSONS THEREFOR

FY 2008 _
3-Voles

I

SOURCES
PROVISIONAL ANANCING USES - COURT SERVICES

oq
USES
PROBATION - lIS

services and Supplies

Services and Supplies

AOI-CB-2000-13749-137S8

/ AOI-PB-2000 -17000-172S0

SOURCES TOTAL: $ 100,000

USES TOTAL: $ 100,000

JUSTIFICATION
Provide Provisional Financing Use fund s for the purpose of the canine contract which provid es random drug -sn iffing dog services at our halls and camps
as a me ans to dissuade individuals with thoughts of tran sporting narcotics into our facilitie s, and of cour se to discover narcotics in the unfortunate
circumstance that they are brought into the facility.

ADOPTED
BOARD
OF SUPERVISORS
CXlUNTYOF l O:
. ., ..
., ,, ~ -

AU~
CEO

<' / . d

~~~~A~ru~R"'E--------------

J-tL.. ~ ..

~CHI A. HAMA'iv'?'<-V
EXECUTIVE OFFICER

REFER RED TO THE CHIEF
EXECUTIVE OFFICER FOR-

o
~

RECOMME NDATION

AUDITOR-CONTROLLER

B.A . NO.

[K]

ACTION

o

APPROVED A S REQUE STED

APPROVED A S REVISE D

CHIEF EXECUTIVE OFFICER

09.3

49 of FEB 03, 2009

SEND 6 COPIES TO THE AUDITOR-CONTROLLER